managing contractor safety operator forum
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Managing Contractor Safety Operator Forum. Roundtable Goals. PICS The Nature of the Consortium An Operator’s Perspective (Tommy Braaten ) Services Current Services Lingo Customizable Options. Roundtable Goals. Process Lessons Learned Risk Rankings and Flag Colors - PowerPoint PPT PresentationTRANSCRIPT
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Managing Contractor SafetyOperator Forum
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Roundtable Goals• PICS
– The Nature of the Consortium– An Operator’s Perspective (Tommy
Braaten)
• Services– Current Services Lingo– Customizable Options
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Roundtable Goals• Process Lessons Learned
– Risk Rankings and Flag Colors– Managing Risk and Forced Flags– The Site PICS Team– PICS ‘Reach-back Support’ – AM’s and
Auditing• Site Features and Tools
– InsureGUARD– Underutilized Features– PICS System Enhancement Recommendations
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The Nature of PICSSafety Compliance Company used as a
tool during the Qualification
Process
Repository
Verification and
Auditing Team
Secure Website
Database
Consortium
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Contractor registers providing trades
performed, evaluation questions and self risk
ranking.
Initial Ranking is determined based
on answers provided
Audit Team Reviews Discrepancies
Contractor Risk Ranking
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Managing Risk
• Reviewing Data• Forcing flags
– What does “Red” mean?– What does “Yellow” mean?
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Operator Lessons Learned• Triple Check Process• Managing PICS vs. Operating PICS• Granting Security Access• Forming the Site PICS Team
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Current Service TerminologyPICS Organizer Web-based tool used to organize and
report contractor data.
Prequalification Form (PQF), and Annual Updates. Citation search. Verified annually.Detailed review of the entire safety manual and regulatory requirements. Every 3 years.
An audit of the implementation of the safety program. Performed every 3 years.
DocuGUARD
Manual Audit
Implementation Audit
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Other Services AvailableInterface to manage contractor insurance certificates, including coverage type, limits, expiration and AM Best Rating. Verified annually.Custom audits/evaluations housed in PICS database conducted by employees or PICS.
Performed on request, PICS field evaluations on a given site or for a given contractor.
Orientation Videos, HSE Competencies, Craft Skills Assessments, Operator Qualification.
InsureGUARD
GUARDBuilder
EmployeeGUARD
Field Audit
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Customizable Options• Watch list• Tags• Site Specific PQF• Washington State Audit• Employee Level Audits (EmployeeGUARD)
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Audit Roundtable• Audits
– OSHA and/or EPA site visits– Audit experience
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Leading vs. Lagging Indicators
• Lagging indicators are a collection of data for events that have already occurred – (e.g. incident rates)
• Leading indicators should be our trend in qualifying contractors. Provide predictive data!
• Types of leading indicators for which we look- “verification of implementation” data
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Evaluating Under-Performing Contractors
• Ad-Hoc Real-Time Data Reporting– Flag Color/Criteria– Pending PQF and Annual Updates– Fatalities– EMR/Incident Rate
• “Pushed” Reports– Established in Email Subscriptions on
Home Page
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Key Features and Tools• Home Page• Details to the Flag and Stats Chart• Tags• Email Wizard• Search by Question• Sourcing• Registration Requests
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The Impact to the Qualification Process
Sourcing Contractors in PICS
Recognize Need/Host Bid
Notify Contractor of PICS Requirement
Contractor Loads Data
Make Preliminary Decisions
Execute Contract/Award Bid
Ad-Hoc Reports
Begin Work
Search PICS for Contractor
Audits
2 days – 3 weeks
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InsureGUARD• Requirements
– Address• Policies to approve• Auto approve
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What You Can Do to Help PICS and Your Contractors
• Paperwork – Contractor Open tasks– Communication
• Email Wizard• Enforcement
– No site access without Documentation• Competition
– Consider choosing a replacement for the existing Contractor
– Search for New Contractor– Registration Request
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Contractor ViewOpen Task Checklist
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What You Can Do to Help PICS and Your Contractor
• PICS Site Team (primary contact and power users)– Review
• Current documentation• Force flag requests
– Request• Additional documentation, through Account Manager
– Decide• Put contractor through a wavier process, attaching
documentation and forcing the current flag• Utilize and take advantage of all Reporting
features in PICS
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Primary User Responsibilities• Maintain PICS navigation skills and
knowledge• Obtain the latest updates prior to full roll-
out• Provide on-going education for site users• Assist in Pilots for Operator Developments• Approve new site users• Train new processes, system functionality
and new team members
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• Questions
• Comments
PICS Operator Navigation