Management Report Meeting

Wednesday, April 29, 2009

2

Carryforward Analysis

Anticipated Carryforward – FY09 Year End & Percent to Total Revenues Juneau – $947.3

2.4% of unrestricted and restricted revenue

Ketchikan – $14.1 0.3% of unrestricted and restricted revenue

Sitka – $55.0 0.9% of unrestricted and restricted revenue

3

FY10 Planned Use of Carryforward Juneau

Bridge funding for Language Restoration Faculty Bridge funding for institutional support & student services staff One time funding for Schools of Management & Career Education

Ketchikan Small, one-time institutional needs

Sitka Small, one-time institutional needs

4

FY09 Budget Building Process

Executive Cabinet Align projects with Strategic and Master Plans

Establish assumptions & sets targets

Budget Office Develop Scenarios

Analysis of prior year revenues & expenses Project new costs/new revenues Additional need after new State Appropriation Anticipated vacancies, one-time expenditure needs

Request Budget Plans from Departments and Schools

5

FY09 Budget Building Status & Challenges

Status is On-going Chancellor approval to fill vacancies – required 2 month vacancy Continuous review of spending plans through management

reporting

Challenges Continuing progress toward 50/50 GF/NGF in professional schools Moving programs forward without new funding Accumulation of 1% performance pool

6

FY09 Budget Flexibility

Flexibility provided by: Accumulated 2% pool

Chancellor’s performance pools Chancellor’s reallocation pool (funded by salary

savings)

7

FY09 Revenue & Expenditure Projections

Revenues Sufficient authority in all revenue sources

Expenditures Will not exceed revenues Auxiliaries utilizing fund balances

Housing renovations – new roofs, apartment renovations

8

FY09 Management of Contingencies

Contingency Pools -- FY09

Zero funded at beginning of year Funds are pooled as they become available Written justification required Chancellor makes final decisions regarding use of pool funds

2% pool for internal reallocation Exceeds 100% of targeted amount for FY09

9

FY09 Management of Initiatives

UAS All Initiatives on track Anticipate fully expending all initiative funds

10

Debt Strategies & Plans

Strategy Capacity to be used for long-term debt Meets UAS’ planning objectives & vision

Directly impacts student recruitment & retention 1,000 full time students Increase residential program students

Future Debt: Student Housing Dorm Addition Source – University receipts & auxiliary receipts Sufficient capacity

11

Initial Budget Analysis – FY10

Status List of needs identified for FY10

Sources of funding required: reallocation/new tuition

Using SW guidelines, local calendar and guidelines

Budgeted Carryforward Some carryforward will be used in authorized budget

12

Grant Receivables by Quarter

-

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

4,000,000

06

07

08

09

06 2,180,261 3,195,800 3,395,698 2,729,807

07 2,215,374 2,415,343 3,072,460 1,801,705

08 1,725,873 1,491,211 2,618,088 1,322,077

09 1,071,433 720,193 1,859,640 892,860

September December March June

13

Average Grant Receivable as % of Revenue

-

1,000.0

2,000.0

3,000.0

4,000.0

5,000.0

6,000.0

7,000.0

8,000.0

Receivable

Revenue

Receivable 2,875.4 2,376.2 1,789.3 1,136.0

Revenue 6,948.3 6,427.4 6,537.0 6,583.9

FY06 FY07 FY08 FY09

14

Impact of Reduced Endowment on Development

FY09 54.7% of funding from Foundation

Foundation funded 1.5 FTE

FY10 Budget reduced from $405.5 to $183.5

Loss of at least 1.0 FTE; reallocation needed for .5 FTE

15

FY09 Cost Savings & Efficiencies

Savings $650.9 to date (includes salary savings)

Conversion of Easy Biz Miles ($24.0) Collection of debts previously identified as uncollectible ($200.0) Researching ecommerce postage ($18.0) New computer specifications & warranty support ($27.0) IT helpdesk call queue management ($50.0) Continued energy conservation efforts – not quantifiable

16

M&R, R&R

Expenditures: FY08 = $2,777.2 FY09 projected = $4,408.0 FY10 projected = $2,485.0

(projects listed on page 12 of review handout)