managing e project

8/19/2019 Managing E Project

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Project Management A Managerial Approach

Managing E projects


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Learning Objectives

Define e-project and understand its various features

Understand the merits and demerits of an e-project

Identify the future trends of e-projects

Know the role of computers in project management

Project Management and Appraisal By itangshu Khatua


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E-Project

It is an application of using updated software designed for managing a tas!

more effectively and efficiently" It involves all sta!e holders of the project

management in a similar platform# where every$ody can interact and share

the information and also a$le to provide their feed $ac!"



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Merits of E- Project

Ma!e it easy of using and sharing data and information"

%ommunication $ecomes easier and faster and more streamlined"

tandardi&ed or generali&ed management processes"

'sta$lishing or importing model project templates"

Using common and proven applications"

Minimi&ing development and maintenance cost of data"

Minimi&ing time to plan# e(ecute and share information within team

mem$ers"

)emoving pro$lem of distance or a$sentia"



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Demerits of E- Project

Pro$lem of data security" %hances of information loss"

*here is a restriction to transmit $ig si&e files"

ometime information is overloaded"

+enerally human $eing is not ready to e(cept changes"

,egal considerations are not fully ta!en care of" It needs some more adjustments and special attentions"

Use of main frame software reuires strong internal communications lines for

support"

oftware implementation is less li!ely to succeed if the organi&ation does not have

sufficient training in project management principles" Upper level management may not use the pac!ages for planning# $udgeting and

decision ma!ing"



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Features of E-Project

Project planning and management

Managing of several reuests for changing of project schedule at a time

Multi-tas!ing

Individual wor! management tools and euipments

)esource management tools and euipments

%ommunications in e-Project

Administration details

Monitoring and control

Providing feed$ac!



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Future of E-Project

Project management software helps to analy&e# optimi&e and manage projects

and it also provides the decision regarding the right mi( of project"

It helps in estimating the resources that fulfill strategic o$jectives "

.ithout project portfolio management software# it is almost impossi$le to

manage portfolios of too many projects and the interdependencies among them

simultaneously"

*he mar!et for project portfolio management /PPM0 software was around 12"3

$illion in the year 2445# according to 6orrester )esearch" It is e(pected that the

mar!et for PPM will increase with a multiplying factor in the near future"



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Role of computers and Software in Project

Management

Project Functions Role of Computers

Fix up project goal or

plan

*he first set of project planning tas! sets the stage ofwor! that will eventually $e processed on thecomputer" *here are several software pac!ages that provide some guidance for this function in theirusers7 manuals"

Identify te wor! Most of the portion of the project planning processis not done $y the computers



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Management

Set up te wor!

period

Usually at this point of the project one $uilds up a critical path networ! a thorough analysis of this networ! path isdone with the aid of computers to compute an early startand finish" *he tas! schedule can $e drawn in three typicalformats# a ta$ular listing# a $ar /+antt0 chart and a networ!

diagram"

"o set up

resourcea#aila$ility and

re%uirements

ince the variations involved in the resource theme are notlimited they cannot $e determined $y simple reviewtherefore there is a need to determine the type of project

management software on the $asis of the level of detailsreuired $y the organi&ation to run the project successfully"



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"o set up a

$aseline for tecost of te

project

*o ma!e this process easier a ta$le of resource and resource

cost is esta$lished with the aid of computers $y entering thetas! durations# resources# and fi(ed costs" *he $udget iscreated" At the resource area# costing can $e approached atvarious levels of details"

"o e#aluate te$aseline plan *he computer is the $est tool availa$le for performing theevaluation and optimi&ation of the $aseline plan" As the

computer will wor! upon the logic to calculate the earlieststart and finish and will perform a $ac!ward pass to determinethe latest start for an activity so as to finish within the $udgeted timing" *he computer mar!s the difference $etween

the earlier dates and the late ones an activity as 8float9 or8slac!9" *herefore ones attention can easily $e drawn towardsthe activities having least floats /the most critical activities0



Management


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Management

"o !eep te

trac! of teprogress of

te wor!

In this part of the project management the computers playa very important role as some programs# li!e :.IK;'*#is euipped with an auto progressed settings" .hen the program runs in the auto progress mode# the systemassumes that any activity that was scheduled to start priorto the data date has actually progressed as planned#although no progress has $een entered"



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Project Management and Appraisal By itangshu Khatua"


Management

"o e#aluate teperformance

*he computers play a most imperative role" *he projectmanagement software are usually euipped with the analyticaldata that are reuired to evaluate and report the project performance# a very good e(ample of such software is:.IK;'*"

Reporting andexporting data

*he computer is euipped with programs which not onlymatches the data formats# environments and needs $ut alsohelps with the preparation of hard copy /reports and graphics0for presentation to the various project sta!eholders" *he programs li!e Artemis 2444# actually allows the user to

modify the project data$ase structure as well as to adde(tensions to that structure"

managing e project

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