maharashtra maritime board · use survey & preparation of developmental proposal as per mrtp...

MAHARASHTRA MARITIME BOARD

Name of Work: Selection of Consultant and Agency for Carrying out Existing Land

Use Survey & Preparation of Developmental Proposal as per MRTP Act 1966 for

Jaigad Port Notified Area

Request for Proposal

Selection of Consultants for Carrying out Existing Land Use Survey & Preparation of Developmental Proposal as

per MRTP Act 1966 for Jaigad Port Notified Area

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1. Bid Notice

Online Tenders (e-Tender) for the following work are invited by the Maharashtra Maritime

Board on Government of Maharashtra Tender Information System Portal

http://mahatenders.gov.in as per the Tender Schedule published on the Web portal from

suitable Consultancy firms having required experience. The details can be viewed online and

downloaded directly from Government of Maharashtra e-Tendering portal

http://mahatenders.gov.in from 04.05.2018 at 1100 Hrs. (IST) onwards.

Tender Reference No. MMB/Planning-2/Tender NO.3/2018

Name of Work Appointment of Consultant for Carrying out Existing Land Use

Survey & Preparation of Developmental Proposal as per MRTP

Act 1966 for Jaigad Port Notified Area.

Cost of blank Tender

Document and Mode of

Paymen

Rs. 5000/- (Rs. Five thousand only) (Non-Refundable) to be

paid through Online Payment modes i.e. Net Banking, Debit

Card, Credit Card and NEFT/RTGS during downloading of

Tender Document

EMD Amount and Mode of

Payment

Rs. 50,000/- (Rs. Fifty thousand only) to be paid through

Online Payment modes i.e. Net Banking, Debit Card, Credit

Card and NEFT/RTGS during submission of Tender Document

Pre-Bid meeting 18/05/2018 at 1500 Hrs. in the office of the Maharashtra

Maritime Board, , Indian Mercantile Chambers, 2nd floor, 14,

Ramjibhai Kamani Marg, Ballard Estate, Mumbai- 400 001.

Venue for opening of

Tender

Office of the Maharashtra Maritime Board at the above address.

Contact person for

information relating to

assignment

Mr. Digambar Mehar, Deputy Director, Town Planning

Tel: 022- 22658375, Fax: 022-2261 4331

email: [email protected]

2) Shri. P. M. Badhiye, Administrative Officer (Planning) (022- 22658375/ 22611734, Ext. 251); email: [email protected]

e-Tendering helpline 24X7 Help Desk Number- 0120-4200462, 0120-4001002

Mobile No. 88262 46593, Email- [email protected]



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1.1 e-Tender Schedule

Sr.No. Activity Date Time (Hrs.)

1. Publishing Date 04.05.2018 1100

2. Document Download Start Date 04.05.2018 1100

3. Document Download End Date 04.06.2018 1700

4. Seek Clarification Start Date 04.05.2018 1100

5. Seek Clarification End Date 11.05.2018 1500

6. Pre-Bid Meeting Date 18.05.2018 1500

7. Bid Submission Start Date 04.05.2018 1100

8. Bid Submission Closing Date 04.06.2018 1700

9. Bid Opening Date 06.06.2018 1200

i) All eligible/ interested bidders are required to be enrolled on portal http://mahatenders.gov.in before downloading tender documents and participate in e-tendering.

ii) Dates mentioned here are scheduled dates for Bid Opening Activities. Any change in the date of opening of technical and financial tenders shall be notified in “Press Notice/ Corrigendum” section on e-Tendering Portal before opening of the same.

iii) During the Pre-bid meeting, interested bidders will be free to seek clarifications and make suggestions for consideration of MMB. MMB shall endeavor to provide clarifications and such further information as it may, in its sole discretion, consider appropriate for facilitating a fair, transparent and competitive bidding process. Bidders can also submit their queries in writing to MMB at the address specified for submission of the bid. Such queries should reach MMB at least a day in advance of the pre-bid meeting.

iv) Chief Executive Officer, Maharashtra Maritime Board reserves right to accept or reject any or all tenders without giving any reasons thereof.

v) The detailed tender notice is available on our website https://mahammb.maharashtra.gov.in

Sd/-

CHIEF EXECUTIVE OFFICER

MAHARASHTRA MARITIME BOARD



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2. Background

Maharashtra is one of the largest states in India with a coastline of around 720 km.

This coastline is regulated and administered by the Maharashtra Maritime Board

(MMB) (also referred to as “Authority”). The Board is the nodal agency governing the

regulatory framework of Maharashtra's maritime industry. Over the years, the Board

has taken a number of initiatives to harness the potential of its coastline by

development of Greenfield ports, captive jetties, multipurpose jetties, inland water

transport and shipyards etc.

Due to the development of Greenfield ports at Dhamankhol and Lavgan respectively

by M/s JSW Jaigarh Port Ltd. and M/s Angre Port Pvt. Ltd. within Jaigad Port limits,

there is a need to have planned and controlled development within the area

influenced by port activities. Considering the revised Port Policy 2010, the Urban

Development Department (UDD), Government of Maharashtra vide Notification No.

TPS-1812/1443/CR-54/13/UD-12, dtd. 4th January 2016, has notified the area of 9

villages, mentioned herein under, as “the Jaigad Port Notified Area” and appointed

the MMB to be the Special Planning Authority (SPA) for the said notified area subject

to condition that for any activity within the said notified area, recommendations of

the Maharashtra Coastal Zone Management Authority (MCZMA) as per provisions of

CRZ notification 2011 of the Ministry of Environment and Forest Department shall be

binding. The notification also directs MMB to prepare and publish the development

proposals and development control regulations for the said notified area and submit

the same to the govt for sanction after following the due procedure prescribed in the

Maharashtra Region and Town Planning (MRTP) Act 1966.

As a part of this endeavor, the Authority intends to map the Notified area around the

Jaigad Port and to make a proper planning in order to facilitate the settlements which

largely depend upon how well the area is planned and managed. This needs a proper

linking of spatial development plans with resource mobilization plans. Hence

preparation of land use maps is the first step towards development.

In pursuance of the above, the Authority is in the process of seeking applications

from qualified Consultants for carrying out detailed study on proper usage of existing

land and proposal of developmental plan for the Jaigad Port Notified Area which

comprises of the following 9 villages:

Village Name Area (Hectare) Population (2011)

Kunbiwadi 254.53 315



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Jaigad 339.71 2336

Nandivade 490.25 923

Sande Lavagan 378.78 836

Kasari 375.78 306

Sakhar Mohalla 46.80 583

Sandkhol 90.84 135

Kachare 40.83 97

Chaferi 934.74 1202

Total 2952.26 6733

3. Scope of Work

a. Geo referencing of satellite data – (World View II, 50 cm, Jan/Feb 2017)

b. Onscreen visual interpretation of images to map Land Use/ Land Cover (LULC)

c. Categorization of LULC standards

d. Field Visit – data collection

e. Incorporation of ancillary information

f. Corrections in the interpretation with the field data collected

g. Data Quality Checks

h. Database generation

i. Proposed land use plan generation

j. Final Submissions as mentioned in Clause 4.1

k. Thereafter all work till sanction of the plan by the Govt.

Contents of Existing Land Use:

1. Administrative Boundaries and Zoning:

a. Administrative boundaries of entire Villages.

b. Boundaries and zoning of National Parks, sanctuaries or other reserved /

protected forest areas

c. Boundaries and Zoning of existing Industrial establishments

d. Boundaries and Zoning of any type of ecologically sensitive or prohibited area

e. Boundaries and Zoning if sites / Precincts of historical/ archeological

importance, if any; as notified by the Archeological Survey of India and / or

Dept. of Archeology, Maharashtra State



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f. Boundaries of areas under any others specific important feature/ activity of the

particular region.

2. Existing Geographical Feature

a. Water bodies like sea, creek, rivers, lakes, canals etc.

b. Mountains, hilly areas having slope (if any).

c. Area under wetlands like marshy, waterlogged etc

d. Contour of all lands, in consonance with the maps of Survey of India.

3. Existing Transportation Network

a. All classified roads including National and State highways with their names/

nos. properly marked on the amp and other village roads

b. Other developed/ developing roads outside the areas of municipal or gaothan

boundaries

c. Railway lines

d. Airport/ Airstrip, if any;

e. Ports or Jetties.

Contents of Proposed Land Use

1. Map:

The PLU shall be drawn to the scale of 1: 5000

The whole Notified area – 1:10,000

Village wise plan – 1: 5000

2. Land Use Zoning with Indexed Color Coding:

a. Prohibited Zone:

• National Parks, Sanctuaries or other reserved / protected forest areas.

• Land under water bodies

• Land under ecologically sensitive zones

• Land under defence establishments

• Land under forts, caves or places of historical / archeological importance as

notified by Archeological Survey of India / Dept. of Archeology,

Maharashtra

• Land under any other type of prohibited areas of the region, if any.

b. Development Zone:

• Proposal from any department of Government

• Proposal for new industrial estates

• Proposal for important district-level Public / Semi Public use

• Proposal for reservations as may be necessary for amenities.

• Proposal for other specific important feature / activity of the particular

region, if any.

• Proposal for new roads.

c. Agricultural or Development Restricted Zone / Green Zone:



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• All other areas not specifically covered in above (a) & (b)

3. PLU Report & Development Control regulations:

• Basic policy regulations for notified area plan to be proposed

Standardized development control & promotional regulations for sanctioned

notified area

4. Instructions to Bidders

a. The bidders are requested to familiarize themselves with the use of the e-

Tendering portal of Government of Maharashtra well in advance.

b. To view- Tender Notice, Detailed Time Schedule, Tender Document for this

Tender and subsequently purchase the Tender Document and its supporting

documents, kindly visit following e-Tendering website of Government of India:

https://mahatenders.gov.in

c. The Contractors participating first time for e-Tenders on GoM e-tendering

portal will have to complete the Online Registration Process for the e-

Tendering portal. A link for enrolment of new bidders has been provided on

https://mahatenders.gov.in/nicgep/app?page=BiddersManualKit&service=pag

e

d. All bidders interested in participating in the online e-Tendering process are

required to procure Digital e-Token having 2 certificates inside it, one for

Signing/Verification purpose and another for Encryption/Decryption purpose.

The tender should be prepared & submitted online using individual’s Digital e-

Token.

e. e-Tendering Tool Kit for Bidders (detailed Help documents, designed for

bidders) has been provided on e-Tendering website in order to guide them

through different stages involved during e-Tendering such as online procedure

for Tender Document, Bid Preparation, Bid Submission.

f. (https://mahatenders.gov.in/nicgep/app?page=DSCInfo&service=page )

g. Similarly, Bidders will have to pay Earnest Money Deposit through online

modes of payment only. This payment will not be accepted by the department

modes such as Cash, Cheque or Demand Draft.

h. Bidders who are using SB MOPS other banks Internet Banking are requested

to make online payment four (4) days in advance.

i. For online Payment related issues, Kindly send email with Bank Reference

Number to this email ID [email protected]. You may also contact 022-

27560149 for clarifications.

j. If any assistance is required regarding e-Tendering

(registration/upload/download) please contact GoM e-Tendering Help Desk

https://mahatenders.gov.in/nicgep/app?page=BiddersManualKit&service=page

https://mahatenders.gov.in/nicgep/app?page=BiddersManualKit&service=page

https://mahatenders.gov.in/nicgep/app?page=DSCInfo&service=page



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k. For any technical related queries please call at 24 x 7 Help Desk

Number

l. 0120-4200462, 0120-4001002, 0120-4001005, 0120-6277787.

m. International Bidders are requested to prefix 91 as country code.

n. Note- Bidders are requested to kindly mention the URL of the Portal and

Tender Id in the subject while emailing any issue along with the Contact

details. For any issues/ clarifications relating to the tender(s) published kindly

contact the respective Tender Inviting Authority.

Tel :

E-Mail :

The interested bidders are invited to submit a Technical Proposal as per the formats enclosed

as Appendix II, Appendix III & Appendix VI and a Financial Proposal as per the formats

given in Appendix IV in two separate sealed covers for providing consulting services

required for the assignment. Those bidders who qualify the technical capacity will be

qualified for the 2nd stage. The Financial proposals of the other bidders who are not qualified

in the technical Evaluation will not be opened.

The consultants shall bear all costs associated with the preparation and submission of their proposals. MMB is not bound to accept any or all proposals, and reserves the right to annul the selection process at any time prior to award of contract, without any liability to MMB.

4.1 Timeline

The total time period for the project shall be 6 months from the date of issuance of Letter of Intent. However, these timelines may be extended further as per mutual agreement.

The consultant shall submit soft copies of all the deliverables of the assignment along with

two hard copies and Soft copies (Jpg/Tiff formats) for each deliverable.

The reports and outputs will be the sole property of the MMB and the consultant shall treat

all this information confidential and shall not share with any third party except on written

instructions by MMB.

The consultant should mobilize the team for the assignment within a week from the date of issuance of Letter of Intent by MMB.



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4.2. Bidding by Consortium

For the purpose of providing above services, the consultants may submit the proposal as a

single entity or as a consortium. In case of consortium, all partners shall be jointly and

severally liable and shall indicate who will act as the Lead Consortium Member.

In case of bid(s) being submitted by a consortium of two firms as partners, the bidder(s)

shall comply with the following requirements:

i) The maximum number of partners in a consortium shall be limited to two (2) only.

ii) A member of the consortium shall not be permitted to participate either in individual

capacity or as a member of another consortium for this tender.

iii) A signed copy of memorandum of understanding (MoU) executed by the consortium

members shall be submitted by the consortium along with the tender. The complete

details of the members of the consortium, their role and responsibility, name of the Lead

Consortium Member, powers given to the Lead Consortium Member among others, shall

be furnished in the said MoU.

iv) Lead Consortium Member shall be nominated as being partner-in-charge; and this

authorization shall be evidenced by submitting a power of attorney, duly notarized,

signed by the legally authorized signatories of all the members of the consortium.

v) Once the tender is submitted, the MoU shall not be modified / altered / terminated

during the validity of the tender. In case the bidder fails to observe/comply with this

stipulation, the full Earnest Money Deposit (EMD) shall be liable to be forfeited.

vi) The Team Leader will be the single point of contact for the project and will be

completely responsible for the project. The team leader should be from the Lead

Consortium Member, The project team will comprise of experts from both the individual

companies. The above details should be submitted along with the bid. The Lead

Consortium Member should not be changed during the entire course of assignment.

vii) The Project Team would need to be involved in providing the Services and would

need to be present at all important meetings with MMB. Further, the Team Leader is

expected to be available at the MMB office for discussions on the project’s findings and

status for as required. For MMB, regular interactions with the consultant team is

important, and the selected consultant should have an office in Mumbai.

viii) The EMD and Bid Document Fee shall be submitted by the Lead Consortium Member

on behalf of the consortium.

ix) The EMD of unsuccessful Bidders will be returned, without any interest, as promptly

as possible after execution of the LOI by the Successful bidders or when the bidding

process is annulled. The refund of the EMD shall be in the form of credit to the account



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through which the EMD was initially paid. The successful bidder’s EMD will be returned

without any interest on furnishing the Performance Security.

x) In case of the successful bidder being a consortium, the Lead Consortium Member

shall sign the contract on behalf of the consortium, which will be legally binding on all

partners.

xi) The Lead Consortium Member of the consortium shall be authorized to incur liabilities

and receive instructions for and on behalf of any or all the partners of the consortium and

the entire execution of the contract including payment shall be done exclusively with the

Lead Consortium Member.

xii) Members of the consortium to which the contract is awarded, shall be jointly and

severally liable to the Authority for execution of the project in accordance with contract

terms. The consortium members shall also be liable jointly and severally for the loss,

damages caused to the Authority during the course of execution of the contract or due to

non-execution of the contract or part thereof. However, the overall liability of the

consultant shall not exceed the fees payable to the consultant under the contract.

4.3. MMB’s Interest

The consultants shall provide professional, objective, and impartial advice and at all times

and hold the interest of MMB and Maharashtra Government paramount.

4.4. Proposal Validity

The Technical and Financial Proposal to be submitted by the bidders should be firm and valid

for a period of 120 days from the last date of submission of the proposal.

4.5. Clarifications and Amendments to RFP

Consultants may seek clarifications on RFP, if any, by sending it in writing or by fax to

MMB. At any time before the submission of proposals, MMB may amend the RFP by

issuing an addendum, which shall be binding on the bidders. Further, MMB has the

right to extend the submission deadline by issuing an addendum uniformly for all

bidders. The bidders shall acknowledge all amendments by submitting a copy of this

Bid Document along with the addendums issued duly signed by the authorized

signatory of the bidder on each page.

4.6. Submission, Receipt, and Opening of Proposals

i) All eligible/ interested bidders are required to be enrolled on portal

http://mahatenders.gov.in and familiarise themselves with portal, before downloading

tender documents and participate in e-tendering.



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ii) The Original Proposal (Technical Proposal and Financial Proposal) shall contain no

interlineations or overwriting, except as necessary to correct errors made by the

bidders themselves. The person who signs the proposal must initial such corrections.

Submission of both Technical and Financial Proposals should respectively be in the

formats specified.

iii) The proposals shall be signed and submitted by the authorized signatory of the

bidder. The authorization shall be attached in the Technical Proposal and shall be in

the form of a written power of attorney/ board resolution or in any other form

demonstrating that the representative has been duly authorized to sign.

iv) MMB shall evaluate the Technical Proposals based on the evaluation criteria and

procedure as described in this RFP.

v) The Financial Proposals of all the qualifying firms will be opened in the presence of

the bidders’ representatives who choose to attend. The selected consultants will be

informed of the decision made by MMB through a letter after completion of the

evaluation process.

vi) In case of discrepancy between the amounts mentioned in words and figures, the

amount quoted in words shall only be considered and evaluated.

4.7. Confidentiality

The selected consultant shall keep all the information pertaining to the assignment

CONFIDENTIAL and shall not provide/disclose any information of the assignment to

anybody except on specific instructions from MMB.

5. Qualification Criteria and Evaluation

The selection of the consultant will be of two stages 1. Technical and 2. Financial

qualification.

5.1. Eligibility Criteria

The bidder should possess the minimum qualification criteria to be eligible for this selection

process:

a) The bidder shall be a Consultant / Consortium of Consultants of repute and a proven

track record of working for more than 7 years.

b) The Bidders shall not be blacklisted by any Government Agency in India/ Abroad at

the time of Due Date of Submission of Bid.



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c) The Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent

practices by the Central / State Government, any PSU in India. The bidder is required

to provide Anti Blacklisting certificate as specified in RFP.

d) Bidder should have completed at least 3 similar LULC projects in the last 3 years with

any Government department/PSU/Government Agency having area more than 25 sq.

kms.

Supporting documents [(in respect of (d)] must be furnished for all the assignments

showcased such as duly signed work orders or declaration by the client

e) Average annual turnover of the bidder in the last 3 financial years from consultancy

services (i.e. 2014-15, 2015-16, 2016-17) shall be at least INR 1 Crore (Indian

Rupees One Crore Only). Certificate from a Chartered Accountant (As per format

prescribed in Appendix VI) along with Audited Financial Statements shall be

furnished. (In case audited Financial Statements are not available for year 2016-17,

an undertaking on Bidder’s letter head shall be submitted along with unaudited

Financials)

f) The Bidder should have experienced manpower as mentioned in Clause 5.6 and their

respective CV should be enclosed as given in Appendix III

Note: Only (b) and (c) to be met by all the members of consortium. Rest can be

jointly met.

5.2. Those bidders who qualify the technical criteria mentioned in Clause 5.1 (a) to 5.1 (f)

will be qualified for the 2nd stage. The Financial proposals of the other bidders who

are not qualified in the technical Evaluation will be returned unopened.

5.3. The bidder who quotes the lowest shall be the successful bidder. The remaining

Bidders shall be kept in reserve and may in accordance with the process of this RFP,

be invited to match the Bid submitted by the Lowest Bidder in case such Lowest

Bidder withdraws or is not selected for any reason. In the event that none of the

other Bidders match the Bid of the Lowest Bidder, the Authority may, in its discretion,

either invite fresh Bids from the remaining Bidders or annul the Bidding Process.

5.4. The fees shall be quoted in Indian Rupee only.

5.5. In case of any discrepancies in the prices mentioned in the figure and word, the fees

mentioned in words would be considered as final fee quote.



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5.6. Team Composition & Expertise

The short-listed consultant shall be required to form an Expert Team for this assignment,

consisting of the following key personnel:

S. No Expertise Minimum

Qualification

Minimum

Experience

Experience on eligible assignments

1 Team Leader

cum Urban

Planner

PG in Urban

Planning

10 years Responsible for successful

completion of at least Three

eligible assignments.

2 GIS Expert Diploma in Civil

Engineering /

Diploma in GIS



eligible assignments

3 Survey

Engineer

Graduate in Civil

Engineering




4 Cadastral

Expert

Diploma in Civil

Engineering

5 Years Responsible for successful



Eligible assignments are those LULC projects with any Government

department/PSU/Government Agency having area more than 25 sq. kms.



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6. Period of Assignment and Payment Schedule

The breakup of the period of assignment and payment schedule as per the Scope of Work is

as follows:

S. No

Description of Activity Completion Schedule

(from LOI)

Payment terms against activity

1 Inception Report 2nd week NIL

2 Submission of Aerial Survey Report, Data Collection, Validation by MMB and Existing Land Use Plan.

8th Week 30% of the Quoted Price

3 Final Database Submission and approval of development plan by MMB and proposed PLU, Report and DEPR

16th week 30% of the Quoted Price

4 Submission of final developmental proposal (Plans, PLU, Report & DEPR) to Govt. for sanction

24th week 30% of the Quoted Price

5 Completion of Project and Handover of all deliverables (GIS based digital Database & Thematic maps Soft copy (Jpg/tiff) & hard copy, etc.) after sanctioning by Govt.

- 10% of the Quoted Price

Note: 1. All submissions to MMB should be done after prior approval/ permission/

recommendations from MCZMA 2. Modifications to the plans and reports as per MMB under section 28 (4) shall be

carried out. 3. Modification to plans and reports as per approval of Govt. and preparation of EP

should be done.



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7. General Terms and Conditions

7.1. Definitions and Interpretations

"Agency" shall mean the individual firm or company or consortium undertaking the Services

and shall include the legal personal representatives of such individual firm or company or the

persons composing the firm of company or the successors of the firm/company and the

permitted assignees of such individual or firm of company.

"Services" mean the Services performed by the Agency.

7.2. Termination

7.3. MMB shall be entitled to terminate this contract at no cost:-

i) In the event of force majeure in accordance with later para.

ii) Forthwith by notice in writing to consultant in the event Agency is adjudicated or

found bankrupt of insolvent or any order is made or resolution passed for the winding

up, liquidation of dissolution of consultant.

iii) In case of any abnormal delay noticed by MMB in conformance of the project

schedule mentioned in Clause 6.

iv) Forthwith by giving written notice to Agency, if Agency abandons this Contract or if

fails to perform or observe any of the obligations on its part to be performed and

observed hereunder and in the case of a breach capable of remedy fails or refuses to

take steps to remedy the same within seven (7) days of written notice from MMB

requiring the same to be remedied: or

v) For any other reason by giving 10 days written notice, stating the reasons for

termination.

7.3.1. Consequences of termination:

i) Termination of this Contract shall be without prejudice to any rights or remedies

accrued to either Party prior to such termination

ii) No further payment shall become due to Agency in respect of any period after

termination of this Contract with the exception only on any payment previously

accrued and due to Consultant under the terms of this Contract.

7.4. Force Majeure

A delay in or failure of performance of any one or more of its obligations by either Party shall

not constitute default hereunder nor give rise to any claim for damage if such delay or failure

is wholly and directly caused by any occurrence which the affected Party is unable to prevent

including Acts of God by the exercise of reasonable diligence the continuation of which by

the exercise of reasonable diligence the affected Party is unable to control and the



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consequences of which the affected Party is unable to prevent, provided that the affected

Party gives prompt written notice to the other Party specifying the circumstances constituting

the occurrence and has used all reasonable endeavors to minimize the effects thereof.

If such a delay in or failure of performance caused the suspension of the services hereunder

for a continuous period of seven (7) days, MMB shall be entitled at any time thereafter to

terminate this Contract forthwith by written notice to Agency.

7.5. Penalty

In case of any delay from the above mentioned timelines, a penalty of 1% of stage payment per week shall be forfeited by the MMB

7.6. Indemnity

The maximum liability of a party to the other party shall not exceed the professional fee payable to Consultant by the Client under the Contract.

7.7. Permits, Laws and Regulations

7.7.1. Agency and their sub-agency to comply with applicable laws.

The Agency shall in carrying out the Services observe and be bound by all applicable laws and hereby undertakes to comply (and to ensure compliance by any Sub-Consultants) with all laws, ordinances, rules, regulations, bye-laws, decrees and orders whether of Government or other authority or agency having jurisdiction in relation to the Parties. Services or to the Site and the Agency shall give all notices and furnish any bonds, deposits and securities required by official authorities to permit the performance of the Services.

7.8. Safety

The agency shall at his own expense arrange for all the safety provisions normally called for

by the nature of the Contracted Services and as ordered by the competent Authority

Representative in respect of all labour directly or indirectly employed for performance of the

Services while performing the work.

The Agency shall be responsible for the safety of the equipment /material during the

performances of the Services during while process. Agency shall also take such additional

precautions as may be indicated from time to time by the Representative with a view to

prevent pilferages, accidents, fire hazards, etc.



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7.9. Dispute Resolution

7.9.1. Laws Governing the Contract

This agreement shall be subjected to the Indian laws and regulation and shall be

governed by the Indian laws that may be in force during the Contractual period.

7.9.2. Settlement of Disputes

Any difference of opinion between the MMB and Agency in respect of matters arising out of this Contract shall be resolved through good faith negotiation the unresolved dispute shall be referred to arbitration. The provisions of the Indian Arbitration and Conciliation Act 1996 or any statutory modification or reenactment thereof for the time being in force shall govern such arbitral proceeding. The jurisdiction for the same shall be at Mumbai.



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Appendix I - Letter of Proposal

To:

Chief Executive Officer (CEO),

Maharashtra Maritime Board (MMB)

Indian Mercantile Chambers,

2nd Floor, Ramjibhai Kamani Marg,

Ballard Estate, Mumbai - 400 001.

Dear Sir,

We, the undersigned, offer to provide the Consultancy Solution for Carrying out Existing Land Use Survey & Preparation of Developmental Proposal as per MRTP Act 1966 for Jaigad Port Notified Area in accordance with your Request for proposal dated ………. and our Proposal.

We are submitting our Proposal in consortium with ______ (name of consulting firms as consortium members)/ on our own (Strike out as appropriate).

We hereby submit our Proposal, which includes the Technical Proposal and the Financial Proposal sealed under a separate envelope.

We confirm that we are qualified as per the Qualification Criteria specified in the RFP document. We hereby declare that all the information and statements made in this Proposal are true and accept that any misinterpretation contained in it would lead to our disqualification.

If negotiations are held during the period of validity of the Proposal, i.e., 120 calendar days from the last date of proposal submission, we undertake to negotiate without any alteration in the staff proposed for the assignment. Our Proposal is binding upon us and subject to the modifications resulting from Contract negotiations.

We undertake, if our Proposal is accepted, to initiate the consulting services related to the assignment not later than a week from the date of issue of letter of award. We understand you are not bound to accept any Proposal you receive.

Thanking You,

Yours Sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:

Name of Firm:

Address:



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Appendix II – Firm’s Credentials

(Fill-in details only for justification of satisfying specified Qualification Criteria, detailed

information may be submitted in additional sheets as annexures or subsequent forms.)

1. Name and Address of the Organization:

2. Telephone No.: Fax No : Website:

3. Contact Person, Contact Details and E-mail ID:

4. Year of Establishment:

5.

Details of Eligible Assignments to meet Qualification Criteria as per Section 5.1 (e)

related to Consulting work with government department/PSU having project area more

than 25 sq. km. each in the last 3 years.

Sl. No. Project Name Client Project Cost

(Rs. Crore)

Brief Scope Start and

End Date

1

2

3

6. Financial Strength (as per the audited statements):

Year 2014-15 2015-16 2016-17 Average

Total Turnover

7. Any other details in support of your fulfilling Qualification Criteria:



P a g e 19 | 26

[Consultants shall include project experiences/ details only to the extent for establishing their

satisfying qualification criteria or technical capability in this statement, In case of additional

details, consultants should attach it separately with the form in a summarized format.]

[In case of a consortium, the above information is to be provided for both the consortium

members]

[Consultants shall attach engagement letter/Agreement copy/Completion Certificate / auditor

certificate/ client’s certificate towards satisfactory completion of the assignment indicated in

their experience record]



Name of Firm:

Address:



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Appendix III – Annexure I Team Composition

Key Staff

Designation Name Educational

Qualification

Total

Experience

No of

Similar

Projects

completed

Whether

Fellow of

Institute of

Town

Planners of

India?

Yes / No

Team Leader cum

Urban Planner

GIS Expert

Survey Engineer

Cadastral Expert



Name of Firm:

Address: ______________________________________________________________



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Appendix III – Annexure ii

CURRICULUM VITAE (CV) FOR KEY STAFF

1. Name of Firm [Insert name of firm proposing the staff]:

2. Name of Staff [Insert full name]:

3. Education [Indicate college/university and other specialized education of staff

member, giving names of institutions, degrees obtained, and dates of obtainment]:

4. Membership of Institute of Town Planners of India: YES / No Since Date:

____________

5. Employment Record [Starting with present position, list in reverse order every

employment held by staff member since graduation, giving for each employment (see

format here below): dates of employment, name of employing organization, positions

held.]:

From [Year]: To [Year]:

Employer:

Positions held:

6. Work Undertaken that Best Illustrates Relevant Experience and Capability to

Handle the Tasks Assigned

1. Detailed Tasks Assigned

2. Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned

Name of assignment or project: Date of assignment (start date – end date): Location: Client: Main project features: Positions held:

Activities performed:

7. Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly

describes myself, my qualifications, and my experience. I understand that any wilful

misstatement described herein may lead to disqualification or dismissal of the firm. If

selected my services shall be available for the assignment till completion.

Date:

[Signature of staff member or authorized representative of the staff] Day/Month/Year

Full name of authorized representative:



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Appendix IV - Financial Proposal

To:

Chief Executive Officer,

Maharashtra Maritime Board (MMB)

Indian Mercantile Chambers, 2nd Floor, Ramjibhai Kamani Marg,

Ballard Estate, Mumbai - 400 001.

Dear Sir,

We, the undersigned, offer to provide the consultancy Services for Carrying out Existing

Land Use Survey & Preparation of Developmental Proposal as per MRTP Act 1966 for Jaigad

Port Notified Area in accordance with your Request for Proposal dated …………… and our

Technical Proposal.

Our Financial Proposal for executing the assignment shall be as follows:

Sl.

No.

Particulars Professional Fees

In Figures In Words

1 Consultancy work for Carrying out Existing Land Use

Survey & Preparation of Developmental Proposal as


TOTAL

Please note: The above quoted fees is exclusive of all applicable taxes and duties.

Our Financial Proposal shall be binding upon us subject to the modifications resulting from

contract negotiations, up to expiration of the validity period of the Proposal, i.e. 120

calendar days from the last date of submission of this Proposal.

We understand you are not bound to accept any Proposal you receive.

Thanking You,

Yours Sincerely,



Name of Firm:

Address:



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Appendix V – Annexure i

ANTI BLACKLISTING CERIFICATE

(on a stamp paper of Rs. 100/-)

I M/s. ……………… (Name of the Bidder), (the names and addresses of the registered office)

hereby certify and confirm that we or any of our promoter/s / director/s are not barred by

Government of India (GoI) / any other entity of GoI or blacklisted by any state government/

department / local government / agency in India or from abroad from participating in

Project/s, either individually or as member of a Consortium as on the ____________ (Bid

Submission Date).

We further confirm that we are aware that our application for the captioned project would

be liable for rejection in case any material misrepresentation is made or discovered with

regard to the requirements of this RFP at any stage of the Bidding Process or thereafter

during the agreement period.

Dated: _____________

Name and seal of the Bidder:

Sign of the authorised person:

Name of the designation of Authorised person:



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Appendix V - Annexure-ii

Undertaking

It is certified that the information furnished here in and as per the document submitted is

true and correct and nothing has been concealed or tampered with. We have gone through

all the conditions of RFP and are liable to any punitive action for furnishing false information

/ documents.

Dated: _____________

Name and seal of the Bidder:

Sign of the authorised person:

Name of the designation of Authorised person:



P a g e 25 | 26

Appendix VI

Average Turnover of the Firm

Sr.No Year Turnover in Rs.

1 2014-15

2 2015-16

3 2016-17

Average

Seal and Signature, name and designation of the Chartered Accountant

Seal and Signature, name and designation of the Authorised signatory

For and on behalf of ---------------------

maharashtra maritime board · use survey & preparation of developmental proposal as per mrtp...

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