making the most of (presenter) powerpoint
TRANSCRIPT
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
Making The Most Of Presenter PowerPoint
Darren Ingram September 2014
![Page 2: Making the most of (Presenter) PowerPoint](https://reader030.vdocuments.us/reader030/viewer/2022032506/55cddbadbb61ebc4208b46e3/html5/thumbnails/2.jpg)
© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
Introducing PowerPointSoon to celebrate its 25th birthday - bringing misery,
magic and misunderstanding to the world.
Image: FPPT.com
![Page 3: Making the most of (Presenter) PowerPoint](https://reader030.vdocuments.us/reader030/viewer/2022032506/55cddbadbb61ebc4208b46e3/html5/thumbnails/3.jpg)
© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
A New Solution To An “Old Problem”?
• Old-style presentations were harder to produce, especially for a larger audience.
• Today anyone can have a go. Sadly, it shows.
• Not all presentations need presentations.
Image: Google
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
It Used To Be The Joke
• I have got my slides back from our family holiday - would you like to come and see them tomorrow?
• No, there’s not that many, a few (hundred) boxes.
• Yesterday’s “Slide Sadist” is today’s “PowerPoint Pest”.
Image: EHOW
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
Who Is Your Audience?
• Why are you presenting?
• Who will be watching and listening?
• Why will they be watching and listening?
• Is it in your interests to INFORM or IRRITATE?
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
• 09.00 - a random, anonymous “look-a-like” hotel meeting room.
• You might have travelled for a couple of hours to get there, or stayed overnight working late, possibly working late in the hotel bar.
• The room is hot, you are possibly cramped together like battery hens.
• Do you really, truly want to be here? Who says “conference life” is glamorous?
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
• The lecturer or speaker is talking about a highly technical, possibly esoteric subject such as economic theory or the market share of integrated circuits for use within sub-USD100 electronic assemblies in ASEAN countries.
• They are talking in a monotone voice, possibly to their shoes or through a rusty tin can that is barely amplified.
• They are also inflicting on you “Death by PowerPoint”.
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngramImage: Altmetric
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
Use Your Tools Wisely
• The skill is how you use your tool, rather than necessarily the tool itself.
• PowerPoint should be a support for you, not your support.
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
I HATE PowerPoint*
This “build in” was deliberate and does not reflect the usual presentational style of the speaker. *Other presentation programs are available. PowerPoint is just especially annoying.
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
• It is not the fault of the tool itself, it or any other slide show presentation program can be technically brilliant at what they do.
• It is invariably the fault of the person wielding the presentation.
• Of course, the software developers of the various programs do deserve a bit of a kicking for changing things, adding fluff and generally making it more and more difficult to achieve the basic stuff at times.
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
Death By PowerPoint
• Can everybody read and understand your slides?
• Are they even trying?
• What is the point of your slides?
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
Don’t Believe Me?
Following images are taken at random from a recent Google search - this is preceded by another “ironic” use of “build in” - it gets irritating doesn’t it!
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
Incompatibility!• Here follows a great example of incompatibility. You
can embed a video, it plays back on one client but not on others and neither via a “shared” web view.
• The video is worth watching and the address can be found in the very small text underneath IF it doesn’t play.
• How many people would test their “magical creations” between versions, platforms and systems?
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
The full c 6 min video can be downloaded from http://youtu.be/tTLu4YM0c0A
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
Good Editing Tip!
If possible check your presentation afterwards (but before you deliver it) on a different device, i.e. iPad. You WILL probably see errors that you did not notice on your big screen.
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
Save The Day!
• Adopt “KISS” principles. • Resist playing with every
effect, transition, font and colour.
• PowerPoint can be dual-use, you can skip slides and let people refer to them offline.
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
Image: Google
Image: PraxisNow
Image: Wikipedia
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
I Am Not A Lone Wolf• Some rules might need to be
broken.
• Some are fairly common sense.
• Some come with experience (or enduring presentations).
• Some might just be eye-openers.
• Some may have you scratching your head (ignore “stock fonts”).
http://sethgodin.typepad.com/seths_blog/2007/01/really_bad_powe.html
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
There is no one, true PowerPoint
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Here I break my own rules?
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
Sometimes it is better to go to a lowest common denominator
- another reason for “KISS”
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
PowerPoint - The new “Hoover”?
• Many people already talk about a “PowerPoint Presentation” when they are not using PowerPoint. It is becoming generic.
• Even if PowerPoint is used to present, it might not be originated within PowerPoint.
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
Chained To The Desk
• PowerPoint & equivalents are no longer chained to the desktop or laptop. Edit on your tablet & phone.
• Browser-based presentation programs (Google Docs/Slides, Emaze, Prezi, Slide Rocket, etc.)
• Hybrid solutions: PowerPoint/Keynote “in the cloud”.
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
Reasons to “KISS” #34• Version incompatibility, possibly even within the
same company. Recipients might not have the same version or wish to download viewer apps.
• Learning curve between different versions.
• Do you really need that embedded 500mb video file at 1080p or that 20mb high-res image that could print a house-sized poster?
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
There ARE people still running old
versions perfectly happily!*
Is your whizzy, animated presentation really adding
something to them?
What is more important? Your service or product or concept or your ability to
play about with PowerPoint?Text from http://en.wikipedia.org/wiki/Microsoft_PowerPoint (partially obscured)
*The use of the word “happily” can be very subjective for Microsoft Office users. See “Stockholm Syndrome” in the dictionary.
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Opinions Differ, Possibly?
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
Look At the Emperor’s New
Clothes? Many people are waking up to
the fact that “Death by PowerPoint” (and others) is not
pleasant. !
http://orbitingfrog.com/2013/08/21/on-the-awfulness-of-powerpoint-keynote-prezi-
and-everything-else/
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
PowerPoint History • The development and change can be interesting
for some. Not all development and change is necessarily positive and necessary. http://www.robertgaskins.com/powerpoint-history/ http://www.free-power-point-templates.com/articles/history-of-powerpoint-the-amazing-facts-you-did-not-know/
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Best PowerPoint* Tip?
*Other presentation software is available
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Advanced Tips?
Some of the “advanced tips” being promoted online fill me with fear. Please, just because you can do something, it doesn’t mean you must.
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Transition Speed Change
• In PowerPoint 2013 click on “transitions” in the menu bar.
• Here are some very customisable options.
• Better still, maybe you should be in control of your presentation and advance your slides yourself?
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Add & Edit A Graph• Hardly rocket science but
easier than ever with PowerPoint 2013.
• “Insert” / “Chart” / Select Chart Type / Modify Data.
• Old school linked files still supported but most people don’t need “instantly updated” slides.
• KISS again. Review needs.
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• Create Custom Animations?http://blog.laptopmag.com/powerpoint-2013-custom-animations
• Merge Shapes to create “logos”? http://blog.laptopmag.com/powerpoint-2013-tips-tricks?slide=5
• Slide Zoom (limited use, but design better?) http://blog.laptopmag.com/how-to-use-powerpoint-2013s-slide-zoom-feature
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
Excel Integration• For those times when you
REALLY need to link Excel and PowerPoint, there are resources such as this: http://blogs.office.com/2012/08/21/tips-for-turning-your-excel-data-into-powerpoint-charts/
• Remember you might not want to share that Excel file with everybody. Another plus for “KISS”.
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
You can spend weeks on a presentation.
Not all presentations need “Apple-esque” levels of detail.
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CONTENT IS KING STYLE IS QUEEN
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PRESENTATION IS EVERYTHING
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Advanced Colour
Matching• If you really need this and
cannot deal with it in another program…http://blogs.office.com/2012/10/18/powerpoint-2013-eyedropper/
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You Can Play All Day• Add Youtube Videos
http://www2.palomar.edu/pages/atrc/2013/09/17/how-to-embed-youtube-video-in-powerpoint-2013/
• Add Twitter Feedhttp://lizgross.wordpress.com/2013/06/05/how-to-add-a-live-twitter-feed-to-your-powerpoint-presentation/
• Add Weather Updateshttp://smallbusiness.chron.com/add-weather-updates-powerpoint-43868.html
Image: Pixabay
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But… • If your CONTENT is poor
• If your PRESENTATION is uninspiring
• If you overuse EFFECTS
• If u make sloppy ERORS and don’t try and check it
• If you add stupid CLIP ART…
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People might: “switch off” “go away”
“ignore the message”
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Or think you work for the NSA!
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Are you still awake?
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Plan For The Unexpected• Your computer might die on you!
• Stick a copy on a USB key.
• Stick a further copy “in the cloud" if you can (Dropbox, OneDrive, Google Drive).
• Make a “plan D” version as PDF and keep in your email (if not too big).
• You can save the day with a bit of planning.
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Ssshhh… a little secret!
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
Of course if you want to be difficult…
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
There's more than one way to skin a cat.
(Idiom) !
There is more than one way of achieving an aim
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
Linux users can often use virtualisation if they really MUST and other tools are not available.
Image: https://www.eng.iastate.edu/docs/cluerh/office.png
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
Google Docs iCloud/Keynote
PowerPoint Online/Microsoft OneDrive
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© 2014 Darren Ingram. All links are correct at the time of publication. No endorsement or specific recommendation is made unless clearly stated. DarrenIngram.com About.me/DarrenPIngram
This Man Can Be/Is
Inconsequent • Sometimes you must “mix
styles” and break rules. • Audiences can vary. • There can be “Great Tools”
to help (Presenter Notes, Timers, Laser Pointers)
• Presenting Is An Art: We Are ALWAYS learning.
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Questions?Disagreements?
Darren Ingram [email protected] linkedin.com/in/DarrenPIngram about.me/DarrenPIngram