MANAGINGTIME

The obvious, the blindingly obvious and the, hopefully, helpful

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Top Ten Time Wasters

• Losing things

• Meetings – that don’t need to be held, that overrun,that start late

• Telephone

• Interruptions

• Procrastination

• Junk emails/paperwork

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Top Ten Time Wasters

• Crises

• Reverse delegation

• Perfectionism

• Distraction

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Delegation

- Guilt about imposing - You have the right / collegiality/ staff development

- Quicker to do it yourself - Break the cycle, make the time

- I’ll get the blame - Know and trust, but build in controls

- There are other ways

- I get respect from hard work

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Tiny Tips

• Raft – refer emails/paperwork, act on it, file it,throw it away

• Filter the mail

• Don’t let the technology dictate the speed of response

• Use discard dates for filing

• Get off some circulation lists

• Send back

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More Tiny Tips

• Available times

• Book quiet times/no calls

• Divert the phone

• Out of office notices

• Set times – the meeting is from 1.00 to 2.00

• Strategies and body language

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And more

• Chair meetings

• Set out purposes/aims

• Make a clear start

• Use the technology

• Use your colleagues

• Track deadlines/plan sensibly

• Think about your physical space

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Time Absorbers

• Moving on staff – in every sense

• Dealing with undue complexity

• Systems not working for you

• The Barrage

• Undefined autonomy

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Some thoughts

• Genuine focus on practice

• Clarity of roles

• Seek support, lobby and, if all fails, establish your own collective

• Editing group

• Principles for prioritisation

• Network and respond collectively

• Negotiate for clarity

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The Big Ones

• Be brave, clear and confident

• Be confident not defensive

• Delegate, empower, evaluate

• Early intervention – don’t let it fester!

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• Control self-indulgence

• Recruit, motivate and develop staff

• Use your plans

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And now…….

• Share your top tips