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Transformational

Programmes and their

impact on the business

of Project Management

Stephen Wells RIBA

Director

Public Sector Programmes

Mace Group


Global presence


Services


Our values


Safety moment

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Client focus


The Shard London, UK


Heathrow Terminal 5 London, UK


Queen Elizabeth Olympic Park London, UK


Mace


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Programme

Management experience


Programme Management benefits



Programme Management commissions



Sector innovation - The Jump Factory



Programme Management experience



The Olympic Games - the world’s biggest event

• 205 countries

• 5,000 Olympic Family

• 17,800 athletes & team officials

• 22,000 media

• 8 million tickets sold

The Paralympic Games - two weeks later

• 147 countries

• 1,000 Paralympic Family

• 4,000 athletes & team officials

• 4,000 media

• 2 million tickets sold

100,000 workforce including volunteers

4 billion global audience


Programme Summary

• 250 hectare Olympic Park (27.5 million square feet)

• Olympic Games: 26 sports in 34 venues with 10,500 athletes

• Paralympic Games: 20 sports in 21 venues with 4,200 athletes

• Budget £9.33 billion (US $14.35 billion); max monthly spend £150m (US

$230m)

• Started on site June 2006

• Handover for test events June 2011; 12 months before the Games


CLM Delivery Partner

Supply Chain

Strategic Relationships for delivery: ODA and London 2012


Mace role as Delivery Partner

From October 2006 until December 2012 Mace were part of the CLM JV who

were contracted as Delivery Partner providing programme and project

management services:

• Cost

• Schedule

• Design Management

• Risk

• Project Controls

• Reporting

• Assurance

• Sustainability

Project Management Partner to the London Legacy Development Corporation

from January 2013 on-going


Blank


Olympic Park, April 2006


2012

London 2012: Timeline of Olympic Park

Site preparation

Deconstruction / Transformation

2007

Legacy

Build infrastructure

2008 - 11

Build venues

2008 - 11

Test events

2011 - 12

2012-13 2013 - 2025

2012

London 2012 Olympic and Paralympic Games


London 2012: Infrastructure

Demolition Soil remediation Bridges and highways

Primary substation Energy centre Sewer and pumping station


London 2012: Venues


• 1 programme

• 19 major projects

• 15,000+ site workers

• 950 planning applications

• 4,400 unique design interfaces

• 2 site entry points (plus rail head)

• 869 critical Tier 2 and 3 suppliers

• 1,890 engineering technical reviews

• 304 environmental monitoring points

• 135,000 formal documents controlled

• 120 NEC3 contracts, 149 JCT contracts

• 529 delivery vehicle movements each day

• 151 critical stakeholder delivery milestones

• 1,400 unique principal contractor boundaries

• 37,000 engineering drawings (and 35,000 revisions)

• 96 Tier 1 suppliers (29,000 contract communications)

• 79 Business Close Out Reports

• 27,000 activities and milestones in integrated plan

• 0.008 rolling Accident Frequency rate at completion

• 1 key date: 27 July 2012

529 vehicle movements

each day

London 2012 in numbers

1 Key date


London 2012: the results

• £630m of unexpended Funders’ contingency returned through rigorous

contingency management

• £50m efficiency savings through enabling work projects

• £120m+ of value engineering savings on infrastructure projects

• £100m+ of procurement gains through flexible procurement strategies

• Other savings through robust contract administration

• Robust project controls system

• Programme delivery management system accredited to ISO9001


Olympics 2012 Transformation

2014 Legacy 2030

Legacy Transformation


Legacy Transformation 2014

30



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The benefits of our approach to

Integrated Programme Management


The benefits of our approach



Supporting the programme


Programme Management solutions



Mace Innovation – Programme Management Delivery System



PDMS – Controls Framework


Baseline Report

• Developed from Brief or Business Case

• Basis of Performance monitoring

• Change Control

SCHEDULE SCOPE

BASELINE REPORT

RISK BUDGET &

COST


Reporting & Performance - Dashboards

MoJ data from

existing systems

(Viewpoint)

Tier 1 / Supply

Chain data

Internal PDMS

info feeds

Assurance

Validation

Assurance

Validation

Assurance

Validation


Reporting & Performance

Data Collection Time performance – Project milestones / interface milestones

Cost & progress performance – budget / change management, earned value

Quality performance by KPIs for design, BIM, HSQE, client & stakeholder targets

Risk Management

Data Analysis Focused dashboard reporting

Management Action Direct management attention

Informed decision making

Find and tackle issues early

Drive performance across all sites


Continuous improvement

• Lessons Learnt Database allows all users to search a central knowledge base, enabling cost savings

and efficient delivery by learning from prior experience

• User forums can be implemented, allowing a network of colleagues in diverse locations to interact and

work collaboratively

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Köszönöm

Thank You

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