Massachusetts Destination Imagination

Coordinator Guide

2019 - 2020

TableofContentsImportantDates&Deadlines........................................................................................................3

ChangesandImportantRemindersfor2019-20....................................................................4

PoliciesSpecifictotheMADI2019-20Program.....................................................................5

HowtoPurchaseTeamNumber/Materials,Registration&ManagingInformation..7

TournamentSitesandRegionAssignments.............................................................................8

AffiliateWidePolicyonProhibitedItemsandFakeWeapons:.........................................9

StudentonMultipleTeamsPolicy.............................................................................................10

Other:WhotoContact&StateTournamentFeePayments..............................................10

MADestinationImagination:CoordinatorTaskCalendar................................................11

MADICoordinatorRoleandResponsibilities:Summary....................................................12

“DI”Lingo............................................................................................................................................14

HowtoGetStarted!..........................................................................................................................15Step1:WhoYouNeedtoStartYourDITeam.........................................................................................15Step2:HowtoBudgetforaDITeam......................................................................................................15Step3:GetYourTeamNumberandMaterials.......................................................................................17Step4:RegisterTeamswithMADI..........................................................................................................17Step5:AttendStateTrainings&Meetings.............................................................................................17Step6:ConfirmyourAppraisersarepreparedforTrainingandTournament........................................17Step7:EnjoytheTournament!...............................................................................................................17

Appraisers..........................................................................................................................................18

MADIAppraiserRoles....................................................................................................................20

MADIAppraiserRelatedInformation......................................................................................22

MADIAppraiserTrainingRequirements.................................................................................24

ImportantDates&DeadlinesDate Topic Location

Sep–Dec Purchaseteamnumberandselectchallenge www.idodi.org

Oct–Jan RegisteryourteamforMAtournament www.madikids.org

Nov2 TeamManagerFallConference GraftonMiddleSchool7:15-8:00registrationEndsat3pmBringalunchCost$20–receivegiftMustRegister

Jan11 TeamManagerTournamentBootCamp GraftonMSNofeeNoregistration

Jan12 MADITeamRegistrationDeadline www.madikids.org

Jan12 AppraiserRegistrationdeadline ww.madikids.org

Jan31 MADIScholarshipdeadline www.madikids.org

Feb1-GraftonFeb8-Tyngsborough

AppraiserTrainingSessions BothSaturdays

Jan30*change LastdayforaChallengeClarification www.idodi.org

Feb/earlyMarch Pre-tournamentmeetings EachRegion

March RegionalTournaments EachRegion

March28th StateTournament Worcester–WPI

May20-23 GlobalFinals KansasCity,MO

ChangesandImportantRemindersfor2019-20A. AllteammanagerswillneedtobeCORIcheckedatpartofthe

registrationprocess.Thiswillrequireteammanagerstoregisterthemselves(notdonebyacoordinator)andtoprovidetheirlegalfirstandlastnames,theirbirthdateandthelast6digitsoftheirsocialsecuritynumber.Wewillberunningchecksonceaweekuntiltheweekofregistrationdeadlineandthendailyforthelastweekbutmakesureyourteammanagersdon’twaittoregisteruntilthelastdayotherwisetheywillbeconsideredlateandmayincuralatefee.

B. AssistantTeamManagerswhoareunder18shouldnotbeaddedtotheteam’srecord.Ifanassistantteammanagerisonanotherteam,(buttheyare18),theyshouldnotbeaddedtotheteam’srecord.Theyarestillwelcometohelpteammanagers.

C. AllteammanagersMUSTcompletethenationalDItrainingTeamManagertraining.You

mustbeaddedtothetrainingsystembynationalDI.Thiscanbedoneintwoways:1.Teammanagersareaddedtotheteam’srecordinthenationalDIwebsiteor2.Teammanagerinformationisaddedtotheteam’srecordintheMADIdatabaseandthenismanuallyaddedtothetrainingsystem(willtakeatleasttwodays).

D. AllteammanagersMUSTreadandagreetotheYouthProtectionPolicyaspartofthe

MADIregistrationprocess.E. ThepriceforthenationalDIteamnumberandmaterialsremainsthesame.Thepriceto

registerwithMADI(collectedbynationalDI)remainsthesamebutthepriceforteamsthatmoveontostateshasbeenincreasedto$100.Thispriceincreaseisbecausewewanttoenhancethestatesexperienceaswedidlastyear.

F. Reminder:Iftheappraiserinformationneedstobealteredonthemadikids.orgportal,a

TeamManager/TeamCoordinatormaylogbackintothemadikids.orgwebsiteandmodifytheAppraisername,address,andemailaddress. However,modificationoftheAppraiserinformationcanonlybedoneupuntilthetimethattheAppraiserregistershim/herselforAppraiserregistrationcloses,whichevercomesfirst.

G. Reminder:TeamManagersandcoordinatorswillonlybeabletoaddONEappraiserperteam.

H. Regardingregionaltournaments–teamsmayonlyrequesttobescheduledatadifferent

timethanoneotherteam.

PoliciesSpecifictotheMADI2019-20Program1. Allmembershipsmusthaverepresentationatoneofthefall

CoordinatorMeetingswebinarsandtheRegionalPre-TournamentMeetinginFebruary/March.

3. TeamsmaychoosetoparticipateinaregionaltournamentasNON-competitive.

Suchteamswillreceiveallparticipantpins,bescheduledintheCentralChallengeandInstantChallengeasallotherteams,butwillnotbescoredinanyway.ThedecisiontoregisterasNon-Competitivemustbemadewhentheteamregistersfortheregionaltournament.

4. AllteammembersshouldbepreparedtoparticipateintheirInstantChallenge.

Thisistheessenceofteamworkandthebasisoflearninghowtoproblemsolve.ThisisaMADIgoalforeveryteammember.Fullparticipationisexpected.

5. Nooneisallowedtovisitatournamentsitepriortothetournamentdaywiththe

intentof"checkingout"thesite,building,orpropareas. Weareguestsoftheschoolanditisunfairtointrude. Thisisalsoconsideredunfairtootherteams. Thistypeofbehaviorcouldresultinan“UnsportsmanlikeConductPenalty”fortheteamattheTournament.RegionalDirectorswillmakeeveryefforttoprovideinformationdescribingthesitesatyourregionalPre-Tournamentmeetingandifthespaceisnotinuse,mayoffertheopportunitytoviewpresentationsites.Allpresentationsiteswillmeettheminimumspacerequirementsoutlinedinthechallenge.Mostoftenthespacewillexceedsaidrequirements.

6. EachteamMUSTprovideoneadultthatwillvolunteerataregionaltournament

fortheentireday.Thevolunteerwillbeassignedasanappraiseroranon-appraisingrole.Mostvolunteers/appraiserwillberequiredtoattendonedayoftraining.Teamswhodonotprovideanappraiserwillbeassesseda$200appraisercoveragefee.

PleaseNote: Ifyourteam’svolunteerdoesnotshowupontournamentday,theteamwillbeassessedthe$200appraisercoveragefee.

7. Appraiserscan’tbeswappedoutaftertheappraisertrainingunlessit’sanemergency.Swappingappraisersmayresultinaadditionalfeeassessedtotheteam.

8. Teammayintroducethemselvesbeforetheirpresentation. Thismustbedone

withoutanyenhancementtotheirpresentation.Thisisdonebeforetheirtimebegins.NOTE: ThisisdifferentfromGlobalprocedureswhereintroductionsmaynotbeallowed.

9. OneteammanagermayaccompanyateamtotheInstantChallengeroombutthisisateamdecisionandonlyallowediftheteamconsents. ItisrecommendedthatanewTeamManageraccompanyhis/herteamintotheICroom. ThiswillhelptheTeamManagerbetterunderstandtheICprocessatthetournament.

10.RisingStarteams: MApoliciesthatmayvaryfromInternationalRules.

a. RisingStarteamsaresubjecttothesameInterferenceRulesasotheragelevels.a. RisingStarteamsmayhavemorethan7studentsonateam.Thereisno

officialmaximumstudentcountperaRisingStarteam. Iftheteamhasmorethan10students,pleasediscusswithyourRegionalDirectorhowbesttohandleyourteam’sperformanceattheregionaltournament.

c. RisingStarteamsreceivetheirawardsimmediatelyaftertheirperformance.11. GoodFaithSolutions

TheessenceofeachDIChallengerequirestheTeamtomakea“GoodFaith”efforttopresentasolutiontothechallenge. TheminimalrequirementsforasolutioncanbefoundatthebeginningofeachspecificChallenge. Teamscomepreparedtoofferasolutionandpropscollapse,devicesfailtorespondorateammembercannotcometothecompetition.Teamsstillrisetotheoccasionandperformasbesttheycan!Insomecases,aTeammaydiscovertheyaretheonlyteam(attheirlevel)competingataRegionalTournament. Theassumptionhasbeentheteamwillautomaticallymoveontothenextlevelofcompetition–States! ThisassumptionhasleadTeamstopresentsolutionstotheChallengethatfallfarfromtheminimumrequisitesoutlinedinthePOINTSOFINTEREST! and/ortheINTENTOFTHECHALLENGE.Henceforth,forateamtoadvancetothenextlevel,theirsolutionmustattempttomeettheminimalrequirementsoutlinedinthePOINTSOFINTEREST!and/ortheINTENTOFTHECHALLENGE SectionsatthebeginningofeachChallenge. IftheTeamcanprovetotheAppraiserstheydidprovidea“goodfaith”attemptatasolutionthatmeetsthestatedrequirements,theteamwillproceedtothenextlevel.AnydecisiontodenyadvancementwillbeadeterminedbytheACMforthatChallenge,ChallengeRCM,RDandmembersoftheMADIExecutiveCommitteepresentattheTournament,andtheirdecisionisfinal!

12.MADIoffersscholarshipstograduatinghighschoolseniorsthatparticipatedinthe

DestinationImaginationprogramatsometimeintheirschoolcareer.Scholarshipapplicationformsareavailableatwww.madikids.organdareduebyJanuary31.SeniorswillberecognizedateachRegionalclosingceremoniesandpresentedtasselsforgraduation.ScholarshiprecipientswillbeannouncedattheStatetournamentawardsceremony.

HowtoPurchaseTeamNumber/Materials,Registration&ManagingInformationUsethesetwodocumentstohelpnavigatethescreensattheNationalDIwebsiteandtheMADIwebsite.

PurchasingandManagingTeamInformationatNationalDI

RegisteringTeamswithMADI

TournamentSitesandRegionAssignments

1. Changeshavebeenmadetoregionassignments–pleasecheckhereattheMADIwebsitetoconfirmyourtown’sregion.

2. Wewillhavetournamentsinregions4,5,6,7,8&9thisyear.Region7has

beenmovedtoMedfieldandRegion9isinPlymouth.

3. Challengesmaybereassignedtoadifferentregionaltournament.MADIintendstohostallchallengesatallregionaltournamentsbutif5teamsorlessregisterforaparticularchallenge,MADIreservestherighttoreassignteamstoadifferentregionaltournament.

AffiliateWidePolicyonProhibitedItemsandFakeWeapons:

Statewide Massachusetts DI Prohibited Items List

Helium - banned at all regional and state tournaments in Massachusetts Dry Ice - banned at all regional and state tournaments in Massachusetts Latex - allowed unless dis-allowed by the Tournament Site or direction form the respective Regional Director. Allowed at State Tournament Fake Weapons - refer to Rules of the Road wording: Firearms, Weapons and Violence: Destination Imagination, Inc. does not endorse or support Team or Instant Challenge solutions that contain gratuitous violence and/or the gratuitous use of any violent weapons. However, in recognition of the fact that themes of war, crime and the like can be handled by teams in moving and responsible ways, the following guideline is to be followed: a. If a team needs to depict a weapon in its Team or Instant Challenge solution, the weapon must be team-created and/or obviously benign. b. Paintball guns, BB guns, air rifles and the like are NOT ALLOWED at Destination Imagination tournaments. c. Teams must be aware that many school buildings used for tournament sites have a “zero tolerance” policy regarding any and all weapons, benign or otherwise. It is the team’s responsibility to find out from the Tournament Director prior to the tournament if there are any Site-Specific Restrictions on the use of these items. If a school has a 'zero tolerance' policy than we must abide by that policy and that means NO weapons - even the ones that are benign. Challenge Location Lights - no team may manipulate the lights at a tournament site including turning on or off the lights in the room or covering windows. Unless it’s specified in the challenge, the lights must remain on and consistent for every team. Outlets - Nothing may be plugged into a wall outlet at a tournament except at the challenge location and then only for those items allowed or required by challenge requirements. The only exception is in the volunteer food serving area for such items as crock pots, coffee urns, and related equipment. This ban on the use of any outlets at a Tournament Site applies to the recharging of cell phone and other electronic equipment by any participants and guests of the Tournament. Liquid - If a team’s solution will include using more than a pint of liquid we highly suggest that the team check in with the Affiliate Challenge Master for the associated challenge and the Regional Director to make sure their solution will be allowed.

Updated: 1/6/2018

StudentonMultipleTeamsPolicy

Teamswithoneormoreofthesamestudentsonmultipleteamscannotpresentatthesametournamentoronthesameweekend. Theteamsmustdecidewhichteamwillattendthehomeregionaltournamentandthenrequesttheotherteam(s)beassignedtoatournamentonadifferentweekendtoensurethesameInstantChallengeisnotassignedtothemultipleteams.**ItistheresponsibilityoftheteamtoinformtheRegionalDirectorsoftheirhomeregionbythecloseofMADIregistration–thesecondSundayofJanuary.**FailuretoinformtheRegionalDirectorscouldresultintheteamhavingtogonon-competitive.

Other:WhotoContact&StateTournamentFeePayments

§ MADIContactLists-havebeenpostedtowww.madikids.orgdetailingRegionalDirectorsandAffiliateChallengeMasters. Whenindoubt,contactyourRegionalDirector.Weareheretohelp!!

§ TheStateTournamentfeehasbeenincreasethisyearto$100.Thisfeemustbe

paidviaPayPalorschoolPurchaseOrder,nochecks,whentheteamregistersfortheStatetournament.Detailedinformationwillbeprovidedinthe“StatePacket”providedtoteamsthatadvance.

MADestinationImagination:CoordinatorTaskCalendar

SEPT/OCT AttendMADICoordinatorMeeting(webinar)DistributeDIRegistration

Informationthroughschool(s) SubmitDIInformationNightnoticetolocalnewspapers

E-mailDIRegistrationInfotopreviousyearparticipantsasarecruitmentreminderHoldDIRegistrationandInformationevent(askADformaterials)

OCTOBER RecruitDITeamManagersandformteamsPurchaseorassistteamswithpurchaseofmembershipswithnationalDIatwww.shopdi.orgAssignexperiencedTeamManagermentorstonewTMsHoldaDITeamManagerKick-offMeetingEncourageTMstoregisterandattendMADITraining

NOVEMBER-DECEMBER TMmentor–besttoattend1stteammeetingfornewteams

Beginsearchforappraisers;tryHSstudent,localvolunteerorganizationsandfriendsandfamilyofparticipants.FacilitateanInstantChallengepracticesessionforallteams

JANUARY EnsureteamsareregisteredforMADItournamentatwww.madikids.orgbysecondSundayofthemonth.EnsureallAppraisershaveregisteredatwww.madikids.org

EncourageTMstoregisterandattendTeamManagerBootCamptrainingRemindHSSeniorsaboutMADIandDISCscholarshipsFinalizetownt-shirtdesignRemindAppraiserstoattendoneoftherequiredtraining

FEBRUARY Ordermembershipt-shirts,includeextraforsupportiveschoolpersonnelRemindAppraiserstoattendoneoftherequiredtrainingRemindTMsofchallengeclarificationdeadline

MARCH RemindTMstoattendPre-TournamentMeetingDistributeTournamentAnnouncementthroughschoolSendTournamentAnnouncementnoticetolocalnewspapersSendTournamentInvitationtoprincipals,superintendentandothersRemindAppraisersabouttheirTournamentcommitmentREGIONALTOURNAMENTSendtournamentresultstoprincipals,superintendentandothers

APRIL STATETOURNAMENTSendstatetournamentresultstoprincipals,superintendentandothersSubmitDIarticletolocalnewspapersandschoolnewsletterGlobalteammeeting,discussGlobalFundinganddevelopactionplanRequestGlobalfundinggrantstoschoolPTA/CSAReviewbusinessdonationopportunitiesHoldvariousGlobalFundraisers

CelebratetheendofagreatDISeason!

MADICoordinatorRoleandResponsibilities:Summary

TheMADICoordinatorplaysavitalrolethatwillensureawell-organizedyearforyourteams. MassachusettsDestinationImaginationhighlysuggeststhatcoordinatorsensureeachoftheirteammanagers,andothervolunteers,whowillbeworkingdirectlywillchildrenhavepassedaCORIcheck.Thisisgenerallyrequiredbyallschooldistricts,buteachmembershipshouldensureparticipantsafetybyCORI-checkingalloftheirvolunteersthroughtheirlocalschooldistrictorpolicedepartment. MassachusettsDestinationImaginationalsohighlysuggeststhatteammanagersandadultvolunteersareneveraloneone-to-onewithastudent.ThisisstandardpracticewithinschooldistrictsandassociatedactivitiesandshouldbepracticedbyallMADIteamsaswell. SummaryofResponsibilities:

Attend–CoordinatorWebinarinthefall

Purchaseteamnumbers.a. Purchaseteamnumbersatwww.idodi.org

Ensureteammanagersattendteammanagertrainings.

TeamManagerFallConference–DeveloptheskillsyouneedtosetthefoundationforafantasticDIseason.TeamManagerTournamentBootCamp-Preparingforthetournamentandunderstandingyourchallenge.

Makessureallteamsareregisteredforthetournament. a.Ensureteamsareregisteredatbythesecond

SundayofthemonthofJanuary.DONOTWAITUNTILTHEDEADLINETOSTARTYOURREGISTRATIONWITHMADI.*Teamsthatdon’tregisterbythedeadlinemaybeassessedanadditionalfee.

Makessureallteams have submitted their appraiser’s name andremindthe

team'sappraisertoregister&attendtheirtraining.a. TheAppraiserrepresentingeachteammustregisteratwww.madikids.orgby

theappraiserregistrationdeadline.b.Appraisersmustattendtrainingasrequiredbytheirappraisalrole.Remind

appraisersthatiftheydonotattendtraining(ifrequiredbytheirrole)theywillnotbeabletoappraise,andwillbeassessedanappraisercoveragefeeof$200.

CopyanddistributeallMADIinformation&updatestoyourteams.

Makessureallfeesarepaidontheidodi.orgportalandthattheteamshavethe

COMPLETEandFULLchallengetheyhavechosen,Attend & Bring your managers to your Pre-Tournament Regional Meeting in

February/March. Haveallmanagersdispensetournamentinformationtoallparentsandspectators.

ReinforceMADIrulesandphilosophyforteammanagers,teammembersaswell

asfamily&friendsspecificallynointerferenceandtheexpectationsforbehavioratMADItournaments.

“DI”LingoCentralChallenge–Oneofsevenchallengesateamchoosesandworksonoveralongperiodoftime.Eachfocusesonareassuchastechnical,mechanical,theatrical,improvisational,orfineartselements. Theteam’ssolutionispresentedtoanaudience.

InstantChallenge(IC)–A10-15minutechallengethatateamtriestosolvewithoutknowingaboutitaheadoftime.Thisputstheteam’sproblem-solvingabilities,creativityandteamworktothetestinashort,time-drivenchallenge.

DICoordinator-Theonecontactpersonfromeachmembership(town,schooldistrict,homeschoolgroup,etc.)thatMADIsendsupdatesandinformation.Coordinatorsneedtobesureallteamshaveregistered,managershaveattendedtraining,andfeeshavebeenpaid.TeamManager-adultswhoworkwithateamandkeepsthemontask.Managersgivelotsoftime&energytotheirteam,provideresourcesandsupportbutneverinterferewiththeactualsolutiontothechallenge.Appraiser-Anenthusiasticvolunteerthatservesasanofficialatourtournaments.Theymighthavevariousjobsbutoftenscoresthecentralchallenge,instantchallengeoroneofthevariousnon-scoringroles.Allteamsneedtosupplyonevolunteerortheteamwillassessedanappraisercoveragefee.Weneedthevolunteers!!

AD–AffiliateDirectorleadsthegroupofvolunteersthatrunstheMassachusettsaffiliateoftheDestinationImaginationprogram. EachUSState,CanadianProvince,andcountrythatparticipatesinDIhasan“AD”.RD–RegionalDirectors,thevolunteersthatcoordinatetheDIprogramandtournamentineachMADIregionofMassachusetts.ACM-AffiliateChallengeMasters,thevolunteerswhoaretheDIspecialistsinoneparticularchallenge.TheACMsalsotrainallappraisersintheirspecialtyandcoordinatetheirrespectivechallengeatallMADItournaments.RCM–RegionalChallengeMastersaretheheadappraiservolunteersateachregionaltournament.TeamChoiceElement–(formallycalledSideTrips)areoften40%oftheteam'stotalscore.Theyareagreatwayfortheteamtoshowofftheirtalents,andincludeanelement,whichisn'tincludedinthechallenge.TheteamchoiceelementscanbeanythingthatisnotarequiredelementoftheCentralChallengeandthatcanbescoredasaseparateitem.Interference–Whenateamreceivesinappropriateassistanceinsolvingthechallenge.Thiscanbeintheformofofferingideas,direction,actualbuildingorrepairing,makeup,costuming,etc. AnInterferencePenaltycouldbeassessedatthetournament.

HowtoGetStarted!Step1:WhoYouNeedtoStartYourDITeam

ü ForElementary,MiddleandHighSchoolteamsamaximumof7studentscanformateamtosolveDIchallenges. Teamsmayhavelessthan7-minimumnumberis2.

ü ForRisingStarteams,thereisnomaximumnumberofstudentsonateamthatsolvestheRisingStarchallenge.

ü Anadult (over18)tobecometheTeamManager (highschoolgraduate). Werecommend2Co-Managers forbothnewand returning teams. Note:HighSchool students can be “assistant” team managers but one adult (over 18)mustbetheteam’sofficialteammanager.

ü Anadulttobetheteam'svolunteer(appraiser). Volunteershavea2-daycommitment–oneSaturdayorSundayfortrainingandonefulldayatthetournament.Teamswithoutavolunteer/appraisermustpaya$200appraisercoveragefee.Theteam’svolunteercanbeanyadultorahighschoolstudentintheirjuniororsenioryearwhohasbeenonaDIinthepast.

ü Thisprogramisunlikeanyotherprogramstudentshavebeeninvolvedin.Wearetotallyvolunteer-runandweneedhelpfromeachteamtooperate.PleaseholdaninformationalmeetinganddeterminehowmanyparentsarewillingtobecomeTeamManagersandwhichparentswillfindtheteam'sappraiser.Eachteammustprovidethesekeypeople.

ü Don'tgoitalone-trytogetothersinterestedinjoiningaswell,especiallyschooladministrators.WeprovideMADIPresentationstoteachothersaboutthisamazingprogram! Justcontactusifyou’dlikeustocomeoutforavisit!

ü ThereisinformationavailableontheNationalDIwebsite: www.idodi.org. GotothewebsiteandclickonCHALLENGEPROGRAMandthenRESOURCES,itwillleadyoutoinformationalpiecesyou’llfinduseful.

ü IfyouarenewtoDI,contacttheMAAffiliateDirectororyourRegionalDirectortoarrangeadate/timeforsomeonecometospeaktoyourgrouporatleasttodiscussanyquestionsyoumayhave. Weareheretohelp!!

ü Toolateforthisyear?Youcanbringparents,potentialteammembersandschooladministratorstoourspringtournamentsorsignuptovolunteerasanappraiser.

Step2:HowtoBudgetforaDITeam

ü Seethesamplebudgetbelowü TheTeamFeesfornationalDImembershipandMADIregionaltournamentfees

arenowbeingcollectedtogetherattheidodi.orgportal.ü Ifyourschoolistightonfunds,wesuggest:

o Perstudentparticipationfeeo FundingthroughaPTOorPTAGroupo Findalocalsponsorinthebusinesscommunityforyourteam.

**StateTournamentFeeforteamsthatadvancefromtheregionaltothestatetournament$100perteamStatewideTrainingsforTeamManagers:

o TeamManagerFallConferenceNovember.Mayhaveanominalperteammanagerfee.

o TeamManagerTournamentBootCampTraininginJanuary.Mayhaveanominalperteammanagerfee.

TeamVolunteer/Appraiser–Noexpenseifteamprovidesatournamentvolunteer/appraiser

MaterialsforTeam’ssolution

o Eachchallengehasaspecificcostlimitbutmanyitemsinyourteam’spresentationwillnotbepurchasedmaterials.

Step3:GetYourTeamNumberandMaterialso Gotowww.destinationimagination.com

PurchasingandManagingTeamInformationatNationalDIStep4:RegisterTeamswithMADI

o Loginatwww.madikids.orgRegisteringTeamswithMADIMassachusettsDIprovides:

ü AFallCoordinatorsMeeting(webinar)toreviewalloftheprocedures,formsandcalendarfortheyear. Therearetwocoordinatormeetingsthisyear,bothwebinars.

ü NewTeamManagertrainingsandTeamManagerTournamentBootCampinJanuary.ü DISeasonKickoffTraininginNovemberü NewTeamManagertrainingsandTeamManagerTournamentBootCampinJanuary.ü ARegionalTournamentMeetinginFebruaryorMarchwiththeRegionalDirector.ü Updatesthroughouttheyear.ü Emailsupport–within24hours.ü Regional&StateTournamentsfortheteamstopresenttheirsolutions.ü AwardpinsforALLparticipatingteams.Additionalawardstotopscoring

teams.ü MADIgraduationcordsforgraduatingseniorswhoareinvolvedinthe

programtheirsenioryear(eitherasparticipant,teammanagerorappraiser).ü Scholarshipstoselectedgraduatingseniors.ü RedtiesforMADIalumniwhoreturnandvolunteerfortheprogram

aftergraduation.

Remember:Wearereadilyavailabletoanswerquestionsandassistanywaypossible.Ourphonenumbersandemailaddressesarepostedonthewebsitewww.madikids.org.VisittheMADIContactpagefortheemailaddressoftheRegionalDirectorclosesttoyou.Step5:AttendStateTrainings&Meetings

ü SeeCalendaratmadikids.orgStep6:ConfirmyourAppraisersarepreparedforTrainingandTournament

ü SeeCalendarandAppraiserpagesStep7:EnjoytheTournament!

o Ensureyourteamshaveafantastictimeatthetournament

o Encourageteammanagerstoholdendofseasoncelebration

Appraisers

1. Allteamsmustprovideanappraiservolunteerforaregionaltournament.

• Ifateamdoesnotprovideanappraiservolunteer,theteamwillbeassesseda$200

appraisercoveragefee.

• NEW: IncertaincircumstancesMADImayacceptanappraiservolunteerafter thedeadlinebutbeforetheappraisertraining. Ifyourteamhasthissituation,pleasecall your Regional Director to discuss whether we can accommodate the lateappraiserregistration. Notea$75latefeewillbeassessed.

o Whenregistering,appraiservolunteerswilldefaulttotheirteam’shome

regionaltournamentbuttoallowadditionalflexibility,volunteerswillbegiventheoptionto“RequestAssignmenttoaDifferentTournament”.

o Note:volunteersrequestingreassignmentmustprovideaminimumofTWOreassignmentoptions.OnceallteamsareregisteredinearlyJanuary,requestsfordifferenttournamentassignmentswillbeconsideredandappraisersassignedtotournamentsbasedonneed.

2.AppraiserReminders

• NoteammanagerorteammembercanappraiseInstantChallenge.

• Noteammanagerorteammembercanappraisethesamechallengetheirteamispresenting.

• Ifateammanagerisalsoanappraiserandworkingthesametournamenttheirteam

ispresentingat-theyarenotallowedintheICroomoftheteamtheyaremanagingortheICroomofthesamechallenge.Iftheyareworkinganothertournamenttheycan’tdoworktheroomassociatedwiththechallengetheirteamisdoing.Theymustdisclosetheirconnectiontoateamuponarrivalontournamentday.

• Parents/relativesof teammembersCANbe assignedto Instant Challenge as

appraisersBUTtherelationshipshouldbenotedinAppraiserregistrationANDtheymustinformtheICHeadAppraiserwhentheyarriveontournamentday.Failuretodosocouldimpacttheteam’sscore.

• HighSchoolstudentsin11th&12thgradeareeligibletovolunteeratMADIregionaltournaments. IftheHighSchoolstudentpreviouslyparticipatedintheDIprogram,theyareeligibletobeaChallengeappraiserandwillcountasateam’sappraiser. IftheHighSchoolstudentisnewtoDI,theymayvolunteertobeanon-scoringVolunteerrolebuttheycan’tcountastheteam’sappraiser.

• For9th&10thgraders,theycannotbeaChallengeappraiser,however,theycanhelpoutinotherwaysatthetournament(i.e.,scorerunners,RisingStarshelp).PleasenotethattheirhelpdoesnotfulfilltheTeamAppraiserrequirement.

• Alimitednumberof“noadvancetraining”volunteerpositionsareavailable,

pleasereviewAppraiserdetailinformation.3.Ifneeded,theCoordinatorcanregistertheirTeamAppraisersusingthefollowing

process:

§ Gotothewww.madikids.orgwebsite.§ Gointotheregistrationapplicationandclickontheteamnumberlink

toaccesstheteamregistrationpage.§ NexttotheAppraiser’snamethatwasprevioussubmitted,a“register”link

willappear. HOWEVER,thislinkwillonlyappearifyouaretheofficialCoordinatorforthatteam.

§ Clickontheregisterlinkandthewebsitewillrelocateyoutotheappraiserregistrationformforcompletion.

§ Thesystemwillcapturetheinformationthattheappraiserwasregisteredbysomeoneotherthanthemselves.

§ Oncecomplete,aconfirmationemailwillgoouttotheregisteredappraiser,teammanager,andcoordinator.

MADIAppraiserRoles

A. TheCentralChallengeAppraisingTeamismadeupofthefollowingpositions:

1.HeadAppraiser(RegionalChallengeMaster/RCM)OverseestheAppraiserteam,presentsscorestotheteammanagers,setsupthesite,andprintsallpaperworkneeded.Notachoiceonlinebutifyouareinterestedinthisroleforthefuture,pleasecontactyourRegionalDirector. Advancetrainingrequired.

2.ChallengeOfficialScoresonepartofachallengeduringtheteam’sperformance;technicalorperformancebaseditems.Aftereachperformance,youwillinteractandtalktotheteamstobetterevaluatetheirsolutions.Thispersonshouldinteractwellwithstudentsandbeabletospeaktothemontheirlevelofunderstanding. Advancetrainingrequired.

3.PrepOfficialYoumustbeanoutgoingandfriendlypersonwhogreetstheteamandgivestheminstructionsimmediatelybeforetheirpresentation.Checksoverateam’spaperwork,identifiesanyissueswiththeteam’spaperworkandprovidesguidancewithanylast-minutequestionsfromtheteam. HelpstheTeamManager(s)stepbackandallowtheteamtostepuptoresolveanyissues. Setsapositivetoneandrelaxingatmospherefortheteamastheypreparetopresenttheirchallengesolution. Advancetrainingrequired.

4.Timekeeper/Announcer(TKA)GivesdirectionstoteamsintheLaunchAreaandintroducestheteam.Keepsaudienceentertainedbetweenperformances,managescrowdcontrol,andkeepstrackofalltimedelementsinthechallenge.Thispersonisa“HAM”andenjoysperformingtoanaudience.Anupbeatandloudvoice–AMUST. Advancetrainingrequired.

5.AppraiserTeamOrganizer(ATO)CollectsandsortsteampaperworkforChallengeAppraisers. Checkspaperworkforomissions,preparespapersforreviewbytheHeadAppraiserbeforeitisdeliveredtothescoreroom.Thispersoniswellorganizedanddetailed.Thispersonmayhavetobringscoresheetsbackandforthfromthesitetothescoreroom.TheATOdoesnotscoreteams.ThispositionisassignedbytheHeadAppraiseratthetournament.

B. InstantChallengeAppraiser

Workswithoneortwootherappraisersinaquietclassroom.Eachteamthatentersyourroomwillbegiventhesamechallenge,directionsandmaterials.Youwillscoreateam’ssolutionforcreativity,teamworkandothercriteria.Youwillsetuptheroomforeachteam.Thispersonmustinteractwellwithstudentsofallages.AdvancetrainingisrequiredforNEWICappraisers. ExperiencedICappraisersmust

attendtraininginoddnumberyearsandtaketheonlinequizinevennumberedyears.

C.AdditionalTournamentVolunteerRoles

1.SalesTableCoordinator(1pertournament)andSalesTableVolunteers(2)Responsibleforthesetupandcoordinationofthesalestableatthetournament,thisisafulldayjob.Handlesalesofmerchandiseandraffle,processcreditcardpurchasesandassistcustomers.

ADVANCETRAININGREQUIREDforSalesTableCoordinatorifnewtothisjob.NoadvancetrainingrequiredforSalesTableVolunteers,trainingwillbeprovidedonthedayofthetournament. AvailabilitytheeveningbeforetheregionalTournamentmayberequired.

2.ScoreRoomVolunteer(4pertournament)

Workinginateamenvironment,thisrolerequiresindividualswhoarecomfortablewithcomputersandwillenterthousandsofindividualteamscoreelementsintheofficialDITournamentScoringProgram. YourteamwillbeledbyaScoreMaster.AdvancetrainingisNOTrequired,trainingwilltakeplacethedayoftheTournament.

3.TournamentMedicalOfficial(2pertournament)MustbeanRN,EMTorMDtobethedesignatedMedicalOfficialatthetournamentforanyhealthormedicalproblems.Tournamentwillprovideanappropriatespacefortreatmentasnecessary.Noadvancetrainingrequired.

4.AppraiserFoodCoordinator(2pertournament)Responsibleforcoordinatingbreakfastandlunchforapproximately100tournamentofficials.Thisisafulldayjob.Setupandmaintainappraiserlounge.BudgetwillbeprovidedbyMADI.Noadvancetrainingrequired,howeveryoumustcommunicateregularlywiththeRegionalDirector.

5.AllDayVolunteers—MiscellaneousJobassignments(8pertournament)AllDayVolunteersincludeICCheck-inTable,Runners,TournamentSet-up,InformationTableandothermiscellaneousjobassignmentsasdefinedbytheRegionalDirectortoensureapositiveexperienceforteamsontournamentday. Noadvancetrainingrequired,trainingwillbeprovidedonthedayofthetournament.

MADIAppraiserRelatedInformation

1.Whenanappraiser/volunteerregistersatwww.madikids.orgrepresentingateam,thetournamentassignmentwilldefaulttotheteam’shomeregionaltournament.Ifanappraiservolunteerwouldliketo“RequestaDifferentTournamentAssignment”,simplyselectthisoptionandyouwillbeadvisedwhichtournamentyouareassignedinJanuaryafterallteamshaveregistered.

2.EachteammusthaveoneadultrepresenttheirDIteamasanappraiservolunteeror

theteamwillbedesignatedasnon-competitiveandnoteligibletoadvancetotheStateTournament. Inaddition,theteamwillbeassesseda$200appraisercoveragefee.

3.Appraiserrolesrequiringadvancetrainingareatwo-daycommitment,one

trainingANDthetournamentday.4.NopriorMADIexperienceorknowledgetobeanappraiser.Appraiserswillbe

trainedandworkwithateamofofficials.

5.AppraisersMUSTATTENDONESTATEAPPRAISERTRAINING(thereare2offered).SomeAppraisingpositionsDONOTrequireretraining.**Note:IftheappraiserhaspreviouslyappraisedthePrimaryRisingStarChallenge,orareanexperiencedAppraiserTeamOrganizer–theymayonlyhavetoattendon-sitetrainingonceandthentakeanonlinereviewquizinsubsequentyears.

6.Iftheyarerepresentingateamandareaparentofoneoftheteammembers,they

cannotbeassignedtotheirchild’schallenge.Theappraiserwillnotbeabletoseeanyspecificperformanceandwillbeassignedachallengeelsewhereatthetournament. Iftheyareassignedtothechallengeinwhichtheirchildorafamilymemberiscompetinginerror,pleasecontacttheRegionalDirectorimmediatelysotheycanbereassignedtoanotherchallenge.

7.Iftheappraiserisateammanagerorteammember,theywillmakeagreatappraiser

butmayNOTworkinInstantChallengeORtheChallengeyouaremanagingorinwhichyouareparticipating.

8.Appraiserswillalsoreceiveanofficial’spin,ahandypocketedapronandanofficial’s

breakfast,snacksandaluncheonthroughoutthetournamentday.

9.Appraisersshouldreviewtherolepreferences,thesynopsisofthechallenges,andthenmustcompletetheAppraiserRegistrationFormonlineatwww.madikids.org. Iftheyarerepresentingateam,theywillneedtoknowyourteam’smembershipnumber.Thelatertheyregister,thelesslikelytheycanbeassignedoneoftheirpreferences.Wewillmakeeveryefforttoassignvolunteersbasedontheir1st,2ndor3rdchoicebutcannotguaranteeyouwillbeassignedyourroleorchallengepreference.

10.Appraiserswillbesenttheirassignment,allnecessarymaterialsanddirections

ontheupcomingtrainingsessionsviae-mail. Iftheydonotreceiveane-mailbythelastweekinJanuarywiththisinformation,pleasecontactyourRegionalDirector.

Pleaseremindyourappraiserstotaketheir2-dayappraisingcommitmentseriously. Iftheysignup,pleasemakesurefollowthroughandattendtheSaturdaytraining. Thisprogramteachesstudentscommitmentandteamwork. Weexpecttheadultstosettheexample.AnyTeamwhoseregisteredappraiserdoesnotshowupatthetrainingwillbeinvoicedforthe$200appraisercoveragefee. Inaddition,ifanappraiserattendstrainingbutisa“noshow”atthetournamentthiswillgeneratetheinvoicetotheTeamforthe$200appraisercoveragefee.Wehaveoftenseenteamspenalizedbecauseadultsdidnottaketheircommitmentseriously.PleaseunderstandthatwehavethispolicyonlybecauseMADIisruntotallybyvolunteersandwecannotprovidetournamentswithoutthehelpfromeachteam.Wewouldmuchratherhavethevolunteers–notthemoney. Thankyou.

MADIAppraiserTrainingRequirementsWhoNeedstoGotoTraining?SeetheTrainingFlowchartbelowforthecurrenttrainingrequirements(subjecttochange):

Thisflowchartisnowintegratedintotheappraiserregistrationprocess.WhattoBringtotheAppraiserTraining?• Bringaprintedcopyofchallenge. o Pleasebesuretohavereaditbeforethetraining.• Bringahighlighterandapenorpencil.• BRINGALUNCH.• Dressiscasual.Becomfortable.CanmyAppraisergotoeithertraining?• Yes,bothtrainingsareidentical.Attendtheonethatisthemostconvenient.

Central Challenge Instant Challenge Rising Stars Score Room

(not scoring appraisers - see Central Challenge for

scoring appraisers)

All Day Volunteer

You do NOT need to attend training. You will be trained

on the day of the tournament. You will receive an email

telling you what time to arrive on tournament day.

Do you have email & internet access?

Have you been an Instant Challenge or Central Challenge Appraiser

before?

Begin with All About DI sessionNO

Have you been an DI appraiser, a DI/OM participant

or a Team Manager before?

Central Challenge Instant Challenge

YES

Attend the Instant Challenge

Session

NOYES

NO

You will receive Instant Challenge information via

email and take take the online knowledge review.

YES

Have you been a Rising Stars Challenge

Appraiser before?You will review the

challenge the morning of the

tournament.

Have you been a Central Challenge Appraiser before?

Begin with Central

Challenge Session 1

NO

Have you ever done the job you have been assigned?

(socring appraiser, ATO, Prep, etc...)

Begin with Central

Challenge Session 2

NO

YES

Attend Central Challenge Session 3

YES

After receiving your appraiser assignment and job, please take a look at this flowchart to deteremine if and when you should attend training.

Appr ai ser Tr ai ni ng Fl o w char t

Registration Time Session Begin Time

All About DI Session 7:45-8:15 am 8:30 amIC Session 8:45-9:00 am 9:15 amRising Stars Session 8:45-9:00 am 9:15 amCentral Challenge Session 1 8:45-9:00 am 9:15 amCentral Challenge Session 2 9:45 - 10:00 am 10:15 amCentral Challenge Session 3 1:00 pm 1:30 pm

Registration and Start Times

Rising StarsAttend Rising Stars Session

NO

YES

Finally–wecan’tthankyouenoughforvolunteeringtoserveastheMADICoordinatorinyourcommunity.WehavefoundthesuccessofDIisfocusedaroundtwothings–parentinvolvementandastrongcoordinator.Weappreciateallyourworkandareheretohelp–pleasedon’thesitatetoreachout–weareheretohelp!!

Sincerely,

KarinKnapik-Cloutier,AffiliateDirectorMassachusettsDestinationImaginationkarinknapik@gmail.com