make the most of office software

Siân Williams - Office Software – Advice – Solutions - Support

Skills for Business

Using Microsoft Office

Make the most of your software

- just a few suggestions………

Provided by Siân Williams


Excel

Outlook

Word

PowerPoint

Access

Filing

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Contents


Excel’s what-if data analysis tools let you experiment with your data to project future results. For example, you can forecast how lowering the price of a product while increasing projected unit sales might affect your profit margins.

Track your cash flow – it’s easy to create a budget workbook that can help you monitor your business expenses and income on a monthly basis. Get a visual analysis; highlight good and not so good performing areas of your business.

Charts and Graphs are easy to create in Excel - these graphical displays can aid analysis of information, help financial decision making and communicate financial ideas.

Microsoft Excel

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Promote your business with Marketing Campaigns using Word and Outlook.

Use Outlook and Word to format e-mail messages that look as professional as any of your paper documents.

So many things to keep track of each day, meetings to arrange, to-do lists, following e-mail ‘conversations’, storing details of your customers – Outlook can do it all!

Microsoft Outlook


Create documents like this one!

Do you produce long documents? Why not include an automatic table of contents, an index, footnotes, endnotes, cross-references and captions to make the document user-friendly and more readable.

Themes, Cover Pages, SmartArt Graphics, Charts, and Backgrounds can help your reports stand out from the crowd.

Mail Merge is a great marketing tool for your business.

Microsoft Word


Microsoft PowerPoint

If you give presentations – make sure it’s not ‘Death by PowerPoint’! Use those animations and special effects with caution.

Save time, maintain your company brand and keep consistent formatting using Master Slides.

What about hyperlinks in your presentation that link to websites or specific slides? This would be great at exhibitions and shows, as they can run unattended and users can navigate the presentation to points of their interest, while you are busy with other clients.


Access is the most widely used desktop database system in the world.

If you have a lot of data to work with, set up an Access database to help you store information for reference, reporting, and analysis.

Access integrates well with the other programs in the Microsoft Office suite – for example, if your customer details are stored in Access, it’s easy to combine with Word to do a mail merge.

Microsoft Access


Your computer filing system is so important.

Get it organised now – it won’t take long – it will save so much time when you can find all your documents easily.

Computer Filing System


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make the most of office software

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