Edmonton Catholic Schools is now accepting applications for the position of

Manager, Maintenance Services (Existing position)

Edmonton Catholic Schools is a large urban school district whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The District is comprised of over 41,000 students and 5,000 employees in 90 schools and other sites. The job manages the delivery of maintenance services through the Supervisor, Maintenance Services and a team of trades and maintenance staff. The job is responsible for the coordination of maintenance and minor construction projects in district-owned schools, buildings, grounds and the associated infrastructure, through the use of unit staff or external contractors. The incumbent is also responsible for management of the unit’s budget. The primary focus of the role is to maintain safe and efficient learning and teaching environments. The job is part of the department’s management team and participates in long- and short-term strategic planning activities.

This is a permanent, full-time, Out of Scope, Level 8 position with a salary range of $88,628.00 - $110,803.00 to commence as soon as possible. The successful applicant’s starting salary will be based on the individual’s education, qualifications and directly related experience.

Edmonton Catholic School District offers a comprehensive benefits program as part of its total compensation package. Primary Responsibilities: Lead unit staff including assigning and evaluating work, training and coaching, recruitment

and selection, employee on-boarding and engagement and succession planning; Participate on the Alberta Union of Provincial Employees (AUPE) Liaison Committee, in

progressive discipline and the grievance process; Establish work priorities, develop schedules, and delegate work to either staff, or external

contractors to ensure buildings and grounds are maintained; Ensure current district maintenance work practices, standards, and procedures are in

compliance with Occupational Health and Safety (OHS) Legislation and other legislated code requirements;

Respond to inquiries from schools and department staff regarding problems within the area of responsibility by providing technical advice and guidance, information and direction on issues of building and infrastructure maintenance and repair, including availability after hours (nights and weekends).

Qualifications: Degree or diploma in a building-related field or equivalent plus, eight years of directly

related experience; Knowledge of project management principles, practices, methods and tools to manage

scope, time, cost, issues, risks, communication and quality; Knowledge of design/construction methods, building systems and terminology,

construction and shop drawings and specifications; Knowledge of financial policies and procedures and budget management principles; Knowledge of Microsoft programs including advanced level in the use of Word, Excel, and

MS Project; Exceptional verbal, written, listening and interpersonal skills; Strong problem solving and decision making skills that support innovation and ensure that

the most efficient and effective outcomes are achieved; Strong negotiation, analytical, team building, conflict resolution, project planning and

management skills.

A complete job description is shown below.

For further information on this job opportunity, please contact Kevin Magill at kevin.magill@ecsd.net. To apply, please email a letter of Interest and resume by 4:00 p.m., Monday, April 24, 2017 to:

Kevin Magill, Director

Infrastructure & Building Maintenance

resumes@ecsd.net

Prior to employment, successful candidates will be required to submit Police Information Check and Intervention Record Check documents. We thank all candidates for their interest. Only applicants considered for the position will be contacted.

Out of Scope Job Description

Revised March 2017 1

JOB IDENTIFICATION:

Incumbent: Vacant Working Title: Manager, Maintenance Services

Current Classification Level: Requested Classification Level:

Supervisor’s Name: Supervisor’s Working Title: Director, Infrastructure and Building Maintenance

Location: Service Centre Department/Program: Facility Services/Infrastructure and Building Maintenance

PRIMARY FOCUS/OVERALL ACCOUNTABILITY: Provide a brief summary of the job, covering the main responsibilities, the framework within which the job has to operate and the main contribution to the organization.

The job manages the delivery of Maintenance Services through the Supervisor, Maintenance Services and a team of trades and maintenance staff. The job is responsible for the coordination of maintenance and minor construction projects in district-owned schools, buildings, grounds and the associated infrastructure, through the use of unit staff or external contractors. The incumbent is also responsible for management of the unit’s budget. The primary focus of the role is to maintain safe and efficient learning and teaching environments. The job is part of the department’s management team and participates in long- and short-term strategic planning activities.

JOB RESPONSIBILITIES AND ACTIVITIES: Normally a job has four to eight core responsibilities, each of which shows what the job is accountable for, within what framework, and what the added value is. For each responsibility, approximately four major activities should be described. List the core responsibilities in ascending order of importance.

1. Directly supervise Supervisor, Maintenance Services jobs and manage the delivery of services through a team of trades and maintenance staff

2. Lead unit staff including assigning and evaluating work; training and coaching; recruitment and selection; employee on-boarding and engagement; and succession planning

3. Participate on the Alberta Union of Provincial Employees (AUPE) Liaison Committee, in progressive discipline and the grievance process

4. Manage and organize maintenance requirements for buildings and associated infrastructure

5. Establish work priorities, develop schedules, and delegate work to either staff, or external contractors to ensure buildings and grounds are maintained

6. Manage the unit’s financial activities including maintenance and project budgets by tracking, forecasting and revising expenditures

7. Ensure cost control procedures are in place and to maximize the use of existing funding

8. Respond to inquiries from schools and department staff regarding problems within the area of responsibility by providing technical advice and guidance, information and direction on issues of building and infrastructure maintenance and repair, including availability after hours (nights and weekends)

9. Ensure current district maintenance work practices, standards, and procedures are in compliance Occupational Health and Safety (OHS) Legislation and other legislated code requirements

10. Evaluate buildings systems and components (mechanical plant, electrical system, roofing system, etc.) using documentation and procedures

11. Identify, plan and implement corrective action to resolve any building system or component deficiencies

12. Review information gathering procedures and methodology and revise as necessary to maximize efficiencies in this area

13. Maintain and update the district Infrastructure, Maintenance and Renewal (IMR) and School to Pay databases

Out of Scope Job Description

Revised March 2017 2

JOB RESPONSIBILITIES AND ACTIVITIES: Normally a job has four to eight core responsibilities, each of which shows what the job is accountable for, within what framework, and what the added value is. For each responsibility, approximately four major activities should be described. List the core responsibilities in ascending order of importance.

14. Participate in department planning including budgeting, setting of staffing levels, long- and short-term strategic planning, goal setting and performance measurement

15. Maintain technical knowledge through a range of professional development activities

PROBLEM SOLVING: Describe difficult or challenging situations the position is typically expected to solve; the degree of originality of the solutions; assistance available; and any problems or decisions that must be referred to a supervisor for resolution or approval

The job is responsible for the management of financial and human resources for the Maintenance Services Unit. The incumbent determines how to reach desired outcomes within precedents. The incumbent possesses the latitude to work within a broadly defined environment, but within defined policies and guidelines created by the department and district.

For the most part, solutions are found through precedents and existing policies, guidelines and procedures. Assistance is available from department managers and the director.

REPORTING RELATIONSHIPS: Identify the jobs and the number of incumbents within each job that report directly to you. Provide a brief summary of each subordinate job’s purpose.

Job Title Job Responsibilities

Supervisor, Maintenance Services

The job is responsible for overall maintenance of district owned buildings, grounds and associated infrastructure, through a team of district staff and or contracted services. The primary responsibility is assigning, delegating and evaluating work performed by to a district team and overseeing the work of contactors.

ORGANIZATIONAL DATA: Identify any measurable areas upon which the job has either direct or indirect impact. Measures that may be included are: number of staff supervised, annual operating budget, number and size of projects, clients served or any other significant values. Include examples that indicate the “size” of the job. Attach a complete Organization Chart that includes supervisor, peers, direct reports and staff.

The incumbent provides support to managers, supervisors and specialists on matters relating to maintenance requirements for buildings and associated infrastructure, work priorities, schedules, and delegation of maintenance work to staff or contractors to ensure buildings and grounds are maintained to provide a safe and healthy environment for students, staff and visitors. The job is accountable for maintenance of approximately 100 buildings, of which 90 are active schools. The service is delivered by approximately 55 employees with an annual budget of $7,000,000.00. The job ensures current district maintenance work practices, standards, and procedures are in place to ensure compliance with Occupational Health and Safety Legislation and with all other legislated code requirements are met to minimize the district’s exposure to present and future liabilities. Legislated requirements include; Alberta Building Code; Alberta Fire Code; Occupational Health and Safety Act, and associated Legislation. Because the district doesn’t have in-house expertise in some functional areas, contractors are secured to work on various projects. Contracted services may include general contractors and sub-trades. The job does not directly supervise contractors; however it has the authority to oversee projects, inspect, direct and provide feedback on the attainment of goals and plans. The job also serves as department representative on the monthly AUPE Liaison Meeting to discuss on-going issues, negotiation items and/or relevant successes in the area of employee relations.

Out of Scope Job Description

Revised March 2017 3

Organizational Chart

Assistant Superintendent

Director, Infrastructure and Building Maintenance

OOS 10

Manager,

Maintenance Services

Manager, Electronic Services OOS 7

Manager, Capital Projects OOS 7

Project ManagerOOS 6

(2 jobs)

Project Coordinator (under-fill)

OOS 5

Project Facilitator (under-fill)

OOS 4

Electronic Services

Assistant SupervisorOOS 5

(2 jobs)

Coordinator,

Electronic Services AS 4

Coordinator,

Inventory AS 6

Electronic Technician(12 jobs)

Electrician

Maintenance Worker 2 - Electronic

(4 jobs)

Maintenance Services

Supervisor, Maintenance Services

OOS 6

Foreman Electronic Technician

Foreman Carpenter

Carpenter

Apprentice Carpenter

Maintenance Worker

2(13 jobs)

Plumber(5 jobs)

Welder

Maintenance Labourer

Automotive Mechanic

Controls Technician (3 jobs)

Lead Hand Painter (5 Jobs)

Foreman Painter

Maintenance Worker 3

Painter (3 jobs)

Apprentice Painter (3 jobs)

Shop Spray Painter

Glass Floor Installer (2 jobs)

Apprentice Plumber

Hazardous Material Specialist

OOS 5

Energy and

Environmental Specialist

OOS 6

Business Manager, Capital Projects

OOS 6

CONTACTS: Identify internal and/or external contacts such as co-workers, clients, stakeholders and partners. Indicate the nature and purpose of contact (i.e. to deliver information, present data, negotiate contracts, etc.) and frequency (daily, weekly, monthly etc.).

Contact

Nature and Purpose Frequency

Principals and managers To provide and obtain information To discuss concerns and address issues To resolve problems

Daily

Financial Services To receive expertise on financial requirements, processes, policies, procedures and regulations To resolve problems

As needed

Human Resource Services To provide and obtain information To address issues, resolve problems and identify alternatives To collaborate on collective bargaining To receive guidance and expertise

On-going

District representatives of P3 schools, Alberta Infrastructure

To provide information on contracts, job specifications, and infrastructure To request authorization for tender award (AI)

Weekly

Post-secondary educational institutes (NAIT, SAIT), Alberta Education

To facilitate apprenticeship program To provide and obtain information

Monthly

Network of professional contacts and other school jurisdictions

To provide and obtain information To share best practices

As needed

AUPE Representatives and General Counsel

To provide and obtain information To address issues, resolve problems and identify alternatives To collaborate on collective bargaining

On-going

Vendors, suppliers and service providers

To obtain information, technical samples, specification upgrades, product recommendations

Weekly

Out of Scope Job Description

Revised March 2017 4

To resolve problems

Contractors and consultants To provide advice and direction for job standards and specifications To discuss concerns and address issues To resolve problems

Weekly

Job Qualifications: Include a list of the most important knowledge factors, including knowledge about practical procedures, specialized techniques etc. Outline specific training that is needed to do the work and any occupational certification/registration required for the job. Include a list of competencies (skills and abilities) critical in performing the job.

Knowledge and Experience Competencies

Degree or diploma in building-related field or equivalent plus, eight years of directly related experience

Knowledge of project management principles, practices, methods and tools to manage scope, time, cost, issues, risks, communication and quality

Knowledge of design/construction methods, building systems and terminology, construction and shop drawings and specifications,

Knowledge of human resource management theory, techniques, policies and procedures and an understanding of Collective Agreements and OOS Terms and Conditions

Knowledge of financial policies and procedures and budget management principles

Knowledge of procurement, purchasing , invoicing and work order processes

Knowledge of Occupational Health and Safety (OHS) regulations and legislation, Workplace Hazardous Materials Inventory System (WHMIS)

Knowledge of Alberta Building Code and Alberta Fire Code

Knowledge of Microsoft programs including advanced level in the use of Word, Excel, and MS Project

Understanding of the department’s operations and of the district’s operations, goals and objectives

Strong leadership skills and the ability to coach and mentor staff

Exceptional verbal, written, listening and interpersonal skills

Strong problem solving and decision making skills that support innovation and ensure that the most efficient and effective outcomes are achieved

Strong presentation skills and ability to communicate highly technical information to a varied group of clients

Strong negotiation, analytical, team building, conflict resolution, project planning and management skills

Advanced time management skills and the ability to handle multiple projects of varying sizes and magnitudes simultaneously

Ability to work in collaborative environments and to develop and maintain relationships

Signatures The signatures below indicate that the incumbent, supervisor and principal/director have read, discussed, and agreed that the information accurately reflects the work assigned.

Incumbent

Name Signature Date

Supervisor

Name Signature Date

Manager

Name Signature Date

Out of Scope Job Description

Revised March 2017 5

This information is being collected under the authority of Board Governance Policy EL# 5 relating to Freedom of Information and Protection of Privacy (FOIP) Act and will be used to allocate positions within a classification plan and to manage the Edmonton Catholic School District’s human resources program. If you have any questions about the collection of this information, contact the Assistant Superintendent, Human Resource Services 780 441-6061.