managing spool requests

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Managing Spool RequestManaging Spool Request

OverviewOverview

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Chapter 41:Chapter 41: Managing Spool RequestsManaging Spool Requests

ContentsContents

OverviewOverview................................................................................................................................................................................................................................................................................................................................................................411411Before You BeginBefore You Begin........................................................................................................................................................................................................................................................................................................................................411411

Generating a Test Spool RequestGenerating a Test Spool Request..........................................................................................................................................................................................................................................................................................411411

Viewing Spool RequestsViewing Spool Requests....................................................................................................................................................................................................................................................................................................................412412

Displaying the Contents of a Spool RequestDisplaying the Contents of a Spool Request..........................................................................................................................................................................................................................................................414414

Changing Spool AttributesChanging Spool Attributes..............................................................................................................................................................................................................................................................................................................415415

Printing Spool RequestsPrinting Spool Requests....................................................................................................................................................................................................................................................................................................................416416

Deleting Individual Spool RequestsDeleting Individual Spool Requests....................................................................................................................................................................................................................................................................................418418

Deleting Spool Requests in BulkDeleting Spool Requests in Bulk............................................................................................................................................................................................................................................................................................419419

OverviewOverview

Spool requests are managed in the Output Controller,in which you can do the following:

Print a spool request (send it to the host spooler for printing or output on other devices).

Display detailed information on a spool request and alter attributes such as destination printer,number of copies, and priority.

Display the data to be printed and download the data to a flat ASCII file.

Display output requests and track the status of a job that is being printed.

An output request is generated:

When a spool request is submitted with the print-immediately attribute.

Each time that a spool request is sent to a printer, fax machine, or other output device from thespool monitor.

Before You BeginBefore You Begin

All the steps in this chapter assume that at least one spool request has been generated. If you are usingthis chapter for practice or training, then follow the steps below to generate a test spool request.

Generating a Test Spool RequestGenerating a Test Spool Request

To generate a test spool request, you can go to any area in the system in which a list can be printed and

then follow the menu path SystemListPrint. For specific instructions, follow the steps below:

1. Enter the transaction /n STUN.

2. Follow the path Setup/Buffers Buffers.

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Managing Spool RequestsManaging Spool Requests

Viewing Spool RequestsViewing Spool Requests

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3. Generate a test spool request byprinting the Tune Summary. To do

so, follow the path SystemListPrint.

4. Select an Output device.

5. Since we want the print request toremain in the spool, ensure that thePrint immed. and Delete after printcheck-boxes are not checked.

6. To generate the request, click onthe Printicon. The spool requestcan now be viewed and controlledin the Output Controller.

7. Click the Exiticon twice to returnto the main menu.

Viewing Spool RequestsViewing Spool Requests

1. From the R/3 main menu, follow

the path ToolsAdministration

SpoolOutput controller.

Alternative:

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Displaying the Contents of a Spool RequestDisplaying the Contents of a Spool Request


Error: Indicates a "hard" problem, such as a network problem. The output request could not be printed.The spool system retains such requests until you delete them or they age and are deleted by areorganization.

Displaying the Contents of a Spool RequestDisplaying the Contents of a Spool Request

1. Mark the check-box of the requestyou wish to display.

2. Follow the path SpoolrequestDisplayor click on the Displayicon.

The content of the spool request isdisplayed. In this example we areviewing the Tune summaryfrom thepreviously generated request.

3. Click the Backicon to return to theSpool: Requestsscreen.

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Changing Spool AttributesChanging Spool Attributes


Changing Spool AttributesChanging Spool Attributes

1. Mark the check-box of the requestfor which you wish to change theattributes.

2. Follow the path Go toAttributesor click on the Attributesbutton.

In this screen, you can change oradd information to the spoolattributes.

3. To change the print requestattributes, click on the Attributes IIbutton.

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Printing Spool RequestsPrinting Spool Requests


In this screen, you can change oradd information to the printattributes.

4. To return to the Spool: Requestsscreen, click the Backicon.


Before you send a spool request to be printed, you can change the output device and the number of copiesto be printed.

1. Mark the check-box of the requestyou wish to print.

2. Follow the path SpoolrequestPrintor click on the Printicon.

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3. Enter an Output deviceor click onthe Possible Entriesicon for a list ofprinters.

4. Enter the desired number of copies.

5. If you would like to limit the rangeof pages printed, enter the startingand ending page numbers in thefrom pageand to pagefields.

6. Click on the Printicon.

7. To view the status of the outputrequest, mark the spool requestcheck-box and click on the Outputrequestbutton.

Output request details includingthe current status are displayed.

8. Click the Refreshicon to view thelatest status.

9. To return to the Spool: Requestsscreen, click the Backicon.

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Deleting Individual Spool RequestsDeleting Individual Spool Requests


Deleting Individual Spool RequestsDeleting Individual Spool Requests

In the output controller, you can delete individual spool requests. Note that deletion does not affectoutput requests that have already been sent by the SAP spool system to the host spool system.

1. To delete individual spool

requests, mark the check-box(s) ofthe spool request(s) you wish todelete.

2. Follow the path SpoolrequestDeleteor click on the Trashicon.

3. To confirm that you want to deletethe spool request, click Yes.

The request is deleted.

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Deleting Spool Requests in BulkDeleting Spool Requests in Bulk



You can delete spool requests in bulk according to expiration date or other criteria. Do this in the SpoolAdministrationwindow as follows:

1. To go to the Spool Administration

window, enter the transaction/nSPAD.

2. Click on the Delete obsolete spoolrequestsbutton.

3. To determine which requests willbe deleted, choose any combinationof the given options. For example,select option Old Spool requests thathave exceeded their life. The lifemeans that the age of the spool(e.g. two days).

4. Click the Executebutton.

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The system searches for anddeletes requests that match thechosen criteria.

5. Enter /nENDinto the commandfield if you wish to end the R/3

session.

For further d etails refer to

R/3 System Administration Made Easy

Installing a Local Printer (Ch. 38)

Installing a Remote Printer (Ch. 39)

Installing a Fax Device (Ch.40)

R/3 Basis Knowledge Products

System Management CD Reference Implementation Spool System

R/3 System Online Help

Basis Components System Administration Printing Guide Managing Spool Requests in theOutput Controller

Basis Courses

Advanced R/3 Administration (BC305)

managing spool requests

Documents