mail merge basics. use mail merge to: create mass mailings form letters envelopes can print directly...
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![Page 1: Mail Merge Basics. Use Mail Merge to: Create mass mailings Form letters Envelopes Can Print directly to the envelope Graduation announcements Christmas](https://reader033.vdocuments.us/reader033/viewer/2022042616/56649e865503460f94b88b11/html5/thumbnails/1.jpg)
Mail Merge Basics
![Page 2: Mail Merge Basics. Use Mail Merge to: Create mass mailings Form letters Envelopes Can Print directly to the envelope Graduation announcements Christmas](https://reader033.vdocuments.us/reader033/viewer/2022042616/56649e865503460f94b88b11/html5/thumbnails/2.jpg)
Use Mail Merge to:
Create mass mailingsForm letters
EnvelopesCan Print directly to the envelope
• Graduation announcements
• Christmas Cards
LabelsFaster and acceptable, but not as
professional as printing directly to the envelope
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Two files necessary to create a mail merge:
1. Main document – this contains information that will not change
Letter text Merge fields Merge blocks (address block)
2. Data source file – this contains variable information such as names and addresses
Access Table Excel Spreadsheet
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Mail Merge Wizard
• Click on the “Mailing” Tab.
• Start Mail Merge
• Step by Step Mail Merge Wizard
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Mail Merge Wizard:
From the “Mailings Tab”, select Start Mail Merge, Step by Step Mail Merge Wizard
Six steps in the Mail Merge wizard:
1. Select the type of main document you want to create and start the document.
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Step 2 – Select Recipients
Select recipients – browse for your data source file
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Step 3 – Compose Letter
Create the main document write the letter inputting fields where appropriate
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Step 3 (Cont.) - Inputting Fields
•Can use the address block to group the fields that are in an address
•Click on More Items to display fields that are available in your data source
•As you write your letter, use fields to personalize the letter
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What letter looks like with merged fields
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Steps 4 – Preview your letters
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Step 5
Complete the MergeIf one or more letters
need to be edited and you do not want to effect the main document you can edit the letters individually before printing.
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Step 6
PrintYou can print all
recordsYou can print the
current record onlyYou can print certain
records