managing priorities and deadlines 28 secrets to time management success
TRANSCRIPT
Managing Priorities and Deadlines
28 Secrets to Time Management Success
Pop Quiz
What did you do Wednesday?
Activity and time used
Hidden Time Wasters
Surfing NetTalkingPersonal BusinessDaydreamingPersonal Phone CallsPlanning Personal EventsArriving Late/Leaving EarlyApplying for Other Jobs
Tyler’s Top Lessons Learned
Elephant or Ant; Running or WalkingTop 6 Card“To Do” PlanningHow to Tell to “Bug Off”Mind Mapping/ClusteringTask TrackingTick Mark Lists
Tyler’s Top Lessons Learned
Find out what is your “Prime Time”
Eat five times/day-keep energy up.
Ask yourself, “Why am I doing what I am doing right now?”
Manage computer and email
Box system
Email help
EMAIL - HELP ME!!!!
Do not check email 1st thing in the morning
Work an hour before checking email again
Train people on when you will be checking email
Turn off your alert sound
Reply to all
Tag lines
Productivity choices
Choice 1 – Start your day with a planChoice 2 – Make a list and check it offChoice 3 – Order your goals according to importanceChoice 4 – Put deadlines on tasks, projects, and goalsChoice 5 – Be organized, but don’t obsess about itChoice 6 –Drop activities that tax your time or no longer serve you wellChoice 7 – Consider waiting time a gift
People choicesChoice 8 – Set limits on people who waste your timeChoice 9 – When you can’t say no, say “Yes, but…”Choice 10 – Deal with interruptions, then refocus quicklyChoice 11 – Be less accessibleChoice 12 – Take responsibility – don’t blame othersChoice 13 – Avoid meetings and improve the ones you must attendChoice 14 – Prioritize people
Pacing choices
Choice 15 – Choose productiveness over busynessChoice 16 – Get off to a running start in the morningChoice 17 – Be decisiveChoice 18 – Do one thing at a timeChoice 19 – When you’re stuck, just take the next small stepChoice 20 – Think ahead and prepareChoice 21 – Know your personal prime time and ruthlessly defend it
Personal choices
Choice 22 – Put “you” on your calendar
Choice 23 – Think of self-discipline as a skill, and practice it
Choice 24 – Ask for help
Choice 25 – Be perfect only when it’s necessary
Choice 26 – Finish what you start
Choice 27 – Take breaks
Choice 28 – Think of yourself as the CEO of your time
10 “Golden Rules” of Time Management
1. Know how you currently spend your time. 2. Identify your “prime time”. 3. Do tomorrow’s planning tonight.4. Ask yourself “Why am I doing what I’m
doing right now?”5. Handle each piece of paper once.6. Plan your work and work it. Don’t make
plans if you don’t intend to follow through. 7. Delegate whenever possible.8. Delegate wisely. 9. Identify your high-payoff items.10. Concentrate on results, not on being busy.
