management of human resources 2

MANAGEMENT OF HUMAN RESOURCES

Erich D. Garcia Ed.D | NQESH REVIEWER FOR DEPED PAMPANGA 1

Q: for upgrading of positions of teacher and other teaching related positions thru

the Equivalents Record Forms (ERFs), the following are the three (3) required

documents except for one?

a. Three (3) copies of fully accomplished ERF

b. b. One (1) original and one (1) duplicate copy of Official Transcript of

Records with S.O. Number for private schools, and Board Referendum/Resolution

Number for public schools. For teachers who are non-teacher education

graduates, units earned in education should be included in the Transcript of

Records

c. c. One (1) original and one (1) duplicate copy of Certification from the

Registrar as to the MA units/degree earned by the teacher (if public school)

d. One (1) original and one (1) duplicate copy of NBI clearance Record

Answer: D

NBI clearance is not a requirements for upgrading of positions of teacher and

other teaching related positions. Only new teachers are required to submit NBI

clearances.

Q: Only teachers with at least Very Satisfactory Performance should be

recommended for upgrading. The latest Performance Rating should be

indicated on the ERF.

a. Yes, even satisfactory performance can be recommended for upgrading

b. No! Only outstanding performance should be indicated on the ERF

c. Yes, at least he / she meet the Very Satisfactory Performance

d. No! Performance rating is not a requirement for upgrading

Answer: C

Only teachers with at least Very Satisfactory Performance should be

recommended for upgrading. The latest Performance Rating should be

indicated on the ERF.



Q: RA 660 lets you choose among the following options to let you enjoy a new

beginning except for one:

a. Automatic Pension

b. Initial three-year lump sum

c. Take All Retirement mode

d. 5-Year Lumpsum

Answer: C

RA 1616 provides for a gratuity benefit for retiring members who will qualify

under this retirement mode. The gratuity is payable by the last employer. The

employee shall also be entitled to a Refund of Retirement Premiums paid,

personal share with interest and government share without interest.

Since RA 1616 is considered as the Take All Retirement mode, it provides the

following benefits:

1. Gratuity payable by the last employer based on the total creditable service

converted into gratuity months multiplied by the highest compensation

received. The gratuity months shall be computed as follows:

Years of Service Gratuity Months

First 20 years one (1) month salary

20 years to 30 years 1.5 months salary

Over 30 years two (2) months salary

(There is no limit to the amount of gratuity benefit.) and

Refund of retirement premiums consisting of personal contributions of the

employee plus interest, and government share without interest, payable by the

GSIS.

RA 660 lets you choose among the following options to let you enjoy a new

beginning:

Option 1: Automatic Pension - Under this option, pensioners below 60 years old

may choose to receive either an automatic monthly pension for life or an option



to avail of a lump sum. The lump sum, which can be requested every six months,

means they can receive their one-year worth of monthly pension in advance for

a period of five years. On the sixth year, they will start receiving their lifetime

monthly pension.

Option 2: Initial three-year lump sum - For those who are at least 60 years old but

less than 63 years on date of retirement, the benefit is a 3-year lump sum. The

subsequent two -year lump-sum shall be paid to the retiree on his 63rd birthday.

If the retiree is still living after the 5-year guaranteed period, he shall be entitled

to a monthly pension for life.

Option 3: 5-Year Lumpsum - For those who are 63-65 years old, they can avail of

a five-year lump sum then after five years, they will receive a monthly pension

for life.

Q: Retiring under RA 660 requires the following except one:

a. The retiree's last 3 years of service prior to retirement must be continuous,

except in cases of death, disability, abolition, and phase- out of position

due to reorganization.

b. the last three years of service of a retiree need not to be continuous

c. His/her appointment status must be permanent in nature.

d. He/she must meet the age and service requirements under the "Magic 87"

formula. Based on the formula, a retirees age and years in service should be

added up and should total at least 87.

Answer: B

The last three years of service of a retiree need not to be continuous is under RA

8291. Only two things should be considered: age and the length of service.

FOR RETIREMENT UNDER REPUBLIC ACT 660

1. The retiree's last 3 years of service prior to retirement must be continuous,

except in cases of death, disability, abolition, and phase- out of position due to

reorganization.

2. His/her appointment status must be permanent in nature.



3. He/she must meet the age and service requirements under the "Magic 87"

formula. Based on the formula, a retirees age and years in service should be

added up and should total at least 87.

Q: Mrs. Gaddi has a salary grade of 11 step 8. She has reached the maximum

step increment of her salary. Is Automatic Upgrading of Position applicable to

her case?

a. Yes, she just need to prepare the necessary documents for ERF

b. No! If she uses her step increment ERF for 20 years upgrading will be

denied.

c. Yes, Thru justification letters

d. No! Even if she retires from the service.

Answer : B

Automatic Upgrading of Position for eligible Public school teachers through

Equivalent Record Form(ERFs) scheme- Automatic Position upgrading are

granted to Teacher I who have rendered 20 years or more with satisfactory

teaching service without the need for filing an application for ERF upgrading.

In this case, ERF is possible if she didnt apply the step increment on her salary for

20 years. The government does not allowed double compensation on his

employees. There is still a way: Enroll in a graduate school, earned at least 22

units and seek ERF as Teacher II.

Q: Service credits maybe granted to the following activities except for one:

a. Services rendered during calamity and rehabilitation when schools are

used as evacuation centers

b. Services rendered in connection with the conduct of remedial classes

during the summer or Christmas vacation or outside of regular school days

c. Attendance rendered during K to 12 seminars fully funded by the

government during vacation

d. Services rendered during registration and election days as long as these

are mandated duties under existing laws



Answer: C

A seminar fully funded by government is not entitled to service credit even if it is

held during the summer vacation or during weekends.

SERVICE CREDITS MAYBE GRANTED TO THE FOLLOWING ACTIVITIES ONLY:

a. Services rendered during registration and election days as long as these are

mandated duties under existing laws;

b. Services rendered during calamity and rehabilitation when schools are used

as evacuation centers;

c. Services rendered in connection with the conduct of remedial classes during

the summer or Christmas vacation or outside of regular school days;

d. Services rendered in connection with early opening of the school year

e. Services rendered during school sports competitions held outside of regular

school days;

f. Service rendered by those who train teachers in addition to their normal

teaching loads;

g. Teaching over load not compensated by honoraria;

h. Teaching in non-formal education classes carrying a normal teaching load;

i. Work done during regular school days if these are in addition to the normal

teaching load;

j. Conduct of testing activities held outside of school days; and

k. Attendance / participation in special DepEd projects and activities which are

short term in duration such as English, Science and Math mentors training,

Curriculum writing workshop, planning workshop, etc.,.if such are held during

the summer vacation or during weekends.

Q: Service credits be granted to teachers except for one?

a. Services rendered during registration and election day

b. Services rendered during calamity and rehabilitation

c. Services rendered during school sports competitions held inside of regular

school days

d. Teaching over load not compensated by honoraria



Answer : C

Services rendered during school sports competitions held should be outside of

regular school days; Service credit will only apply if the activity falls on Saturday

or Sunday.

Q: The following are desirable attitudes toward our work except for one?

a. our work is the source of basic needs My bread and butter

b. My part time job for selling goods

c. the expression of our talent

d. a source of advancement and growth

Q: Teachers are covered by monetary benefits except for one?

a. Birthday treat

b. Special hardship allowance

c. Hardship duty pay

d. Cash allowance to teachers

Answer : A

Birthday Treat is not a monetary benefits. Teachers may be given a treat by co-

worker within their school but DepEd does not have a monetary benefits to

subsidies your birthday. Nevertheless GSIS never fail to greet you on your

birthday same as your family and friends.

The following are the monetary benefits of teachers;

1. Special hardship allowance- teachers exposed to hardship in commuting

to the place of work as determined by the secretary of education shall be

compensated hardship allowance equivalent to at least 25% of their

monthly salary.

2. Hardship duty pay- this refers to compensation premium or allowance

paid to officials and employees actually assigned or stationed in a work

area that exposed them to great danger, occupational risk or perils to

life.



3. Productivity incentive benefits- the incentive pay shall be based on

individual personnel productivity and performance as evaluated and

determined by the head of the respective offices.

4. Cash allowance to teachers- the provision for cash allowance to teachers

for the purchase of chalk, erasers, forms and other classroom supplies and

materials directly used shall be paid only to classroom teachers.

5. Year end bonus and cash gift- all government personnel, whether

appointive or elective under regular, temporary or casual status, and

contractual personnel whose employment is in the nature of a regular

employee, who are still in the service as of October 31,each year are

granted year-end bonus and cash gift.

Q: Any person who has been permanently appointed to a position in the career

service and who has, through no delinquency or misconduct, been separated

therefrom, may be reinstated to a position in the same level for which he is

qualified.

a. Certification

b. Promotion

c. Transfer

d. Reinstatement

Answer: D

Reinstatement. - Any person who has been permanently appointed to a position

in the career service and who has, through no delinquency or misconduct,

been separated therefrom, may be reinstated to a position in the same level for

which he is qualified.

Q: It is a movement from one position to another which is of equivalent rank,

level, or salary without break in service involving the issuance of an

appointment.

a. Certification

b. Promotion

c. Transfer



d. Reinstatement

Answer : C

Transfer. - A transfer is a movement from one position to another which is of

equivalent rank, level, or salary without break in service involving the issuance of

an appointment.

It shall not be considered disciplinary when made in the interest of public

service, in which case, the employee concerned shall be informed of the

reasons therefor. If the employee believes that there is no justification for the

transfer, he may appeal his case to the Commission.

The transfer may be from one department or agency to another or from one

organizational unit to another in the same department or agency: Provided,

however, That any movement from the non-career service to the career service

shall not be considered a transfer.

Q: It is an appointment through _______________ to a position in the civil service,

except as herein otherwise provided, shall be issued to a person who has been

selected from a list of qualified persons certified by the Commission from an

appropriate register of eligible, and who meets all the other requirements of the

position.

a. Certification

b. Promotion

c. Transfer

d. Reinstatement

Answer : A

Appointment through certification. - And appointment through certification to a

position in the civil service, except as herein otherwise provided, shall be issued

to a person who has been selected from a list of qualified persons certified by

the Commission from an appropriate register of eligibles, and who meets all the

other requirements of the position.



All such persons must serve a probationary period of six months following their

original appointment and shall undergo a thorough character investigation in

order to acquire permanent civil service status. A probationer may be dropped

from service status. A probationer may be dropped from the service for

unsatisfactory conduct or want of capacity any time before the expiration of

the probationary period: Provided, That such action as appealable to the

Commission.

Q: It is a movement from one position to another with an increase in duties and

responsibilities as authorized by law and usually accompanied by an increase in

pay. The movement may be from one department or agency to another, or from

one organizational unit to another in the same department or agency.

a. Certification

b. Promotion

c. Transfer

d. Reinstatement

Answer : B

Promotion. - A promotion is a movement from one position to another with an

increase in duties and responsibilities as authorized by law and usually

accompanied by an increase in pay. The movement may be from one

department or agency to another, or from one organizational unit to another in

the same department or agency.

Q: Does the regional director have the authority to hire a public school teacher

in his region? Why or why not?

a. Yes, its what we called prerogative power of the Regional Director

b. No! Only the Schools Division Superintendent has the power to hire place and

evaluate

c. No! The Schools Division Superintendent or thru the ASDS has the power to hire

place and evaluate

d. Yes, Specially with tag items from the congressman

Answer: C



No. Because the power to hire, place and evaluate all employees in the division

both teaching and non-teaching personnel except for the assistant division

superintendent is expressly vested upon the schools division superintendent.

Q: The Name of persons who have been appointed permanently to positions in

the career service and who have been separated as a result of reduction in

force and/or reorganization, shall be entered in a list from which selection for

reemployment shall be made.

a. Reinstatement

b. Reemployment

c. Detail

d. Reassignment

Answer : B

Reemployment. - Names of persons who have been appointed permanently to

positions in the career service and who have been separated as a result of

reduction in force and/or reorganization, shall be entered in a list from which

selection for reemployment shall be made.

Q: It is the movement of an employee from one agency to another without the

issuance of an appointment and shall be allowed, only for a limited period in the

case of employees occupying professional, technical and scientific positions.

a. Reinstatement

b. Reemployment

c. Detail

d. Reassignment

Answer : C

Detail. - A detail is the movement of an employee from one agency to another

without the issuance of an appointment and shall be allowed, only for a limited

period in the case of employees occupying professional, technical and

scientific positions. If the employee believes that there is no justification for the

detail, he may appeal his case to the Commission. Pending appeal, the



decision to detail the employee shall be executory unless otherwise ordered by

the Commission.

Q: An employee may be reassigned from one organizational unit to another in

the same agency: Provided, that it shall not involve a reduction in rank, status or

salary.

a. Reinstatement

b. Reemployment

c. Detail

d. Reassignment

Answer : D

Reassignment. - An employee may be reassigned from one organizational unit

to another in the same agency: Provided, that such reassignment shall not

involve a reduction in rank, status or salary.

Q: A _____________ appointment shall be issued to a person who meets all the

requirements for the positions to which he is being appointed, including the

appropriate eligibility prescribed, in accordance with the provisions of law, rules

and standards promulgated in pursuance thereof.

a. Temporary

b. Contractual

c. Permanent

d. Substitute

Answer : C

Permanent status. - A permanent appointment shall be issued to a person who

meets all the requirements for the positions to which he is being appointed,

including the appropriate eligibility prescribed, in accordance with the

provisions of law, rules and standards promulgated in pursuance thereof.



Q: A ______________appointment. - In the absence of appropriate eligible and it

becomes necessary in the public interest to fill a vacancy, this appointment

shall be issued to a person who meets all the requirements for the position to

which he is being appointed except the appropriate civil service eligibility.

a. Temporary

b. Contractual

c. Permanent

d. Substitute

Answer : A

Temporary appointment. - In the absence of appropriate eligibles and it

becomes necessary in the public interest to fill a vacancy, a temporary

appointment shall be issued to a person who meets all the requirements for the

position to which he is being appointed except the appropriate civil service

eligibility: Provided, That such temporary appointment shall not exceed twelve

months, but the appointee may be replaced sooner if a qualified civil service

eligible becomes available.

Q: How many days should an administrative case against the officer or

employee under preventive suspension is serving if not finally decided by the

disciplining authority?

a. 15 days

b. 30 days

c. 45 days

d. 90 days

Answer: D

When the administrative case against the officer or employee under preventive

suspension is not finally decided by the disciplining authority within the period of

ninety (90) days after the date of suspension of the respondent who is not a

presidential appointee, the respondent shall be automatically reinstated in the

service: Provided, That when the delay in the disposition of the case is due to the



fault, negligence or petition of the respondent, the period of delay shall not be

counted in computing the period of suspension herein provided.

The following are exempted from the operation of the rules on nepotism except

for one?

a. persons employed in a confidential capacity,

b. teachers, physicians

c. Secretaries, under secretaries

d. members of the Armed Forces of the Philippines:

Answer: C

The following are exempted from the operation of the rules on nepotism: (1)

persons employed in a confidential capacity, (2) teachers, (3) physicians, and

(4) members of the Armed Forces of the Philippines: Provided, however, That in

each particular instance full report of such appointment shall be made to the

Commission.

Q: An Act granting priority to residents, municipality or city, where the school is

located in the appointment or assignment of classroom public school teachers.

a. RA # 4672

b. RA # 7079

c. RA # 8190

d. RA # 4670

Answer : C

RA # 8190

It is an act granting priority to residents of the Barangay, Municipality or City

where the school is located, in the appointment or assignment of classroom

public school teachers.

Q: Level of position which is coterminous with that of the appointing authority.

a. Non-Career Service



b. First Level

c. Second Level

d. Third Level

Answer : A

Non-Career Service coterminous with the appointing authority

Q: There is a decrease in enrolment. A teacher needs to be audited. What

should the principal consider in determining the excess teacher?

1. Performance 2. Qualification

3. Seniority 4. Vacancy

A. 1 and 2

B. 1 and 3

C. 2 and 3

D. 3 and 4

Answer: D

Seniority and Vacancy


(Topics/References: DECS Manual, Magna Carta for Public School Teacher)

Personnel Management

General Categories of services in government based on Executive Order 292.

Career Service based on merit and fitness determined as far as practicable by

comepetitive examinations, as based on highly technical qualifications. Any

person appointed to positions in the career service has the opportunities for the

advancement of high career positions and enjoy security of tenure.



Three major Levels of career service position

a. First Level The nature of work is sub-professional or non-supervisory. It

includes electrical, crafts, trade and custodial positions, entrance to

which requires less than four years of college work.

b. Second Level Include professional, technical and scientific positions

which involve professional, technical and scientific work in non-supervisory

or supervisory capacity and requires at least 4 years of college work.

Principal and teachers fall in this level.

c. Third Level - cover those in the Career Executive Service which include:

undersecretary, assistant secretary, bureau director, assistant regional

director, chief department service, schools division superintendent,

assistant school division superintendent and other officials of equivalent

rank

EMPLOYMENT PROCESS

Stage 1. Recruitment

Pursuant to R.A 7041, Vacant positions in all levels in the career service are

published in the:

- Bulletin of Vacancies in the Civil Service; and

- In the newspaper of wide circulation

These are likewise posted in at least three (3) conspicuous places in the office for

the 10 working days (CSC-MC No. 20, s. 2002)

Stage 2: Selection

Selection of DepEd employees and teachers is based on the principle of merit,

competence, fitness and quality and it is open to all, regardless of gender, civil

status, disability, religion, ethnicity or political affiliation.

RANKING

Determining Factors in Ranking



1. Performance

2. Education and Training

3. Experience and Outstanding Accomplishment

4. Psycho-Social Attributes and Personality Traits

5. Potential

For teachers, ranking is school based.

Committees

School Committee chaired by the school head or department head. Receive

all application and validates the documents submitted by the applicants.

Division Sub-Committee evaluates the applicants, observes the teaching

demonstration and conducts interview to the applicants

Division Selection Committee- administer written examination, consolidates

individual ratings and makes the final ranking of all applicants for inclusion to the

RQA (Registry of Qualified Applicants) for submission and approval of the

Superintendent.

Pooling A registry of qualified applicants for every elementary school and for

every secondary schools is done in every division office and provide a copy also

for Regional Director.

Stage 3: Appointment

NATURE OF APPOINTMENT

a. Original Appointment refers to the initial entry into the career and non-

career service.

b. Promotion refers to the advancement from one position to another with an

increase of duties and responsibilities and usually corresponds to an increase in

salary.

c. Transfer refers to movement from one position to another, which is

equivalent in rank, level or salary without break in service.

Other Nature of Appointment

d. Reemployment

e. Reappointment

f. Reinstatement

g. Renewal



h. Change of Status

i. Demotion

j. Reclassification

EMPLOYMENT STATUS OF TEACHERS

a. Regular Permanent Status issued to a teacher who meets all the

requirements in the position

b. Provisional Status issued to a teacher who meets all the requirements of

the position except eligibility.

c. Substitute Status issued to a teacher when the regular incumbent of the

position is temporarily unable to perform the duties of the position.

TEACHERS LEAVE

From the Magna Carta of Public School Teachers (R.A. 4670)

1. Teachers are not entitled to the usual vacation and sick leave credits but

proportional vacation pay (PVP) during Summer and Christmas Vacation

2. Study leave -Teachers who have at least seven (7) years of continuous

service may be entitled to study leave of absence with pay not

exceeding in one (1) school year.

3. Maternity Leave

Every woman in the government service who has rendered an aggregate of

two or more years in service, in addition to the vacation and sick leave granted

to her is entitled to a maternity leave of 60 days with full pay.

Paternity Leave (RA 8187)

A married male employee is entitled to paternity leave of seven (7) working

days for his first (4) deliveries of his legitimate spouse with whom he is living.



Q: How would you differentiate reclassification from upgrading of teacher

position?

Answer:

Reclassification

as defined under PD985 involves a change in the classification either as a results

of change in its duties and responsibilities sufficient to warrant placing the

position is a different class, or a results of a re-evaluation of a position without

significant change in its duties and responsibilities.

Upgrading

involves the reallocation of the salary grade assignment of positions to a higher

salary grade without change in its duties and responsibilities.

management of human resources 2

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