making great presentations by maxwell ranasinghe
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Making Great PresentationsMaking Great Presentations
Conquer nerves Conquer nerves and stage frightand stage fright
Master powerful Master powerful communication communication skillsskills
Deliver Deliver presentations presentations with confidence with confidence and styleand style
However much you are educated, if However much you are educated, if you cannot present facts and figures you cannot present facts and figures well you have a big problem at hand.well you have a big problem at hand.
Many employees today look for Many employees today look for people who could communicate people who could communicate wellwell
As a result, developing As a result, developing presentation skills has become presentation skills has become an important part of any course an important part of any course of study.of study.
Marks are given for Marks are given for presentations in the Universitiespresentations in the Universities
Rough to smoothRough to smooth
4 Ps in presentations4 Ps in presentations
PlanPlan PreparePrepare PracticePractice PresentPresent
Side talkSide talk
PlanPlan
Understand the audienceUnderstand the audience BackgroundBackground KnowledgeKnowledge ExperienceExperience NeedsNeeds GoalsGoals
Plan…Plan…Find out the purpose of your talkFind out the purpose of your talk
Is it toIs it to InformInform PersuadePersuade Motivate to actionMotivate to action SellSell TeachTeach TrainTrain
Plan…Plan…Draw up a logical frameworkDraw up a logical framework
Define the topicDefine the topic Current statusCurrent status Issues and core problemsIssues and core problems Possible answers/ alternativesPossible answers/ alternatives ChallengesChallenges Action PlanAction Plan
Plan….Plan….TimeTime How much of time devoted to my How much of time devoted to my
presentation ( depth of the talk presentation ( depth of the talk depends on the time)depends on the time)
If some one has already taken If some one has already taken portion of time, how do you manage portion of time, how do you manage with the available timewith the available time
How to use the time effectively on How to use the time effectively on different sub topics. Some times different sub topics. Some times more time used for background more time used for background factors than the topic in issuefactors than the topic in issue
Not to exceed the time limit. Keep Not to exceed the time limit. Keep your presentation to the point. your presentation to the point.
Side talkSide talk
PreparePrepare
How much of information I haveHow much of information I have Researching the subjectResearching the subject Where to get informationWhere to get information Find out or develop a good Find out or develop a good
opening and concluding remarkopening and concluding remark File the information in an File the information in an
accessible storage accessible storage If electronic storage is used at If electronic storage is used at
least store in two mediumsleast store in two mediums
Prepare….Prepare….Process data and get only the Process data and get only the relevant in right quantities in relevant in right quantities in presentable mannerpresentable manner GraphsGraphs PicturesPictures DiagramsDiagrams PercentagesPercentages RatiosRatios Flow chartsFlow charts AnalysisAnalysis Be creativeBe creative
How to prepare slidesHow to prepare slides
Use less than six sentences in one Use less than six sentences in one slideslide
Have only appropriate graphs, Have only appropriate graphs, figures and picturesfigures and pictures
Use background colours that would Use background colours that would not blur the main messagenot blur the main message
Use only appropriate animation on Use only appropriate animation on slidesslides
Be brief on slides and explain Be brief on slides and explain
Side talk
Throw a challenge to the audience
•Smoking Reduces weight
•Say how????
Prepare….Prepare….
Use only the information that Use only the information that you are going to cite in the you are going to cite in the presentation in slidespresentation in slides
If you use foreign words, If you use foreign words, accronyms explain themaccronyms explain them
Jargon could be used only if Jargon could be used only if audience know about it.audience know about it.
Get ready for the worseGet ready for the worse
There could be a electricity failureThere could be a electricity failure The Multi media may not workThe Multi media may not work Computer may not workComputer may not work Your CD containing your presentation may Your CD containing your presentation may
not read or go blanknot read or go blank Slide Projector lamp may burstSlide Projector lamp may burst Handouts may not come in timeHandouts may not come in timeAnswer :Answer :In addition to electronic stuff have rough In addition to electronic stuff have rough
sketch. That could save your day.sketch. That could save your day.
Side talkSide talk
PracticePractice
Find out the style that suits your personality Find out the style that suits your personality and the situationand the situation
Adapt to the situation depending on the Adapt to the situation depending on the circumstancescircumstances
The style depends largely on the way you The style depends largely on the way you normally talknormally talk
Do not present as if you are reading a book Do not present as if you are reading a book or paper without any emphasis on or paper without any emphasis on punctuationspunctuations
Tell it like a story- remember Seeyage Tell it like a story- remember Seeyage Katha “ ekaparatama Walahek Penna” Use Katha “ ekaparatama Walahek Penna” Use tone.tone.
Speak with a moderate speed Speak with a moderate speed Never use artificial accentNever use artificial accent
Practice about how to use Practice about how to use your body languageyour body language
Using your handsUsing your hands invite the audience invite the audience
accept your point by accept your point by having your palms having your palms upwardsupwards
Avoid closing your Avoid closing your hands firmly as this can hands firmly as this can be a sign of be a sign of aggressivenessaggressiveness
Avoid rubbing your Avoid rubbing your hands – sign of hands – sign of nervousnessnervousness
Avoid pointing one finger at Avoid pointing one finger at audience- sign of warningaudience- sign of warning
Do not put your hands in Do not put your hands in the pocket when the pocket when presentingpresenting
Your mobile phone Your mobile phone
If possible say at the beginningIf possible say at the beginning“ “ Oh I am going to off this as it Oh I am going to off this as it
may disturb all of us” This will may disturb all of us” This will send a message to the audience send a message to the audience also to off the phone or at least also to off the phone or at least put on the vibration modeput on the vibration mode
Ensure that your phone is off.Ensure that your phone is off. ( not even vibration)( not even vibration) Never answer the phoneNever answer the phone
Using facial expression and eye Using facial expression and eye browbrow
Use your eye brows to articulate your Use your eye brows to articulate your feelingsfeelings
Move your head around and look Move your head around and look people in the eye. Do not focus only people in the eye. Do not focus only on one person, few or one side of the on one person, few or one side of the audience. audience.
Do not always direct your talk to the Do not always direct your talk to the head table or the leader or guesthead table or the leader or guest
Look at people who do not give Look at people who do not give attentionattention
Controlling your physical and Controlling your physical and psychological statuspsychological status
Move around if possibleMove around if possible Have an active outlookHave an active outlook Face the audience always rather than Face the audience always rather than
the board or the screen behind youthe board or the screen behind you Do not get emotionalDo not get emotional Do not get irritated with the audience Do not get irritated with the audience Do not get into extremesDo not get into extremes Admit your mistakes and sincerely Admit your mistakes and sincerely
thank for pointing out.thank for pointing out.
Involve the audienceInvolve the audience
Show you are interested in Show you are interested in audienceaudience
Ask them to commentAsk them to comment Ask them few easy questionsAsk them few easy questions Crack a decent jokeCrack a decent joke Give a compliment to Give a compliment to
volunteers who answer your volunteers who answer your questionsquestions
Give a handoutGive a handout
Judge the status of the Judge the status of the audience while you are talkingaudience while you are talking
Are they with you ( facial Are they with you ( facial expression, nodding, smiling)expression, nodding, smiling)
Are they sleeping, yawning or Are they sleeping, yawning or doing some other thing while you doing some other thing while you are talkingare talking
Are they talking with each other Are they talking with each other while you are talkingwhile you are talking
Are they talking over the mobile Are they talking over the mobile or playing games or sending or playing games or sending SMS’sSMS’s
Are they looking disappointedAre they looking disappointed
How to draw attention of the How to draw attention of the disinterestdisinterest
Ask questionsAsk questions Say that no one is going to Say that no one is going to
sleepsleep Give a point to discuss with the Give a point to discuss with the
person seated to nextperson seated to next Say a word in half and let the Say a word in half and let the
audience completeaudience complete Bring in a funny photo/ jokeBring in a funny photo/ joke
Develop your languageDevelop your language
You must use the appropriate word You must use the appropriate word that the audience can understandthat the audience can understand
Never use difficult words when simple Never use difficult words when simple words are therewords are there
Do not use slang ( wanna , gonna)Do not use slang ( wanna , gonna) Avoid fillers- ah, em, er, well, basically, Avoid fillers- ah, em, er, well, basically,
you know, like, kind of, of course, more you know, like, kind of, of course, more or less, by the way, don’t you know etc.or less, by the way, don’t you know etc.
Do not worry to use Sinhalese or Tamil Do not worry to use Sinhalese or Tamil words or phrases when you are giving words or phrases when you are giving a talk in English in Sri Lankaa talk in English in Sri Lanka
Side talkSide talk
Dress AppropriatelyDress Appropriately
Attention is on you- so dress Attention is on you- so dress suitablysuitably
Formal- LoungeFormal- Lounge Informal- Smart CasualInformal- Smart Casual Never over dress with too much Never over dress with too much
of Jewellery, make up etc.of Jewellery, make up etc.
RehearseRehearse
Stand in front of a mirror and present Stand in front of a mirror and present yourselfyourself
Repeat it several times until you rectify Repeat it several times until you rectify your errors and build confidenceyour errors and build confidence
Make the presentation in front of a Make the presentation in front of a friendfriend
Ask him to make a candid evaluationAsk him to make a candid evaluation Try and video your talk and see how Try and video your talk and see how
you performyou perform More you practice more you doMore you practice more you do well. well.
VisualiseVisualiseALL SayALL SayWhat ? What ?
““Ela Kiri”Ela Kiri”
““That’s Great”That’s Great”