malawi scotland partnership ( masp ) 2014 annual general meeting

Malawi Scotland Partnership (MaSP)2014 Annual General Meeting

09.40 2013 Annual Report09.55 2014-2015 Operational Plan10.10 Q&A and open discussion on operational plan10.25 SMP update and PARTNERSHIP principles10.40 Q&A and open discussion on PARTNERSHIP Principles

10.55 ++++++++++++++++ COFFEE BREAK ++++++++++++++++11.20 Board report from Chair 11.30 Presentation of accounts11.45 Presentation from auditors12.00 Election of Directors12.30 ++++++++++++++++ NETWORKING LUNCH ++++++++++++++++13.30 Ken Ross: “Scotland and Malawi: a new model in international cooperation and development?”13.55 Discussion groups on “new model” 14.50 Concluding Remarks15.00 Meeting closes

AGENDA:

MaSP helps inspire the people and organizations of Malawi to be involved with Scotland in an informed, coordinated and effective way for the benefit of both nations.

MaSP Annual Report Happy Makala

Management: During the year, the MaSP Board recruited a full staff

team, headed up by Mr. Happy Edward Makala as National Coordinator and Margaret Banjo as Programmes Officer

In September 2013, Mr. Happy Edward Makala and Dr. Matthews Mtumbuka (MaSP Chair) visited Scotland to speak at the NIDOS and SMP AGMs, complete Happy’s induction, and make an 18-month plan for MaSP

Now the MaSP Secretariat has swung quickly into action, developing the office building membership. Each week the office sends out an electronic news bulletin for MaSP members with key updates, advice and information


Governance: MaSP Board has presently 9 Directors/Trustees

chaired by Dr. Matthews Mtumbuka. Please see the printed version of the annual report.

Three Board Meetings have been held so far since the new Board was constituted in 2012. The first one being the one that was held on 22nd June 2012 where Dr. Matthews Mtumbuka was unanimously voted as Board Chairperson of MaSP. The second Board meeting was held in December 2012 and the third one in November 2013.


Annual Symposium:The first of the three annual symposiums, entitled “Moving Forwards in Partnership” was held from 25th-26th October 2012 at Lilongwe Hotel. The symposium brought together all Malawian organizations which have been engaged in development projects funded by the Scottish Government. The second symposium will be held on 24th January 2014 with the last one coming up around January 2015.


Regional Meetings: Three regional meetings were held in Lilongwe at Capital Hotel,

Mzuzu at Ilala Crest Lodge and Blantyre at Malawi Sun Hotel on 25th November, 27th November and 3rd December 2013 respectively. In Lilongwe 55 people attended while in Mzuzu 41 people attended. In Blantyre 73 people attended the meeting.

The meetings were conducted in order to: Raise profile through Issuing of news release Expand membership Assess training needs Establish regional clusters Consult on advocacy strategy


Other key developmentsChange of NameRegistration with CONGOMA Joanna Keating and Ian Nicol’s Visit

Development of MaSP Website


Looking ahead:Establishment of Communication and Resource Centres:

Registration with the NGO Board


MaSP Operations Plan January 2014 – March 2015

Margaret Anesu Banjo

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15- month Operations PlanMargaret Banjo

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Who uses social media?

A QUESTION….

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Update from the Scotland Malawi Partnership (SMP)

Assistance brokering new links

PARTNERSHIP Principles

David Hope-Jones, SMP Principal Officer

Update from SMPDavid Hope-Jones, SMP Principal Officer

SMP Mission:“The Scotland Malawi Partnership, exists to inspire the people and organisations of Scotland to be involved with Malawi in an informed, coordinated and effective way for the benefit of both nations.”

The SMP has over 620 members, including:

180 schools, 16 Local Authorities, 20 further and

higher education institutions.

The Scotland Malawi Partnership:Our Members

Input over £30 million of time, effort and money into their Malawi links a year

Represent the 85,000 Scots and 148,000 Malawians actively involved in partnerships

Their work benefits 280,000 Scots and 1.38 million Malawians a year

University of Edinburgh, Nov. 2010


http://www.google.co.uk/url?sa=i&rct=j&q=edinburgh%20university&source=images&cd=&cad=rja&docid=AvbCdlVn2chNLM&tbnid=hjKWd5e2fF76rM:&ved=0CAUQjRw&url=http://www.scottishgraduate.com/education/scottish-universities/university-of-edinburgh/&ei=kHMfUsq7NorG0QWL3IDgBA&bvm=bv.51495398,d.d2k&psig=AFQjCNH7DCwdjRhbpvqqWFUP7AiXL7DASA&ust=1377879229900269


Recent Headlines:Jan 2013: New Malawi High Commissioner, H.E. Bernard SandeMarch 2013: David Livingstone BicentenaryMarch 2013: Presidential visitMay 2013: Livingstone scholarships launchedJune 2013: G8 conference “Enough food for everyone if”July 2013: Malawi Independence DayAugust 2013: Business, Trade, Investment and TourismSept 2013: Annual General Meeting- Cross Party Group- Member Forums


Upcoming work:- 7 March 2014: “Livingstone’s Legacy: Education and Equality”- 31st March 2014: Youth Congress- New website- 2014 – 2017 Strategic Plan and core funding- July 2014: Malawi turns 50!- July 2014: Commonwealth Games- September 2014: Scotland Independence referendum

Brokering New LinksDavid Hope-Jones, SMP Principal Officer

MaSP Application Form – Section B

MaSP WebsiteSMP assistanceScottish Government fundingWhat makes a succesful partnership?

Partnership PrinciplesDavid Hope-Jones, SMP Principal Officer

MaSP/SMP and “best practice”:1. Harness expertise; don’t assume

knowledge2. Recognize diversity - international

partnerships3. Don’t duplicate others4. Don’t impose or criticize5. Lightweight – easy to use


Transparency Accountability Communicatio

n Capacity

building Coordination Mutual

respect

Sustainability Trust Dynamic Equity Local

priorities Honesty

Joint planning Sharing Solidarity Friendship

MaSP Partnership Principles at AGM &regional meetings:


(1) Planning and implementing together: Whose idea is this? What do you want to achieve, and why? Who was involved in the planning? How do you communicate with your partners? Is this an equitable, and effective two-way

dialogue? Are roles and responsibilities clear? Are expectations clear at both sides? Do you have a partnership agreement? Who manages the partnership?


(2) Appropriateness: How does it fit within local and

governmental priorities? Does this partnership fit within local culture and

customs at both ends?


(3) Respect, trust and mutual understanding: How would you feel if you were at the other side

of the partnership? How well do you know your partners, and how are you

improving your knowledge and understanding? What are the biggest day to day issues at each side,

and how does the partnership work effectively in this context?

How is basic human dignity safeguarded? How do you know if respect, trust or understanding

have been compromised, and what then happens? What do you do when the two sides don’t agree?


(4) Transparency and Accountability: How are challenges, issues and concerns

listened to? How do you share information about your

partnership? Who is your partnership accountable to? How do you communicate with these people? If an NGO, have you IATI registered your work?


(5) No one left behind: Who is excluded from your partnership? Who precisely is your partnership with? How are the marginalised in the community at

both sides engaged?


(6) Effectiveness: How do you know if your partnership is

working? Who is involved in evaluating the partnership? How do you use your monitoring and evaluation to

learn, and develop the partnership?


(7) Reciprocity: What does each side contribute in the

partnership? Is it genuinely a two-way partnership? Who benefits from the partnership? Are opportunities, like travel, open to both sides of

the partnership?


(8) Sustainability: How long is your partnership for and what

happens when it ends? How can you be sure your partnership isn’t

creating dependencies? Is your partnership building capacity at both sides?


(9) Do no Harm: Could anyone be worse off as a result of your

partnership? What impact is your partnership having on:

the local economy? gender equality? food security? local culture? climate change? democracy, governance and local planning?

Are you compliant with all relevant legislation?


(10) Interconnectivity: How do you connect with what others are

doing in this area? How do you learn from others and share your

experience? Are the local diaspora community at both sides

engaged?


(11) Parity (equality): Who ‘owns’ the partnership? Who has the

power? Who benefits from this partnership? How is each side treated through this partnership? What rights and responsibilities does each side

have?


Planning and implementing together: Appropriateness: Respect, trust and mutual understanding:Transparency and Accountability:No one left behind:Effectiveness:Reciprocity:Sustainability:

Do no Harm:Interconnectivity:Parity (equality):

Q: WHAT DO YOU THINK?

Planning and implementing together: Appropriateness: Respect, trust and mutual understanding:Transparency and Accountability:No one left behind:Effectiveness:Reciprocity:Sustainability:

Do no Harm:Interconnectivity:Parity (equality):

In Malawi Kwacha Audited Unaudited April 2012- Mar 2013 April 13 - Dec 13 Totals (6 months) (9 months)

Income

Funding received

17,055,280.18

28,285,611.36

45,340,891.54

Interest received

22,266.87

52,253.90

74,520.77

Other income

300,559.82

300,559.82

17,378,106.87

28,337,865.26

45,715,972.13 Expenditure

Personnel expenses

4,405,521.44

6,296,368.64

10,701,890.08

Operating expenses

6,968,916.62

8,000,582.46

14,969,499.08 Monitoring and Evaluation

expenses

925,765.00

-

925,765.00

Project Delivery

3,557,206.18

2,190,759.56

5,747,965.74 Equipments and tools

purchased

438,101.00

1,437,650.99

1,875,751.99

16,295,510.24

17,925,361.65

34,220,871.89 Excess of income over

expenditure

1,082,596.63

10,412,503.61

11,495,100.24

Financial Report Masauko Kachigamba

Statement of comprehensive income:

No One Can Shave Your Head in Your

Absence

Kenneth RossSMP, Chair

Priority of the Relational

Mobilisation of Civil Society

Government in Synergy with People

A Reciprocal Partnershipfor Development

Priority of the RelationalMobilisation of Civil SocietyGovernment in Synergy with People

A Reciprocal Partnership for Development

Kenneth RossSMP, Chair

malawi scotland partnership ( masp ) 2014 annual general meeting

Documents

masp board

masp members

masp secretariat

board report

board chairperson of

annual report09

annual symposiums

matthews mtumbuka masp