BMP Unit Aviation Plan / 2014

Blue Mt ProvinceUnit Aviation Plan

Malheur National ForestUmatilla National Forest

Wallowa-Whitman National ForestRevised By:

Miles Hancock 3/19/2014Miles Hancock DateBlue Mt Province, Unit Aviation Officer

Revised & Reviewed By: 4/14/2014/s/ Eric J. Bush DateMAF, North-End UAO

Reviewed By/s/ Aaron Schoolcraft 6.28.2013Aaron Schoolcraft DatePNW/AK Regional Aviation Officer

Approved ByTeresa Raaf 7/5/2013Teresa Raaf DateMalheur National Forest, Forest Supervisor

Approved ByKevin Martin 7/1/2013Kevin Martin DateUmatilla National Forest, Forest Supervisor

Approved ByTom Montoya for John Laurence 7/8/2013John Laurence DateWallowa-Whitman National Forest, Forest Supervisor

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BMP Unit Aviation Plan / 2014TABLE OF CONTENTS

1.0 AVIATION MANAGEMENT PLAN

2.0 PNW ORGANIZATION AND STAFFING

3.0 ADMINISTRATION

4.0 AVIATION SAFETY MANAGEMENT

5.0 OPERATIONS

6.0 AVIATION TRAINING

7.0 AIRSPACE COORDINATION

8.0 AVIATION SECURITY

9.0 AVIATION FACILITIES

10.0 APPENDICES(Appendices located in BMP Aviation Library: O:\NFS\Umatilla\Program\AviationMgmt-5700\Admin_Policy\BMP Unit Aviation Plan)

Appendix 1 – Unit Aviation Mishap Response Plans

Appendix 2 – John Day Airbase Operations Plan

Appendix 3 – Blue Mt Rappel Base Operations Plan

Appendix 4 – Sled Springs Rappel Base Operations Plan

Appendix 5 – Umatilla NF SEAT Base Operations Plan

Appendix 6 - La Grande Airtanker Base Operations Plan

Appendix 7 - BMIFC Ramp Management Guide

Appendix 8 – BMP Aerial Detection Guide

Appendix 9 – BMP Air Attack Operations Guide

Appendix 10 – BMP Pilot and Aircrew Briefing Packet

Appendix 11 – Pre-Approved Aviation Missions – Programmatic Risk Assessments

Common acronyms found in this plan.

BMP - Blue Mt Province IAT - Interagency Aviation Training ProgramUAO - Unit Aviation Officer AMD - Aviation Management Directorate (DOI)JDIDC - John Day Interagency Dispatch Center SORO – State Office/Regional Office (Portland)BMIDC - Blue Mt Interagency Dispatch Center RAO- Regional Aviation OfficerNAMP - National Aviation Mgmt Plan RASM- Regional Aviation Safety OfficerPNWAMP - Pacific Northwest Aviation Mgmt Plan IASG- Interagency Aerial Supervision GuidePPASP - Programmatic Project Aviation Safety Plan

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BMP Unit Aviation Plan / 2014Chapter 1.0 - AVIATION MANAGEMENT PLAN

1.1 Purpose

This unit plan supplements the National Aviation Safety and Management Plan (NASMP) and Pacific Northwest / Alaska Aviation Safety and Management Plan (PNWAMP) to derive a comprehensive unit aviation planning document. It’s tiered directly to the NASMP by chapter and sub-chapter, with the goal of aligning the Blue Mt Province aviation program with the policy, standards, and best practices established and documented at higher levels.

A tiered approach to aviation plans minimizes duplication and redundancy of information in regard to aviation policy and programmatic guidance, and allows unit level plans to focus more specifically on local conditions, local capacity, and the coordinated local execution of safe flight operations.

1.6 Authority

Line Officer’s (Forest Supervisor/District Ranger) have the primary responsibility for aviation planning (FSM 5711.04), and specific aviation planning approval authority (FSM 5704.6 (5)).

The Blue Mt Province Aviation Program, as described in this plan, is within the Line Officers delegation of authority to the Unit Aviation Officer (UAO) to provide aviation program administrative and technical oversight.

Consolidated (sub-geographic) Unit Aviation Officer - Position Agreement

An agreement has been established between the Fire and Aviation Programs of the Wallowa-Whitman, Umatilla, and Malheur National Forests for a consolidated Unit Aviation Officer position. The agreement is maintained and reviewed by the three Forest Fire Staff Officers with concurrence approval by the Forest Supervisors.

Note: A Position Agreement supplement, transferring UAO duties for the Malheur NF to Eric Bush is in effect.

Line Officer Delegation of Authority Letter

A Delegation of Authority, as specified in FSM 5704.6 (4) has been consolidated into a single tri-forest delegation letter with sign off from the three Forest Supervisors. The delegation is routed for current signatures any time there is a Forest Supervisor position vacancy filled, and is electronically filed along with the sub geographic UAO position agreement documents in the BMP aviation library on the “O”- drive.

Note: A MAF Delegation letter, related to the transfer of UAO duties to Eric Bush, has been executed and on file in the BMP aviation library.

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BMP Unit Aviation Plan / 2014Chapter 2.0 - AVIATION ORGANIZATION AND RESPONSIBILITIES

2.4 Forest Aviation Staff

Forest Supervisor: The respective Forest Supervisor(s) are responsible for all aviation activities on the Malheur, Umatilla, and Wallowa-Whitman National Forests. Responsibilities outlined in FSM 5704.6 have been delegated to the Unit Aviation Officer(s).

Blue Mt Province (BMP) Aviation Officer: The BMP Aviation Officer is designated by each Forest Supervisor, and is responsible for general oversight and guidance for all aviation operations being conducted on forest lands. This includes support to the fire program, resource programs (non-fire), and all administrative uses of aircraft.

In the event that the BMP UAO is not available, the following will serve as designated alternates for the unit listed. The BMP UAO is responsible to inform and brief designated alternates when handing off UAO responsibilities.

Todd Gregory, Malheur NF, Asst. Fire Staff Officer Brian Goff, Umatilla NF, Fire Staff OfficerNoel Livingston, W/W NF, Asst. Fire Staff Officer

Some of the primary duties and responsibilities of the UAO position are the following:

1. Responsibility, and delegated authority, to stop any aviation activities that are unsafe, or are not being carried out within established agency policy and/or operating standards.

2. Delegated review authority of Low and Moderate complexity Project Aviation Safety Plans (PASP’s). See: Figure 4: PASP Review/Approval Criteria Ch 5.0.

3. Is primary contact for Regional Aviation Staff regarding aviation operations. Participates in annual aviation related workshops / meetings, and participates in local/regional conference calls, as scheduled.

4. Reviews unit SAFECOMS (form FS 5700-12), and coordinates with the Regional Aviation Safety Manager in determining appropriate follow up actions, and participates in Incident/Accident investigations, as requested.

5. Maintains coordination with other government agencies (National Guard, FAA), and cooperators (ODF, DOI) on aviation related operations that affect the unit(s).

6. Coordinates directly with forest dispatch offices on flight planning, air support, and planning needs that develop.

7. Provides unit in-briefing information, and is primary contact for IMT Air Operations Branch personnel when mobilized on forest incidents.

BMP Unit Aviation Plan / 2014District Rangers: Several aviation related authorities reside solely with the District Ranger (sub-unit Line Officers), they include:

1. Approval authority (Signature) of unit Project Aviation Safety Plans (PASP’s), as necessary.

2. Approval authority (signature) for transportation of non-federal passengers on agency controlled flights. (Required form 5700-12 Day Trip Authorization);

3. Approval authority for non-agency employee Search & Rescue requests (Assistance to Co Sheriff’s);

4. Specific authorizations for the use of mechanized equipment within designated wilderness areas, if so delegated (i.e. aircraft landing approvals).

District Aviation Officers (DAO): The District Ranger will designate a District Aviation Officer (DAO) who will function as the primary aviation contact on the unit. The DAO is recognized as the District Fire Management Officer (FMO), unless otherwise formally designated. The following responsibilities are expected of District Aviation Officer's:

1. Is the initial contact on the unit for aviation related questions, and assists unit level staff area’s and personnel with flight operation planning.

2. Assigns qualified unit personnel to aviation related projects, and Identifies shortage aviation positions needing forest level emphasis. Coordinates unit aviation training needs with the BMP UAO.

3. Provides a communication link from the unit level to the BMP UAO, and likewise, from the BMP UAO to district personnel for the dissemination of aviation technical and safety related information, policy and program updates, etc.

4. May officially supervise exclusive use contract personnel, or be designated as COR on aviation contracts, if qualified.

Dispatch Center Coordinators: The Dispatch Coordinator will have a thorough knowledge of aviation operations, and shall insure that dispatch operations involving the use of aircraft are staffed and supervised at appropriate levels. See: Chapter 3.14 Dispatching, and Chapter 6.1 Aviation Training.

The following roles and responsibilities are assigned to the Dispatch Coordinator positions at Blue Mt Interagency Dispatch Center (BMIDC), and John Day Interagency Dispatch Center (JDIDC):

BMP Unit Aviation Plan / 2014Dispatch Coordinator Roles and Responsibilities:

1. Maintain a file of all locally approved aircraft and pilots available to the forest, and assures agency ordering procedures, flight tracking/flight following, and mishap response standards are being met.

2. Participate in the briefing and debriefing process with aircrews on forest aviation missions, and maintains operational coordination with other government agencies, and neighboring units on subjects involving aviation operations.

3. Initiates actions to order appropriate Aerial Supervision for complex aviation operations. (Ref: Aerial Supervision Matrix, NW Mob Guide Pg 71, or IASG Ch 4(1)(d))

4. Initiates aviation mishap response actions as outlined in the unit Aviation Mishap Response Guide (AMRG). Ensures that seasonal updates to the unit AMRG are made and copies distributed to all permanent and temporary aviation bases.

5. Schedule all administrative flights on the forest and coordinates with the Northwest Coordination Center (NWCC) for the use of regional agency aircraft. Identifies/assigns a qualified Flight Managers for all fixed-wing missions

6. May serve as the acting UAO when specifically designated, or when the designated forest alternate is un-available.

Aviation Project Managers: A Project Manager will be designated for all aviation projects on the forest. Project Managers are responsible to see that a PASP (non-pre-approved missions) or Mission Planning Sheet (pre-approved missions) are prepared for planned flight activities (see: Ch 5.0 Figure 4). The Project Manager is also expected to provide either direct supervision of project operations, if qualified, or provide oversight (assurance) that on-site supervision and staffing meets or exceeds agency policy.

Additional responsibilities include:1. Ensure safety and project operational briefings are provided to all personnel involved

with the project, including the pilot(s).

2. Ensure that project aviation activities are conducted in accordance with all applicable agency policy, regulations, and contract specifications.

3. Keep the UAO, DAO, or Contracting Officer briefed on daily project progress or record keeping, as specified, for flight activities pertaining to project work.

4. Insure Aviation Mishap Response plans are in place, and briefed to project support personnel assigned, and report aircraft accidents/incidents within required timeframes.

BMP Unit Aviation Plan / 20142.4 Forest Aviation Staff Continued:

John Day Airbase Manager: The John Day Airbase Managers’ primary assignment is the safety, management, and coordination/oversight of all agency exclusive use and temporary aviation resources based/assigned at John Day airport. The Airbase Manager is COR for the bases Exclusive Use aircraft, and directly supervises airbase personnel. The Airbase Manager is supervised by the forest Asst Fire Staff Officer on the MAF.

Rappel Program (Base) Managers: [John Day Airbase (MAF), Blue Mt Rappel Base (UMF), Sled Springs Rappel Base (WWF)] The Rappel Base Managers’ primary assignment is for safety, management, and direct supervision of rappel program personnel, and for assigned Regional, National, or CWN helicopters temporarily assigned to primary bases. Rappel Managers are Contract COR’s and are directly supervised under a Forest or District level Fire Management Staff organization.

National (Large Fire Support) Type I and II Managers: The National Large Fire Support Managers’ primary assignment is safety, contract administration, and direct supervision of helicopter activity during nation-wide mobilization. Supervision is provided by the John Day Airbase Manager (MAF), and Sled Springs Rappel Manager (WWF) for the two helicopters hosted locally (John Day & La Grande).

La Grande Airtanker Base Manager (ATBM): The Airtanker Base Managers primary assignment is the safety, management, and supervision of the La Grande Airtanker Base and associated personnel. The position may be assigned to alternate or temporary bases, as needed and is a designated COR, supervised by the BMIDC Center Manager.

Single Engine Air Tanker Manager (SEMG): The Single Engine Air Tanker Base Managers’ primary assignment is the safety, management, and supervision of the SEAT Base and associated personnel (Locations: John Day and Pendleton). The John Day position is supervised by the Airbase Manager, and the Pendleton Position by the UMFDeputy Fire Staff.

Air Tactical Group Supervisor (ATGS): A qualified ATGS is stationed in La Grande to staff an Exclusive Use Regional Air Attack Platform hosted by the Wallowa-Whitman NF. The La Grande ATGS’ primary assignment is for sub-geographic (Blue Mt Province), aerial supervision support for initial attack and extended attack incidents, and is supervised by the PNW Light Fixed-Wing Program Manager.

Leadplane Pilot: A Leadplane Pilot may be temporarily pre-positioned to the La Grande airtanker base when aviation activity dictates the need. These pilots are officially assigned to the Deschutes National Forest (Redmond Air Group-RAG), with all administrative functions performed by RAG.

BMP Unit Aviation Plan / 2014Figure 1: BMP Unit Aviation Organization - Contacts

Name Title Unit Office Phone

Miles Hancock BMP Unit Aviation Officer UMF/WWF/MAF 541-975-5418

Roy Walker Forest Fire Staff Officer MAF 541-575-3103

Vacant Assistant Fire Staff Officer MAF 541-575-3102

Bret Ruby Forest Fire Staff Officer WWF 541-523-1415

Noel Livingston Assistant Fire Staff Officer WWF 541-523-1470

Brian Goff Forest Fire Staff Officer UMF 541-278-3748

Chris Johnson Assistant Fire Staff Officer UMF 541-278-3704

Teresa Youmans Dispatch Coordinator (JDIDC) MAF 541-575-3101

Renae Crippen Dispatch Coordinator (BMIDC) WWF/UMF 541-975-5402

Eric Bush Airbase Manager/UAO (John Day) MAF 541-575-3371

Brandon Culley Airbase Operations Mgr (John Day) MAF 541-575-3373

Joseph Fansler Airbase Training Mgr (John Day) MAF 541-575-3374

Jeremy McIntosh Airbase Equipment Mgr (John Day) MAF 541-575-3376

JD Connell Rappel Base Manager (LaGrande) UMF 541-427-5393

Griff Williams Rappel Base Manager (Sled Springs) WWF 541-426-5525

Caleb Schreiber National Type I Manager (BMIFC) WWF 541-263-0880

Russ Hurst Airtanker Base Manager (BMIFC) WWF 541-975-5725

Vacant FMO/District Aviation Officer MAF/BMRD 541-575-3302

Brian Bishop FMO/District Aviation Officer MAF/PCRD 541-820-3802

Dale Boyd FMO/District Aviation Officer UMF/HRD 541-676-2137

Kelly Hedgepeth FMO/District Aviation Officer UMF/NFRD 541-427-5357

Chad Pickering FMO/District Aviation Officer UMF/PRD 509-843-4630

Brett Thomas FMO/District Aviation Officer UMF/WWRD 509-522-6284

Willy Crippen FMO/District Aviation Officer WWF/BPFZ 541-523-1906

Mike Johnson FMO/District Aviation Officer WWF/GRFZ 541-962-8516

Nathan Goodrich FMO/District Aviation Officer WWF/WVFZ 541-426-5583

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BMP Unit Aviation Plan / 2014Chapter 3.0 - ADMINISTRATIVE DIRECTION

3.1 General

All Forest Personnel: It is imperative that when employees consider the use of aircraft that they become familiar with federal/agency aviation policy and best practice guidelines for insuring safe efficient aircraft utilization. Personnel should solicit assistance from local unit aviation specialists when planning and carrying out flight activities when questions arise. Forest level primary contacts include: UAO, DAO’s, Aircraft Base Managers or Dispatch Coordinator’s.

Aviation Library - Electronic Documents / Records - “O drive” Filing AreaElectronic storing of Aviation Program files are located at the following O drive location: O:\NFS\Umatilla\Program\AviationMgmt-5700

This filing area will serve as the designated aviation electronic library for the Blue Mt Province aviation program as a single point for storing documents specific to the BMP aviation program, including related policy letters, unit level plans, accident prevention information, and training references.

The BMP UAO will build the filing structure (folder naming convention) and be responsible for electronic filing and content. Future suggestions on filing area content, file creation or naming, and ways to enhance the use of the library should be directed to the BMP UAO.

3.3 Aviation Plans

Forest Supervisors retain approval authority (signature) for the BMP Unit Aviation Plan and individual Base Plans listed as appendices.

The BMP Unit Aviation Plan is revised annually by the BMP Aviation Officer with a copy forwarded to the Regional Aviation Officer for review and inclusion into the SORO library. A forest level master copy of the plan will reside in the BMP aviation library filed on the O-drive, with copies also filed with individual forest Fire Management Plans as required appendices.

Formal regional level review will take place anytime significant unit level policy changes are necessary, or on a triennial basis at a minimum.

Forest Line Officer approval signatures will be gathered anytime a Line Officer position is vacated and re-filled by new permanent hire, or on a triennial basis at a minimum.

Aviation Base Operating plans are required to be annually revised by Base Managers, then submitted to the BMP UAO for his/her review/signature before obtaining Forest Supervisor final approval/signature.

BMP UAO will coordinate review/signature gathering, and all finalized base plans will be filed in the aviation library (O-drive), as Unit Aviation Plan appendices, and a copy delivered to Fire Management Staff in charge of the Fire Management Plan library.

BMP Unit Aviation Plan / 20143.4 Aircrew Orientation Briefing Package

See: UAP Appendix 10 – BMP Pilot Briefing Packet

3.7 Contracting

Forest Contracting Officer (CO): Forest level aviation contracts can only be initiated and approved by the Forest Contracting Officer. Note: All “Aviation Services” contracts require an approved PASP. “End Product” aviation contracts do not require a PASP. (See also: 3.10 End Product Contracts below).

Aviation Contracting Officer's Representative (COTR): Aviation COTR duties and responsibilities will be outlined in a Designation of Authority letter from the Contracting Officer for all Exclusive Use (EU) aircraft contracts, and field Project Inspectors (PI’s) may also be designated either by letter (for EU contracts) or sometimes assigned via the contract to which an aircraft manager is assigned (i.e. CWN scenarios).

3.10 End Product Contracts

Aviation “End Product” ContractsFSM 5700 requires a pre-solicitation determination for aviation related contracts as either; “End Product” or “Flight Services”, and the UAO has the responsibility to coordinate with forest procurement offices (Contracting Officer) for adding this determination into the contract file. The importance of this pre-solicitation designation is for developing the appropriate contract clauses, specifications, and level of aviation oversight required by agency policy. (See: PNW Aviation Plan 3.10 and FSM 5711.2 - Exhibit 01 - End Product Exhibit)

Note: End Product COR’s/Project Inspectors are responsible for reporting End Product Flight hours to the UAO, at the conclusion of the project for aircraft use reporting purposes.

3.12 Cooperator Aircraft

When the Forest Service uses a State/local government owned and operated aircraft, authority for such usage, and any resulting cost reimbursements, will be specifically based from within existing and supplemental Fire Operating Agreements.

BMP Unit Aviation Plan / 2014Cooperating Agency Aircraft “approval Letters”Cooperating agency aircraft must be formally pre-approved by the Regional Aviation Officer. In the BMP area this may most commonly apply to the WA DNR Type II helicopters, OR State Police fixed-wing, and the Oregon and Washington Air National Guard helicopters. Any needed inspection/approvals (of aircraft and/or pilots) will be coordinated by the BMP UAO through the Regional Aviation Officer.

ODF Special Purpose Appropriations (SPA) Helicopters and ODF Fixed-Wing – Requests and billings for the use of ODF helicopters and fixed-wing are guided by the Master Cooperative Fire Protection Agreement, Northwest Operating Plan found in Ch 50 of the PNWCG Incident Business Guide and Supplemental (local) Fire Operating Plans.

3.14 Dispatching

Forest dispatch offices are the ordering point for all administrative and mission use flights, and as agency authorized procurement offices, will contact vendors and order/schedule and track all aircraft flight activities.

Administrative Flights - Ordering and Scheduling: Passengers will contact dispatch for assistance with the completion of required cost comparisons and/or authorization documentation in accordance with Administrative Aircraft Use Policies. Aviation users should be prepared to provide their dispatch office(s) with the following information:

Passengers by names, weights, and weight of cargo. Identification of designated Flight Manager. Requested flight date(s) and time(s). Point of flight departure, pick up points, and final destination. Identify whether the flight is one way or round trip. Accounting charge numbers, Job Code (s). A Day Trip authorization (5700-12) form approved by a Line Officer for any non-

federal passenger(s)

Flight requests should be placed at the earliest possible time to allow for adequate ordering and flight planning time. The dispatch office will provide the ordering person with a flight confirmation as soon as final arrangements have been made.

Unless agency flight following is being utilized (optional), the pilot shall file an FAA flight plan, and be instructed to notify dispatch upon departure, and arrival at final destination.

Lead Plane Use: Administrative Flights utilizing PNW fleet aircraft will be coordinated through the NWCC Aircraft Desk per NWCC Mob Guide procedures.

Project Flights – Ordering and Scheduling: Selection and procurement of CWN aviation resources is a responsibility of the forest dispatch offices, and they should be notified of an impending procurement as early in the process as possible to identify scheduling conflicts (resource availability) and assist with other pertinent planning details.

BMP Unit Aviation Plan / 2014Routine project flights are covered under the BMP “Programmatic Project Aviation Safety Plan” (See: Ch 5.7 Flight Planning) with Mission Planning Sheets developed between Flight Managers and the controlling dispatch center as part of the flight planning and scheduling process. Mission Planning Sheets identify flight specific information such as Aircraft assigned, frequency assignments, project locations, airspace boundary or MTR considerations, etc.

Tactical Aircraft, and Emergency Flights - Ordering and Scheduling: All aircraft involved in fire support mission will be ordered/dispatched through the forest dispatch office in accordance with Chapter 20 of the NICC, NWCC or Unit Mobilization Guide, or as otherwise specified in dispatch office supplemental operating plans. When a scheduling conflict occurs between administrative use, mission use, and emergencies, the emergency shall take precedence.

For initial attack responses, aircraft needs are established through preplanned dispatch block cards, IC/on-scene requests, and the decision authority of the supervisory dispatcher. Dispatch offices should alert pilots and aircrews of an impending fire or emergency dispatch, as soon as possible, with any information available at that time to best prepare them for an impending dispatch, followed by a Tactical Aircraft Order Form, once completed.

Dispatch units assist in the pre-flight planning process by acquiring and assembling essential aviation safety related information, the most important of these being:

a. Initial Identification of Airspace Hazards: Known aerial hazards within the incident operational area, including power lines, towers, other responding agency aircraft, and determining if the mission will be near administrative unit boundaries, or within any special use military airspace (MOA’s/MTR’s). Note: A plotting check on the Forest Hazard Map should be made for each incident supported by aircraft.

b. Confirmation of Communications: Identify and confirm the assigned Flight Following (Command), and Air-to-Air, and Air-to-Ground (Tactical) frequencies assigned to the incident or area of operation. Note: Boundary fire communication procedures should receive special emphasis in the BMP local area.

c. Check Navigational Information: Verification of navigational information, i.e. GPS coordinates, legal description, geographic place name(s) etc., prior to providing the information to aircrews. Note: A plotting check on the dispatch map or in established dispatch software should be made in each instance.

Once all mission specific information is collected, a Tactical Aircraft Order Form will be provided to the Base Manager / Pilot and/or Aircrew to initiate the mobilization order.

BMP Unit Aviation Plan / 20143.15 Flight Use Reports

All Forest Service aircraft payments are currently being processed through the ABS electronic database managed from Albuquerque service center (ASC). Flight Managers, PI’s, and/or COTR’s are responsible for electronic invoicing into ABS on a daily basis.

ABS Web site: http://www.fs.fed.us/business/abs/

Government Representative Signature: A review of the daily flight invoice (form 6500-122), and signature by a government representative is necessary for each days use. Signature is confirmation that services have been provided to the government.

The Government Representative is typically the designated COR or PI for Exclusive Use Contract aircraft, and the Flight Manager, PI, or Aircraft Dispatcher for CWN contracts. Note: The contract COTR should be directly contacted if invoicing or ABS issues arise, being ultimately responsible for the quality control of invoice documentation and the approving official for payments in ABS.

3.20 Program Reviews / Reporting

Aviation program activities will be continually monitored by the BMP UAO for cost effectiveness, accident prevention (safety), and suitability of aircraft selection (procurement). General oversight will be conducted by the BMP UAO with assistance from the appropriate national or regional aviation program staffs, primarily through annual program/base reviews.

Annual Reports: Annual reports of forest level flight activity are consolidated by the BMP UAO on a CY basis, and filed in the aviation library O-drive. Flight use data comes directly from the Aviation Business System (ABS) database, and from data requests (reports) requested from the Office of Aviation Services for DOI procured aircraft utilized on the units.

Miscellaneous aviation use reports are requested on an as needed basis.

Each aviation base or Exclusive Use aircraft manager is responsible for submitting Annual Use Reports to their specific Regional/National program level manager for the aircraft they manage, with a cc. of these reports to the BMP UAO.

Base / Program Reviews: Base/Program Reviews are a core function of aviation program quality assurance, allowing national and regional program managers to observe and assess field operations to which they provide support and oversight. They also promote field level adherence to safe procedures and standards.

Base review site visits are open to any forest Line and Staff Officer who wishes to participate or sit in. Findings and action items are identified using standardized checklists which are summarized and shared with Line from the Regional Aviation Officer via formal correspondence.

BMP Unit Aviation Plan / 2014The BMP forests receive formal regional reviews for the following Programs/Bases:

Rappel Programs (MAF, UMF, WWF) – Biennial base reviews (site visits) coordinated by the PNW Helicopter Operations Specialist (HOS).

La Grande Airtanker Base (WWF) - Annual base review (site visit), coordinated by the PNW Airtanker Base Specialist.

Forest Aviation Program (MAF, UMF, WWF) – A component of forest level F&AM program reviews, coordinated by SORO F&AM Staff on a Triennial basis.

BMP Unit Aviation Plan / 2014Chapter 4.0 - AVIATION SAFETY MANAGEMENT SYSTEMS

4.0 Aviation Safety Management Systems

Safety Management Systems (SMS) concepts and principles guide management and oversight of fire and aviation operations to promote a positive safety culture with an emphasis on personal safety and accident prevention.

4.1 General

National and Regional (PNW) SMS documents and publications are disseminated via the National Aviation Safety Office to the Regional Aviation Safety Manager to the PNW Unit Aviation Officers, then to field level personnel. The BMP UAO accomplishes local field dissemination of information via managed aviation personnel mailing lists within Lotus Notes.

SMS Promotion – National Web Links

National Interagency Aviation SMS Web Site/Library – Wildfirelessons.net

National Interagency SMS Publications - Web LinksInteragency Aviation Accident Prevention BulletinsInteragency Aviation Safety AlertsInformation BulletinsTechnical BulletinsInteragency Aviation Lessons Learned

Forest Level Aviation Safety Alerts and Aviation Information Memo’s are developed and distributed by the BMP UAO, as deemed appropriate, and then filed in the BMP Aviation Library on the O-drive. Forest Personnel should consult with the BMP UAO on any aviation safety related topic or procedural issue they feel warrants local emphasis.

4.4 Risk ManagementNational Risk Management Web site and Program Risk Assessmentshttp://www.fs.fed.us/fire/av_safety/risk_management/index.html

Specific national program area’s (Aerial Supervision, Rappel, Helicopter, Air tanker/SEAT,) each have deliberate risk assessments that should be referenced by local managers involved with these fire support programs.

The BMP UAP Appendix 11 (PPASP package) contains locally developed deliberate risk assessments tied to pre-approved project flight activities (rotor wing / fixed-wing), also summarized in Ch 5.0 Figure 4: BMP PPASP Approved Mission Types.

BMP Unit Aviation Plan / 20144.5.2 Aviation Safety Communique

Incident Reporting: The formal reporting of aviation hazards, incidents, and mishaps is an integral part of SMS and the Forest Service National Aviation Safety and Mishap Prevention Plan. The goal of reporting incidents and near misses is to create a “Reporting Culture”, encouraging open and honest reporting of incidents, hazards, and policy deviations, as well successes “kudo’s”, when appropriate. All employees who manage or are otherwise involved in aviation operations should be familiar with the SAFECOM reporting system.https://www.safecom.gov/

Aviation Safety Communique’ SAFECOM - The system uses the SAFECOM (Form FS-5700-14) to report any condition, observance, act, maintenance problem, or circumstance which has potential to cause an aviation-related mishap. The system is not a substitute for “on-the-spot correction(s) to a safety concern, or is it intended to initiate or imply punitive actions. Categories of reports include aircraft mishaps, aviation hazards, aircraft maintenance deficiencies, and airspace intrusions.

Aviation Personnel - Responsibility - The forest employee most directly involved with an incident is responsible to submit a SAFECOM electronically into the SAFECOM database within two (2) working days.

The BMP UAO has administrative access to the SAFECOM system to provide follow up actions “comments” on all reported unit incidents, and maintains a running log of SAFECOM’s processed to be recorded in the units annual flight use report.

4.5.3 Aircraft Accident Investigation Processes

Incidents with Potential/Accidents: In the case of aviation accidents or Incidents with Potential, the BMP UAO or acting will be notified immediately, regardless of the time of day, in accordance with the forest Aviation Mishap Response Guide. In addition, a SAFECOM shall be submited as soon as practcal.

The determination of mishap classification as either an incident with potential or accident is made at the point of mishap reporting, based on the circumstances (resulting aircraft damage and injuries) by the Regional Aviation Safety Officer and the National Aviation Safety Office, Boise.

Mishap Investigations: The level of agency involvement in aviation mishap investigations is determined by the National Aviation Safety Office (NASO). Incidents with potential may be investigated at the Regional or National level, while most accidents fall under the authority of the National Transportation Safety Board (NTSB). A complete discussion, including definitions of Incidents, Incidents with Potential, and Accidents can be referenced in IHOG Appendix C or in the FS Accident Investigations Guide, Ch 9 – Aviation Accidents.

Organizational Learning - Cultural Learning Analysis tools will be considered by management for applicable aviation related mishaps. For more information see: Facilitated Learning Analysis (FLA)Accident Prevention Analysis(APA)

BMP Unit Aviation Plan / 2014 Chapter 5.0 -AVIATION OPERATIONS

5.1 General

This plan is provided as a reference tool to Line Officers, Aviation Managers, and forest aviation users to assist them in successfully meeting land management and fire suppression support objectives.

The Blue Mt Province Forests’ rely heavily on aircraft support, with aviation activity accounting for an average of 3,000 flight hours per year. The primary usage of aviation assets is related to support of fire management programs with the highest aircraft usage between June 15th and September 30th each year.

The most common aircraft uses for the Forests are:

1. Tactical fire suppression (Aerial Supervision, retardant/water application, and personnel and cargo transport).

2. Fire detection and reconnaissance. 3. Helicopter aerial ignition. 4. Resource reconnaissance or survey flights. 5. Backcountry access. 6. Administrative use travel.7. Law enforcement support missions. 8. Search and rescue

Fire Suppression and Support: Fixed and rotor wing aircraft are used for initial attack, extended attack, and large fire support (fire suppression activities) and shall follow agency policy and procedures outlined in the Interagency Standards for Fire and Fire Aviation Operations, FSM 5700 Aviation Management, FSH 5709.16 Flight Operations, and field level operations guides specific to the flight activity (i.e. IHOG, Aerial Supervision Guide, Rappel Guide, etc.)

Resource Staff Area’s Support: Fixed and rotor wing aircraft are used on a regular basis by forest natural resource programs for transportation services, and tactical or technical aviation assistance to field level projects. The majority of aviation assistance to resource projects is derived from within the fire program, while also recognizing and striving for a basic level of expertise and qualifications being maintained within individual resource staff areas.

BMP Unit Aviation Plan / 2014Aircraft - Exclusive Use

Figure 3: BMP Exclusive Use Contract AircraftLocation Aircraft Mission Approx Contract

DatesJohn Day Type II Rappel Initial Attack - Regional May 12th – Sept 8th

John Day Type I Restricted Fire Support - National June 16th – Sept 13thJohn Day Type III Helitack Initial Attack (Type I Air

Attack package) - RegionalJune 9th – Oct 1st

La Grande Type II Rappel Initial Attack – Regional July 3rd – Sept 20thSled Springs Type II Rappel Initial Attack – Regional June 7th – Oct 4thLa Grande Type I Helicopter Initial Attack – National April 30th – Oct 26thLa Grande Type I Air Attack Initial Attack – Regional July 3rd – Sept 16thJohn Day SEAT Initial Attack – Forest July 6th – Sept 24thLa Grande Large Airtanker Initial Attack – National July 1st – Oct 25th

Aircraft - Call When Needed (CWN)

Light Fixed-wing (LFW) are available through R-6 LFW Contract (FS), and through Aircraft Rental Agreements (ARA’s) administered through the Department of Interior, Office of Aviation Services (OAS) in Boise, ID. These aircraft are available on a “Call When Needed” procurement and selection basis through the forest dispatch offices. Link to: R-6 LFW contract Schedule of Items

BMP Hosted Light fixed-wing Vendors Spence Air Service Enterprise, OR Baker Aircraft Baker City, OR Skyrunners Walla Walla, WA

Type III Helicopters are regionally contracted in R-6 for fire and project use, and ordered through standard dispatch channels. (Ref: Northwest Mob Guide Ch 20). The Type III contract Schedule of Items, and Specified Flight Rate Sheets, are accessed from the PNW Acquisition Management (Fire Procurement) web site:

BMP Hosted Type III – Light Helicopter Contractors Leading Edge Aviation Clarkston, WA Hillcrest Aviation Lewiston, ID J.R. Helicopters Yakima, WA

National CWN Type I & II Helicopters Contracted out of the National Interagency Fire Center, Boise ID, and are procured via standard Mob Guide Ch 20 procedures. The Contract, Schedule of Items, and Specified Flight Rate sheets can be accessed from: http://www.fs.fed.us/fire/contracting/

BMP Unit Aviation Plan / 20145.7 Flight Planning

Operational planning of all aviation activities must be done with the utmost concern for personnel safety. The primary references to assist unit personnel in addressing planning considerations includes; National program direction (Operations Guides), national/regional aviation plans, mob guides, and this unit aviation plan and appendices.

The BMP UAO has the responsibility to monitor, promote, and improve air operations primarily by providing technical assistance to forest staff and personnel, including PASP review/processing prior to Line Officer approval.

Programmatic Project Aviation Safety Plans (PPASP): Figure 4 below illustrates pre-approved flight activities, including non-fire project mission types covered under the forest Programmatic Project Aviation Safety Plan (PPASP) package, found in UAP Appendix 11.

Project Managers/Flight Managers are responsible to review the PASP and Deliberate Risk Assessment covering the planned flight activity they will be performing, making note of the overall risk level (Low, Medium, Serious, High) identified and approved by Line.

PASP defined risk level will be noted on the Mission Planning Sheet.

Note: Aviation Bases and Unit offices are encouraged to maintain a PPASP hard copy folder (file) of the forest PPASP package as a flight planning reference.

Mission Planning Sheet - Pre-Mission Operational Risk Assessment form: A mission planning sheet and “day of” operational risk assessment are required forms for all PPASP approved project flights, and are the responsibility of the Project Manager/Flight Manager having direct oversight of the flight activity to complete.

Once completed, a copy of the Mission Planning Sheet and risk assessment will be submitted to the controlling dispatch center for filing. Flight Managers should also maintain a copy.

Non-fire missions scheduled to the forest rappel programs may utilize their established GAR risk assessment process as “equivalent” to the Operational Risk Assessment form, but shall be filed with Mission Planning sheets at the base of operations.

Project Flight Operations outside PPASP:Any aviation project not specifically described in figure 4 should have a project specific PASP developed by an assigned project manager/flight manager, submitted to the BMP UAO to obtain the required level of review and approval. Note: Personnel are reminded that full regional level approval needs adequate processing time to acquire full review/signatures.

The BMP UAO is the primary contact for questions regarding PASP development.

BMP Unit Aviation Plan / 2014Figure 4: BMP UAP & PPASP Approved Mission Types

Rotor Wing

Flight Operations approved by this plan.

Fixed-wing

Flight Operations approved by this plan

Activities requiring a PASP w/ Regional level review, and Line Officer approval.

Fire Suppression/Fire Support Activities.

Search and Rescue (Immediate Response)

External Cargo Delivery – Vertical Reference “Long-Line”

Aerial Ignition – PSD

Passengers/Cargo Transport including – Unit Training Ops

Reconnaissance / Survey

Fire Suppression/Fire Support Activities.

Reconnaissance / Survey

Administrative Use – Travel

Backcountry Airstrip Operations

Law Enforcement (Special Mission’s)

Aerial Application (spraying)

Aerial Ignition - Helitorch

High Complexity External Load missions (Heli)

High Complexity fixed-wing missions (Low Level, etc)

Project Flights associated with cooperators (non-approved a/c)

Any Mission Use project flight not identified in PPASP.

Approved PPASP package on file in the BMP Aviation Library (O-drive) – UAP Appendix 11.

PASP forms and Risk Assessment (templates) can be requested from the BMP Aviation Officer.

5.8 Flight Following

Automated Flight Following (AFF) – AFF procedures and guidance are found in Ch 20 of the Mobilization Guide.

General local emphasis points on Flight Following and AFF use are:

Dispatch offices shall maintain the capability to monitor AFF anytime flight activities are being conducted.

The decision to utilize AFF, as the primary mode of flight following, should be established (briefed) during the pre-flight planning process.

Standard 15 minute radio calls, as a preferred option, may be decided at the discretion of the dispatch unit monitoring the flight activity. (mission specifics, should dictate the method utilized- Fire detection, for instance, may utilize radio check in’s)

BMP Unit Aviation Plan / 2014 Aircraft AFF units are expected to be operating during all flight activities, even if

standard 15 minute radio calls are utilized. (contract required equipment)

A non-functioning or intermittent AFF unit is not by itself a safety issue or reason to ground an aircraft. As contract required equipment, however, the issue should be resolved by the contract COTR or Project Inspector, in a reasonable amount of time, once the issue is identified.

Note: Be Aware that some non-federal cooperator aircraft will not have AFF as required equipment.

Tracking of Aircraft: The Forest Dispatch offices are responsible for tracking (flight following) all aerial resources, to include granting approval of any formal “hand off” of the flight following function to aerial supervisors or ground personnel.

Aerial Supervision - Flight Following: The Flight Following function may be transferred to Incident Supervisory Aircraft (ATGS/Lead Plane/HELCO) only when specifically confirmed via radio call agreement between dispatch and the ATGS/ATCO/HELCO staffing the Supervisory Aircraft.

Helicopter - Local Flight Following: (positive tracking and check in’s by trained ground based personnel “on-scene”) should only be utilized if a formal request (“hand off/initiation”), radio call is made between the helicopter personnel and the responsible controlling dispatch office, ensuring continuous “positive radio contact”. Special Note: If the integrity of an immediate mishap response action cannot be maintained, then local flight following should not be considered or requested.

Command Frequency Monitoring - Mission Use aircraft are expected to maintain the capability of standard flight following procedures (15 minute radio check-ins) at all times. The assigned use of Automated Flight Following (AFF) does not relieve aircrews from this responsibility of assigned command frequency monitoring.

Incident Complexity – IMT Transitions - Special emphasis needs to be placed on dispatch unit planning for complex communication situations such as extended attack and Incident Management Team (IMT) transitions to insure flight following/flight tracking is adequately coordinated. Flight tracking of IMT assigned aircraft is routinely transferred between the forest dispatch office, and the ATGS or incident helibase and then back again. In addition, scenario’s where IMT’s have been delegated initial attack response areas poses a significant coordination challenge due to the boundary coordination issues involved. A formal written understanding or agreement between dispatch offices and IMT’s is strongly recommended in these situations. Request UAO assistance if coordination problems arise.

BMP Unit Aviation Plan / 20145.9 Radio Frequency Management/Communications

Communications: Command frequencies (repeaters) and tactical frequencies (line of sight) will be assigned at the time of dispatch and documented on the Tactical Aircraft Order Form and Aircraft Resource Order.

Forest Radio Plans contain all available command and tactical frequencies and should be used as a primary reference during in-briefs. The most commonly assigned Command and Tactical frequencies for the BMP area are also listed in the BMP Pilot and Aircrew Briefing Packet - UAP Appendix 9.

If frequency conflicts or frequency congestion issues arise during operations, aircrews are expected to identify and report the problem to dispatch immediately. Alternate frequencies may be assigned at that time. Note: Frequency changes are best coordinated at the beginning or end of an operational shift.

National Air Guard Monitoring: All dispatch offices and aircrews will continuously monitor National Air Guard, with a working understand of the frequencies intended uses. (Ref: IHOG Pg 4-11). In the event communications cannot be established, or communications are lost, then a communication on National Air Guard is authorized to identify or resolve the problem. Air Guard is also within local forest radio plans, and local firefighters mobile radios.

Incoming aircrews should be briefed that if communications are lost during operations, and a call on National Air Guard cannot resolve the problem, then pilots should immediately return to the departure base, or nearest alternate base, and check in with controlling dispatch by telephone.

Airport Common Traffic Advisory Frequencies: All aircrews are expected to monitor and utilize the published Common Traffic Advisory Frequency (CTAF), and obey standard published traffic patterns at established airports. Also, aircrews and passengers are reminded to observe and enforce the use of Sterile Cockpit Procedures (Only essential communication within an airport/helibase traffic area)

5.11 Mishap Response

Unit Aviation Mishap Response Guide: Dispatch units and the BMP UAO are responsible for preparing and annually revision of the Unit Aviation Mishap Response Guide, which isthen distributed to each permanent and temporary aircraft base. See: UAP Appendix 1

BMP Aviation Accident Notification Guide - (Figure 5 - following page) suppliments the Unit Aviation Mishap Response Guide, by further clarifying expectations and notification responsibilities of the on-scene “Officer in Charge”, dispatch organizations, and forest F&AM staff during accident and Incident with Potential scenerios. A copy should accompany all copies of the unit Aviation Mishap Response Guide.

BMP Unit Aviation Plan / 2014Figure 5: BMP Aviation Accident Notification Guide

Unit Dispatch / On Scene “Officer in Charge” (OIC)

Initiate unit Emergency Action Plan (EAP) (Initial response based on situation, i.e. Ground Ambulance, Air Ambulance, Haz Mat response, etc.)

Document all preliminary details/information (situation) to pass on with initial notifications.

Insure an “on scene” Officer In Charge (OIC) is identified, and remains on scene until relieved of duty by UAO or assigned designee.

Initiate and maintain a positive communication link with OIC. Radio frequency, Phone number, etc. (Routine check in’s to update documentation, order additional resources, update dispatch on situation at the scene.)

NOTE: Any established crash/fire/rescue plan in place at public airports is primary to any agency response. Close coordination with airport management is essential as to not delay lifesaving efforts and for post-accident administrative control of the mishap site.

Dispatch notifies:o Unit Aviation Officer (UAO):o FAA Flight Service * o County Sheriff’s Office **o GACCo 1-888-4MISHAP (1-800-464-7427)

UAO notifies: o Forest Fire Staff Officer (FMO)o Regional Aviation Safety Officer (RASO)***o Regional Aviation Officer (RAO)o Regional Aviation Contracting Officer (RACO)

Fire Staff Officer notifies, or coordinates notification of:o Forest Line Officer (Forest Supervisor)o Forest Law Enforcement Officer (LEO)o Forest Public Information Officer (PIO)o Forest Safety Officero Forest Personnel Officero District Ranger

Fire Staff’s will coordinate with Line Officer, LEO, PIO, Safety Officer, and Personnel Officer to make all required notifications at the Regional level within their respective departments.

* Notification to preclude National SAR response due to ELT activation.** Activates local/regional S&R unit, if applicable.*** RASO will coordinate with National Office / NTSB on appropriate level of Investigation.

BMP Unit Aviation Plan / 2014

5.16 Search and Rescue (SAR)

SAR Emergencies/Assistance: Forest Rappel Crews maintain a compliment of personnel with Advanced 1st aid and Emergency Medical Technician (EMT) qualifications and are trained and prepared for missions related to emergency medical response and injured personnel transport, and are available upon request.

Search and Rescue requests are a function of the dispatch offices, with all responses, either agency or public, needing appropriate Line Officer coordination and involvement.

County Sheriff’ “requests for aircraft assistance” require specific Line Officer approval before pilots and personnel consider the mission. If ultimately accepted, the highest level of Crew Resource Management (CRM) and “time critical” risk management must be employed.

Go-No Go decisions should be thought out and based on all available information at the time by the individuals involved, and follow agency standards in terms of pre-flight planning (detailed aircrew briefings), aircraft staffing (adequate crew compliment), and aircraft utilization (planned flight profile) to the extent possible. Note: If agency standards cannot be maintained, the mission should be either turned down or adjusted accordingly.

5.17 Airtanker Operations

Large Airankers – Airtankers are commonly used within the BMP forests, and fire personnel trained on the safe and efficient utilization of the resource. IC’s and other incident personnel must recognize that Large Airtankers cannot be specifically assigned (committed) to an incident by N#, due to contract specified Large Airtanker Rotation Policy. Fire line supervisors must be prepared to adequately brief all in-coming Air tanker resources.

A Lead Plane order will be requested simultaneously by dispatch with any request for Large Airtankers, regardless of fire situation or incident complexity.

ODF contracted Airtankers (DC-7’s) are not federally approved, but loading and staging from federal Airtanker bases is authorized. Their tactical use on federal fires is limited to only those fires that are a threat to ODF protected lands and where ODF maintains operational control. There are specific instances where the FS may assume operational control, via formal request (Immediate Threat to Life and Property).Ref: PNW Aviation Plan 5.17 .

5.18 SEATs

SEAT’s – The Exclusive Use SEAT in John Day and temporary re-load Base at Pendleton (PDT) are key strategic resources and facilities for Initial Attack and Extended Attack support within the sub-geographic area. CWN SEATs are commonly ordered during periods of high fire danger or severity and may be based from temporary facilities. (See also: Ch 9.0 Aviation Facilities). SEAT loading is authorized at La Grande large Airtanker base

BMP Unit Aviation Plan / 20145.20 Helicopter Operations

Helicopters are utilized extensively for personnel transport, cargo delivery, and water or retardant application, and support both fire suppression and project work on the BMP forests.

Helicopter External Load Missions - By their nature, these missions contain the greatest potential hazards for the pilot and personnel involved and are considered “High Risk” missions. Safety of personnel (Operational Risk Management) will be the prime planning consideration with a mission specific risk assessment briefed to all involved personnel.

Note: Non-fire cooperator external load projects require formal processing and approval of a PASP prior to operations.

National (Initial Attack) Type I Helicopter - When available at the host base (LGD), or alternate base within the BMP, this resource is a key strategic resource for Initial Attack and Extended Attack support within the Northeast Oregon area. The resource may also be utilized for non-fire projects if scheduling allows, and if the use is coordinated (approved) through the National Helicopter Coordinator and/or Contracting Officer at NIFC.

National Type II Helicopters – May be assigned to forest Initial Attack or Large fire support based on sub geographic need. See also: Type I & II National HelicopterOperating Plan.

Exclusive Use (Rappel/Helitack) Resources for Project Work: The Exclusive Use Helicopters stationed at John Day, La Grande, and Sled Springs are available for project work throughout the summer when not specifically engaged in fire or training assignments. In most cases, the project will only need to pay for the hourly flight costs, making their utilization cost effective locally. Note: The uncertainty of fire activity may limit the planned use of exclusive use resources. Requests or inquiries on helicopter availability and scheduling should be routed through the Center Managers as initial contacts.

CWN Helicopter Staffing – A qualified Helicopter Manager (HMGB) will be assigned to all helicopters operating on the forests. Helicopter Managers may be available locally, or may be ordered via resource order through the forest dispatch offices. Once the helicopter is mobilized, all operations will be under the control of the assigned Helicopter Manager who will report directly to either the IC or Air Operations Branch (fire) or project manager (non-fire) until the helicopter is formally released or reassigned.

Qualified Helicopter Crewmember modules (HECM’s) will be assigned to all CWN standard category helicopters operating on the forest. Locally available crewmembers will be used to staff in-coming CWN helicopter resources for both Fire and Non-Fire (Project) assignments. If local crewmembers are un-available to fill out a required module, a resource order will be placed by the forest dispatch office to acquire the position(s).

BMP Unit Aviation Plan / 20145.20.2 Rappel

As a key strategic Initial Attack resource, rappel operations are guided by the National Rappel Operations Guide (NROG), PNW Rappel Operations Plan , and forest level F&AM program management direction. BMP dispatch units should all be familiar with Aerial Delivered Firefighter Pre-positioning Plans and boosting protocols related to Rappel and Smokejumper resource mobilization. Rappel modules from out of area/region, temporarily stationed on forest, shall receive a formal in- briefing by the UAO or personnel designated by forest F&AM staff prior to the resource being operational.

The Green, Amber, Red (GAR) model risk assessment tool, as prescribed by the NROG, will be utilized for mission planning by the Exclusive Use “Rappel program” modules.

5.21 Aerial Ignition Operations

Local aerial ignition modules (equipment and personnel) are available via normal dispatch ordering channels, with CWN Bell 206 L model helicopters being the typical aircraft meeting local aerial ignition needs. Aerial ignition equipment (Primo Mark III PSD’s) are maintained by each helicopter base, and at some district offices.

Any consideration for aerial ignition support from type II helicopters must be approved on a case by case basis.

PLDO instructor certifications are coordinated with the R-6 Helicopter Operations Specialists as directed by the Interagency Aerial Ignition Guide (IAIG). Initial PLDO training sessions are scheduled based on local needs, and local Plastic Sphere Dispenser (PLDO) recurrent training is held annually, typically in the spring each year. PLDO certifications and re-certification procedures shall follow IAIG (national program) direction.

BMP Unit Aviation Plan / 20145.25 Light Fixed-Wing Operations

Dispatch offices control the procurement of CWN Light Fixed-Wing resources, and are responsible to coordinate with the Pilot/Flight Manager for creating an accurate flight manifest to be retained on file.

All fixed-wing flight activities require an assigned Flight Manager, either on-board or present at the flights point of departure, at a minimum, to ensure adequate mission oversight. The level of minimum training and experience required of the Flight Manager is dependent on the flight type (Admin or Mission), and overall flight complexity (Low/Medium/High risk) as identified in the associated PASP and Risk Assessment. Flight Manager training requirements are listed in: Ch 6.0 Training, and Aerial Detection Guide - UAP Appendix 8.

LFW - Administrative Travel: Light fixed-wing aircraft may be used for mobilizing firefighters to incidents or personnel to training/meetings when it is an efficient and cost effective method of travel. All authorizations/justifications for administrative use of aircraft will be in accordance with agency guidelines governing Administrative Aircraft Use.

5.25.1 Reconnaissance or Patrol Flights

Aerial Detection - Fire detection and reconnaissance flights may be made with either fixed or rotor wing aircraft and shall remain above 500 feet AGL accept during takeoffs and landings. Dispatch offices will coordinate aerial detection needs primarily based on a flight by flight “request” basis from unit Duty Officers, as the need arises. Flight Managers (AOBS), may be assigned by the requesting Duty Officer directly, or coordinated by dispatch from local availability lists.

Flight routing will be pre-planned with dispatch, and Flight Managers (AOBS) are expected to assist with “See and Avoid” and actively assist with time critical risk assessments and decision making (CRM) as aircrew members.

Center Managers, in consultation with the BMP UAO, may direct CWN LFW into forest Standby Status (daily commitments) to meet any consistent on-going area-wide need such as impending lightning threat or elevated fire season severity situations.

BMP Unit Aviation Plan / 20145.25.3 Backcountry Airstrip Operations

The Wallowa-Whitman has several category III and IV airstrips that are utilized periodically by fire and recreation. These are “natural turf” improved airstrips within the national forest boundaries, with the forest authorizing agency use of some of these airstrips, essentially for firefighter transport or resource project work, and the public using most strips for recreational access.

Aircraft performance and limitations is a critical safety consideration for operations into all category IV airstrips, and an airstrip specific pilot endorsement is required for agency use.

All Flights shall be ordered/scheduled through the Forest Dispatch Office, with a Flight Manager identified who meets either AOBS or Advanced fixed-wing Flight Manager training requirements as referenced in Ch 6.0 Training, and Aerial Detection Guide -UAP Appendix 8.

Refer to Ch 9.0 – Facilities for additional Backcountry Airstrip information.

Category IV Airstrip - Pilot Requirements - Category IV strips are classified as Mountain/Remote Airstrips, and before being dispatched to a Category IV airstrip the pilot must have a current airstrip specific endorsement on his/her pilot card, initialed by a regional pilot inspector.

Category IV airstrip pilot endorsement Requirements: At a minimum; Pilots must have 200 hours pilot experience in Typical Terrain and Density Altitudes. Pilots must complete 5-takeoffs/landings at 2 different category IV airstrips in the

preceding 12 months. Pilots are also restricted from operating at category IV airstrips which they have not landed at in the preceding 12 months.

Category III & IV Airstrips not approved in this plan - Planned agency use from any category III or IV airstrip not specifically referenced in Ch 9.3 Temporary Bases/Facilities as approved, will only be considered on a case by case basis, and after formal review and approval. A Project Aviation Safety Plan (PASP) may be required for obtaining such approvals. Contact the BMP UAO if more information is needed.

5.26 Law Enforcement and Investigations (LEI) Operations

All agency Law Enforcement missions will be planned in accordance with the PNW Aviation Plan, 5.26.6 Law Enforcement and Investigations Aviation Plan.

All local Law Enforcement flights/projects will be coordinated by the LEI Zone Special Agent, with the most common projects being related to Rapid Assessment and Initial Detection (RAID).

Zone Special Agent or designee will coordinate with the BMP UAP in developing a PASP with an assigned agency LEI Helicopter Manager. Dispatch roles and responsibilities will be outlined in the PASP, and may include cooperator notification/coordination procedures specific to the interagency aspects of the RAID missions.

BMP Unit Aviation Plan / 2014Chapter 6.0 – AVIATION TRAINING

6.1 Aviation Training for all Flight Activities and Positions

NWCG (Fire Positions): Aviation training should be addressed in all employees Individual Training and Development Plans, with specific fire position guidance found in: Forest Service Fire and Aviation Qualifications Guide.

Basic Air Operations (S-270) is the fundamental NWCG fire related aviation course, and is required of all employees proceeding to the Crew Boss level or above. Fire operations personnel at or above the Division Supervisor/Type III IC level, and without aviation specific qualifications can reinforce their aviation knowledge by attending other forest level NWCG aviation courses or complete on-line coursework within the IAT program.

Red Carded Personnel Assigned to Resource Flights - IAT FS Appendix 1 states: “Individuals holding a current certification under the Incident Qualification and Certification System (IQCS) are also qualified to perform equivalent non-fire/resource aviation project positions”. (Example: ATGS, HMGB, HECM, or AOBS assigned as Flight Manager for an Aerial Survey mission).

Non-Fire Aviation Positions: The BMP UAO works directly with individual unit training officers, unit line and general staff, and unit FMO’s for identifying non-fire training needs on the three forests. Once identified and scheduled, all training events will be announced via email and listed on the Eastern Oregon Training Zone - Training Schedule.

IAT non-fire positions with current aviation program training emphasis include: Fixed-wing Flight Manager (FWFM) Fixed-wing Flight Manager - Mission Use: Aviation Supervisor:Agency Administrator (Line Officer):

Interagency Aviation Training (IAT) Program: The IAT Program, adopted by the Forest Service in 2005, establishes coursework “A-courses” and coursework modules that apply to both NWCG fire positions, and non-fire (resource) aviation management positions. There are two primary references within IAT that aviation personnel, supervisors, and training officers will need to be familiar with and reference periodically. They are:

IAT Guide: Interagency (DOI/FS) non-fire aviation position standards and training modules.

IAT FS Appendix 1 (FS Requirements): Agency clarification document on IAT implementation related to aviation positions, required training, and position/training equivalencies.

IAT web site: https://www.iat.gov/

IAT Profile: All personnel accomplishing IAT coursework, either on-line or classroom should establish a personal profile within the IAT electronic database so “A Course” completion certificates and individual training records remain complete.

BMP Unit Aviation Plan / 2014Basic Aviation Safety Curriculum - Flight Management Positions: All personnel in Flight Management positions require recurrent training of basic aviation safety coursework, and have two methods for meeting this requirement. They are:

1. Take the required training modules on-line within IAT on a triennial basis, or;2. Classroom attendance of local fixed-wing Flight Manager (FWFM) sessions on a

triennial basis, or;3. A combination of on-line and classroom attendance meeting the triennial currency.

Fixed-wing Flight Manager (FWFM) Course Scheduling – The BMP UAO coordinates annual sessions of Flight Manager training in the May-July timeframe each year, rotating the sessions between forests (SO’s & sub units) to allow flexibility to both permanent and seasonal personnel in meeting initial or recurrent requirements. Sessions outside the May-July timeframe can be coordinated directly from the BMP UAO by request.

FWFM training sessions includes 8hrs of curriculum; 4 hrs of basic coursework in the A.M., and 4 hrs of advanced coursework in the P.M. For more information on Flight Manager training requirements, see: UAP Appendix 8 - BMP Aerial Detection Guide.

A-314 Aviation Program Overview for Line Managers/Aviation Supervisors – The BMP UAO coordinates this training to Line and Staff during scheduled FLT meetings, and at scheduled FMO meetings for forest level and sub unit F&AM Staff, and by specific request.

Position Enhancement Training Emphasis: The Fire and Aviation Qualifications Guide lists position specific training which supports development of knowledge and skill , but is in addition to “required” training. Personnel and Supervisors are encouraged to schedule these additional course listings for aviation personnel once basic aviation qualifications have been met.

Unit Aviation Officer, Alternate UAO’s: The UAO should have a thorough knowledge of applicable federal regulations, agency aviation policy, and the components of agency aviation safety programs. The UAO's background should include aviation related experience, such as a sub-unit aviation officer or apprenticeship details, which include “hands on” fixed and rotor wing aircraft management and oversight. Additional recommended training includes:

Completion of Senior Level Aviation Management (SLAM). Upper level IAT coursework (policy, risk management etc) Crew Resource Management (CRM) Training. Contracting Officer Representative (COR) training. M-410, Facilitative Instructor. Private Pilot Ground School. Regional UAO workshop participation.

Alternate UAO’s (Fire Staff, Assistant Fire Staff, and Dispatch Coordinators): In addition to the recommended training listed above under UAO, the IAT requirements for Aviation Supervisor position should be incorporated into individual training and development plans.

BMP Unit Aviation Plan / 2014District Aviation Officers (FMO’s): IAT requirements for the Aviation Supervisor position should be addressed in individual training and development plans as minimum IAT required training. FMO’s should strive to develop and maintain aviation knowledge and skills through formal training and continued operational involvement. Fixed-wing Flight Manager or AOBS qualifications are highly recommended in preparation for occasional administrative use and mission use flight involvement.

District Rangers (Unit Line Officers): “Aviation Program Overview for Line Managers” A-314 (released spring 2008) is the Agency Administrator training requirement within IAT. Maintaining FWFM qualifications is recommended for those District Rangers utilizing aircraft for administrative travel, or participating on a routine basis in mission use flights, i.e. Backcountry Airstrip, Resource Survey, Photo missions, etc.

Forest Supervisors (Forest Line Officers): The current IAT course titled “Aviation Program Overview for Line Managers” A-314 (released spring 2008) is the IAT required training for Agency Administrators. Fixed-wing Flight Manager Qualifications are highly recommended in preparation for occasional administrative use and mission use flight activities.

Dispatch Office Staffing: Dispatch Coordinators have the responsibility to adequately staff their offices with qualified personnel to handle the anticipated aviation workloads on the forests. The following are suggested minimum standards for aviation dispatch personnel (staffing and supervision).

The currently recognized qualification standards for aviation dispatching are:

1. NWCG position of Dispatcher, Aircraft (ACDP), or2. IAT Aviation Dispatcher position, or 3. Equivalency certification based on either positions (above)

Minimum Office Staffing – When aviation operations are being conducted, dispatch offices should maintain a minimum staffing level of a Supervisory Dispatcher meeting NWCG or IAT Aviation Dispatcher position qualifications. Note: The expectation is for the supervisor to provide direct aviation dispatching oversight to subordinate dispatchers assigned to flight activity in cases when qualified aviation dispatchers are either unavailable, absent, or otherwise in short supply.

Aviation related training to further enhance the Aviation Dispatcher position includes: Other Knowledge and Skill training listed in F&A Qualifications Guide for

(ACDP) position. Private Pilot Ground School. FWFM or other on-line IAT aviation coursework. Attendance in R-6 Aviation Awareness workshops/seminars.

BMP Unit Aviation Plan / 2014Aviation Dispatching - Positions Development - A goal of the BMP aviation program is to advance all dispatch personnel responsible for aviation resource ordering, mission planning, and/or flight monitoring, to the NWCG (ACDP) position standard as soon as practical for all office positions with aviation responsibilities. To help accomplish this, the following should be given emphesis by each Dispatch Coordinator (office):

Update office operating plans to clearly identify the level of aviation responsibility for each office position, and identify appropriate minimum aviation training required.

Develop personnel training and development plans for each employee related to their assigned position and its associated level of aviation responsibility. Position enhancement training and employee’s future target position should also be identified.

Coordinate with BMP UAO for both formal and informal local aviation training sessions that enhance position development. (i.e. aviation workshops, dispatching scenarios, pre-season aviation briefings, etc)

Aviation COTR’s: For aircraft Exclusive Use contracts, the COTR shall meet the Level III certification requirements listed in Departmental Regulation 5001-1. All agency approved COTR trainings apply to aviation COTR certification/recertification, however, the PNW aircraft Contracting Officer (C.O.) schedules annual formal COTR training in Redmond that uses Aviation CO instructors, and is more relevant to aviation contracts.

The PNW COTR certification program can be referenced at: http://fsweb.r6.fs.fed.us/acquisition-mgmt/acquisition/cor-certification/

BMP Unit Aviation Plan / 2014Chapter 7.0 – AIRSPACE

Airspace Coordination - Positions such as Unit Aviation Managers, Dispatchers, Flight Managers, Project Managers, and Aircrew Members are all collectively responsible for successful airspace coordination. Specific direction and guidelines are outlined in the Interagency Airspace Coordination Guide (IACG), available on the web at: http://www.fs.fed.us/r6/fire/aviation/airspace/web/index.html

Airspace considerations requiring continual emphasis in the BMP are:

Fire Traffic Area (FTA) Procedures: Essential for safe aircraft coordination over an incident. Must be briefed to all incoming aerial resources (Pilots and Aircrews). http://www.fs.fed.us/fire/aviation/fta/index.html

Non-towered airport traffic procedures: Essential for safe aircraft coordination in commercial and public airport traffic area’s.

Congested Area Operations: (Urban Interface) Coordinated efforts between responding aerial resources, ground personnel, and the public is especially critical to overall mission safety. (Ref: FSM 5714.11 – exhibit 01, Mob Guide, IASG)

Dispatch Boundary Area’s: Neighboring unit aircraft responding to the same geographical area poses a significant hazard to operations if not adequately coordinated, i.e. Aircraft identifier (N#) and operating frequencies shared.

Temporary Flight Restriction (TFR’s): Implemented when other aircraft may pose a significant hazard to incident aircraft. (ordered via dispatch, briefed during pre-flight)

Military Activities (MTR’s/MOA’s): The possibility of conflicts with military activities should be considered during any aviation activity. (Flight Planning)

Note: The following should be addressed pre-season on each dispatch unit: Airspace hazards identified on forest hazard map and/or dispatch map. Dispatch personnel adequately trained in airspace coordination, including

administrative boundary procedures and Aerial Supervision policy (Matrix). Airspace Critical Contacts, phone lists, updated annually.

Aviation Flight Hazard Maps - A Forest hazard map will be located in the dispatch offices and each aviation base, including any established temporary base (SEAT base or helibase). Inclusion of local hazards will be an on-going process, as new hazards are identified and reported by field personnel. The Forest Dispatch map will be the collection point for any new identified hazards that need inclusion into the Aviation Hazards base map. Base Maps for all PNW units can be found at: ftp://199.134.225.65/Incident_Specific_Data/PACIFIC_NW/!SORO/Aviation_Hazards/The following, at a minimum, will be identified on the base hazard maps:

Military Training Routes and Operating area’s (MTR’s/MOA’s) Primary power transmission lines. Microwave and wind turbine tower sites. Significantly high bridges or misc towers. Aerial logging and/or high line cable operations.

BMP Unit Aviation Plan / 2014Helicopter Logging and “End Product” Operations – Reporting - Contracted Helicopter Logging and other End Product contract operations pose a significant airspace hazard to firefighting if not reported. Project areas need to be defined, timeframes established, and routine communications made, to the extent possible. The project administrators (COTR/PI) are responsible to provide dispatch units with the following project related information:

Name, type, and location of the project. Projected date(s) project will be conducted. Identify designated COR/PI’s name and contact information. Map of general project location, planned landing areas, and/or fueling sites. Aircraft N#’s, and frequencies being monitored. Name of contractor, and contact information.

Once received, Dispatch will update the forest dispatch or flight hazard map, and add info into any pilots/aircrew briefings through the duration of the project.

BMP Unit Aviation Plan / 2014Chapter 8.0 – AVIATION SECURITY

Security issues are addressed in individual Base Operating Plans, and will be briefed to incoming aircrews and base management personnel when reporting to a base of operation.

IMT and Helibase security procedures will be addressed by the Air Operations Branch as temporary bases are established.

BMP Unit Aviation Plan / 2014

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BMP Unit Aviation Plan / 2014Chapter 9.0 – FACILITIES

9.1 General

9.2 Permanent Air Bases

La Grande Airtanker Base - The Wallowa-Whitman NF hosts the La Grande Large Airtanker Base located at the Union County Airport (LGD) in La Grande. See: Base Operations Plan, UAP Appendix 6 for details.

John Day Airbase – The Malheur NF hosts permanently assigned aviation resources at the Grant County Regional Airport (GCD) in John Day, include a National Type II (Rappel), National Type I (Large Fire Support), a National Type III (Helitack Initial Attack/Support), and an Exclusive Use Single Engine Airtanker and all associated support personnel. Temporary resources include various interagency fixed and rotor-wing aircraft supporting initial attack and project operations throughout the year. See: Base Operations Plan, UAP Appendix 2 for more details.

Sled Springs Rappel Base – The Wallowa-Whitman NF, Wallowa Fire Zone hosts a permanent Helibase/Rappel Base at Sled Springs work center near Enterprise. See: Base Operations Plan, UAP Appendix 4 for details.

Blue Mt Rappel Base – The Umatilla NF hosts a permanent Helibase/Rappel Base temporarily located at Union Co Airport in La Grande (LGD) See: Base Operations Plan, UAP Appendix 3 for details.

Pendleton SEAT re-load facility - The Umatilla NF hosts a SEAT re-loading Base, located at the Eastern Oregon Regional Airport (PDT) in Pendleton. See: Base Operations Plan, UAP Appendix 5 for details..Blue Mt Interagency Fire Center – The Wallowa-Whitman NF maintains a Light fixed-wing ramp and improved helipads at the Union Co Airport (LGD), to host a Regional ATGS module, a National Type I Helicopter, and to stage incoming or transitioning fixed-wing and helicopter resources. See: Appendix 7, BMP Air Attack Plan & Appendix 9, BMIFC Ramp Plan for details.

9.3 Temporary Bases/Facilities

Pre-season Emergency Facility Land Use Agreements are in place at the following Public Use airports to meet seasonal fire program support needs within the subgeographic area.

1. Baker City Airport (BKE) – Baker City - Helibase, SEAT’s, fixed-wing.2. Joseph State Airport (4S3) – Joseph – Helibase, fixed-wing.

BMP Unit Aviation Plan / 2014Figure 5: Agency Airport/Airstrip Category typing

Category I None in local area

Category II Baker City, La Grande, Joseph, Enterprise, Pendleton, Walla Walla, John Day, Ontario, McCall, Grangeville, Lewiston, Redmond, Burns, Vale

Category III Slate Creek (ID State), Halfway (pvt), Monument Air Strip

Category IV Memaloose, Reds Horse Ranch, Lord Flat, Dug Bar, Big Bar, Pittsburg Landing, Temperence Creek, Minam Lodge (Pvt)

Approved Category III Airstrips:

Slate Creek (State of Idaho)Halfway (Private)

Category III Airstrips are generally unpaved unlighted and intermittently maintained. No specific agency pilot endorsements are required.

Approved Category IV “Backcountry” Airstrips

Memaloose (upland strip)Reds Horse Ranch (Eagle Cap Wilderness)Minam Lodge (Eagle Cap Wilderness – Private)Lord Flat (HCNRA upland strip)Dug Bar (HCNRA river corridor strip)Pittsburg Landing (HCNRA river corridor strip)Big Bar (HCNRA river corridor strip)Temperance Creek (HCNRA river corridor strip)

These airstrips are the most restrictive, and require higher performance standards for both aircraft and pilot. See: Ch 5.25.3 Operations for Pilot requirements, and UAO or BMP Aviation Library for Backcountry Airstrip Inspection and Maintenance plans.

BMP Unit Aviation Plan / 2014Figure 6 – Category IV Backcountry Airstrips

BMP Unit Aviation Plan / 2014Temporary Helispots/Helibases - Helicopter Landing Areas will be selected and identified according to IHOG standards, and all Helibase (multiple helicopter) locations will be pre-approved by the BMP UAO, or the assigned Air Operations Branch prior to use.

Frequently utilized improved or “Natural Opening” helispot/helibase locations are documented in a reference datasheet maintained by the BMP UAO and located in the BMP Aviation Library (O-Drive), and in the BMIDC Incident Emergency Plan.

9.9 Land Use Agreements

Any temporary “emergency” need or use of private or public facilities and/or land, in support of aviation operations, requires an Emergency Facility & Land Use Agreement (LUA) processed by forest level Acquisition Management (AQM) personnel. Note: Only personnel with the appropriate level of authorized procurement authority can commit the government into financial agreements. IMT’s typically have the delegated procurement authority and staffing to initiate LUA’s supporting their operations.

Several pre-season LUA’s, for routinely used temporary facilities are in place on the BMP forests (Baker City and Joseph State Airports).

The BMP UAO should be consulted if aviation related LUA’s are being considered.

9.10 Facilities Security

Each permanent facility is required to have a Base/Site security plan which is included in individual Base Operating plans. (See: UAP Appendices). Facility Security Assessments are conducted by the BMP UAO and reside in a secure filing area after copies are submitted to the National Office.

BMP Unit Aviation Plan / 2014Chapter 10.0 – APPEDICIES

(Appendices located in BMP Aviation Library:

O:\NFS\Umatilla\Program\AviationMgmt-5700\Admin_Policy\BMP Unit Aviation Plan)

Appendix 1 – Unit Aviation Mishap Response Plans

Appendix 2 – John Day Airbase Operations Plan

Appendix 3 – Blue Mt Rappel Base Operations Plan

Appendix 4 – Sled Springs Rappel Base Operations Plan

Appendix 5 – Umatilla NF SEAT Base Operations Plan

Appendix 6 - La Grande Airtanker Base Operations Plan

Appendix 7 - Blue Mt Interagency Fire Center Ramp Mgmt Plan

Appendix 8 – BMP Aerial Detection Guide

Appendix 9 – BMP Air Attack Operations Plan

Appendix 10 – BMP Pilot and Aircrew Briefing Packet

Appendix 11 – Pre-Approved Aviation Missions - Risk Assessments