manage a project · manage a project. achieving observation outcomes achieving range achieving...

Learner name:

Learner number:

J/502/9678UF40755

Manage a project

VTCT is the specialist awarding body for the Hairdressing, Beauty Therapy, Complementary Therapy and Sport and Active Leisure sectors, with over 45 years of experience.

VTCT is an awarding body regulated by national organisations including Ofqual, SQA, DCELLS and CCEA.

VTCT is a registered charity investing in education and skills but also giving to good causes in the area of facial disfigurement.

By signing this statement of unit achievement you are confirming that all learning outcomes, assessment criteria and range statements have been achieved under specified conditions and that the evidence gathered is authentic.

This statement of unit achievement table must be completed prior to claiming certification.

Unit code Date achieved Learner signature Assessor initials

IV signature (if sampled)

Assessor name Assessor signature Assessors initials

Assessor number (optional)

Assessor tracking table

Statement of unit achievement

All assessors using this Record of Assessment book must complete this table. This is required for verification purposes.

UF40755Manage a project

The aim of this unit is to develop the knowledge, understanding and practical skills required to plan, implement and close a project. You will also learn about the fundamental characteristics of project management.

UF40755_v5

GLH

Credit value

Level

NOS

Observation(s)

External paper(s)

26

6

4

A44

2

0

On completion of this unit you will:

Learning outcomes Evidence requirements

UF40755

1. Be able to establish the scope, aims and objectives of a project

2. Be able to plan a project

3. Be able to implement a project

4. Be able to close a project

5. Understand the principles of project management

6. Understand how to establish the scope, aims and objectives of a project

7. Understand how to plan a project

8. Understand how to implement a project

9. Understand how to close a project

1. Evidence of real work activity You must produce evidence to meet all ‘Observation’ outcomes and assessment criteria through your own work.

2. Simulation Simulation is not allowed in this unit.

3. Observation outcomes Competent performance of ‘Observation’ outcomes must be demonstrated on at least two occasions. Assessor observations, witness testimony and products of work are likely to be the most appropriate sources of performance evidence. These observations should not be carried out on the same day. There should be sufficient time between assessments. Separating the assessment occasions by a period of at least one month is recommended.

4. Knowledge outcomes There must be evidence that you possess all the knowledge and understanding listed in the ‘Knowledge’ section of this unit. In most cases this can be done by your assessor questioning you orally. However, other techniques such as projects, assignments and/or reflective accounts may also be appropriate.

5. Tutor/Assessor guidance You will be guided by your tutor/assessor on how to achieve learning outcomes in this unit. All outcomes must be achieved.

6. External paper There is no external paper requirement for this unit.

3

Manage a project

Achieving observation outcomes

Achieving range

Achieving observations and range

UF40755

Your assessor will observe your performance of practical tasks. The minimum number of observations required is indicated in the evidence requirements section of this unit.

Criteria may not always naturally occur during a practical observation. In such instances you may be required to produce supplementary evidence, for example, questioning, projects or assignments may be used to demonstrate your competence in this area. Your assessor will document the criteria that have been achieved by supplementary evidence. Questioning to gather supplementary evidence can normally be carried out orally. However, oral questioning must be recorded by the assessor, in written form or by other appropriate means.

Your assessor will sign off an outcome when all criteria have been competently achieved.

There are no range statements that apply to this unit.

4

Guidance for tutors and assessors

Tutors and assessors must refer to the following documents for guidance on assessment prior to delivering this unit. *These SkillsActive documents can be downloaded at www.SkillsActive.com:

• QCF Evidence Requirements and Assessment Guidance

• Assessment Strategy for NVQs and SVQs

• Additional Requirements for Qualifications that use the title NVQ within the QCF

*Learning outcomes and assessment criteria in these documents may be numbered differently to VTCT ROA books.

Outcome 1

Observations

Observation 1 2 OptionalCriteria questioned orally

Date achieved

Portfolio reference

Learner signature

Assessor initials

You can:

UF40755

*May be assessed by supplementary evidence.

Be able to establish the scope, aims and objectives of a project

5

a. Agree the key scope, aims and objectives of the proposed project

b. Agree the available resources with the project sponsor(s) and any key stakeholders

Outcome 2

You can:

UF40755


Date achieved

Portfolio reference

Learner signature

Assessor initials

a. Develop, in consultation with relevant people, a realistic plan for undertaking the project and achieving the key objectives

b. Agree the project plan with the project sponsor(s) and any key stakeholders, making changes where necessary

c. Brief any project team members on the project plan and their roles and responsibilities

Be able to plan a project

6


Outcome 3

You can:

UF40755


Date achieved

Portfolio reference

Learner signature

Assessor initials

a. Implement the project plan, selecting and applying a range of project management tools and techniques to monitor, control and review progress

b. Provide ongoing support, encouragement and information to any project team members

c. Communicate progress to the project sponsor(s), any key stakeholders and any project team members, on a regular basis

d. Agree with project sponsors and any key stakeholders, any changes to the project plan

Be able to implement a project

7


Outcome 4

You can:

UF40755


Date achieved

Portfolio reference

Learner signature

Assessor initials

a. Confirm satisfactory completion of the project with the project sponsor(s) and any key stakeholders

Be able to close a project

8


Developing knowledge

UF40755 9

Achieving knowledge outcomes

You will be guided by your tutor and assessor on the evidence that needs to be produced. Your knowledge and understanding will be assessed using the assessment methods listed below:

• Observed work• Witness statements• Audio-visual media • Evidence of prior learning or attainment• Written questions• Oral questions• Assignments• Case studies

Where possible your assessor will integrate knowledge outcomes into practical observations through oral questioning. Oral questioning must be recorded by your assessor, in written form or by other appropriate means.

Some knowledge and understanding outcomes may require you to show that you know and understand how to do something. If you have practical evidence from your own work, then there is no requirement for you to be questioned again on the same topic.

Knowledge

UF4075510

Be able to establish the scope, aims and objectives of a project

You can: Portfolio reference

c. Identify how the proposed project integrates with the overall vision, objectives and plans of the organisation and any programmes of work or other projects being undertaken

Outcome 1

UF40755 11

Outcome 2

Be able to plan a project


d. Put processes and resources in place to manage potential risks arising from the project, and to deal with contingencies

UF4075512

Outcome 3

Be able to implement a project


e. Identify, in the light of progress and any problems encountered and wider developments, any required changes to the project plan

f. Achieve project objectives using the agreed level of resources

UF40755 13

Outcome 4

Be able to close a project


b. Evaluate the success of the project, identifying what lessons can be learned and recognising the contributions of any project team members

UF4075514

Outcome 5

Understand the principles of project management


a. Summarise the fundamental characteristics of projects as opposed to routine management functions/activities

b. Explain the role and key responsibilities of a project manager

c. Describe the key stages in the project lifecycle

d. Explain the importance of the relationship between the project manager and the project sponsor(s) and any key stakeholders

UF40755 15

Outcome 6

Understand how to establish the scope, aims and objectives of a project


a. Evaluate why it is important to discuss and agree the key objectives and scope of a proposed project with the project sponsor(s) and any key stakeholders, before detailed planning commences

b. Summarise the types of information needed for effective project planning

c. Explain why it is important to be able to identify and understand how a project fits with the overall vision, objectives and plans of the organisation and any programmes of work or other projects being undertaken

UF4075516

Outcome 7

Understand how to plan a project


a. Explain why it is important to consult with relevant people when developing a project plan

b. Explain how to consult effectively with relevant people when developing a project plan

c. Summarise what should be included in a project plan, particularly activities, required resources and timescales

d. Explain why the project plan needs to be discussed and agreed with the project sponsor(s) and any key stakeholders

e. Explain why it is important that any project team members are briefed on the project plan, their roles and responsibilities

f. Explain how to effectively brief team members on the project plan, their roles and responsibilities

g. Evaluate ways of identifying and managing potential risks in relation to the project

h. Explain the importance of contingency planning

i. Explain how to effectively carry out contingency planning

UF40755 17

Outcome 8

Understand how to implement a project


a. Explain ways of providing ongoing support, encouragement and information to any project team members

b. Explain how to select from, and apply, a range of project management tools and techniques to monitor, control and review progress of the project

c. Summarise effective ways of communicating with project sponsor(s) and any key stakeholders during a project

d. Explain the importance of agreeing changes to the project plan with the project sponsor(s) and any key stakeholders

e. Describe the type of changes that might need to be made to a project plan during implementation

UF4075518

Outcome 9

Understand how to close a project


a. Explain why it is important to confirm satisfactory completion of the project with the project sponsor(s) and any key stakeholders

b. Explain the procedures to follow to close down a project

c. Explain how to establish effective systems for evaluating the success of projects and identifying lessons for the future

d. Summarise the importance of recognising the contributions of project team members to the success of projects

e. Evaluate different ways of recognising the contributions of project team members to the success of projects

manage a project · manage a project. achieving observation outcomes achieving range achieving...

Documents