maharashtra state electricity board - · web viewoffer and all documents comprising of tender...

MAHARASHTRA STATE ELEC. DISTRIBUTION CO. LTD,THANE URBAN CIRCLE

OFFICE OF THE SUPERINTENDING ENGINEERNEW ADMINISTRATIVE BUILDING, 7TH FLOOR,OPP. PASSPORT OFFICE, WAGLE ESTATE,THANE 400 604

TENDER NO.SE/THNUC/T-90/2008-09

SUPPLY OF LT HRC FUSES OF 160A/200A/400A RATINGS

Returnable not later than 15.00 hrs. on 09.05.2008Tender will be opened at 15.00 hrs. on 09.05.2008E. M. D.- Rs. 5,000/-ESTIMATED COST Rs. 5 LacsPrice Rs. 500.00 Per copy

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MAHARASHTRA STATE ELECTRICITY DISTRIBUTION CO. LTD

THANE URBAN CIRCLE

TENDER NO. SE/THNUC/T-90/2008-2009

Name of work: SUPPLY OF LT HRC FUSES OF 160A/200A/400A

RATINGS

INDEX __________________________________________________________

Sr. Description Page No. No.__________________________________________________________ 1 Letter to the tenderer 3 2 Instructions to Tenderers 4 3 Letter to the Superintending Engineer 11 4 Questionnaire to the tenderer 13 5 Schedule "A" 14 6 Technical Particulars of L.T HRC fuses 15

7 Specification of L.T HRC fuses 17

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MAHARASHTRA STATE ELECTRICITY DISTRIBUTION CO. LTDTHANE URBAN CIRCLE


LETTER TO THE TENDERER

M/s ______________________________

______________________________

______________________________

Dear Sirs,

Please quote your lowest rates for the supply of LT HRC Fuses of

160A/200A/400A Ratings in THANE URBAN CIRCLE as per Schedule A,

and return the tender documents duly filled in, signed on each page. You

are also requested to note the instructions to the tenderers before

submitting the offer.

Yours faithfully,

SUPERINTENDING ENGINEER

THANE 400 604 DATE:-


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THANE URBAN CIRCLETENDER NO. . SE/THNUC/T-90/2008-2009

INSTRUCTIONS TO THE TENDERERS 1.a) Supply of material as specified in Schedule " A " appended hereto.

b) A monthly requirement as indicated in the Schedule has to be supplied in full on the basis of ordered quantities. Although we may rely on single reputed manufacturer for supply of the quantity indicated, it is likely that in order to ensure timely receipt of material, the quantities indicated in the schedule are likely to be split for more than one and ordered on the different suppliers. c) The material is to be delivered on monthly basis at Airoli stores, Navi Mumbai. d) The quantities indicated are required to be delivered on date specified or on subsequent working day if, that day happens to be a Public Holiday. e) The quantities required by us are approximate and the total quantity may exceed 5%. f) In case we require an additional quantities in any month the stock of next month shall be advanced for which 15 days advance intimation shall be given by us. The materials advanced shall be deleted from the supplies on due date of delivery. 2. PRICES : a) Tenderers should quote only single price/rate for the quantity offered by them. The offers with prices quoted on slab basis and or with any conditional discount on any account shall not be accepted. b) Prices should be quoted on free delivery basis at Airoli stores, Navi Mumbai and inclusive of packing forwarding, freight & transit insurance but excluding Excise Duty, Sales Tax, Octroi etc. The prices should be on firm quotation basis. In case the Prices are quoted including Excise Duty, the present rate of Excise Duty should be mentioned separately.

3. SALES TAX :

1. This Company is registered under and as Sales Tax Act/of the Maharashtra State, so also under the Central Sales Tax Act 1956.

2. Declaration on Form "E"/"C" will be issued whenever and wherever applicable.

3. Tenderer should give his VAT Registration No. and mention Tax

applicable to his offer in Schedule " A ".

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a) VAT % or b) Central Sales Tax % with " C " Form Goods will be moving from other State to Maharashtra State or c) Sales Tax/Central Sales Tax is not leviable as sales are second sale. d) Any revision in statutory Taxes will be payable.

4. DISCLOSING THE NAME OF THE MANUFACTURER :

Whenever material is described by name of the particular brand being offered on re-sale basis, the Tenderer shall specifically disclose the name of the original supplier or the manufacturer. The Firm shall not be allowed to supply the material offered from any other manufacturer than the quoted brand. 5. QUOTATION : i. Tenderer shall quote his lowest reasonable rate in the enclosed Schedule "A” only and not on his letterhead. ii. Tenderer shall quote his rate per unit specified in Schedule " A " in figures as well as in words. Any variation in the rates shall not be allowed on any ground such as mistake, misunderstanding after the Tender has been submitted. The Tendered rate must include in general.

a) All charges for container and packing.

b) All charges to effect free delivery at our stores. iii) Suppliers printed Terms and Conditions will not be considered as forming part of the offer. iv) In case of diversion between the rates in figures and words, the tender is liable to be rejected. 6. AMBIGUITY IN QUOTATION :

Tenderers are requested to make a note that in case of ambiguous Terms in respect of free delivery at our stores, Excise Duty, Sales Tax or if the blanks are not filled in or answered, the offer shall be liable to be rejected.

7. FILLING IN OF QUESTIONAIRE :

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Tenderers are requested to ensure that the comments against each and every item/ clause of Annexure/Questionnaire shall be clearly filled in and answered. Any item / clause shall not be left blank or unanswered. If any item/clause is not applicable, the words ` NOT APPLICABLE " shall be written against it. 8. ADDITIONS/ALTERATIONS PROHIBITED :

Tenderers shall not make any additions, alterations or the changes in the tender form and the conditions of Tender and supply, including the description and specification of material mentioned. In the enclosed schedule " A " they should quote rate for the material described or write the words ' NOT QUOTED " against each of item. 9. SIGNING OF THE TENDER DOCUMENTS :

Offers must be submitted in the tender documents only and be clearly and legibly filled in with all Schedule and must be either in ink or typewritten. Offer and all documents comprising of tender details, tender form, conditions of Tender and supply, Questionnaires, Drawing, Test Certificates and other documents should be duly signed on each Page and corrections, if any, to the information filled in should be duly initiated.

There should be no over-writing. It should be avoided and in case correction are necessary the earlier matter should be scored and initialed with new details. Tenders not signed as above shall be liable to be rejected. 10. OFFERED :

Tenderers if are not in a position to quote for entire quantity and for delivery as required, they should state specifically the quantities which they can deliver at the price quoted. Silence on the point will entail the responsibility on tenderer to supply full quantity as per delivery required at quoted rate.

11. SUBMISSION OF OFFER : i. Telegraphic offers or offers received in the form of Telex Message/E-mail shall not be entertained and considered under any circumstances. ii. Tender documents received after the due date and time of the submission will not be accepted. iii. Tender received in person or by post after the due date and time of submission shall not be opened and no correspondence in this respect shall be entertained. iv. In case the date of opening happens to be Holiday, the Tender shall be opened on the next working day at the same time as far as possible.

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v. The Company reserves right to reject any or all offers without assigning any reason thereof. 12. DISREGARD OF TENDER CONDITIONS :

The Company reserves the right to reject any tender which does not conform to any of the conditions or instructions etc. in respect of the tender. 13. The Tenderer should note that no correspondence shall be entertained or considered after the due date 14. To judge the capacity and capability of the tenderer or his manufacturer, the tenderer shall furnish a list of orders executed by him or his Manufacturers for the last 3 years indicating the name of the Purchaser, material ordered, quantity ordered, value, the delivery quoted, the delivery executed and the deviation or slipage in delivery. Details of pending orders and quantities outstanding against orders of this office and others should be indicated separately. 15. ACCEPTANCE OF TENDER

The Company does not bind itself to accept the lowest offer or disclose any reason for rejection of any Tender or part of Tender. It is also not binding on the Company to disclose any analysis, report on Tender or samples. The Tenderer on his part binds himself to supply any item or items selected from his offer in part or whole at our option. We reserve right to order out/ procure any quantity in excess to the extent of 50% or any less quantity of the quantities offered by the Tenderers. The quantity specified would be for dispatch to destination at our Airoli, Navi Mumbai stores. 16. SUBMISSION OF SAMPLES :

Wherever mentioned, the sample of each item offered shall be submitted to this office before the due time and date of submission of the Tender. The sample submitted shall be strictly conforming to the specification and drawing of the material offered. If the sample is found to be not as per the specifications, Drawings, the offer will not be considered and no correspondence from the Tenderer for requirement will be entertained. The sample of successful Tenderers on notification, shall collect the sample within 30 days from the date of notification at their own cost, failing which the sample will be treated as Company's property.

The Tenderers who send their offers or samples, by post will not be accepted

Wherever requirement of sample is specified, no Tender will be opened unless the condition of the sample submission is complied with. In

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case the sample is not submitted as required, it will be considered that no offer is made by the tenderer for supply of material.

Company reserves the rights to cancel / extend the tender, without assigning any reason. 17. EARNEST MONEY DEPOSIT :

Tenderers should pay 1% of the TENDER VALUE i.e. Rs.5000/- towards the Earnest Money unless the firm is exempted on account of statutory directives. Earnest Money shall be paid in DD (drawn in favour of MSEDCL) only alongwith the tender document in the office of the Superintending Engineer, Maharashtra State Electricity Distribution Company Ltd, Thane urban Circle, " New Administrative Building" Opp. Passport Office, Wagle Estate, Thane-400604 drawn on any Scheduled Bank / Nationalized bank in Mumbai / Thane.

Earnest Money Deposit shall be forfeited or adjusted, in case the Tenderer withdraws tender/offer during the validity period, and in case the Tenderer fails to pay the Security Deposit if the contract is awarded.

18. EARNEST MONEY OF UNSUCCESSFUL TENDERER :

Earnest Money Deposit shall be returned to the unsuccessful Tenderers as soon as possible after the Tender has been decided, and on submission of Receipt of E.M.D. payment duly endorsed at the back side of the receipt to Superintending Engineer, Thane urban Circle,Wagle Estate, Thane 19. OFFER OF S.S.I. UNITS

Offers of the S.S.I. Units shall be considered in accordance with the State Government's G.R.No. KS/ 1088/ (2512)/ Industries-6, dated 2/1/1992. 20. DELIVERY : a) Tenderer is requested to quote deliveries free at our stores only. The Tenderer should quote clear delivery in Schedule " A ". Offers with qualified delivery schedule which directly or indirectly affect conditions of Tender and supply, shall be liable for rejection.

In the view of tender being accepted for supply of the material , the Tenderer should strictly adhere to the delivery period as the time being essence of the supply. b) The Tenderers shall quote the delivery only in the unit of the item specified in Schedule " A ". If the quantity is in number rate of delivery shall only be in the same unit. Similarly, if the Tenderer quotes combined

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delivery in assorted sizes for all the items, he would be required to supply all the items ordered on him in fair proportion or particular item/items as may be required by the Company. 21. LIQUIDATED DAMAGES a) PENALTY FOR LATE DELIVERY :

In case the material is not delivered in time, the supplier shall be liable to pay penalty, at our discretion, at half% of the price per week subject to a maximum of 10% reckoned on the contract value of such incomplete or section of plant or equipment or material including the portion supplied which could not be brought into commission due to any part thereof not having delivered in time subject to Force Majeure. Non-availability of raw material or its procurement will not be considered as a reason for late delivery and Force Mejeure. b) RISK PURCHASE :

Failure to effect the supply of material, we shall procure the material from market at the prevailing rates & in accordance with Indian Contract Act, the additional cost required to procure the material shall be recovered from the successful Tenderer. 22. CONDITIONS OF SUPPLY : i) QUALITY OF SUPPLY : Material offered should be strictly as per specification for material mentioned in Schedule "A" and as per drawing when mentioned, strictly in accordance with it and as per the approved standards/samples. In case of material for which there are no standards the supplies shall be of the best workmanship and quality and subject to our approval. Bulk supplies shall commence only after the approval of first sample. Supplier will keep this office informed of the progress of manufacture of the material. ii) VALIDITY OF THE TENDER :

The Tender shall be kept open for acceptance for a period of 90 (Ninety) days from the date of opening of the Tender.

iii) SECURITY DEPOSIT : Supplier should pay Security Deposit at the rate of 10% of the value of the order. Security Deposit is payable by (a) Cheque (b) Cash (c) Demand Draft (d) Pay Order.

iv) PAYMENT OF BILLS :Suppliers will be paid 100% payment of the price along with

Excise Duty, Sales Tax etc. of each consignment by A/c Payee Cheque

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within reasonable period from supply of material and the date of submission of bills to us. The payment will also be subject to supply of material as per our specification, in good condition and verification thereof and on receipt of S.R. Note from the Stores.

v) INSURANCE :

In all cases Insurance shall be done by the supplier with Government Insurance Fund or with other Insurance Authorities subject to payment shall be made at the rate as prescribed by the Govt. Insurance Authorities and subject to our approval for all risks. vi) GUARANTEE :

Material should be guaranteed for workmanship and quality for a period of 18 months from the date of supply or 12 months from the date of commissioning whichever is earlier. In case subsequently during usage of material or prior to that if any defect in the material is noticed by us the good quality material shall be supplied free of cost and earlier material shall be taken back by the supplier.

vii) CONSIGNEE : The Consignee shall be Stores Officer, Store Centre, MSEDCL, Airoli, Navi Mumbai. It is assumed that you are fully aware of the Company's General Conditions of Contract for the supply of plant, equipment and material particularly in respect of Security Deposits, Terms of payment, Penalty for the late delivery, etc. and other important terms, any ignorance of these conditions will not exempt you from your liability to abide by the same. ix) OCTROI :

In case material is to be delivered at Airoli, Naiv Mumbai the Octroi (**) charges if applicable will be reimbursed on producing the original document in this respect. The Octroi if applicable should be clearly be mentioned in Schedule A.

(**) At present, there are no octroi charge for Navi Mumbai area.

SEAL AND SIGNATURE OF THE TENDERER


TENDER NO. . SE/THNUC/T-90/2008-2009

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LETTER TO THE SUPERINTENDING ENGINEER

THE SUPERINTENDING ENGINEERMAHARASHTRA STATE ELECTRICITY DISTRIBUTION CO. LTDTHANE URBAN CIRCLE, NEW ADMINISTRATIVE BUILDING, OPP PASSPORT OFFICEWAGLE ESTATE, THANE(W)-400604.

Dear Sir,

I agree to supply the mentioned material in the above tender at the rates herein tendered by me subject to the conditions of the tender and which I have carefully read and which I have thoroughly understood and to which I hereby agree.

I hereby agree to keep this offer open for 90 days after the returnable date of the tenders.

Yours faithfully,

Date : Name and address of the Tenderer SEAL AND SIGNATURE OF THE TENDERER.


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TENDER NO. . SE/THNUC/T-90/2008-2009

IMPORTANT

The bidder shall submit his offer in two envelopes

Envelope No. 1. QUALIFYING BID 2. PRICE BID

Envelope No. 1 :Qualifying bid shall be with copies of following documents

1) Receipt regarding payment of E.M.D amounting to Rs.5000/-.2) VAT registration .3) Previous experience of supplying similar items to MSEDCL only amounting to Rs. 3 Lacs in one calendar year. (**) 4) BIS Certification Marks (ISI Marks) Licence per IS 13703/1993 for each item / capacity. 4) Brand name should be mentioned.5) Latest CPRI/ERDA Test report as per IS 13703 (Part-1)-1993.6) Authority letter from manufacturer.7) Sample

(**) In case of the agency other than the manufacturer, the orders executed by the manufacturer will be considered as the experience.

Envelope No.2 : Price Bid shall have

1)Tender Document properly filled.2) If acceptable, tenderer may give his consent to supply at lowest parallel rate. Initially, while opening the tenders, the envelope No.1 i.e qualifying Bid will be opened first. The price Bids of only those bidders who have qualified in the qualifying Bid will be opened. For qualification all the documents mentioned above are required.

SUPERINTENDING ENGINEER


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QUESTIONNAIRE TO THE TENDERER

1) Name and address of the Firm/Company

tendering quotation. 2). Name and address of Proprietors/Partners/Directors of the Firm/Company.

3) Name and address of the Manufacturer. 4) S.S.I. Registration: Whether you are registered as SSI Unit with the Govt. of Maharashtra for the item under purchase. If so give S.S.I. Registration No. and Date ( Xerox copy of your SSI Registration Certificate should be enclosed. 5) Whether you have paid the required Earnest Money. Please state the Receipt No. and the amount for which the Earnest Money is paid. 6) Whether the equipments offered confirm to the relevant catalog No.

7) Whether any of MSEDCL. Offices in State placed any time any order/s with you previously for the equipment / material for which you have tendered the quotation ? If yes, please give full details about the execution of the order. 8) Any other information if required may be given.

Seal and Signature of the Tenderer



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SCHEDULE “A” Sr.No.

Description of material Unit Qty Rate per unit in Rs.

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ABC

Supply of 500V, 80KA non deteriorating HRC Fuse links bearing ISI mark. As per IS 13703 part 2 section I having low fusing factor, low cut off current, low watt loss, low I-T with MSEDCL mark on each fuse link for following ratings as per Guaranteed Technical Particulars.SAMPLE SHOULD BE SUBMITTED

160 Amp Size 01200 Amp Size 01 400 Amp Size 02

Nos.Nos.Nos.

.

* If acceptable, tenderer may give his consent to supply at lowest parallel rate

Excise Duty : Sales Tax / VAT :

Octroi : SEAL AND SIGNATURE OF TENDERER


THANE URBAN CIRCLE Guaranteed and other Technical Particulars of L.T. HRC Fuses.

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------------------------------------------------------------------------------------------- Sr. Description (a) Particulars required by MSEDCL no. (b) Particulars to be attested by the Tenderer. For L.T. H.R.C.Fuse links of capacity ------------------------------------------------------------------------------------------ Rating of fuses 160A to 630A ------------------------------------------------------------------------------------------ 1 Manufacturer's Name 2 Standard Specifications (a) IS 13703 Part I/II of 1993 with latest amendment 3 Voltage rating & HZ (a) 500 volts AC 50 HZ, Also suit- -able for +6% variation of supply voltage and +5% variation of frequency 4 Breaking Capacity (a) 80 kA at 500 Volts 5 Fusing Factor (a) 1.6 of Rated current capacity 6 Flag indicator for (a) Required positive indication when fused 7 Hard steatite Ceramic (a) Required body to withstand higher current & insulating properties as per IS 13703 of 1993

8 Silver Bond Material for (a) Required element offering low resistance

9 Fuse having low watt (a) 160A – 15Watt, 200A – 18Watt, loss preferred IS 13703 250A -18Watt, 315A & 400 A of 1993 -26 Watt and 630A -32Watt

10 Length of fuses Required

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(a) 150mm 11 Special grade non-magne- (a) Required tic pure silica and moisture free should be filled up as arc quenching medium for heat absorption 12 The fuses should be able (a) Required to withstand the transit fault without damage and clear the overloads and clear the fault currents 13 ISI mark on every fuse (a) Required with name of manufacturer 14 Every fuse should be (a) Required marked as (MSEDCL) Temperature Rise: The Maximum Temperature rise at fuse base

terminals shall not exceed 55 deg. C when tested as per clause

8.3 of IS 13703 of 1993.

The HRC Fuses should have characteristic with a time lag in a

overload region and quick response in the short circuit region.

Seal & Signature of the Tenderer

MAHARASHTRA STATE ELECTRICITY DISTRIBUTION CO. LTD. THANE URBAN CIRCLE SPECIFICATION FOR LOW VOLTAGE HIGH RUPTURING CAPACITY FUSES

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1. SCOPE: This specification covers design, manufacturing dimensions and constitutional feature of distribution / Industrial application of Low Voltage High rupturing capacity fuses. The specification does not deal with all the details of design and construction of the L.V.HRC fuses. It may be noted that the details specified are bare minimum that are required. The specifications cover the general requirement of low voltage fuses used for L.T. distribution system, used for protection of L.T. distribution cables of various sizes in the distribution system. The fuses shall be confirming to IS 13703 Part I/II 1993 amended upto date which specify the salient dimensions and constitutional feature of fuses with fuse links with blade contacts. 2. DIMENSIONS: Dimensions shall be strictly as stated in IS: 13703 Of 1993 for the sizes 01, 02, and 03 as specified below

1. 160Amps , 200A, 250A, 315A, 400A and 630A 3. CHARACTERISTICS OF FUSES: The time/current characteristics based on ambient temperature of 27 degree C and at maximum rated voltage of 500 volts AC shall be submitted alongwith the tender, which shall confirm to IS 13703 of 1993. The HRC fuses should have characteristics with a timelag in a overload region and quick response in the short circuit region. 4. MARKING: The fuselinks for distribution purpose shall have the marking as specified in IS: 13703 of 1993.

5. TEMPERATURE RISE LIMITS The maximum temperature rise at fuse base terminals shall not exceed 55 degree C. When tested as per Clause 3 IS

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13703 of 1993. The test shall be performed at any value of ambient air temperature between 22 degree C and 35 degree C. 6. POWER LOSS: The fuses shall have power loss well below the limits specified in Indian Standards. For the purpose of verifying the power loss of the fuse links, the fuse shall comprise a test fuse base, or fuse holder or the specified test ring and the fuse link under test conventional currents of General purpose fuse links. The conventional non-fusing current (In) and the conventional fusing current (It) for an ambient temperature of 27 degree C shall be as a multiple of the rated current, the multiple prescribed is 1.6 of conventional fusing current. The rated breaking capacity for fuses having rated voltage upto and including 500 Volts shall not be less than 80 KA. GENERAL TECHNICAL REQUIREMENTS (a) Strict compliance to performance & Dimensional requirement of IS: 13703 of 1993. (b) Fuses shall be tested at CPRI/ERDA according to above standards. (c) Rated current - 160A to 630 A (d) Rated voltage - 500 V AC (e) Rated frequency - 50 Hz (f ) Rated breaking capacity - 80 KA (g) Close over current protection with fusing factor not exceeding 1.6 (h) Saving in power and lower Temperature Rise due to low watt loss. (I ) Low let through energy and low cut off currents at short circuits. (j ) Positive fuse operation indication Safe inter-changeability with existing makes Rating wise colour coded levels Elements Silver/oxygen free Electrolytic copper Fuse body Steatite Contacts Copper/copper alloy

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