Mail and C&S - The Next Evolution in Notes Client Messaging

Jill JonesNotes Client Product Manager

Agenda

OverviewWhat's New in Lotus Notes 6 MailWhat's New in Lotus Notes 6 C&SC&S Best Practices and CoexistenceMore InformationQ&A

Product Design Goals for Notes

Improve ease of useImprove end-user productivityStrengthen replication and mobility featuresContinue to focus on collaborationEnhance performanceStreamline administration

Functional Goals for Mail and C&S

Faster human processingExpose more functions directlyImproved assistant/delegate mailbox/calendar managementMinimal user retraining

Inbox viewAttachment handlingMailfile managementTrashAmbiguous namesRelated Topicsƒ vCardƒ Contact Management

Messaging Enhancements

Messaging Enhancements

Color-coded view entriesAuto refresh for incoming messagesEnd-user frame customizations preservedƒ column placement, column width, sort

Show unread counts in foldersAttachment handling improvements

Messaging Enhancements (continued)Trash Folderƒ Messages are immediately moved to trashƒ Automatic time for deletion is customizableƒ Messages can be restored

Ambiguous Names Dialog boxƒ Improved dialog box shows detailed informationƒ Name, alternate name, mail address, mail domain, locationƒ Details button takes you to Domino Directory Entry

vCard Handlingƒ Messages with attached vCards can be viewed and copied to

your personal name and address bookƒ vCards can be created by copying and pasting from the public

and personal Directories

C&S Enhancements

Calendar User InterfaceTime Zone SupportEnterprise Calendar ManagementResource ReservationsTo Do'sRelated Topicsƒ Printingƒ Wireless Device Synchronization

Calendar User Interface

User Interface Enhancementsƒ Calendar noticesƒ Open often used calendars of others

New notification options

Side by side conflictsColor code entry typesDrag start/end time to rescheduleDisplay dual time zonesIcons for private, pencil-in and draft

Calendar User Interface (continued)

Calendar User Interface - Scheduling FormNew layout for easier schedulingSametime online meetingsIndependent time zones in a single entryMeetings/appointments can span midnight

Calendar User Interface - Scheduling Form (continued)

Embedded Schedulerƒ Show who can and cannot attend meetingsƒ Drag/drop appointment indicatorƒ Display appointment detailsƒ Provide access to other calendars and appointmentsƒ Provide suggested meeting times

Secure calendar managementƒ Assistant can create meetings with Executive as the

chairpersonƒ Assistant can see a placeholder for private entries in the

Executive's calendarƒ Action bar shortcuts to quickly open the Executive's

calendar

Enterprise Calendar Management

Easy for assistants to manage multiple calendarsƒ Email notification to assistant when Executive receives invitationƒ Email notification for accepts and declines when the Executive is

the chairpersonƒ Notifications include doclinks to allow quick access to the

invitation, acceptance, etc.Multiple assistants can manage the same calendar

Enterprise Calendar Management (continued)

Resource Reservations

New Resource type (i.e., Sametime Online Meeting Place)Edit reservations created in resource databaseMore detailed reservation formsƒ Repeat dates, requester, purpose

Improved overall messagesIndividual room/resource calendar

To Do's

In view adding and editingCustomizable viewCategoriesBetter calendar trackingDisplay on calendar based on user preferenceCarry uncompleted To Do's to the next day

Related Topics

Emphasis on Printingƒ Customized Print Settings for C&Sƒ Group Calendar Printingƒ Print to document

Synchronization with Wireless Devicesƒ Wirelessly via WAP

–View Calendar using Today, Tomorrow and Next–Accept/deny invitations

ƒ Sync to native handheld calendar (e.g., Palm OS, Win CE, PocketPC 2002) with EasySync Pro

Best Practices for C&S

Assistants and Executives should be on the same client/server versions

For faster busytime processing, keep users who often work together on the same server

For best performance it is recommended that the Resource Reservation database reside on it's own server

Why upgrade to Lotus Notes 6?

Lower TCOLower TCO–C&S enhancements–Roaming user support–Increased usability–Minimal retraining–Increased Administrative controls

Increased ProductivityIncreased Productivity–Drag and Drop support–Sametime integration–Calendar view–Attachment handling–Mailfile management–Enterprise calendar management

More Information

Web site locationsƒ www.lotus.comƒ www.lotus.com/ldd (formerly notes.net)

–Rnext Pre-release 2–Notes/Domino fixlist Database

ƒ www.lotus.com/mobileƒ www.lotus.com/supportƒ www.lotus.com/education

Q&A

Download Lotus Notes Pre-release 2Download Lotus Notes Pre-release 2

www.lotus.com/ldd/notes6www.lotus.com/ldd/notes6

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