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TOWN OF LUMSDEN MINUTES OF THE GROUP I MEETING HELD ON

March 27th, 2014

The Group I Committee convened their monthly meeting in the Municipal Office m Lumsden, on Thursday, March 27m, 2014 at 4 pm.

Present: Mayor: Community Coordinator:

Bryan Matheson Chris Exner

Councillors: Wes Holobetz, Reggie Newkirk, Jane Cogger

Open Discussion:

a) General Government - no report

Community Coordinator's Report:

Community Coordinator's Report - March/2014

• Campground

Campground is Closed. Campground will re-open May 1" weather permitting.

Water main is frozen from the highway to RiverPark. Currently no water into the park. Dave Cherney says it

could thaw by the end of April or as late as June. The line is aprox. 400 meters and it would be very costly to dig

and try to find the f rozen area.

I rec' d a quote for a full service portable washhouse- $3500/month (min 3 months).

With the current frozen line, we should immediately get moving on the engineering and permits for upgrading

the main into RiverPark- to a 6 inch line. We are currently maxed out on our 2" line. With the current activity in

the park and the possible expansion, upgrading the line is a good investment. The upgrade would give us

adequate fire protection, the ability to increase the capacity in the campground and future field irrigation if

necessary.

We are already receiving inquires about seasonal camping for the 2014 season. We will notice a large change in

the clientele at the Campground. The past two years we have had numerous oil/mine/construction seasonal

workers. The local mines now have camps right on site and oil and construction companies are using portable

on-site housing. Our promotional ads of the campground will more focus on attracting seniors who spend the

winter in the south and families on summer vacation.

Mary McKusker will be operating the canteen for the 2014 Season, May 1 to September 30'h. Similar contract to

our 2013 terms, 15% of gross income.

We have not found a viable internet option for campers yet.

Laundry facilities at the Campground- fut ure. Discussion

Upgrades for t he future:

1. Running a 6" water line into the park for hydrant,

future irrigation and line to t he RiverPark Centre

2. Permanent picnic tables in each site; 8 X 8 cement pad

and 6ft cement table or metal pedestal table

3. Fire pits in each site

4. In ground site sewage tanks

5. Garbage/recycling station next to electrical building

6. Wood shed so we can sell packaged firewood

7. Add 3 more full service sites

8. Build 2 service centres in over-flow (power and water)

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Town of Lumsden Group I Committee Meeting of March 2111, 2014 Page 2

Campground Revenue Review Aprd 7011 u April2012 3824.11 April2013 1500.00

May 2011 l iB / SG May 2012 8860.00 May 2013 9730.00

June lOll 5130 00 June 2012 17355.00 June 2013 18258.33

July 2011 17 41800 July 2012 18600.00 July 2013 15960.00

A~g 2011 11 211 au Aug 2012 14 825.00 Aug 2013 15226.00

~cpt 2011 4365.00 Sept 2012 S62S.OO Sept 2013 6510.00

uc 201 430.00 Oct 2012 600.00 Oct 2013 4270.00

Apr to Nov 2011 540 391.56 Apr to Nov 2012 $69 689.11 Apr to Nov $714S4.33

• Promotion

Lumsden Chamber is now finished. The sign corridor responsibilities have been passed over to the Town of Lumsden. 2014 invoices have been sent out to all current sign owners. I am currently applying for another sign

corridor on the other side of Lumsden, the southbound lane. If that application is successful we will be able to

have 25 signs in the second corridor. I am getting a quote for 50 metal fabricated posts/supports for the two

corridors, including installation. This upgrade would put a fresh look when approaching Lumsden from North or

South and a great opportunity for advertising of local Lumsden businesses.

Spring 2014 the area around the Town Sign will need another load of mulch. The initial 4 inches of mulch will

have settled. Adding another 4 inches should keep the weeds down, maintain the moisture and keep the area

looking good. We still need to re-locate the weight limit sign.

I would like to produce a 2nd Edition of the Webster Playground Safety children's coloring book in 2014.

We will be getting a second printing of the Lumsden Walking Tour pamphlet.

• Centennial Hall

The Hall is almost booked for every weekend from April to November in 2014.

The server/back-up room is nearly finished in the basement of the hall. Should be ready for equipment early

2014.

Several upgrades were completed in 2013 including: urinals, flooring in basement, electrical and some

landscaping.

Priority in 2014 is the basement entrance; upgrade concrete pad and eaves over the doorway.

Hand dryers at RiverPark save a few thousand a year, with the high use at the hall- hand dryers would be

valuable.

Upgrades for t he Future:

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1. Banquet stacking chairs

2. Replace furnaces and add air conditioner

3. Hand dryers in the washrooms

4. Gas range in basement kitchen

5. Upgrade main floor lighting

• RiverPark Centre

Audio/video equipment is installed (The system includes; Epson mounted projector, Da-Lite motorized screen 5

ft x 8ft., Bose sound system and a Kramer room controller) for the RiverPark Centre. Current system rental is

$200/day.

The facility current rates are; $75/half day fee for birthdays/anniversaries etc .. $150 fee for full day conferences.

Upgrades for the Future 1. Message boards in the washrooms

2. 2 - LED yard lights

3. Dog station

4. Serving window in the canteen

5. Disposal and recycl ing centre near building

6. Commercial mirrors in the washrooms

7. Side walk

8. Building signage

9. Board walk along oxbow

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Town of Lumsden Group I Committee Meeting of March 2t ", 2014 Page 3

• Trees

I was very pleased with the trees we had planted in 2013. Trees were planted around t he new town sign,

RiverPark, i h ave Park, Lion's Park and the west end of 51h ave. All t he t rees w ere purchased and planted except

for the three larger trees at the end of 51h ave, those t rees were transplanted from our nursery. Half of t he

bought trees were coniferous- blue spruce. The deciduous t rees included f lowering crab and various Linden

species. We may have to do some watering if we don't get sufficient spring ra in.

We will plan to plant trees again in the spring and late fa ll of 2014. We continue to lose trees around the

oxbow in RiverPark, replacement spruce have been doing well. We need to do planting at t he cemetery and add

to last year's planting on 5th ave.

• SprayPark

Fundraising is completed- it was a great 2 year project !

Below is a concept picture of the completed SprayPad.

The final 2 components have been ordered and w ill arrive in April. Simple installation t hat we can do. The two

components are in the bottom right of the picture above.

A recognition plaque will be prepared for mounting on t he building.

• Town Office

Our seasonal lights on the building are in poor shape. Replace w ith LED seasonal ornaments in 2014. Purchase 3

units; one installed on the pole at the Town Office corner and 2 ornaments installed on t he poles by the James

Street bridge.

• Ball Diamonds

Some fence/gate repairs will be completed on various ball diamonds prior to ball season weather permitting.

New disposal bins will be installed at each of the five ba ll diamonds in M ay, 2014.

Upgrades for the Future: 1- Backstop Cubs Diamond

2- Bleachers (ih East and West), player's bench 7'h west

3- Irrigation system

• Swim Program

2014 swim program tentative dates.

Session 1 - July 2nd to 11th Session 2- August 18th to 29th

• Parks

2013 was the 2nd year of the Town/Lion's Playground Project . 2013's project was in lion's Park, installed a 9 hole

disc golf course. Most of the work was complete except for the sign age at each hole.

Also the aggregate/border around the swings and a new lion's Park sign.

We plan on completing the above mentioned tasks Spring 2014.

2014 will be the 3'd year of the Town/lion's Playground Project.

We will finish up i h ave park; border and aggregate around the swings,

replace the broken spring toy and do some landscaping. The remaining

2014 funds will go towards "Central Park" .

Imperial Oil has prepared a draft lease for their land. We have a few

final changes to our concept plan and then we w ill be in a position to

sign the lease and move forward with the project . I think t he park cou ld

be completed over 3 years.

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Town of Lumsden Group I Committee Meeting of March 2111, 2014

There has been a growing demand for dog stations in Lumsden, station

would include small bags/disposal unit and info .. Busiest two locations

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of walkers with dogs are RiverPark (east side of the building) and lion's park (east side walk).

I have looked at a number of options for skateboard equipment at the outdoor rink during the summer. There is

a good company out of Ontario that makes an all-metal mobile product. The items are put in place with a forklift

in the spring and then removed in the fall for storage. The material is indestructible. For approximately $30 000

you can get a couple Y. pipes, wedges, platform, rails and glides. I have contacted a number of local skaters and

invited them to put together a subcommittee similar to our recent SprayPad committee. To date I have had a

great response.

Upgrades for the Future:

1- LED trail lighting in lion's park

2· Covered Shelter at lion's Park

3· Skateboard Equipment

4· Paint lion's Park washrooms

5- Rock Creek at Elgin Park

6- Central Park (Esso Land)

7- Greenspace development at Shandre

8- Dinosaur equipment at Broad Street Park

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9- Walking bridge Pleasant Street to Broad Street

10· Removal of overhead lines at 7'h Park

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b) Budget discussion- Chris will itemize budget items in order of priority in case cuts have to be made. Chris will forward the list to Darcie and Sheena.

c) Protective Services- No Report

d) Planning and Economic Development- No Report

e) Lumsden Fire District - No Report.

New Business:

No New Business

Adjournment:

The meeting was adjourned at 5:15 p.m .