DON’T LET IT MANAGE YOU

Manage Your Enterprise Information…

With the increasing popularity of collaboration and file share services that place information outside the enterprise, businesses are challenged to maintain control.

INFORMATION IS EVERYWHERE AND WE NEED A BETTER WAY TO MANAGE IT.

SUPREMECHAOS REIGNS

Business content is owned and managed by individual contributors. The content is stored on network drives,file shares, USB drives, desktops, laptops and collaborative sites such as SharePoint, Box or Dropbox.

The downside is that businesses often don’t know what they have and can’t determine whether those assets are sensitive, confidential, business-critical, outdated or maybe even irrelevant.

What’s the solution? OnPointe® for File Shares brings governance and control to previously unmanaged collaborative content, addressing a range of legal, regulatory, business and storage challenges.

allow organizations to maximize leverage of valuable content and govern sensitive content, while eliminating unnecessary content to help meet compliance obligations and increase storage efficiency at the same time.

ONPOINTE’S INFORMATION MANAGEMENT CAPABILITIES

SIX MAJOR BENEFITS OF ONPOINTE FOR FILE SHARES:

Improved Information Access and

Productivity

Streamlined Processes

Security and Regulatory Compliance

Scalability and Capacity

Cost Effectiveness

Minimized Burden on IT

01 Streamlined

Processes

Advanced automation makes it easy to evaluate stored content for value, remove unneeded content based on corporate policies, increase response efficiency, improve eDiscovery cost predictability and reduce business disruption.

By governing the unmanaged content, businesses can properly secure sensitive information and apply appropriate retention, records classification and legal hold to address regulatory and legal obligations.

02Security and Regulatory Compliance

Thanks to OnPointe for File Shares, companies can support growth and expansion with hundreds or thousands of users and petabytes of content without compromising system performance.

03Scalability

and Capacity

Because users have improved access to content via centralized management and advanced search tools, they are more productive and efficient.

04Improved

Information Access and

Productivity

With less time required for administration, upgrades, support, backups and storage optimization as well as records retention and eDiscovery support, IT departments are able to focus on more strategic initiatives that have bottom-line impact.

05Minimized

Burden on IT

The ability to reduce upfront investments in hardware, software, installation and maintenance results in a lower total cost of ownership (TCO) for the organization.

06Cost

Effectiveness

KEY FEATURES

Capture and index content and metadata

for easy search retrieval

Eliminate Redundant

Out of Date and Trivial content

Customizable policy-based records and

retention management

Quickly accessrelevant

content and apply legal

holds

Dev, Test and mirrored

Production environments

Support for thousands of

file types

All customer data is securely stored and managed in Viewpointe’s geographically dispersed, Tier 3+ IBM data centers to help ensure data protection and business continuity. In fact, Viewpointe has been a selected provider to many of the nation’s largest, most complex companies since 2000.

SECURITY AND RELIABILITY IS OUR TOP PRIORITY.

We help you gain complete control of your content, while protecting you from the costs and risks associated with unmanaged data, massive storage requirements and reactive IT assignments that can negatively affect your bottom line.

WHY VIEWPOINTE?

The unique combination of hardware, software and expertise leverages best-in-class security, content management, retention management, archiving, analytics and eDiscovery technologies to harness information value.

Learn more about how Viewpointe can help you create a private, purpose-built, proven solution.

viewpointe.com/our-services