LYMPSTONE PARISH COUNCIL Clerk to the Council: A J Le Riche, DMS,

43 Salisbury Road, Exmouth, EX8 1SL

Tel 279665/ 07866 535580 Email: clerk@lympstone.org

www.lympstone.org

Chairman: Cllr Richard Eastley Tel 266165

9th

September 2014

To All Members of the Parish Council

You are summoned to attend a meeting of the Lympstone Parish Council, at 7.30pm on Monday

15th

September 2014 in the Village Hall. The business to be transacted is set out below. Members

of the Public are cordially invited to attend and to speak in the open session.

A J Le Riche, Clerk to the Parish Council

AGENDA

PUBLIC SESSION

At this point, the public will be invited issues of concern in the Parish and to

comment on items on the agenda.

7.30

1 Apologies

7.45

2 Declarations of Interest

7.50

3 Minutes – To confirm the minutes of the meeting held on 1st September 2014

including the confidential minute (circulated separately)

7.55

4 Neighbourhood Plan update – Cllr Mrs Clark to report. 8.00

5 Request for a litter bin at the Bus stop at Meeting Lane

To consider a request by Cllr Mrs Rogers for a litter bin at this Bus Stop.

8.10

6 Review of Notice Boards

Report of the Clerk is attached.

8.20

7 Toilets – Purchase of a Steam Cleaner

8.30

8 EEDC Working Together for the future of East Devon event

To consider attendance at this event. Details are attached

8.40

9 Environment Agency works in the Village

Chairman to report.

8.45

10 Clerk’s Action Sheet – attached

8.55

11 Training

The Clerk is interested in attending a DALC Course on new finance procedures.

This will help in revising Financial regulations. The cost is £55.00 + VAT

9.05

12 Business items

Affordable Housing (Cllr Bailey)

Amenities (Cllr Acca / Cllr Mrs Beatty)

Burial Ground (Cllr Bailey)

Communications (Cllr Estcourt)

Environment (Cllr Eastley)

Travel and Transport including the Cycle Way (Cllr Bailey)

Twinning Cllr (Mrs Scott)

Village Hall (Cllr Mrs Scott)

Youth Club (Cllr Mrs Beatty)

9.10

13 Matters raised by Councillors. - (These are not normally discussed in depth but

investigated and considered at the next meeting.)

9.15

14 Exclusion of the Press and Public

9.20

15 Nursery Site – Planning Brief

A report of the Working Group has been circulated separately

9.25

Lympstone Parish Council Item 5

A new litter bin at Bus Stop at Meeting Lane

Background

As part of improvements to the bus shelter area in Meeting Lane, Cllr Mrs Rogers has requested the

Council to consider providing a new litter bin.

The Council has provided two similar bins and these are emptied by EDDC at a cost of £70.00 each

pa.

Proposals

The other litter bins in the village are Glasdon ‘Topsy’ bins and are black. These are a good size

and sturdily built. There is room for this to be fixed on the concrete plinth in front, but to one side

of the Shelter.

There is no budget provision for this but the cost can be met from reserves.

Price including delivery, £246.89 excluding VAT: Fixing kit: £12.73, S/S cigarette stubber: £7.02

RECOMMENDATION The Council is requested to consider the purchase of this bin and a contractor to fix it into place.

If the Council decides to go ahead, the Council is also recommended to add this to the bin emptying

contract with EDDC.

LYMPSTONE PARISH COUNCIL Item 6

Refurbishment of notice boards

Background

The Parish Council owns 6 notice boards. These were made by Cllr Acca about 12 years ago. They

are made of brown, wood grain type, uPVC frames and doors and glazed in glass or polycarbonate.

The latter has been used where there has been vandalism in the past.

Photos of the notice boards can be displayed at the meeting if required.

The units are wall mounted at:

Longmeadow Road, Church Road, the Station Arch. They are mounted on two timber posts at Exe

View Road, Sowden Lane and Trafalgar Road.

Proposals

All notice boards would benefit from a clean inside and out.

The timber posts for three of the notice boards would benefit from staining with a wood

preservative. There is some in stock.

The notice board at Exe View Road does not have ‘Lympstone Parish Council’ on it. This should

be rectified. This notice board would benefit from having growth removed from around the notice

board. This could be extended to the grit bin, finger post and the seat. This could be added to the

grounds contract for more regular attention. At the moment, the tender only requires strimming.

The notice board Sowden Lane would benefit from having the rose cut back. The owners could be

approached for this.

Costs

Miller signs have been approached to add lettering to the notice board at Exe

View Road.

(Say £50)

Staining posts, say 2 hours

£30

Michelles Cleaning have been approached to quote for Cleaning, say 2 hours

£30

Gardencare have been approached to quote for cutting growth back at Exe View

Road, say

£40

Estimated total £150

Recommendation:

1 That the works be put in hand.

2 That the owner of Sowden House be requested to cut back the rose and keep it cut back from the

notice board.

Lympstone Parish Council Item 7

Cleaning the toilets

The Clerk has discussed pressure washing with Michelles Cleaning but no further response has been

received. The cost of a one-off clean would be in the region of £60.00

As an alternative, the Clerk suggests buying a Steam Mop and cleaning heads instead. Mrs

Edworthy is familiar with these and would be happy to use this equipment. If the Parish Council

owned the equipment, a regular steam clean could be given to ensure that the floors remained in

good condition. The equipment below includes a hand held steamer which can be used on walls

and ceramics and is taken from the Amazon website.

I would also recommend increasing the Cleaner’s hours by say, 3 per month to allow a full steam

clean regularly.

Vax Steam Mop S7 - 2 in 1 Upright and Handheld Steam Cleaner

RRP: £149.99

Price: £49.99& FREE Delivery in the UK. Details

Dispatched from and sold by Amazon. Gift-wrap available.

• Total home cleaning - 2in1 Vax Steam Mop and Handheld Steamer

• Breaks down grease and grime with powerful jets of steam

• The high temperature of the steam kills bacteria, dust mites and other allergens

• The Vax Steam Mop is Ideal for windows, tiles and mirrors with a 7 piece accessory kit

• 2 year guarantee for peace of mind

£5.99

Non Genuine Spare Part Suitable For Vax Steam Mops

2 sets of spare microfibre cleaning pads for your Vax steam mop

Compatible Vax spares - maximum quality

Suitable for use with all Vax triangular-head steam mops

Outstanding performance for everyday cleaning

Simple drawstring attachment method, suitable for all Vax steam mops

EDDC Working Together for the future of East Devon Item 8

EDDC would like to invite one representative to a ‘Working Together for the Future of East Devon’

event. This is an annual event that they organise for voluntary and community groups and Town

and Parish Councils from throughout East Devon.

It’s on Friday 10 October, 9.30am to 2.30pm. Free buffet lunch provided, refreshements from 9am.

It will be at:

East Devon District Councils offices

Knowle

Station Road

Sidmouth

EX10 8HL

The focus of this years event is ‘Isolation’. There will be speakers on several topics including:

• The isolation of older people from a health point of view

• Esther Rantzen’s new free helpline for older people

• Community transport

• Isolation of younger people

• Personal alarms

• Digital services

Places are limited and will be allocated on a first come first served basis. To book your place please

respond by 26 September with your name, the name of the group you represent, your e-mail

address, postal address and phone number. More information will be sent out closer to the event.

We are helping local foodbanks through this event, please bring an item of non-perishable

food (for example a tin or a packet) to donate.

Thank you

Miss Jamie Buckley

Community Engagement and Funding Officer

East Devon District Council

(01395) 517569

jbuckley@eastdevon.gov.uk

Lympstone Parish Council Item 10

Action List – as at 8th

September 2014

Minute Response Date

Actioned

Flooding DCC requested to provide an update. 8/9/14

369 Trees in

Candy’s Field

Work done

369 / 63 Play

area inspection

Works carried out.

Price of new gate will be reported to the meeting.

Play Inspection Course in Exeter not available until next year – Cost

£250 including manual.

369 Activity

trail

3 companies approached for quotes none had reps in the area and asked

the Clerk to measure up. New Companies to be approached.

369 Community

notice board

Grants and costs being investigated

369 Youth Club Eddie Mingo and Cllr Acca are revising the schedule of works to be

done.

371 Sewage Hugo Swire’s office contacted Chief Executive of SWW. Reply

awaited.

9/6/14

12 Pump at the

Saddlers Arms

Plaque being investigated.

61 Courtlands

appeal

No money spent

62 Bus stop Exmouth Town Council to arrange cleaning and painting. Miller signs

asked for cost of new sign

29/7/14

69 Amenities Basket swing repaired by Cllr Acca.

Weeds growing at the side of the new path, not through it.

Cyclists in cliff Field – Email from NT circulated

8/9/14

70 Station

approach

Network Rail informed of problem. Area is leased to FGW so email

has been forwarded to them.

77 EDDC

Planning

Draft letter sent to Cllr Mrs Clark 9/9/14

80 DCC

Highways

Conference

Cllr Bailey booked in.

81 Investing in

the South West

Letters sent 9/9/14