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August 2011

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MagayaInsiderthe

Welcome to the Magaya Insider for August 2011.

The how-to tip this month walks you through updating your Magaya software.

See how to find which version you are running, how to backup your database,

and update your software.

People and technology are the “plus” in Plus Logistics, a freight forwarder and

logistics provider based in Miami. They use the Magaya Cargo System in their

Miami office and in their Central and South American locations to ship cargo all

over the world. See how in this month’s case study.

We have a new presentation on our website

to share with you – The Magaya Supply Chain

Solution presentation. The Magaya Supply

Chain Solution has the software features that

generate real business benefits you can expe-

rience quickly.

Watch the new Magaya Supply Chain Solution

presentation and see how you can use it to

your advantage:

• Connect to your partners via EDI

• Give your customers 24/7 access to their

data with the interactive online application,

Magaya LiveTrack

• Gain control of every step of the logistics

process with scanners and track it all with

the Jobs project management feature

• Customize documents, reports, and fields

for the fine tuning to suit the unique design

of your operation

Watch the new presentation at magaya.com

Note from the Editor

In the Works

TopicsHow Update Your Magaya

Software

Read More +

Plus Logistics

This how-to tip explains how to update your Magaya software. There is a new release of Magaya software (version 8.0), and we want you to get all the latest features we’ve designed to make your logistics busi-ness run better and faster.

Plus Logistics of Miami provides a

variety of logistics services such as

air, ocean, and ground shipments,

warehousing, and more. They han-

dle electronics, automotive parts,

aviation equipment and other types

of cargo. Their offices and ware-

houses are located in Panama, Par-

aguay, Venezuela, and China.

Read More +

Route and Rate Analysis Print Receiving Labels from the Magaya Scale Integration Plug-In

The Rates system will now include transit

time. This will allow you truly evaluate the

alternatives when selecting a route in the sys-

tem instead of just the cost.

The interface with the CubiScan scale was im-

proved to automatically print receiving labels

as the boxes are scanned with the CubiScan.

As the boxes are passed through the CubiS-

can scale, just label them and put them away.

New Presentation

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MagayaInsiderthe

How To

Introduction

This how-to tip explains how to update your Magaya software. There is a new release of Magaya software (version 8.0), and we want you to get all the latest features we’ve designed to make your logistics business run better and faster.

Check your Version

How do you check to see what version of Magaya software you have? In your Magaya Explorer, go to Help > Magaya Software:

In the screen that opens, the version number shows: This shows version 8.02 and the date it was updated, July 21, 2011:

Version 8.2 is the latest as of this how-to article (the August 2011 issue of the Magaya Insider newsletter). Follow the steps below to update your software and get the latest features.

Update your Software

CAUTION: Follow these steps in this order.

1) Ensure all users are logged off the Magaya system.

2) Backup your data. (See the section below for backup details if needed.)

3) Right-click on the Magaya Communication Server Agent icon in the taskbar and select “Stop Communication Server”.

Right-click on the icon again and select “Exit”.

4) Right-click on the Magaya Database Server Agent icon in the taskbar and select “Stop Database Server”.

Right-click on the icon again and select “Exit”.

5) Go to the Magaya software installation folder and double-click on the OnlineUpdate.exe file to run the file. This is the icon:

6) Click “Start” in the Online Update window to start the update.

The online update program will run automatically. Follow the onscreen prompts.

7) When the update is complete, the Magaya Database and Magaya Communication services will start.

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Update Your Magaya Software

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How To

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MagayaInsiderthe

How ToHow to Backup Your Magaya Database

Creating a backup of your database is recommended before you perform an online update of your software or any time you want a backup of your data.

Before you backup data, make sure all users are logged off.

You can create manual backups at any time. To create a manual backup, first open the Magaya Database Server Agent:

1) To open the Magaya Database Server Agent, right-click on the Magaya Database Server Agent icon in your computer’s taskbar. (Alternate: Double-click on the icon to open it.)

2) When you right-click on the icon, a menu pops up.

3) Select “Open Database Administrator”.

4) Click on the Backup button.

A dialog box opens, showing your computer files.

5) Navigate to the folder that you want to use as the location to

save the backup.

The file name is the date by default. The extension .bak is added

to the end of the file name.

6) Save the file. The length of time required to save it depends

on the size of your database. If the backup is unsuccessful, the

system will notify you.

When the update is complete, you will have the latest ver-

sion of Magaya software. Magaya software backups can also

be automated. See the Training page of Magaya.com for the

Magaya Software Customization Manual to get details on how

to automate and customize this process and others. Additional

resources such as the Tech Tips, user manuals, and videos are

also available on the Magaya.com Training page.

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MagayaInsiderthe

New Customers

New Customers in July 2011

Magaya Corporation welcomes the following 23 new customers who joined the Magaya Network Community

• Ramps Logistics Ltd., Port of

Spain, Trinidad and Tobago

• Asia Shipping Chile, Santiago

de Chile, Chile

• E trader, Santiago, Chile

• Express Cargo Logistica, San-

tiago, Chile

• Ecuamoving, Guayaquil,

Ecuador

• GF Transportes, Santa Cruz do

Sul, Brazil

• Interglobal Logistics VE 2509

C.A., Puerto Cabello, Venezu-

ela

• Lusfab Venezuela, Caracas,

Venezuela

• Paraguay Cargo International

Freight Forwarder S.R.L., Ciu-

dad del Este, Paraguay

• Total Logistics Freight, Santo

Domingo, Dominican Republic

• Altto Freight Inc., Laredo

• Overseas Cargo, Houston

• ABlason International Mover,

Medley

• Bruzzone Shipping Florida,

LLC, Ft. Lauderdale

• Danny’s Messenger Courier,

Doral

• Global Cargo, Miami

• Latin Link Logistics LLC,

Miami

• LSP Cargo, Medley

• Ocean Star International, Inc.,

Coral Springs

• USA Worldwide Shipping Inc.,

Kearny

• FreightOn LLC, Bensenville

In Florida

In New York / New Jersey

In Illinois

In the Caribbean, South and Central America

In Texas

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In the United States and Canada:

• T-Freight, Mississauga, On-

tario

In Canada

• FiveStar Cargo Services Inc.,

Manila, Philippines

In Asia

More Than Shipping: Plus Logistics Brings Something Extra to Every Transaction

Customs Brokerage and Other Services Increase Revenues

Since Plus Logistics first opened its doors in 2005, they knew they needed the right people and technology to compete and thrive. They implemented the Magaya Cargo System and continue to grow.

,,,,Each customer needs a different solution that is specific to their criteria. We listen to their needs and advise them as to the best solution.

Eduardo Gutierrez, Owner of Plus Logistics

CASE STUDY:

Plus Logistics Logistics Provider

ChallengesHow do you differentiate your business in one of the oldest industries

in the world? When Eduardo Gutierrez started his logistics company

in 2005, he was aware of the competitive nature of the business,

and he knew that he would need to bring more to the table than his

competitors to gain customers. So he built that philosophy into every

choice when he created his business – from selecting people, software,

and even the company name: Plus Logistics.

“The ‘Plus’ in the company name means more, extra,” Mr. Gutierrez

said. “Logistics is a very old trade, and to compete, you must have ‘plus’

– something extra. What is the ‘plus’ that we have? The people, the

technology, and the network of partners we work with.”

Mr. Gutierrez evaluated about five software programs in his search

for logistics software. “I selected the software because it is very user

friendly and because of the price. To get started with Magaya costs less

when compared to other software companies.”

That was six years ago. He started the company with five employees.

Today there are 45 people working at the Plus Logistics office in Miami

and more at other locations in Panama, Paraguay, Venezuela, and

China.

“Magaya has helped me grow faster,” he said. “It is easy for my

employees to learn and use.”

Processing Imports Faster with Magaya SmartBorder ABIPlus Logistics uses the Magaya Cargo System. In Miami, the warehouse

is 53,600 square feet with ten doors for receiving and ten for loading

and shipping. They ship about 60% ocean and about 40% air, but not

all the imports cross the warehouse; many go directly from origin to

destination due to the large network that has grown over time.

In addition to warehousing and shipping, other services they provide

include customs brokerage and cargo insurance.

They offer their customers cargo insurance by using a link in the

Magaya Explorer interface that connects to an insurance portal. The

cargo insurance is provided by Gil Garden Avetrani Insurance Group

(GGAIG) Cargo Insurance. In the partnership between GGAIG and

Magaya Corporation, GGAIG handles the claims and insurance policies,

and Magaya provides the software connection. All the commodity

data is transferred from the Magaya shipment transaction to the

insurance portal, saving time when applying for special projects or

other types of cargo insurance.

Another plug-in that Plus Logistics is gaining business advantages from

is the Magaya SmartBorder Automated Broker Interface (ABI).

SmartBorder is a software application that enables Customs-compliant

importation of goods into the United States. All the data about

imported items is transferred directly from the import transaction,

saving re-entry of the information. Then Plus Logistics files US Customs

documents such as Entry/Immediate Delivery Form 3461, the Entry

Summary Form 7501, and others directly from their Magaya system.

Customs updates are sent directly back to their system. Plus Logistics

can send the updates to customers via Magaya Transaction Tracking,

or customers can log into the interactive online tracking tool, Magaya

LiveTrack, to see their shipment status.

The Customs duties, taxes, and charges are posted with the Shipment

charges in their Magaya system and are available for liquidation.

Jesus Chinea, Import Manager, commented on using the ABI. “It’s

been great since implementing SmartBorder. I’m saving a lot of time.

At a GlancePlus Logistics www.ioplus.netIndustry Logistics ProviderSolution Magaya Cargo System, Magaya-SmartBorder ABI, Magaya ISF

Plus Logistics of Miami provides a variety of logistics services such as air, ocean, and

ground shipments, warehousing, and more. They handle electronics, automotive parts,

aviation equipment and other types of cargo. In addition to logistics services, they also

offer cargo insurance and customs brokerage. Their offices and warehouses are located

in Panama, Paraguay, Venezuela, and China.

Plus Logistics

Plus Logistics Team in Miami, FL

All rights reserved. Magaya, the Magaya logo and all products are all trademarked unless specifically specified as of a third party.© Copyright 2011, Magaya Corporation. 786. 845. 9150 info@magaya.com magaya.com

City and one in the Free Trade Zone in Colon. The business in Panama

is mostly warehousing and importing and exporting. They also ship

items via air, ocean, or ground depending on the destination and

customer needs.

Commodities that Plus Logistics handles include electronics,

computers and computer parts, printing press equipment, office

printers, gaming machines for casinos, air conditioning units, and other

items.

Future PlansPlus Logistics plans to upgrade to the Magaya Supply Chain Solution

and add wireless handheld scanners so they can scan cargo barcodes

and location barcodes. Mr. Perez said this upgrade will speed up the

receipt of commodities.

They also plan to incorporate the CubiScan automated weighing

and measuring system that connects to Magaya software. With this

integrated plug-in of the scale, the staff can scan incoming items by

placing the boxes on the CubiScan table. The weight and dimensions

are sent directly to the Magaya database and populates the fields in

the Warehouse Receipt.

They are beginning a new project to create franchises and expand in

Central and South America.

Mr. Gutierrez was educated and trained as a physician in Venezuela.

“Logistics is simpler than medicine. But there is also a lot of

responsibility in this industry.”

When talking about what makes his company different from others,

Mr. Gutierrez said it is a matter of looking for solutions. “Each customer

needs a different solution that is specific to their needs and criteria. We

customize our logistics solution to their problem. One size does not fit

all. We listen to their needs and advise them as to the best solution.”

Before I had to do two files, but now just one. I don’t have to enter the

information twice.”

Searching for import transactions is also easier, Mr. Chinea explained.

“When I send the information to SmartBorder, I receive an entry

number. That is my reference number, so I can search for that number

easily in my Magaya system when a customer calls me.”

Getting an Edge with ReportsCarlos Perez, one of the owners and General Manager, uses reports in

the system such as Sales Reports by vendor and by customer. “I need

to see how many pounds I ship with each air and ocean carrier. I use

that data to negotiate prices with them. In the reports per customer,

I can see how much business we are doing with each of the freight

forwarders that rent space from us.”

Mr. Gutierrez studies the accounting reports that are created in the

software such as the profit and loss reports, balance sheets, and sales

reports per customer.

Many of their customers are other freight forwarders. Five companies

rent office and warehouse space from Plus Logistics. Many of those

freight forwarders also use Magaya software. When commodities

are received in the warehouse, the Plus Logistics staff creates the

warehouse receipt. Then they transfer it from their Magaya system to

the Magaya system of the freight forwarder. The transaction, data, and

documents are in the same format, saving time and data entry.

Mr. Perez said he recommends the software to all the freight

forwarders who work with them. “It’s like being on the same page.”

The other Central and South American locations of Plus Logistics also

use the software. In Panama, they have two locations, one in Panama

Plus Logistics

Plus Logistics Team in Venezuela