mandatory pre-proposal meeting - sacramento
TRANSCRIPT
Mandatory Pre-Proposal
Meeting
Request for Proposals
Automated Concession Agreements
Department of Airports
Sacramento County Airport System
October 16, 2018
Welcome
• Signed in?
• Hold all questions until the end of meeting
• Copy of this presentation and sign-in sheet
will be posted on our website:
www.sacramento.aero
Introductions
Properties Team
Jennifer Simkins
Claudia Kawaii
Renata Romero
Contact: (916) 874-0917 or [email protected]
Objectives• Purpose
– Review RFP, provide clarification, review locations
• Agenda– Overview of Airports
– Automated Concession Opportunities (SMF, SAC)
– Request for Proposals
– Disadvantaged Business Enterprise program
– Questions
Sacramento International Airport (SMF)
• 12 miles northwest of
downtown Sacramento
• Primary commercial airport
serving Sacramento County
and 7 neighboring counties
• Medium airport – 10.4 million
total passengers in FY 2017
• Origin and Destination– 48% business
– 52% leisure
Sacramento International Airport (SMF)
Terminal
FY2017 Total
Passengers Arrivals Departures
Total Terminal A 3,454,331 1,732,811 1,721,520
Total Terminal B 6,930,163 3,453,499 3,476,664
Total
Passengers 10,384,494 5,186,310 5,198,184
Sacramento Executive Airport (SAC)
• 100,363 Annual Operations FY2017
• Located 10 miles from downtown Sacramento
• General Aviation Airport
Full service FBO
Charter operations with car rentals
Aircraft maintenance and repair, sales
Flight training and pilot supplies
Aviator’s Restaurant
Automated Concession Opportunities
• Single location or multiple locations
SMF Terminal A
SMF Terminal B
SMF Rental Car Facility
Sacramento Executive Airport
• More than one Automated Concession Agreement
may be awarded as a result of this RFP.
• All proposed locations will be considered.
• The Department reserves the right to recommend
award of locations that differ from those proposed.
The Request for Proposals(Pages 2 – 4)
• Automated Concession Agreement for non-staffed
concessions, including:
– Food & Beverage
– Dessert
– Retail
– Passenger Service
• Five (5) year agreement
• Proposals Due November 13, 2018 by 2:00 p.m. PST
• Anticipated Commencement March 1, 2019
SMF Terminal A – Lower LevelCustodian Break Room
Food & Beverage
• 1 Cold Beverage
• 1 Snack
Possibility of adding
prepared foods.
SMF Terminal A – First Floor On The Go in baggage claim area
Food & Beverage
• 1 Dessert
• 2 Cold Beverage
• 1 Snack
(ATM is located with
vending)
Retail
• Possibility to add
retail in baggage
claim area
SMF Terminal A – Second FloorOne Location on East and West end of Concourse
New Location near United
gates: Dessert
New Location near
American/Delta gates: Retail
SMF Terminal B – BasementBaggage tunnel – Airline employees / TSA
Food & Beverage
• 1 Cold Beverage
• 1 Snack
Add:
• Prepared food
SMF Terminal B – First Floor Vending alcove in baggage claim area
Food & Beverage
• 1 Cold Beverage
• 1 Snack
(ATM is located with
vending)
SMF Terminal B – Second Floor Ticketing Level
Food & Beverage
• 1 Cold Beverage
• 1 Snack
SMF Terminal B – Third FloorEast and West alcoves of the passenger transfer level
Food & Beverage
• Cold Beverage
• Snack
• Dessert
Possibility to add
additional dessert
or retail concept on
3rd level
SMF Terminal B – Third FloorEast and West wings of the passenger transfer level
Locations considered:
Terminal B 3rd level
End wings of
passenger transfer area
SMF Terminal B – Fourth Floor Administrative Offices Break Room
Food & Beverage
• 1 Cold Beverage
• 1 Snack
SMF Concourse B East and West wings of Concourse
• Dessert
• Retail
Possibility to add
additional dessert or
retail concept(s)
SMF Concourse B West wing of Concourse
Retail Location
Near Southwest
gates
SMF Concourse B West wing of Concourse
Location will be
considered
Across from
Starbucks and
Cafeteria 15L
SMF Concourse B – Lower Level Concessionaire / TSA Break Room
New Location:
Food & Beverage
• 1 Cold Beverage
• 1 Snack
• 1 Prepared food
SMF Rental Car Terminal
Food & Beverage
• 2 Cold Beverage
• 1 Snack
• 1 Prepared foods
• 1 Hot Beverage
Possibility to add
additional dessert or
retail concepts
SMF Physical Plant Maintenance FacilityCounty Employee Break Room
Food & Beverage
• 1 Cold Beverage
• 1 Snack
SMF Shuttle Bus Service BuildingEmployee Break Room
Food & Beverage
• 1 Cold Beverage
• 1 Snack
Sacramento Executive AirportGeneral Aviation Terminal
Food & Beverage
• 1 Cold Beverage
• 1 Snack
(ATM is located with
vending)
Possibility to add
additional concept
Proposal Disclaimers & Rules
The Department is not obligated to respond, nor legally
bound to any proposal submitted.
Proposers and their representatives shall not contact
members of selection committee, County staff
(leaders/decision-makers/representatives), the Board of
Supervisors or their staff to discuss or ask questions about
the RFP or award of Agreement.
Proposal Submittals (page 5)
1 original and 4 copies by the deadline addressed in the manner
indicated on page 5
Proposal Rules
Minimum Requirements (page 5-6)
1. Complete Proposal
– Include all Proposal Items listed on page 12 (Part 1 Section C)
– Use forms required in Part 1 Section C and provided in Part 2 of RFP (page 16)
– Cover all items in Management Plan instructions (pages 19-20)
2. Attend Mandatory Pre-Proposal Meeting
3. Demonstrate Experience - 2 continuous years of operation within
the last 5 years (page 19)
4. Proposal Deposit (page 14 – Section D)
5. Financial Resources (page 30-32)
6. Respond – full and complete answers
7. 2 day response requirement to proposal questions
Proposal Deposit(page 14)
• $1,000
• Certified check or cashier’s check, payable to County of
Sacramento
• Deposit will be returned to unsuccessful proposers
• Successful proposer(s) deposit will be retained to ensure
timely execution of agreement(s)
Proposal
• Receipt of Addenda (page 17)
– Include list of all addenda received and date received
– Questions received prior to and from today’s Pre-Proposal
Meeting will be answered via addendum
• Letter to Board of Supervisors (page 18)
• Management Plan (page 19-20)
– Proposed Concept and Products
– Proposed Financial Offer
– Qualifications and Experience
– Management and Operation Plan
Proposal ItemsBusiness Organization
‒ Business Information (page 23)
‒ Business Entity Statement (pages 25-27)
Qualifications Statement
‒ Business experience (page 28-29)
Financial information (page 30-32)
‒ Profit and loss statement for 2 most recently completed FYs
References
‒ Business (page 33-34)
‒ Bank (page 34-35)
Felony Convictions (page 36-37)
Agreement
Attachment 1
Draft Automated Retail Concession Agreement
Selected Proposer(s) will be required to execute
this document within ten (10) days of receipt or
forfeit guaranty deposit as liquidated damages
Evaluation & Selection
• Each Proposal will be evaluated separately based on the
information submitted in the proposal
• Maximum 100 points
– Proposed Concept and Products – 30 points
– Proposed Financial Offer – 30 Points
– Qualifications and Experience – 20 points
– Management and Operation Plan – 20 points
• County and a selection committee will evaluate all
proposals to determine recommendation to Board
Board’s decision is final
Anticipated Timeline(subject to change)
Event/Action Date(s)
Mandatory Pre-Proposal Meeting October 16, 2018
Questions Due by October 18, 2018
Addenda Issued October 23, 2018 by 5:00 p.m.
Proposals Due November 13, 2018 by 2:00 pm
Selection Panel evaluates Proposals and
selects finalists
Week of November 19, 2018
Finalist Interviews (if necessary) Week of December 3, 2018
Anticipated Board of Supervisors
review/approval of selected proposer(s)
January 29, 2019
Disadvantaged Business Enterprise
Program
Renata Romero
or
(916) 874-0914
Questions?
Reminder
Proposals due
November 13, 2018 by 2:00 p.m. PST
Late proposals will not be accepted
for any reason!
Thank you for coming!
Additional Questions?
Email to Jennifer Simkins by
October 18, 2018 at 2:00 p.m.