Managing your website Managing your website in OpenCMS in OpenCMS

Yvonne AburrowYvonne AburrowWeb Services Team Web Services Team

What?What?

• Websites will be moving to a new Websites will be moving to a new integrated location, which you can edit integrated location, which you can edit from anywhere on the webfrom anywhere on the web

• Instead of editing the files in Instead of editing the files in Dreamweaver and viewing them in your Dreamweaver and viewing them in your browser, you can edit and view via your browser, you can edit and view via your browserbrowser

• This system will make it easier for non-This system will make it easier for non-technical people to contribute content, technical people to contribute content, and for maintainers to organise itand for maintainers to organise it

What is a content management What is a content management system?system?

• A content management system or CMS is A content management system or CMS is software that enables websites to be software that enables websites to be managed easily and effectively. It allows managed easily and effectively. It allows pages to be created and updated quickly.pages to be created and updated quickly.

• Page designs are based on master Page designs are based on master templates. Each page does not have to templates. Each page does not have to be designed from scratch, saving time be designed from scratch, saving time and effort.and effort.

• A CMS also keeps the previous version(s) A CMS also keeps the previous version(s) of all the files that you have changed.of all the files that you have changed.

• It allows control over who can publish It allows control over who can publish content.content.

The departmental website The departmental website teamteam

• Edit and publish content contributed by Edit and publish content contributed by other members of the departmentother members of the department

• Ensure that content is written in plain Ensure that content is written in plain English and conforms to best practice for English and conforms to best practice for web writingweb writing

• Ensure that content is published to the Ensure that content is published to the correct place within the information correct place within the information architecture of the site architecture of the site 

• Review the site's content on a regular basis Review the site's content on a regular basis to see what needs to be added or changedto see what needs to be added or changed

The rest of the departmentThe rest of the department• Is responsible for content on the website Is responsible for content on the website

that is related to their area of workthat is related to their area of work

• Contribute content to the site (which will Contribute content to the site (which will be reviewed by the departmental website be reviewed by the departmental website team before it is published)team before it is published)

Contributor

Editor Publish

WorkflowWorkflow

Information architecture - page Information architecture - page

viewview

• Each section on the main menu bar has a different Each section on the main menu bar has a different sub-menu associated with itsub-menu associated with it

• The content sections were arrived at by a card-The content sections were arrived at by a card-sorting exercise with userssorting exercise with users

• There are three levels of content (the maximum is There are three levels of content (the maximum is four)four)

• The header section and sub-menus are stored in a The header section and sub-menus are stored in a different area of the CMS.  If you need to change different area of the CMS.  If you need to change them, you will need extra training. them, you will need extra training.

Information architecture - plan Information architecture - plan

viewview

• The site navigation is structured on a strict The site navigation is structured on a strict hierarchy - you can only get to certain sections via hierarchy - you can only get to certain sections via the link on the main menuthe link on the main menu

• This makes it easier to organise the content - all This makes it easier to organise the content - all you need to do is to decide which category it falls you need to do is to decide which category it falls into, and stick to itinto, and stick to it

• If you need to add a new category to the main If you need to add a new category to the main menu, please consult with the Web Services Teammenu, please consult with the Web Services Team

OpenCMS site viewOpenCMS site view

This file is red because it has been modified

This file is blue because it has been newly created

The pop-up menuThe pop-up menu• You can left- You can left-

or right-click or right-click to get the to get the pop-up pop-up menu.menu.

• Edit pageEdit page and and PropertiesProperties are the are the most most commonly commonly usedused

ResourcesResources

• TutorialsTutorials• Site managementSite management

• Content contributionContent contribution

• University style guides: University style guides: •Writing for the webWriting for the web•Punctuation and capitalisation etcPunctuation and capitalisation etc

• Grammar referenceGrammar reference