management of prisons, maintenance of records and...
TRANSCRIPT
193
Short title and
commencement.
CHAPTER XVI
MANAGEMENT OF PRISONS, MAINTENANCE OF
RECORDS AND OFFICE PROCEDURE
SECTION I : STATUTORY RULES
[Government Notification, Home Department No. RJM-1058-(vi) XVI,
dated 10th June 1970]
In exercise of the powers conferred by clauses (10) and (28) of Section
59 of the Prisons Act, 1894 (IX of 1894), in its application to the State
of Maharashtra and of all the powers enabling it in that behalf and in
supersession of the rules relating to the management of Prisons and
maintenance of records in force in any part of the State, the Government
of Maharashtra, hereby makes the following rules, namely :—
1. (i) These rules may be called the Maharashtra Prisons (Management
of Prisons and Maintenance of Records) Rules, 1970.
(ii) They shall come into force on the 1st day of July 1970.
2. (i) Every prison shall remain open daily from sunrise to sunset. The
office of a prison shall remain open from 8 a. m. to 12 noon and 2 p. m.
to 6 p. m. except on Sunday and Holidays as may be prescribed by
Government.
(ii) Except the Jail guards, the prison staff including the Superintendent
shall attend to their duties for not less than seven hours daily except on
Sundays and Holidays. The jail guards shall attend to their duties for not
less than eight hours daily including the night duty.
(iii) The working hours of the Deputy Superintendent, Jailor, Clerks,
Medical Staff and Technical Staff shall be fixed by the Superintendent
and shall be recorded in Register No. 12 (Form I). The working hours
shall be so fixed that at least one Jailor and one Medical Officer or a
Compounder remains on duty from the time of unlocking of the prison
till its lock-up and that at least one clerk remains on duty during the
working hours of a prison referred to in sub-rule (1). No Jailor, Clerk,
Medical Officer or Compounder shall leave the main gate of the prison
on any ground unless he has personally ascertained and satisfied himself
that his reliever has resumed duty and is present either inside the prison
or, as the case may be, in the prison office.
Working hours
of prisoners.
194
*(iv) (The Superintendent shall attend the prison not later than 8.30
a. m. on every working day, and on Sundays and holidays whenever
special circumstances render, if necessary for him to do so, and
satisfy himself that every thing there at is in order.
Provided that, in the case of two or more consecutive holidays,
the Superintendent shall visit the prison at least once in every two
such holidays at any time convenient to him.)*
3. Where the Superintendent is unable to attend the prison on any
day, he shall give timely intimation of his absence to the next Senior
Executive Officer and shall, as soon as possible, submit a report of
his absence to the Inspector General, in case he is a Superintendent
of Central Prison, and in other cases to the Deputy Inspector
General (Regional).
4. The Superintendent shall fix the number of Jailors required to
be present for the daily opening and locking-up of the prison. The
Senior Jailor shall see that the number of Jailors so fixed attend the
prison.
5. The jail guards on day duty shall be mustered in the morning
and those on night duty in the evening by the Subhedar or Jamadar
who shall report the result to the Senior Jailor.
6. (i) Where any subordinate Officer of a prison is unable to
attend to his duties due to illness or any other cause, he shall give
or send immediate report in writing to the Superintendent through
his next immediate superior officer who shall make necessary
arrangement to carry out the duties of the absentee. If the absence
is due to illness, the Medical Officer may be instructed to examine
and report about the likely duration of such absence.
(ii) Where any subordinate officer of a prison is summoned by
a court, he shall at once given notice thereof to the Senior Jailor
who shall enter the information in the Jailor’s Report and shall make
such arrangements as may be necessary for the performance of the
duty of such officer during his absence.
7. Senior Jailor, Head Clerk and Medical Officer shall not leave
the prison without the permission of the Superintendent.
X V I ,
dated 10th October 1974.
Superintendent to give
intimation of his
absence.
Opening and locking-
up of
prison.
Mustering of Jail
guards.
Prison staff to give
intimation
of their absence.
Absence of Senior
Jailor etc. from
prison.
195
Submission of
periodical
returns.
8. A list of the periodical returns to be submitted by each jailor and
clerk with the dates on which they are due for submission shall be placed
on the table of the Superintendent and copies thereof (one each) on the
tables of the Senior Jailor and the Head Clerk who shall see that the
returns are submitted on the due dates. If the submission of any of the
returns is delayed beyond the due date, the explanation of the Jailor or,
as the case may be, of the clerk responsible for the delay shall be obtained
and submitted to the Regional Deputy Inspector General or the Inspector
General with the remarks of the Superintendent thereon.
9. Following Registers shall be maintained at every prison—
(1) Register of Under Trial Prisoners.
(2) Register of Private property of Convicted Criminal Prisoners.
(3) Register showing the description of Convicted Criminal Prisoners.
(4) Release Diary of Convicted Criminal Prisoners.
(5) Remission Register.
(6) Register of punishments inflicted on prisoners.
(7) Register of Escapes.
(8) Register of Visitors.
(9) Register of prisoners sent to Courts under the Prisoner’s Act,
1900.
(10) Register of Appeals.
(11) Employment Register.
(12) Diet Register of Prisoners.
(13) Grain Store Register.
(14) Register of grinding and wastage account.
(15) Store Requisition and Receipt Book (Dietary).
(16) Ledger of States Journal.
(17) Ledger of raw materials.
(18) Ledger of manufactured articles.
(19) Prison Cash Book.
(20) Register of Contingent Charges.
(21) Receipt Book.
(22) Factory Contingent Register.
(23) Factory Cash Book.
(24) Store Requisition and Receipt Book (Contingencies).
196
(25) Money Order Book.
(26) Garden Register.
(27) Register of daily manufacture of articles showing the expenditure
of raw materials.
(28) Ledger of raw materials.
(29) Register of Manufactured Articles.
(30) Store Requisition Book.
(31) Muster Roll.
(32) Clothing Register for Prisoners.
(33) Sales Journal.
(34) Register of daily manufacture of articles showing the expenditure
of raw materials.
(35) Factory Order Book.
(36) Store Requisition Book.
(37) Lock up Register.
(38) Gate Register.
(39) Medical Officer’s Journal.
(40) Register of prisoners showing particulars of health.
(41) Register of Sick.
(42) Convalescent Register.
(43) Register of extra diet to prisoners in and out of hospital.
(44) Requisition Book for Hospital.
10. Superintendent responsible for maintenance of registers, etc.—The
Superintendent shall—
(1) satisfy himself that necessary entries including those relating to
monetary transactions, are duly made in the registers and books daily,
(2) see that the cash balance tallies with that shown in the cash book,
(3) take necessary action for the recovery of the amount due to the
prisoner,
(4) see that necessary securities are duly deposited with him by the
prison officials and contractors,
(5) remit to the treasury the money received in the prison office for
being credited to Government account at least once a week or as often
as may be necessary so as to avoid accumulation of a sum of money
exceeding Rs. 300 in the prison chest.
–––––––––––––––
197
APPENDIX
FORM I
[ See rule 2 (iii) ]
Order Book of the Superintendent of the Prison for the Year
19 .
No. and date Orders of Superintendent Reports of Jailor etc. on
Superintendent’s orders
1 2 3
198
SECTION II : NON-STATUTORY RULES
[Approved by Government Letter, Home Department No. RJM-1058
(VI)-XVI, dated 19th September 1970]
In supersession of the orders and rules and practices relating to working
and management of prison office which are in force in any part of the
State, the following non-statutory rules are framed which should be brought
into force with effect from 1-11-1970.
WORKING AND MANAGEMENT OF A PRISON OFFICE
1. The office of a prison should remain open from 8 a. m. to 12.00
noon and from 2.00 p. m. to 6 p. m. except on Sundays and the Holidays.
The Superintendent should arrange to keep the prison office open on
Sundays and holidays at least for two hours from 10.00 a. m. to 12.00
noon so that urgent and immediate work can be attended to.
(a) The following sections should be organised in prison office :—
(i) Mail branch
(ii) Judicial section
(iii) Canteen section
(iv) Dietary section
(v) Industries section
(vi) Establishment section
(vii) Building section
(viii) Registry branch
(ix) Confidential
(x) Miscellaneous section and
(xi) Accounts Branch (when sanctioned by Government);
Note.—Prison Superintendent should issue detailed standing orders
regarding which items should be included under each section).
(b) Distribution of work among the staff shall be decided by the
Superintendent of prison and an office order showing the distribution of
work shall be maintained in the Superintendent’s order book. A Jailor or
a clerk should be put in charge of each section or branch, whose
responsibility will be to ensure that the registers to be maintained by the
officials working in his section are written correctly and are always kept
upto date and that returns and other periodicals are prepared correctly
Working hours
of prisons.
Office
Organisation.
199
Opening of
and submitted to the authority concerned on the due dates. The section
head should record a report in Register No. 13 on every Monday to the
effect that all the concerned registers and other records have been
maintained upto date in every respect and that they are also checked
regularly, by the officials concerned. Omissions or lapses, if any, in this
regard should also be recorded in Register No. 13 while recording the
weekly report. Specimen of report is given in Appendix I.
(c) (i) Covers addressed to the Superintendent or the Deputy
Superintendent by name should be sent to him unopened forthwith. If the
Superintendent or the Deputy Superintendent is absent or on, tour or leave,
such covers should be sent to the Senior Jailor or other officer who is
looking after his work.
(ii) Confidential covers addressed to the Superintendent or the Deputy
Superintendent by name or by designation should be sent to him forthwith
unopened.
(iii) All other tapal should be opened by the Superintendent and/or by
Deputy Superintendent (where there is one) tapal should, be, stamped with
an office stamp bearing the name of the office, date of receipt and the
inward number by the clerk working in the mail branch of the prison
office.
(iv) All Government communications and those from the Inspector
General of Prisons, Deputy Inspector General of Prisons (Hd. Qrs.), the
Regional Deputy Inspector General of Prisons and any other important
and urgent communication should be submitted to the Deputy
Superintendent (where there is one) and the Superintendent for perusal
immediately.
2. (i) All the Tapal opened and stamped should be marked to the clerk
or the jailor or other official, according to the subject matter of the
communication or according to the reference given in the communications
wherever feasible. When there is a doubt about the proper allocation of
receipt, Superintendent or the Deputy Superintendent should be consulted
in the matter,
(ii) While marking the Tapal, it should be seen that enclosures
mentioned in the communications are attached. If it is noticed that
enclosures are not attached to any communications, mention thereof shall
be made on the communication by the marking clerk over his dated
initials.
(iii) A chart showing all the subjects dealt with by each clerk or jailor
or other official should be maintained by the clerk working in the mail
branch of the prison office.
Tapal
Marking of
Tapal
200
Action on
Receipts.
(iv) The marking and sorting of Tapal should be simultaneous process.
(v) All the marked letters should be entered in the inward register by
the clerk working in the mail branch, a fresh series of number should
be started on the 1st of January every year. These running serial numbers
should be entered on every communication at the appropriate place. The
date should be mentioned prominently in the inward register before
starting registration of Tapal every day. Tapal from Government, Inspector
General of Prisons/Deputy Inspector General of Prisons should be entered
in red ink. After the receipt of Tapal which is entered in the register, it
should be distributed immediately to the clerk, jailor or other official
concerned who should acknowledge receipt of such communications.
(vi) Confidential and secret letters should be stamped and registered
in a separate inward register by the Jailor who is entrusted with this work
by the Superintendent. He should personally hand over the confidential
letters to the clerk or Jailor concerned and secret letters to the Senior
Jailor and obtain receipt from the official concerned for each such
communication in the last column of the inward register against the
relevant entry or entries concerned.
(vii) Reference about legislative Assembly questions should be entered
in a separate register which will be in-charge of the Superintendent.
(viii) Wireless messages, telegrams and immediate communications
should be registered in the register on priority basis and personally handed
over to the concerned official without delay.
3. (i) Perusal in the first instance.—After receipt of Tapal, the clerk,
Jailor or other concerned official should read them one by one and sort
them out according to priority. Immediate and urgent receipts should be
dealt with first but care should be taken to see that other receipts do not
lie unattended to for a long time.
(ii) Enclosures should also be checked and if found short or missing,
it should be brought to the notice of the section head, who should issue
necessary instructions.
4. (i) All letters received should be entered in the worksheet whether
received for action, information or for any other reason whatsoever. The
work sheet should be maintained in the prescribed form (Appendix II).
201
Weekly abstract
of worksheets.
(ii) The following items should be treated as receipts for the purpose
of the work sheet.
(a) All official and unofficial communications received and diarised.
(b) Resubmission cases received back from officers.
(c) Reminders.
(iii) After a receipt is disposed of, an entry regarding the date of
disposal should be made in the work sheet. In the remarks column, brief
notes about disposal should be kept.
5. A weekly abstract of arrears in the form (Appendix III) should be
prepared and shown personally to the Deputy Superintendent, (where there
is one) or to the Superintendent, on Monday morning, after it is
scrutinized and initialled by the section head concerned.
6. (i) All letters from private parties, where replies are not expected
to be given within a week, should be acknowledged immediately.
(ii) In case, the reply is called for by a particular date, but when it
is not possible to do so, an interim reply should be sent on or before
the specified date explaining the cause or inability to reply by specified
date. In order to facilitate the submission of the reply or interim reply
by the specified date, a brief note, indicating to whom and on what subject
reply is to be sent, should be recorded in a separate register which should
contain datewise pages for a year (Appendix IV).
7. The clerk, jailor or other official concerned, should arrange his files
and papers pertaining to his table in the following categories :—
(i) Immediate papers which need to be disposed of within two days,
(ii) Urgent papers which need to be dealt with within four days,
(iii) Current papers to be arranged in chronological order and classified
weekwise in three folios as under :—
(a) Papers pending over one week ;
(b) Papers pending over two weeks ;
(c) Papers pending over three weeks ;
(iv) Confidential papers (if any),
(v) Standing orders,
(vi) Papers to be sent to the record room,
(vii) While arranging the papers, care should be taken to see that old
references in the folio remain on the top.
Method of
disposal.
Arrangement of
Daftar.
(viii) When there are many urgent and immediate references, they may
be taken for disposal according to the nature of priority. After disposing
of urgent papers and references over two weeks, the references pending
over one week should be taken for disposal. On every Monday, classification
of references should be changed by transfer of references upto one week
to over one week’s folio and so on. This would help the official concerned
to know the position of the arrears pending and facilitate in preparing
weekly worksheet.
8. The official dealing with correspondence should sort out all the cases
in await i. e. cases which have not been finally disposed of, and arrange
them separately in a chronological order according to the await dates. He
should send the reminders on the await cases except the cases which are
to be reminded on specified dates.
9. The official concerned should collect all the files pertaining to the
reports and returns on his table and arrange them periodwise. There should
be two parts for each file, part I should contain only orders and instructions
regarding reports and returns and it will be a permanent record. Part II
should contain periodical reports received and their disposal. This will be
a record to be destroyed after a prescribed period of preservation.
10. It is necessary for the staff members to know the rules and contents
of the Government Resolutions, executive instructions and circular orders
issued by the Deputy Inspector General of Prisons and/or by the Inspector
General of Prisons from time to time. Head of each section i. e. judicial,
factory, canteen, dietary, industries, establishment, building and miscellaneous
should maintain separately a collection of rules, orders and executive
instructions pertaining to the subjects dealt with in his section. He should
also bring it up to date. In addition to the standing orders pertaining to
establishment matters, head clerk should maintain a collection of rules,
orders and executive instructions on miscellaneous subjects except on
matters pertaining to medicines, hospital equipment etc., the standing order
files on which subject should be maintained by the compounder. These
standing order files will help the official concerned in disposing of cases
or in maintenance of registers or in preparation of returns/report without
delay and in the desired manner from the quality point of view. The
collection of rules, orders, and instructions should be maintained subjectwise
with proper index.
Await files
Periodical
reports
Standing order
file.
Papers to go to
record.11. (i) Whenever await cases are closed, they should be taken out from
await files and kept separately. The closed files which are kept for day-
to-day references should also be kept in this folio. The official concerned
should see that closed files and closed registers which are not required
of and on for reference purposes are sent to the record room in accordance
with the detailed instructions given in the A. B. C. D. list. This will give
enough space for arranging current files on his table and also facilitate
arrangement of the current jail registers. A list of closed files, papers and
registers sent to the record room should be maintained in prison office.
(ii) “D” class papers should be kept with the clerks, jailors or other
officials concerned for a period of one year, arranged in separate bundle
for each month. These papers should not be sent to the record room but
destroyed as per standing orders after a period of one year.
12. (i) The calendar of returns and other periodicals to be prepared
and sent by the jails to the offices of the Deputy Inspector General and
Inspector General of Prisons is given in appendix-V. The Superintendent
should ensure that the returns and other periodicals are prepared and sent
to the authority concerned on the due dates.
(ii) A list of the periodical returns to be submitted by each jailor and
clerk with the dates on which they are due for submission, shall be placed
on the table of the Superintendent and copies thereof (one each) on the
tables of the senior jailor and head clerk who shall see that the returns
are submitted on the due dates. If the submission of any of the returns
is delayed beyond the due dates the explanation of the clerk responsible
for the delay shall be obtained and submitted to the Regional Deputy
Inspector General or the Inspector General of prisons with the remarks
of the Superintendent thereon.
(iii) The registers, mentioned in column 2 of Appendix-VI should be
maintained and checked punctually in the manner indicated in columns
3 and 5 of the said appendix by the concerned members of the ministerial
and executive establishments as the case may be.
(iv) The Superintendent as head of the institution, is responsible for
the proper maintenance of all the registers and records which will be
attended to as laid down in sub-clause (iii) above. He should, therefore,
exercise a surprise check at intervals and ensure that there is no default
either in the maintenance or in the checking of those registers. Defaults, if
any, noticed at the time of such surprise checks, should be properly dealt
with.
13. (i) The Superintendent should ensure that the office work and
registers are always kept up to date. He should inspect the registers and
other records, in the last week of every month and ensure that the registers
and other records are maintained correctly and regularly by the officials
concerned and that they are carefully scrutinized and signed punctually
by the authorities concerned. He should take prompt action to set right
the defects and mistakes of commissions and omissions if any, are noticed
in his monthly inspection of the prison office. He should simultaneously
obtain explanation of the party or parties responsible for the defects and
mistakes which should be sent to the— Regional Deputy Inspector General
of Prisons or the Inspector General of Prisons, as the case may be together
with his own remarks thereon for initiating disciplinary action against the
defaulting party or parties concerned.
(ii) In the first week of January, April, July and October a report on
the findings of the monthly inspection should be sent to the Regional
Deputy Inspector General of Prisons by the Superintendents of District
Prisons and by the Principal of the Borstal School and to the Inspector
General of Prisons by the Superintendents of Central Prisons, Principal,
Jail Officers’ Training School and by the Regional Deputy Inspectors
General of Prisons. These quarterly reports should cover the following
points:—
(a) Whether the registers are written correctly and regularly according
to the prescribed schedule.
(b) Whether the entries in the registers are carefully checked and
scrutinized and signed regularly by the authorities concerned.
(c) Whether the returns and other periodicals are compiled correctly
according to the standing orders on the subject and sent to the authorities
concerned on due dates of submission.
(d) Whether standing order files are maintained properly and kept up
to date by the official concerned.
(e) Whether the current office record is properly preserved.
(f) Whether destruction of the old record is done according to the
period prescribed in the A. B. C. D. list of records.
APPENDIX I
[ See rule 1 (b) ]
Specimen of report to be recorded in registers No. 13 by section heads
1. “The following registers are maintained in” section.
(a)
(b)
(c) .
(d)
etc.
2. Registers at Sr. Nos. are maintained up-to-date in every respect
and they are checked also regularly by the officials concerned.
3. Registers at Sr. Nos are in arrears for which Sarvashri
are responsible.
4. Details of omissions and lapses noticed in the registers are as under :—
Register No. Nature of omissions and lapses
1. ...
2. ...
3. ...
4. ...
5. ...
etc. ...
Signature of section head.
–––––––––––––
205
APPENDIX II
[ See rule 4 (i) ]
Form of Work Sheet
Sr. No. Subject under disposal Date of submission Remarks
––––––––––
APPENDIX III
[ See rule 5 ]
Abstract of Work Sheet
Name..............................................................................................
Number of cases outstanding at the beginning of the week.
Number of cases received on—
Monday ...
Tuesday ...
Wednesday ...
Thursday ...
Friday ...
Saturday ...
Total for week ...
Total receipts ...
Number of cases outstanding at the end of the week ...
Balance disposed of during the week ...
Details of outstanding : —
Upto one week ...
Upto two weeks ...
Upto three weeks ...
Over three weeks ...
206
APPENDIX IV
[See rule 6 (ii)]
Control register for timely submission of reports, replies to immediate and urgent
cases
......................... day the ................. .. the of ........................ 19 .
207
Note.— In case an interim reply is given, indicate here the date by which final reply is proposed to be given and
also state here as to whether necessary notes about this case are made on the relevant page of this register.
Sr.
No.
Ref. No.
and Date Subject
To whom
reply to be
sent
Branch or section
concerned
Remarks of the
section head about
action taken
Initials of the
section head
concerned
1 2 3 4 5 6 7
208
AP
PE
ND
IX
‘V
[S
ee
rule
1
2(1
)]
Lis
t o
f re
turn
s an
d p
erio
dic
als
to b
e su
bm
itte
d b
y t
he
Su
per
inte
nd
ents
of
Pri
son
s to
th
e R
egio
nal
Dep
uty
In
spec
tor
Gen
eral
o
f P
riso
ns
or
to
the
Insp
ecto
r G
ener
al
of
Pri
son
s as
th
e ca
se
may
b
e.
Sr.
N
o.
Nam
e
of
retu
rn
or
peri
od
ical
Date
w
hen
d
ue
WE
EK
LY
1.
Wee
kly
Acc
om
mo
dat
ion
re
turn
...
Ev
ery
S
atu
rday
.M
ON
TH
LY
1.
Cas
h
bal
ance
re
po
rt...
On
1
st o
f ea
ch m
on
th.
2.
Ret
urn
o
f si
ck
pri
son
ers
...
On
4
th o
f ea
ch m
on
th.
Sta
tem
ent
‘B’
of
arti
cles
su
pp
lied
to
o
ther
G
ov
ern
men
t D
epar
tmen
ts...
To
re
ach
th
e A
cco
un
tan
t G
ener
al’s
Off
ice
bef
ore
5th
(w
ith ac
cepte
din
voic
es)
and
copy
toth
eI.
G.of
Pri
son
s.4.
Su
rpri
se
chec
k
rep
ort
s o
f ca
sh
bal
ance
...
On
1
0th
o
f ea
ch m
on
th.
5.
Lab
ou
r an
d
Fin
anci
al
retu
rn...
15
th
of
each
m
on
th.
6.
Jud
icia
l re
turn
w
ith
ac
com
pan
imen
ts...
Do.
7.
Mem
ora
nd
um
o
f fa
cto
ry an
d o
ther
p
aym
ents
in
to tr
easu
ry...
Do.
8.
Det
aile
d
pri
son
m
anu
fact
ure
b
ill
and
ad
just
men
t b
ill
...
10
th
of
each
m
on
th.
9.
Det
aile
d
con
tin
gen
t b
ill
and
ad
just
men
t b
ill
...
10
th
of
each
m
on
th.
10.
Sta
tem
ent
of
exp
end
itu
re
alo
ng
w
ith
li
abil
ity
st
atem
ent
...
10
th
of
each
m
on
th.
11.
Sta
tem
ent
of
rece
ipts
...
10
th
of
each
m
on
th.
12.
Pro
gre
ss
rep
ort
s o
f p
ensi
on
ca
ses
in
form
‘B
’...
20
th
of
each
m
on
th.
13.
Gra
in st
atem
ent
and pro
vis
ionin
g vouch
ers
...
10
th
of
each
m
on
th.
14.
Sto
ck
ver
ific
atio
n
rep
ort
(g
rain
s,
can
teen
an
d
fact
ory
ar
ticl
es)
....
Do.
15.
Ex
pen
dit
ure
in
curr
ed
in
con
nec
tio
n
wit
h
the
det
enti
on
o
f p
erso
ns
un
der
1st
o
f ea
ch
mo
nth
the
“Pre
ven
tiv
e D
eten
tio
n
Act
” at
th
e in
stan
ce
of
oth
er
Sta
tes.
16.
Ex
trac
t fr
om
o
ffic
ial
vis
ito
rs
bo
ok
...
On
1
st o
f ea
ch m
on
th.
An
y sp
ecia
lre
mar
ks
mad
e b
y t
he
vis
ito
r to
be
subm
itte
d im
med
iate
ly.
17.
Can
teen
st
atem
ents
...
10
th
of
each
m
on
th.
209
18.
Ex
trac
t fr
om
M
edic
al
Off
icer
’s
jou
rnal
...
1st
o
f ea
ch
mo
nth
.19.
Ret
urn
o
f p
hy
sica
l tr
ain
ing
an
d
par
ade
...
Do.
20.
Ret
urn
o
n
lite
racy
cl
asse
s...
10
th
of
each
m
on
th.
21.
Pro
ceed
ing
s o
f m
on
thly
st
aff
mee
tin
g...
1st
o
f ea
ch
mo
nth
.22.
Fil
ms
exh
ibit
ed
by
th
e D
irec
tor
of
Pu
bli
city
...
Do.
23.
Su
pp
ly
po
siti
on
o
f te
xti
le
arti
cles
to
o
ther
G
ov
ern
men
t D
epar
tmen
ts...
10
th
of
each
m
on
th.
24.
Sto
ck
po
siti
on
o
f y
arn
...
15
th
of
each
m
on
th.
25.
Co
llec
tio
n
of
mat
eria
l re
gar
din
g
wo
rkin
g
of
P.
D.
Act
, 1
95
0...
5th
of
each
m
onth
.26.
Lo
sses
st
atem
ent
...
15
th
of
each
m
on
th.
QU
AR
TE
RL
Y27.
Rec
ruit
men
t to
P
ub
lic
Ser
vic
e...
5th
o
f Ja
nu
ary,
Ap
ril,
Ju
ly
and
Oct
ob
er ev
ery
y
ear.
28.
Em
plo
ym
ent
of
ex-a
rmy
st
ate
forc
e p
erso
nn
el in
G
ov
ern
men
t S
erv
ice
...
5th
Ja
nu
ary,
A
pri
l Ju
ly
and
Oct
ob
er ev
ery
y
ear.
29.
Rep
ort
o
n
inte
rvie
ws
and
le
tter
s w
ith
hel
d
fro
m
pri
son
ers
...
1st
o
f Ja
nu
ary,
Ap
ril,
Ju
ly
and
Oct
ob
er.
30.
Nat
ion
al
Sav
ing
s C
erti
fica
tes
pu
rch
ased
b
y
pri
son
ers
...
1st
o
f Ja
nu
ary,
Ap
ril,
Ju
ly
and
Oct
ob
er.
31.
Sto
ck
ver
ific
atio
n
rep
ort
s o
n
R.
M.
and
M
. A
....
10
th
of
Feb
ruar
y,
May
, A
ug
ust
an
dN
ovem
ber
.32.
Sta
tem
ent
of
pri
son
ers
wh
o
esca
ped
fr
om
p
riso
ns
and
p
oli
ce
cust
od
y.1
0th
o
f Ja
nu
ary,
Ap
ril,
Ju
ly
and
Oct
ob
er.
HA
LF
Y
EA
RL
Y1.
Ret
urn
o
n
Sec
uri
ties
o
f O
ffic
ials
...
1st
Ja
nu
ary
an
d
1st
Ju
ly.
2.
Lis
t o
f G
ov
ern
men
t se
rvan
ts
du
e fo
r re
tire
men
t o
n
sup
er
ann
uat
ion
...
15
th
Jan
uar
y
and
1
5th
Ju
ly.
duri
ng th
e nex
t yea
r.3.
Rep
ort
re
gar
din
g
po
liti
cal
refu
gee
s...
1st
Ja
nu
ary
an
d
1st
Ju
ly.
4.
P.
P.
C.
and
U
. T
. C
. re
turn
s...
1st
A
pri
l an
d
1st
O
cto
ber
.5.
Sta
tem
ent
of
wag
es ac
count
...
Do.
6.
Sto
ck ver
ific
atio
n re
port
on D
. S
. M
. A
., R
. M
. (H
osp
ital
, D
. S
. et
c.)
...
10
th
May
an
d
10
th
Oct
ob
er.
Sr.
N
o.
Nam
e
of
retu
rn
or
peri
od
ical
Date
w
hen
d
ue
1
2
3
AP
PE
ND
IX
‘V’
––
co
ntd
.
210
7.
Sta
tem
ent
of
un
serv
eab
le
dea
d
sto
ck..
.D
o.
8.
Sta
tem
ent
of
pri
son
ers
wh
o
wer
e g
ran
ted
sp
ecia
l re
mis
sio
n
for
th
e h
alf
5th
Ju
ly
and
5
th
Jan
uar
y.
yea
r en
din
g
30
th
Jun
e an
d
31
st
Dec
emb
er.
9.
Sp
ort
s p
lay
ed
by
p
riso
ner
s w
ith
o
uts
ide
team
s...
10
th
Jan
uar
y
and
Ju
ly.
YE
AR
LY
1.
Ret
urn
sh
ow
ing
th
e n
um
ber
o
f v
acan
cies
fi
lled
in
by
app
oin
tmen
t
of
5th
F
ebru
ary.
bac
kw
ard
cl
ass
can
did
ates
.
2.
Pro
gre
ss
ach
iev
ed
in
rep
rese
nta
tio
n
of
bac
kw
ard
cl
ass
...
10
th
Feb
ruar
y.
3.
Rep
ort
o
f A
rmy
p
erso
nn
el se
rvin
g u
nd
er S
tate
G
ov
ern
men
t...
15
th
Jan
uar
y.
4.
Rep
ort
on purc
has
e of
imm
ovab
le pro
per
ty by G
over
nm
ent
serv
ant
...
5th
of
Feb
ruar
y.
5.
An
nu
al
esta
bli
shm
ent
retu
rn...
5th
Ja
nu
ary.
6.
An
nu
al b
ud
get
es
tim
ates
P
art
I-A
, I-
B.,
II
-A an
d fo
r re
ceip
ts...
10th
S
epte
mber
.
7.
Four
month
ly re
vis
ed budget
es
tim
ates
under
056 an
d 256
...
15th
S
epte
mber
.
8.
Eig
ht
mo
nth
ly re
vis
ed b
ud
get
es
tim
ates
u
nd
er 0
56
an
d 2
56
...
15th
D
ecem
ber
.
9.
Nin
e m
on
thly
re
vis
ed b
ud
get
es
tim
ates
u
nd
er 0
56
an
d 2
56
...
15
th
Jan
uar
y.
10.
Rep
ort
fo
r su
rren
der
o
f g
ran
ts...
15
th
Jan
uar
y.
11.
Yea
rly
st
atem
ent
of
exp
end
itu
re
and
rece
ipts
w
ith
re
aso
ns
for
var
iati
on
s1
5th
M
ay.
bet
wee
n
san
ctio
ned
g
ran
ts
and
ac
tual
exp
end
itu
re
an
d
fo
r
san
ctio
ned
esti
mat
es
for
rece
ipts
an
d
actu
al
rece
ipts
.
12.
Acc
ounts
of
store
s (P
art
I)
for
the
finan
cial
yea
r i.
e.
en
din
g 31st
M
arch
15
th
May
.
Acc
ount
of
store
s (P
art
II)
for
the
yea
r en
din
g 31st
D
ecem
ber
.1
5th
F
ebru
ary.
13.
Acc
ou
nti
ng
p
roce
du
res
(sta
tem
ent
of
cen
tral
as
sist
ance
)
gra
nt
of
incr
ease
10
th
Ap
ril.
in pay
an
d D
.A.
14.
An
nu
al
Ad
min
istr
atio
n
Rep
ort
...
1st
F
ebru
ary.
15.
An
nu
al
retu
rn
of
sick
p
riso
ner
s...
10
th
Jan
uar
y.
16.
Ack
no
wle
dg
men
t o
f P.
A.
(to
A
cco
un
tan
t G
ener
al
and
I.
G
.)...
1st
A
pri
l.
17.
Ind
ent
of
form
s to
b
e se
nt
to
Man
ager
, P
riso
n P
ress
...
15th
O
ctober
18.
Ind
ent
of
stat
ion
ery
to
th
e D
irec
tor
of
Pri
nti
ng
an
d
Sta
tio
ner
y...
15
th
Jan
uar
y.
ON
CE
IN
T
HR
EE
Y
EA
RS
1.
Tri
ennia
l In
den
t of
spec
ial
form
s..
.1
5th
D
ecem
ber
.
No
te.—
Om
issi
on
s o
f re
turn
s an
d
per
iod
ical
s if
an
y,
may
p
leas
e b
e po
inte
d
ou
t to
th
e I.
G
. P
riso
ns
imm
edia
tely
.
AP
PE
ND
IX
VI
[S
ee
rule
1
2(i
ii)
]
Ma
inte
na
nce
an
d
ch
eck
ing
o
f R
eg
iste
rs
in
the
presc
rib
ed
fo
rm
s k
ep
t b
y
va
rio
us
secti
on
a
t P
ris
on
211
I J
UD
ICIA
L
SE
CT
ION
1.
Ja
il
form
N
o.
1.–
U.
T.
regis
ters
.
Sr.
No
.
Jail
fo
rm
No
. an
d
desc
rip
tio
nW
hen
to
b
e
wri
tten
By
w
ho
m
to
be
wri
tten
wh
en
to
b
e
ch
eck
ed
Insp
ecti
on
by
D
y.
Su
pe-
rin
ten
den
t
Super
inte
nden
t
of
dis
tric
t
and
cen
tral
pri
son
12
34
56
89
7
Wh
ich
o
ffic
er
sho
uld
ch
eck
Fir
st
ch
eck
Seco
nd
ch
eck
Da
ily
o
r w
he
ne
ve
r
the
re
is
a
fre
sh
adm
issi
on
.
Cle
rk.
Dail
y
or
wh
en
-ev
er
a fr
esh
en
try
is
mad
e.
Jail
or
inch
arg
e
of
U.
T.
wo
rk.
Sen
ior
Jail
or
On
ce
a
wee
k.
On
ce
a
fort
nig
ht
2.
Dia
ry
of
U.
T.
pri
son
ers
.D
ail
y
or
wh
en
ev
er
the
re
is
a
fre
sh
adm
issi
on
.
Cle
rk.
Da
ily
o
rw
he
ne
ve
ra
fr
esh
en
try
is
mad
e.
Jail
or
inch
arg
e
of
U.
T.
wo
rk.
Sen
ior
Jail
or
On
ce
a
wee
k.
On
ce
a
fort
nig
ht
3.
Ja
il
form
N
o.
1-A
.–C
ash
Reg
iste
r o
f U
. T
.
pri
son
ers.
Da
ily
o
r w
he
ne
ve
r
the
re
is
a
fre
sh
adm
issi
on
.
Ord
erl
y
off
ice
r,w
her
e th
ere
is no
ord
erl
y
off
ice
r,U
. T
. C
lerk
o
ro
the
r c
on
ce
rne
dcl
erk a
s w
ould
be
specif
ied
b
y
the
Su
per
inte
nd
ent.
Da
ily
o
r
wh
en
ev
er
a
fre
sh
en
try
is
mad
e.
Jail
or
inch
arg
e
of
U.
T.
wo
rk.
Sen
ior
Jail
or
On
ce
a
wee
k.
On
ce
a
fort
nig
ht
4.
Ja
il
form
N
o.
2.–
Pri
son
er’
s
pro
pert
y
reg
iste
r.
Da
ily
o
r w
he
ne
ve
r
the
re
is
a
fre
sh
adm
issi
on
.
Ord
erl
y
off
ice
r
wher
e th
ere
is no
ord
erl
y
off
ice
r,
jud
icia
l C
lerk
.
Da
ily
o
r
wh
en
ev
er
a
fre
sh
en
try
is
mad
e.
Jail
or
inch
arg
eo
f Ju
dic
ial
sec
tio
n
as
wo
uld
b
esp
ecif
ied
b
yth
e S
up
dt.
Sen
ior
Jail
or
On
ce
a
wee
k.
On
ce
a
fort
nig
ht
5.
Ja
il
form
N
o.
2-A
.–
Pri
soner
’sp
rop
erty
reg
iste
r.
Da
ily
o
r w
he
ne
ve
r
the
re
is
a
fre
sh
adm
issi
on
.
Ord
erl
y
off
ice
r
wher
e th
ere
is no
ord
erl
y
off
ice
r,
jud
icia
l C
lerk
.
Da
ily
o
r
wh
en
ev
er
a
fre
sh
en
try
is
mad
e.
Jail
or
inch
arg
eo
f Ju
dic
ial
sec
tio
n
as
wo
uld
b
esp
ecif
ied
b
yth
e S
up
dt.
Sen
ior
Jail
or
On
ce
a
wee
k.
On
ce
a
fort
nig
ht
6.
Ja
il
form
N
o.
3.–
Co
nv
icte
d
pri
son
er’
s re
gis
ter.
Da
ily
o
r w
he
ne
ve
r
the
re
is
a
fre
sh
adm
issi
on
.
Cle
rk
co
ncern
ed
.D
ail
y
or
wh
en
ev
er
a
fre
sh
en
try
is
mad
e.
Jail
or
inch
arg
eo
f Ju
dic
ial
sec
tio
n
as
wo
uld
b
esp
ecif
ied
b
yth
e S
up
dt.
Sen
ior
Jail
or
On
ce
a
wee
k.
On
ce
a
fort
nig
ht
7.
Ja
il
form
N
o.
4.–
Rele
ase
Dia
ry.
Da
ily
o
r w
he
ne
ve
r
the
re
is
a
fre
sh
adm
issi
on
.
Cle
rk
co
ncern
ed
.D
ail
y
or
wh
en
-
ever
a
fres
h
en
try
is
mad
e.
Jail
or
in-c
harg
e
of
the
wo
rk
as w
ould
be
specif
ied
b
y
the
Su
pd
t.
Sen
ior
Jail
or
On
ce
a
wee
k.
On
ce
a
fort
nig
ht.
8.
Ja
il
form
N
o.
6.–
Rem
issi
on
Reg
iste
r.
Wh
en
ev
er
the
re
isfr
esh
a
dm
issi
on
an
d
als
o
be
fore
5th
Ja
nu
ary
an
dJu
ly
ev
ery
y
ea
rvi
de
rule
20
(4)
of
the
R
em
issi
on
Sy
ste
m
Ru
les,
19
62
.
Cle
rk
co
ncern
ed
.W
he
ne
ve
r
fre
sh
en
-
trie
s a
re
ma
de
a
s
men
tio
ned
in
col.
3
.
Sen
ior
Jail
or
On
ce
a
wee
k.
On
ce
a
fort
nig
ht.
9.
Ja
il
form
N
o.
7.–
Pu
nis
hm
ent
Reg
iste
r.
Wh
en
ev
er
a
pri
son
off
en
ce
is
com
mit
ted
.
Jail
or
co
ncern
ed
.W
he
ne
ve
r a
fres
h e
ntr
y
is
mad
e.
Sen
ior
Jail
or.
Su
peri
nte
nd
en
tO
nce
a
wee
k.
On
ce
a
fort
nig
ht.
10
. S
pe
cia
l fo
rm
N
o.
JL
-
88
.–E
scap
e
Reg
iste
r.
Wh
en
ev
er
esc
ap
e
of
a
pri
son
er
tak
es
pla
ce.
Jail
or
co
ncern
ed
.W
he
ne
ve
r
there
is
a
fres
h re
port
.
Jail
or
as
wo
uld
be
specif
ied
by t
he
Supdt.
Sen
ior
Jail
or
On
ce
a
wee
k.
On
ce
a
fort
nig
ht.
11
.
Ja
il
form
N
o.
92
.–
Reg
iste
r o
f P
eti
tio
ns
to
Hig
h
Co
urt
.
Wh
en
ev
er
a
peti
tio
nis
pre
sente
d
by
a
pri
soner
fo
r bei
ng
sent
to H
igh C
ourt
/S
upre
me
Court
.
Cle
rk
co
ncern
ed
.W
eek
ly.
Jail
or
in-c
harg
e
of
the
wo
rk
as
specif
ied
by t
he
Supdt.
Sen
ior
Jail
or
On
ce
a
wee
k.
On
ce
a
fort
nig
ht.
12
.J
ail
fo
rm
N
o.
13
2.–
Re
gis
ter
of
ap
pe
als
pre
ferr
ed
by
co
nv
icts
.
Wh
en
ev
er
an
ap
peal
pet
itio
n i
s pre
sente
d
by a
convic
t.
Cle
rk
co
ncern
ed
.W
eek
ly.
Jail
or
in-c
harg
eo
f th
e
wo
rkas
specif
ied
by t
he
Supdt.
Sen
ior
Jail
or
On
ce
a
wee
k.
On
ce
a
fort
nig
ht.
13
.J
ail
fo
rm
N
o.
23
.–
Sal
es
Jou
rnal
.
14
.J
ail
fo
rm
N
o.
17
.–
Fo
r C
ante
en.
Da
ily
o
r w
he
ne
ve
r
arti
cles
ar
e so
ld.
Wh
en
ev
er
am
ou
nt
isto
b
e
wit
hd
raw
nfr
om
T
reasu
ry
or
wh
enev
er
abst
ract
bil
l is
to b
e giv
ento
c
on
tra
cto
rsu
pp
lier
.
Can
teen
C
lerk
.
Ste
ward
-Wh
ere
th
ere
is
no
S
tew
ard
head
cle
rk/w
here
there
is
n
o
head
cler
k s
enio
r cl
erk.
Wh
en
ev
er
there
is
a
fres
h en
try.
Wh
en
ev
er
there
is
a
fres
h e
ntr
y.
Jail
or
in-c
harg
e
of
the
wo
rk
as w
ould
be
specif
ied
b
y
the
Su
pd
t.
Can
teen
Ja
ilo
r.
Jail
or
In-c
harg
e
of
Can
teen
.
Dy.
Su
pd
t.
or
Su
pd
t.
if
the
re
is
no
Dy.
S
up
dt.
Dy.
Su
pd
t.
or
Su
pd
t.
if
the
re
is
no
Dy.
S
up
dt.
On
ce
a
wee
k.
On
ce
a
wee
k.
On
ce
a
fort
nig
ht.
On
ce
a
fort
nig
ht.
(No
te.–
–T
he
Su
peri
nte
nd
en
t sh
ou
ld
him
self
fi
ll
in
the
rele
van
t co
l.
of
Reg
. N
o.
7
ab
ou
t p
un
ish
men
t aw
ard
ed
fo
r th
e
off
en
din
g
pri
son
ers
).
IIC
AN
TE
EN
S
EC
TIO
N
212
AP
PE
ND
IX
VI–
co
ntd
.
15
.C
an
teen
C
ash
B
oo
k
Sr.
No
.
Jail
fo
rm
No
. an
d
desc
rip
tio
nW
hen
to
b
e
wri
tten
By
w
ho
m
to
be
wri
tten
wh
en
to
b
e
ch
eck
ed
Insp
ecti
on
by
D
y.
Su
pe-
rin
ten
den
t
Super
inte
nden
t
of
dis
tric
t
and
cen
tral
pri
son
12
34
56
89
7
Wh
ich
o
ffic
er
sho
uld
ch
eck
Fir
st
ch
eck
Seco
nd
ch
eck
Wh
en
ev
er
there
is
a
cash
tr
ansa
ctio
n.
Ste
wa
rd
/wh
ere
there
is
no
st
ew
ard
He
ad
C
lerk
/wh
ere
the
re
is
no
H
ea
d
cler
k/S
enio
r C
lerk
.
Wh
en
ev
er
the
re
is
a
fresh
en
try.
Ja
il
or
inc
ha
rg
e
of
can
teen
.
Dy.
Su
pd
t.
or
Su
pd
t.
if
ther
e is
n
o
Dy.
S
up
dt.
––
On
ce
a
fort
nig
ht.
16
.J
ail
fo
rm
N
o.
26
.–F
or
Can
teen
Dail
y.
Can
teen
C
lerk
.D
ail
yC
an
teen
Ja
ilo
r.D
y.
Su
pd
t.
wh
ere
ther
e
is
n
o
Dy.
Su
pd
t.,
Sen
ior
Jail
or.
––
On
ce
a
fort
nig
ht.
17
.J
ail
fo
rm
N
o.
27
.–
Re
gis
ter
of
Da
ily
man
ufa
ctu
re
of
art
icle
s in
the
can
teen
.
Dail
y.
Can
teen
Ja
ilo
r.D
ail
yS
en
ior
Jail
or.
Dy.
S
up
dt.
/
Su
pd
t.
––
On
ce
a
fort
nig
ht.
18
.J
ail
fo
rm
N
o.
28
.–F
or
can
teen
L
edg
er
of
R.
M.
Dail
y.
Can
teen
C
lerk
.D
ail
yC
an
teen
Ja
ilo
r.D
y.
Su
pd
t.
wh
ere
ther
e
is
no
D
y.
Su
pd
t.
Sen
ior
Jail
or.
On
ce
a
wee
k.
On
ce
a
fort
nig
ht.
19
.J
ail
fo
rm
N
o.
29
.–F
or
can
teen
L
edg
er
of
M.
A.
Dail
y.
Can
teen
C
lerk
.D
ail
yC
an
teen
Ja
ilo
r.D
y.
Su
pd
t.
wh
ere
ther
e
is
n
o
Dy.
Su
pd
t.
Sen
ior
Jail
or.
On
ce
a
wee
k.
On
ce
a
fort
nig
ht.
20
.J
ail
fo
rm
N
o.
31
.–F
or
can
teen
st
ore
re
qu
isit
ion
and
re
ceip
t b
oo
k.
Can
teen
Ja
ilo
r.W
hen
ev
er
req
ui-
siti
on
s ar
e m
ade
and
wh
en
arti
cles
ar
e re
-
ceiv
ed.
Wh
en
ev
er
req
-
uis
itio
ns
are
ma
de
a
nd
wh
en
atr
icle
s a
re
rece
ived
.
Sen
ior
Jail
or.
Dy.
S
up
dt.
/
Su
per
inte
n-
den
t.
––
On
ce
a
fort
nig
ht.
213
214
21
.M
ust
er
roll
s o
f p
riso
ners
.
Te
ch
nic
al
pe
rso
nn
el
an
d
wh
ere
th
ere
is
no
te
ch
nic
al
pe
rso
nn
el
by
th
efa
cto
ry
am
ald
ar
or
sep
oy
in
ch
arg
e
of
the
se
cti
on
.A
gr
ic
ul
tu
ra
lo
ff
ic
er
/F
ie
ld
Ka
mg
ar/
Am
ald
ar
inch
arg
e
of
Pri
son
serv
ice
/or
oth
er
co
ncern
ed
o
ffic
ial.
On
e
ve
ry
wo
rkin
g
day
.
Dail
y.
Jail
or
co
n-
cern
ed.
Fa
cto
ry
Ma
n-
ag
er
/wh
er
eth
ere
is
n
oF
acto
ry
Man
-ag
er,
F
acto
ryJa
ilo
r/S
en
ior
Jail
or
(fo
rw
ag
e
she
ets
pert
ain
ing
to
ma
inte
na
nc
ese
rvic
es
an
dag
ricu
ltu
re.)
On
ce
a
wee
k.
On
ce
a
fort
nig
ht.
23
.J
ail
fo
rm
N
o.
5.–
Em
plo
ym
ent
Reg
iste
r.
Cle
rkD
ail
yD
ail
yJa
ilo
r In
-ch
arg
e
etc.
Sen
ior
Jail
or
On
ce
a
wee
k.
On
ce
a
fort
nig
ht.
III
DIE
TA
RY
S
EC
TIO
N
22
.S
pe
cia
l I.
G
. 8
3.–
Wa
ge
shee
ts.
Co
ncern
ed
Ja
ilo
r.O
n
ev
ery
w
ork
ing
day
.
Dail
y.
Jail
or
co
n-
cern
ed.
Fa
cto
ry
Ma
n-
ag
er
/wh
er
eth
ere
is
n
oF
acto
ry
Man
-ag
er,
F
acto
ryJa
ilo
r/S
en
ior
Jail
or
(fo
rw
ag
e
she
ets
pert
ain
ing
to
ma
inte
na
nc
ese
rvic
es
an
dag
ricu
ltu
re.)
On
ce
a
wee
k.
On
ce
a
fort
nig
ht.
24
.J
ail
fo
rm
N
o.
8.–
Gar
den
R
egis
ter.
Cle
rkD
ail
yD
ail
yA
gri
cult
ura
l O
f-
fic
er/
wh
ere
the
re
is
no
Ag
ricu
ltu
ral
off
icer
, F
ield
kam
gar
.
Sen
ior
Jail
or
On
ce
a
wee
k.
On
ce
a
fort
nig
ht.
25
.J
ail
fo
rm
N
o.
15
.–D
iet
Reg
iste
r.
Cle
rkD
ail
yD
ail
yS
tew
ard
/Wh
ere
the
re
is
no
st
ew
ar
d
Head
C
lerk
/
wh
ere
th
ere
is
no
H
ead
cler
k,
sen
ior
cler
k.
Sen
ior
Jail
or
On
ce
a
wee
k.
On
ce
a
fort
nig
ht.
214
215
26
.Ja
il
form
N
o.
31
.–S
tore
Re
qu
isit
ion
a
nd
re
ce
ipt
bo
ok
.
Sto
re
ke
ep
er/
Ra
tio
n
Cle
rk.
Wh
en
ev
er
an
art
icle
is
req
uis
itio
ne
d
an
d
wh
en
it
is
rece
ived
.
Wh
enev
er
anar
ticl
e is
requ
isiti
oned
and
whe
n it
is r
ecei
ved.
Sen
ior
Jail
or.
Su
peri
nte
nd
en
t.--
--
27
.Ja
il
form
N
o.
16
3.–
Gra
in
Sto
re
Reg
iste
r.
Rati
on
cle
rkD
ail
yD
ail
yS
tew
ard
/wh
ere
the
re
is
no
st
ew
ar
dH
ead
C
lerk
/w
here
th
ere
is
no
h
ea
dcl
erk
, se
nio
rcl
erk
.
Sen
ior
Jail
or
On
ce
a
wee
k
On
ce
a
fort
nig
ht.
AP
PE
ND
IX
VI–
co
ntd
.
Sr.
No
.
Jail
fo
rm
No
. an
d
desc
rip
tio
nW
hen
to
b
e
wri
tten
By
w
ho
m
to
be
wri
tten
wh
en
to
b
e
ch
eck
ed
Insp
ecti
on
by
D
y.
Su
pe-
rin
ten
den
t
Super
inte
nden
t
of
dis
tric
t
and
cen
tral
pri
son
12
34
56
89
7
Wh
ich
o
ffic
er
sho
uld
ch
eck
Fir
st
ch
eck
Seco
nd
ch
eck
28
.J
ail
fo
rm
N
o.
16
4.–
Reg
iste
r o
f g
rin
din
g
an
d
was
tag
e ac
cou
nt.
Rati
on
cle
rkD
ail
yD
ail
yS
tew
ard
/wh
ere
the
re
is
no
st
ew
ar
dH
ead
C
lerk
/w
here
th
ere
is
no
h
ea
dcl
erk
, se
nio
rcl
erk
.
Sen
ior
Jail
or
On
ce
a
wee
k
On
ce
a
fort
nig
ht.
29
.J
ail
fo
rm
N
o.
18
4.–
Re
gis
ter
sho
win
g
the
receip
t o
f v
eg
eta
ble
s an
d
mil
k.
Cle
rkD
ail
yD
ail
yA
gri
cult
ura
l O
f-fi
ce
r/w
he
reth
ere
is
n
oA
gri
cu
ltu
ral
Off
icer
Fie
ldk
amg
ar.
Sen
ior
Jail
or
On
ce
a
wee
k
On
ce
a
fort
nig
ht.
IV.
IND
US
TR
IES
S
EC
TIO
N
30
.J
ail
fo
rm
N
o.
23
.–
Sal
es
Jou
rnal
.
Jail
or
in-c
harg
e.
Da
ily
o
r w
he
ne
ve
r
jail
-mad
e
art
icle
s
are
so
ld
or
sup
pli
ed.
Wh
en
ev
er
there
is
a
fres
h e
ntr
y.
Facto
ry
Jail
or/
Man
ager
Dy.
S
up
dt.
/
Su
pd
t.
––
On
ce
a
fort
nig
ht.
31
.J
ail
fo
rm
N
o.
24
.–
Fa
cto
ry
Co
nti
ng
en
t
Reg
iste
rt
Ste
war
d/w
her
e th
ere
is
no
S
tew
ard
H
ea
d
cle
rk
/wh
ere
th
ere
is
no
h
ea
d
cle
rk
Sen
ior
cler
k.
Wh
en
ev
er
am
ou
nt
isto
b
e
wit
hd
raw
nfr
om
tr
easu
ry
or
when
abst
ract
bil
lis
to
b
e g
iven
to
co
nt
ra
ct
or
/S
up
pli
er.
Wh
en
ev
er
there
is
a
fres
h e
ntr
y.
––
Su
pd
t.–
–O
nce
a
mo
nth
.
215
216216
32
.J
ail
fo
rm
N
o.
25
.–
Pri
son
fa
cto
ry
an
d
ex
tram
ura
l la
bo
ur
acco
un
t
cash
b
oo
k.
Ste
war
d/w
her
e th
ere
is
no
S
tew
ard
H
ea
d
cle
rk
/wh
ere
th
ere
is
no
h
ea
d
cle
rk
Sen
ior
cler
k.
Wh
en
ev
er
there
is
a
cash
tr
ansa
ctio
n.
Wh
en
ev
er
there
is
a
fres
h e
ntr
y.
Jail
or
Dy.
S
up
dt.
/
Su
pd
t.
––
On
ce
a
mo
nth
.
33
.Ja
il
form
N
o.
26
.–L
ed
ger
of
sale
s jo
urn
al
an
d
cash
bo
ok
.
Cle
rkW
hen
ev
er
Jail
m
ad
eart
icle
s are
so
ldo
n
the
cred
it
and
when
am
ounts
are
reco
ver
ed.
Wh
en
ev
er
there
is
a
fres
h e
ntr
y.
Jail
or
Facto
ry
Man
ager
/
fact
ory
Jail
or.
––
On
ce
a
mo
nth
.
(No
te.–
Dy.
Su
pd
t.
or
Su
pd
t.
sho
uld
ch
eck
th
is
reg
iste
r
wit
h
cash
b
oo
k.)
34
.J
ail
fo
rm
N
o.
27
.–
Re
gis
ter
of
da
ily
ma
nu
fac
ture
o
f a
rtic
les
sho
win
g
the
ex
pen
dit
ure
of
R.
M.
Art
icle
s.
Facto
ry
Jail
or
Da
ily
o
r w
he
ne
ve
ran
y w
ork
ord
er i
sco
mp
lete
d.
Wh
en
ev
er
there
is
a
fres
h e
ntr
y.
Fa
cto
ry
Ma
n-
ag
er/
Fa
cto
ryJa
ilor
Dy.
S
up
dt.
/
Su
pd
t.
––
35
.Ja
il
form
N
o.
28
.–L
ed
ger
of
R.
M.
Cle
rkD
ail
y
or
wh
en
ev
er
any
wo
rk o
rder
is
co
mp
lete
d-w
he
nar
ticl
e of
R.
M.
isre
ceiv
ed.
Wh
en
ev
er
there
is
a
fres
h e
ntr
y.
Fa
cto
ry
Ma
n-
ag
er/
Fa
cto
ryJa
ilor
Dy.
S
up
dt.
/
Su
pd
t.
––
On
ce
a
mo
nth
.
36
.Ja
il
form
N
o.
29
.–L
ed
ger
of
M.
A.
Cle
rkD
ail
y
or
wh
en
ev
er
any
wo
rk o
rder
is
com
ple
ted
.
Wh
en
ev
er
there
is
a
fres
h e
ntr
y.
Fa
cto
ry
Ma
n-
ag
er/
Fa
cto
ryJa
ilor
Dy.
S
up
dt.
/
Su
pd
t.
––
On
ce
a
mo
nth
.
37
.Ja
il
form
N
o.
30
.–F
acto
ry
ord
er
bo
ok
.
Facto
ry
Jail
or
Wh
en
ev
er
an
o
rder
is
pla
ce
d
for
man
ufa
ctu
rin
g
an
art
icle
in
th
ep
riso
n
fact
ory
.
Wh
en
ev
er
there
is
a
fres
h e
ntr
y.
Facto
ryM
anag
er/
wh
ere
ther
eis
n
o
fact
ory
man
ager
fact
ory
Jail
or.
Dy.
S
up
dt.
/
wh
ere
ther
e
is
no
D
y.
Su
pd
t./
Su
pd
t.
––
On
ce
a
mo
nth
.
38
.Ja
il
form
N
o.
31
.–F
acto
ry
sto
re
req
uis
itio
n
an
d
rece
ipt
bo
ok
.
Facto
ry
Jail
or
Wh
en
ev
er
an
art
icle
is
req
uis
itio
ne
da
nd
w
he
n
it
issu
pp
lied
.
Wh
en
ev
er
there
is
a
fres
h e
ntr
y.
Facto
ryM
an
ag
er/
wh
ere
th
ere
isn
ofa
cto
rym
an
ag
er
facto
ryJa
ilo
r.
Dy.
S
up
dt.
/
wh
ere
ther
e
is
no
D
y.
Su
pd
t./
Su
pd
t.
––
On
ce
a
mo
nth
.
On
ce
a
mo
nth
.
217
AP
PE
ND
IX
VI–
co
ntd
.
Sr.
No
.
Jail
fo
rm
No
. an
d
desc
rip
tio
nW
hen
to
b
e
wri
tten
By
w
ho
m
to
be
wri
tten
wh
en
to
b
e
ch
eck
ed
Insp
ecti
on
by D
y. S
upe-
rin
ten
den
t
Super
inte
nden
t
of
dis
tric
tan
d
ce
ntr
alp
riso
n
12
34
56
89
7
Wh
ich
o
ffic
er
sho
uld
ch
eck
Fir
st
ch
eck
Seco
nd
ch
eck
[N
ote
s.—
(a)
Th
e
Su
peri
nte
nd
en
t sh
ou
ld
ph
ysi
call
y
veri
fyth
e
cash
ev
ery
m
orn
ing
re
co
rd
a
cert
ific
ate
ab
ou
t it
in
cash
b
oo
ks.
(b)
Wh
enev
er
cash
in
th
e S
up
erin
ten
den
t’s
cust
od
y
is
mad
eover
to s
tew
ard o
r hea
d c
lerk
the
amount
so m
ade
over
by
one
to t
he
oth
er s
hould
be
stat
ed a
nd a
cer
tifi
cate
rec
ord
edab
out
it i
n t
he
dai
ly c
ash b
alan
ce r
eport
over
the
signat
ure
so
f th
e
off
icia
ls
co
ncern
ed
vid
e
I.
G.’
s N
o.
CB
R-5
06
3-I
IId
ated
July
1
96
3.]
39
.Ja
il
form
N
o.
16
.–P
riso
n
cash
b
oo
k
Ste
war
d/w
her
e th
ere
isn
o
ste
wa
rd/h
ea
dcl
erk-w
her
e th
ere
isn
o
he
ad
c
lerk
sen
ior
cler
k.
Wh
en
ev
er
there
is
a
cash
tr
ansa
ctio
n.
Wh
en
ev
er
ther
e is
a
fres
h
entr
y.
Jail
or
Dy.
S
up
dt.
/w
her
e th
ere
is
no
D
y.S
up
dt.
/S
up
dt.
––
On
ce
a
mo
nth
.
40
.J
ail
fo
rm
N
o.
17
.–
Co
nti
ng
ent
reg
iste
r.
Ste
war
d/w
her
e th
ere
is
no
st
ew
ard
/He
ad
cler
k/w
her
e th
ere
is
no
H
ea
d
cle
rk
sen
ior
cler
k.
Wh
en
ev
er
am
ou
nt
isto
b
e
wit
hd
raw
nfr
om
T
reasu
ry
or
when
abst
ract
bil
lis
to
b
e g
iven
to
co
ntr
ac
tor
or
sup
pli
er.
Wh
en
ev
er
ther
e is
a
fras
h
entr
y.
Jail
or
Super
inte
nden
t.–
–O
nce
a
mo
nth
.
41
.Ja
il
form
N
o.
18
.–R
ecei
pt
bo
ok
.
Ste
war
d/w
her
e th
ere
isn
o
ste
wa
rd/h
ea
dcl
erk/w
her
e th
ere
isn
o
He
ad
c
lerk
sen
ior
cler
k.
Wh
en
ev
er
am
ou
nt
of
Rs.
20 or
less
is
paid
.
Wh
en
ev
er
fres
h
rece
ipt
is
tak
en
her
e.
Jail
or
Dy.
Su
peri
nte
n-
den
t/
Su
peri
nte
n-
den
t.
––
––
42
.Ja
il
form
N
o.
13
8.–
Dail
y
cash
b
alan
ce
shee
t.
Ste
war
d/w
her
e th
ere
isn
o
ste
wa
rd/H
ea
dcl
erk/w
her
e th
ere
isn
o
He
ad
c
lerk
sen
ior
cler
k.
Dail
yD
ail
yJa
ilo
rD
y.
Su
peri
nte
n-
den
t/
Su
peri
nte
n-
den
t.
––
––
[N
ote
s.—
(a)
The
Super
inte
nden
t sh
ould
physi
call
y ver
ily th
eca
sh e
ver
y m
orn
ing r
ecord
a c
erti
fica
te a
bout
it i
n c
ash b
ooks.
(b)
Wh
enev
er
cash
in
th
e S
up
erin
ten
den
t’s
cust
od
y
is
mad
eover
to s
tew
ard o
r hea
d c
lerk
the
amount
so m
ade
over
by
one
to t
he
oth
er s
hould
be
stat
ed a
nd a
cer
tifi
cate
rec
ord
edab
out
it i
n t
he
dai
ly c
ash b
alan
ce r
eport
over
the
signat
ure
so
f th
e
off
icia
ls
co
ncern
ed
vid
e
I.
G.’
s N
o.
CB
R-5
06
3-I
IId
ated
July
1
96
3.]
V.
A
CC
OU
NT
S
SE
CT
ION
218
43.
Cas
h book of
staf
f fa
mil
y
wel
fare
fu
nd
.
Hon.
Cas
hie
r w
ho w
ill
be
appoin
ted b
y t
he
Su
pd
t.
Wh
en
ev
er
there
is
a
cash
tr
ansa
ctio
n.
Wh
en
ev
er
a
fres
h e
ntr
y
is
mad
e.
Ste
ward
o
r
Hea
d
Cle
rk.
Dy.
S
up
dt.
/
Su
pd
t.–
–O
nce
a
mo
nth
.
VI.
H
OS
PIT
AL
S
EC
TIO
N
44
. C
ash
b
oo
k
of
pri
son
er’
s
wel
fare
fu
nd
.
Ste
ward
/
wh
ere
th
ere
is
no
st
ewar
d
hea
d
cler
k/w
her
e th
ere
is
no
h
ead
cle
rk,
Sr.
Cle
rk.
Wh
en
ev
er
there
is
a
cash
tr
ansa
ctio
n.
Wh
en
ev
er
a
fres
h e
ntr
y
is
mad
e.
Ste
ward
o
r
Hea
d
Cle
rk.
Dy.
S
up
dt.
/
Su
pd
t.–
–O
nce
a
mo
nth
.
45
. J
ail
fo
rm
N
o.
32
.–
Med
ical
o
ffic
ers
’ d
ail
y
Jou
rnal.
M.
M.
S.
O.
Dail
yD
ail
yC
. M
. O
./M
.
O.
wh
ere
ther
e is
no
C.
M.
O.
Su
pd
t.–
–O
nce
a
mo
nth
.
46
. J
ail
fo
rm
N
o.
33
.–
Re
gis
ter
of
pri
son
ers
sho
win
g
p
art
icu
lars
o
f
healt
h.
Co
mp
ou
nd
er
Dail
yD
ail
yM
. M
. S
. O
.C
. M
. O
./
M.
O.
On
ce
a
wee
kO
nce
a
forM
tnig
ht.
47
. J
ail
fo
rm
N
o.
34
.–
Reg
iste
r o
f si
ck
.
Co
mp
ou
nd
er
Dail
yD
ail
yM
. M
. S
. O
.C
. M
. O
./
M.
O.
On
ce
a
wee
k
On
ce
a
fort
nig
ht
48
. J
ail
fo
rm
N
o.
35
.–
Co
nv
elsc
ent
reg
iste
r.
Co
mp
ou
nd
er
Dail
yD
ail
yM
. M
. S
. O
.C
. M
. O
./
M.
O.
On
ce
a
wee
k
On
ce
a
fort
nig
ht
49
. J
ail
fo
rm
N
o.
36
.–
Reg
iste
r o
f ex
tra
die
ts
to
pri
son
ers
in
an
d
ou
t o
f
ho
spit
al.
Co
mp
ou
nd
er
Dail
yD
ail
yM
. M
. S
. O
.C
. M
. O
./
M.
O.
On
ce
a
wee
k
On
ce
a
fort
nig
ht
50
. J
ail
fo
rm
N
o.
37
.–
Ho
spit
al
req
uis
itio
n
bo
ok
.
Co
mp
ou
nd
er
Wh
en
ev
er
an
y
art
icle
i.
e.
sug
ar,
sweet
oil
etc
.
is
req
uir
ed
fr
om
pri
son
st
ore
fo
r
use
in
p
riso
nh
osp
ita
l o
r
wh
en
ev
er
an
yart
icle
(i
. e.
eg
gs,
swe
et
lim
es,
so
ur
ii
me
s,
pla
nta
ins,
m
ilk.
mu
tto
n,
bu
tte
r
etc
.)
is
req
uir
ed
for
b
ein
g
is
sued
to pri
soner
s as
ex
tras.
Wh
en
ev
er
the
re
is
fres
h e
ntr
y
M.
M.
S.
O.
C.
M.
O./
M.
O.
On
ce
a
week
On
ce
a
fort
nig
ht
219
AP
PE
ND
IX
VI–
co
ntd
.
Sr.
No
.
Jail
fo
rm
No
. an
d
desc
rip
tio
nW
hen
to
b
e
wri
tten
By
w
ho
m
to
be
wri
tten
wh
en
to
b
e
ch
eck
ed
Insp
ecti
on
by D
y. S
upe-
rin
ten
den
t
Super
inte
nden
t
of
dis
tric
tan
d
ce
ntr
alp
riso
n
12
34
56
89
7
Wh
ich
o
ffic
er
sho
uld
ch
eck
Fir
st
ch
eck
Seco
nd
ch
eck
52
. Ja
il
form
N
o.
11
.—G
ate
reg
iste
r.
Ga
te
k
ee
pe
r
(No
te.—
O
rderl
y
off
icer
if
th
ere
is
on
e,
sho
uld
d
aily
ch
ec
k
an
d
cert
ify
en
trie
s
in
this
re
gis
ter)
.
Dail
yD
ail
yS
tore
k
eep
er
Ste
war
d/
Fac
tory
Jail
-or/
Fac
tory
Man
ager
/
Sen
ior
Jail
or/
and
oth
er
con
cern
ed
off
icer
s.
Sen
ior
Jail
or
sho
uld
chec
k
this
reg
iste
r
on
ce
a
wee
k
On
ce
a
fort
nig
ht
On
ce
a
fort
nig
ht.
51
. J
ail
fo
rm
N
o.
91
.—
Mo
rnin
g
rep
ort
b
oo
k.
Co
mp
ou
nd
er
Dail
yD
ail
yM
. M
. S
. O
./
C.
M.
O.
Sen
ior
Jail
or
On
ce
a
wee
k
On
ce
a
fort
nig
ht.
VII
.M
ISC
EL
LA
NE
OU
S
SE
CT
ION
53
. J
ail
fo
rm
N
o.
12
.—
Su
pd
t.’s
o
rder
bo
ok
.
Su
pd
t.W
hen
n
ecess
ary
Wh
en
ev
er
nec
essa
ry
––
––
––
––
54
. J
ail
fo
rm
N
o.
13
.—
Jail
or’
s re
po
rt
bo
ok
.
Jail
or
Dail
yD
ail
yS
en
ior
Jail
or
Su
pd
t.–
–O
nce
a
fort
nig
ht
56
. J
ail
fo
rm
N
o.
21
.—
Clo
thin
g
reg
isit
er
Jail
or
Mo
nth
lyM
on
thly
Sen
ior
Jail
or
Su
peri
nte
n-
den
t
––
On
ce
a
mo
nth
57
. J
ail
fo
rm
N
o.
Sp
l.
JL
.9
0.—
De
ad
st
oc
k
reg
iste
r.
Cle
rkW
hw
nev
er th
ere
is a
fres
h
pu
rch
ase
of
de
ad
st
oc
k
arti
cles
Wh
en
ev
er
there
is
a
fres
h e
ntr
y
an
d
als
o
in
Ma
y/
No
vem
ber
ever
y y
ear.
Jail
or
Sen
ior
Jail
or
On
ce
a
fort
nig
ht
On
ce
a
mo
nth
55
. J
ail
fo
rm
N
o.
14
.—
Vis
ito
r’s
bo
ok
.
Vis
ito
r co
ncern
ed
Wh
en
ev
er
an
y
off
icia
l o
r n
on
-
off
icia
l v
isit
or
pay
s v
isit
to
th
e
Jail
Wh
en
ev
er
nec
essa
ry
Sen
ior
Jail
or
Su
pd
t.–
–O
nce
a
mo
nth