FUNDING OPPORTUNITIES2019 LWCF WORKSHOP

ASPT GRANTS STAFF:Mickey Rogers, Chief of Grants and TrailsSean Hammond, Grants and ADA CoordinatorMatthew Eberhart, State OHV CoordinatorJeff Schmidt, GIS CoordinatorGustave Sexauer, GIS InternKenny Zamecnik, GIS Intern

• Manage Outdoor Recreation Grant Programs• Recreational Trails Program (RTP) • Off-Highway Vehicle Recreation Fund (OHV)• Land and Water Conservation Fund (LWCF) Program

• Assisting ASPT Parks in Upgrading/Building New Trails• Manage Advisory Committees• Manage Disability (ADA) Programs And Activities • Internship Program• Site Steward Program• Geographic Information Systems

• GIS Internship Program (AmeriCorps)

L-R -Gustave, Jeff, KennyState Parks GIS Team

Left – Sean HammondSite Steward & ADA Coordinator

Right - Mickey Rogers Chief of Grants & Trails

GRANTS AND TRAILS SECTION

Matt EberhartState OHV Coordinator

PhoenixArizona State Parks Central Office23751 N. 23rd Ave. Suite 190Phoenix, AZ 85085

Tuesday, October 18, 201810:00 a.m. – 1:00 p.m.

GRANT WORKSHOP SCHEDULE

Phoenix – RTP/OHVArizona State Parks Central Office23751 N. 23rd Ave. Suite 190Phoenix, AZ 85085

Tuesday, October 23, 201810:00 a.m. – 2:00 p.m.

Flagstaff – RTP/OHVNacent Business Center2225 N. Gemini Rd. Flagstaff, AZ 86001

Friday, October 26, 201810:00 a.m. – 2:00 p.m.

Tucson – RTP/OHVSaguaro National Park East: NPS Desert Research/ Learning Center12661 E. Broadway Blvd. Tucson, AZ 85748

Tuesday, November 13, 20189:00 a.m. – 2:00 p.m.

Pinetop – RTP/OHVGame & Fish 2878 E. White Mountain Blvd.Pinetop, AZ 85935

Wednesday, December 5, 201810:00 a.m. – 2:00 p.m.

CYCLE DUE DATE PROGRAMS ACTIVITIES

October 2018 March 1, 2019 1) Non-Motorized Program2) Motorized Program

• Motorized & non-motorized trail activities (development, maintenance) • Hiking, mountain biking, off-road –ATV’s, • ADA - accessibility,• Acquisition• Education programs

October 2018 March 1, 2019 1) Trail Maintenance Program2) Supplemental OHV Program (4 separate Programs)3) Safety and Environmental Education (SEE)

• Non-motor; ASP-contracted trail crew teams, repair trails –maintenance only• Emergency repair of OHV trails, small OHV projects, OHV law enforcement,

Signage Program – Motorized Only• SEE - Trail safety, environmental and cultural resource protection, develop

school curriculum• Signage Program–Motorized Only

July 2019 Sept. 1, 2019 Off-highway Vehicle Recreation Fund (OHV) • Motorized – trail & facility development, Repairs, equipment, signage

Rolling(may apply throughout the year)

NA SUPPLEMENTAL OHV PROGRAM1) OHV Mitigation & Emergency Repairs2) OHV Small Grants3) Law Enforcement – OHV (Quarterly)

• Repairs to a trail due to weather related events/vandalism• ASP-contracted trail teams to develop/maintain OHV routes/trail• Purchase new signs, replace damaged signs• Law enforcement /education patrols

October 2018 February 1, 2019 1) Land & Water Conservation Fund (LWCF)2) Legacy Grant – LWCF Program. Parks will send out

updates on this program when available.

• Outdoor recreation facilities• Acquisition of park lands• Baseball & soccer fields, bike parks, pools, playground• Urban Parks, low-income-focused grant program

ANNUAL GRANT CYCLE

APPLICATION TIMELINE AND PROCESS

Arizona State Parks & Trails Grant Application Announcement:

October 2018

Pre-Application Site InspectionBy: November 30, 2018

Applicants are required to submit a pre-application.

2018 WorkshopsPhoenix - October 18th

Grant Deadline By: February 1, 2019

Applications must be submitted in WebGrants by 5 p.m.

Review TeamMarch 2019

Park Staff review all applications and make recommendations

AORCC & Parks BoardApril 20, 2019 (Tentative)

Staff will present results from the review team to AORCC for their independent

reviews and recommendations. A final review based on the

recommendation from staff, and AORCC will be conducted by Arizona State Parks

Board. All applicants will be notified of the status of their project.

NoteALL APPLICANTS are required to be in

attendance for the April 20, 2019 Committee/Board Application Review. Applicants will be asked to provide a

short description of the project.

POST AWARD PROCESS

Applications forwarded to National Parks Service for processing.

SHPO will review each project within 30 business days.

Parks will send a draft of a project agreement, please return within 30 days.

If all documents are provided, a typical LWCF project awarded in April should receive Approval to Proceed within 10-12 months.

• Federal program managed by National Park Service• Revenue from offshore oil and gas development• Uses zero taxpayer dollars • 750+ Projects in Arizona• The first project was in 1966: Willow Springs Lake

• Has also funded:• South Mountain• Camelback • Flagstaff Urban Trail System• Phoenix Mountain Preserve• All Maricopa County Regional Parks• Reid Park• Udall Park• Lake Pleasant

Flagstaff LWCF Project

BACKGROUND

Project Examples & Scope ItemsELIGIBILITY

Community Park• Acquisition of land• Planning, engineering, design, landscaping,

construction (not to exceed 10% of grant) • Parking lots• Basketball courts • Soccer & baseball fields• Restrooms• Lighting• ADA/Accessibility • Tennis courts • Park benches• Playground, exercise equipment• Connecting trails • Picnic area and pavilion

Swimming Pools • Facility building/change rooms,• filtering systemPlanning & Development -Outdoor Recreation• Architecture & engineering fees • Construction costs Baseball Field• Acquisition of land• Lighting • Bleachers• Fencing• Backstop• Restrooms

• Grants may be awarded to any of the following:• Municipal agencies (cities, towns, counties, or school districts) • State agencies • Other governmental agencies (Native American Tribal Governments)

• Non-profit organizations and special purpose agencies such as Water Districts are NOT eligible

Project Examples & Scope ItemsMATCH REQUIREMENTS• LWCF funding will not exceed 50 percent, or the grant cap ($200,000), of a project’s total

cost.• The match may include;

• Cash • Donated (full or partial) labor, materials, services, equipment • Other State and Local Grants and certain Federal Grants. o LWCF funds may not be

matched by other federal funds unless the statutory provision of the subsequent federal grants program explicitly allows recipients to use such assistance to match other federal funds.

Project Examples & Scope ItemsALLOWABLE COSTS• Acquisition Projects

• Land acquisition to serve future outdoor recreation and/or open space, or protect wetlands.

• Only the purchase price and any cost incurred under the Federal Uniform Relocation Assistance Act of 1970 is allowable.

• Reimbursement shall be based on the fair market value of the property as determined by an approved appraisal or the actual purchase price, whichever is less.

• Development/Renovation Projects • Most of the direct costs of renovation/construction of a facility are allowable. • Park development (e.g., playground equipment, lighting, picnic facilities,

ballfields, ramadas, sports facilities, restrooms and other facilities). • Projects related to statewide outdoor recreation planning are also eligible

activities.

Projects For People With Disabilities & Aging Populations1) Accessible amenities such as a park, restrooms, trailheads and viewpoints

(Amenities should not be considered accessible if they are not linked by an accessible route).

•How to increase Outdoor Recreation Opportunities for People with Disabilities.

Project examples – LWCF:1) Build a fully accessible park.2) Accessible Playground 3) Accessibility upgrades at a current park4) Acquisition of park lands5) Accessible swimming pools, pool lifts, other equipment. 6) Water accessibility 7) Adaptive Equipment (Water sports-Kayaking; skiing, hiking, biking, etc…)

Trails:1) Build an accessible trail system, maintain or convert to ADA. 2) Develop multi-sensory interpretive trails (i.e. Braille Nature Trail) 3) Improve trailhead facilities (parking lots, bathrooms4) Production and or purchase of trail related educational materials and

guided hikes for those with vision or hearing disabilities -information displays, in print, electronic, video, audio, interactive computer displays, brochures and pamphlets

OUTDOOR RECREATION FOR ALL PEOPLE - LWCF

For Support in Developing ADA Projects:

1) Sean Hammond, ADA Coordinator, Arizona State Parks & Trails • You will work with Sean if you are including accessibility in your project. • Phone: 602-542-7130• Email: shammond@azstateparks.gov

2) Loren Worthington, Communications & Marketing Manager at ABILTY 360 (http://ability360.org/) and Arizona State Committee on Trails (ASCOT) Member. • Loren is an avid outdoorsman and can help provide recommendations and ideas on increasing

accessibility. Will conduct site visits to your agency if needed• Phone: (602) 386-4278• Email: LorenW@ability360.org

ADA PROJECTS

• Administrative costs. • Certain types of buildings. • Purchase of operational or maintenance

equipment, and operating/maintenance costs.• Incidental costs such as legal fees, surveys,

appraisals, etc. • While funding an outdoor facility for a school IS an

eligible cost, facilities for exclusive school use are NOT eligible.

• For acquisition projects, appraisal costs are not reimbursable.

INELIGIBLE COSTS

SPONSOR’S OBLIGATIONS• Each sponsor will be required to sign a Project Agreement (PA) with the State of Arizona that

defines the sponsor’s obligation. • Among these obligations are:

• Project Timing • Sponsors are expected to begin their projects promptly following federal approval.

Failure of a sponsor to commence the project within nine (9) months of project agreement approval could result in rescission of the funds and termination of the PA.

• Acknowledgement• Sponsors must maintain a suitable permanent acknowledgement of LWCF assistance at

the project site.• Operation

• LWCF-assisted facilities must be operated to allow public use for outdoor recreation. • Maintenance

• Sponsors are required to maintain LWCF-assisted facilities in a safe, attractive, and functional condition.

SPONSOR’S OBLIGATIONS• Retention

• Regardless of the amount of federal funding for acquisition, development, and/or renovation, LWCF assisted facilities must remain in public ownership for public outdoor recreation purposes in perpetuity. • Should all or any portion of a LWCF funded facility or property be changed to other than public outdoor recreation use, the project sponsor is required by Sec. 6(f)(3) of the LWCF Act to replace, at its own expense, the converted property with property having:

• Equal or greater appraised value; and • Equal or greater recreational usefulness.

• Any changes in the original project agreement must be approved by Arizona State Parks prior to those changes. • Interests, including conservation easements, in LWCF-assisted facilities (including project land) cannot be conveyed to entities that do not qualify as a sponsor under the LWCF Act.

• LWCF Surcharge • Each successful LWCF grant recipient is required to pay a surcharge of 10% of the grant award

to State Parks. Revenue from the surcharge payments is used to administer the LWCF Program. The surcharge is non-reimbursable and must be separate for project matching funds. The applicant may initiate development/acquisition activities only upon receipt of a fully signed project agreement

USER FEES• Fees may be charged and the income used to defray the costs of operation and

maintenance of the LWCF-assisted project. • If fees are charged, there may be a reasonable difference in the fee schedule for residents

of the sponsoring community and for nonresidents (no greater than double). • Fee schedules must be approved by the State Liaison Officer.

Every 5 years, Arizona prepares a Statewide Comprehensive Outdoor Recreation Plan (SCORP).1)Required by National Park Service to receive Land and Water Conservation Funds (LWCF).2)Establishes outdoor recreation and wetland priorities for Arizona.3)Encourages informed and coordinated decisions about the state’s recreation facilities and

programs.4)Establishes evaluation criteria for selecting LWCF park and recreation grant projects to be

funded.Note: Refer to Chapter 5 – PRIORITY ISSUES and Chapter 6 – 2018 LWCF RATING CRITERIA of the 2018-2022 SCORP Plan for criteria details. Each application should reference sections throughout these two (2) chapters. o The Arizona Trails Plan (2015) is another guide to refer to as it contains important feedback from trail users (motorized and non-motorized) on what users are seeking in public projects and programs. o For additional information on grant processes, refer to the ASPT 2018 Grants Administration Guide.

SCORP OVERVIEW

2018 SCORP PRIORITY ISSUES1) Preservation and Conservation - Protection of Arizona’s natural and cultural resources, public lands, recreation areas,

and scenic landscapes are increasingly necessary and a high priority. § Upgrading outdated electrical lighting§ campground shower facilities using water saving devices§ rainwater collection methods§ providing native shade trees to outdoor recreation facilities§ redefine trail routes to minimize grade to prevent erosion, etc.

2) Accessibility and Inclusion - Providers need to ensure that they have enough opportunities for children, teenagers, seniors, and culturally diverse user groups. • ADA paths, buildings, bathrooms, signs, campsites, picnic areas, swimming pools, parking areas, braille documents,

large print trail maps, brochures, etc.

3) Engagement - One of the most important issues to emerge from the Working Group, Focus Group, and Providers Survey was the need for increased public engagement to support and advocate for the protection and sustainable management of our state’s unique outdoor recreation resources.• Leave No Trace training• interpretive programs for school age groups• OHV safety program for youth• Playgrounds• splash pads• training program for volunteers at recreational facilities.

2018 SCORP PRIORITY ISSUES4) Collaboration and Partnerships - Increased collaboration and partnerships between agencies, communities, volunteers, and other

collaborators for marketing, resource management, safety, and maintenance can increase efficiency, effectiveness, and provide a better

service to the user.

• Projects that involve collaboration and/or sharing of information, data, best practices among land management agencies/

recreation agencies, universities, communities and volunteers.

• Projects that involve collaboration between stakeholder groups throughout the duration of the project including planning,

development, and long-term stewardship.

• Project that facilitate connectivity to recreational opportunities either physically, economically, or through collaboration in research,

marketing, outreach, education, and communication efforts

5) Marketing, Communication and Education Opportunities - reduced environmental ethics and outdoor recreation experience, technology

is here to stay and opportunities to engage youth in outdoor activities need to integrate these two areas in order to grow the next

generation of outdoor recreation enthusiasts.

• Website upgrades related to outdoor facilities

• promotion of mobile maps or applications which engage the user during the outdoor recreation experience (iBird, Strava, TrailFork,

etc.)

• provide WIFI at campgrounds.

6) Funding - Seeking innovative collaborations, private/public partnerships, and grant opportunities is required to keep up with ongoing

maintenance of facilities and existing infrastructure.

• Project Examples: Projects which work in conjunction with local communities to stimulate economic benefits of outdoor recreation

opportunities provided.

• Projects which are funded through multiple stakeholder contribution to match, provide overmatch, and/or in-kind match.

• Projects which demonstrate a maintenance plan and budget for the duration of the project.

CONTROL AND TENURE – OWNERSHIP OF THE LAND • For lands included in a project proposal, the sponsor must have title or adequate control (fee or

easement) of the project area. Property that is proposed for acquisition and/or development and which is subject to reversionary interests, or is subject to outstanding interests (i.e., mineral rights) may be eligible to receive LWCF funds.

• For property owned by a municipality or county, all of the following must be submitted with the application: • A copy of the recorded title or deed. • Legal description of the deed with an attached map. • Updated copy of title insurance for the property (no older than one year).

• In lieu of title insurance, a “title opinion” from the project sponsor’s legal representative may be submitted..

1) Determine the effect, if any, a project may have on significant archaeological and/or historical cultural resources.

2) Ensure projects don’t have a significant impact on natural resources.

• Projects must satisfy the Environmental Policy Act and the NationalEnvironmental Policy Act (NEPA)

• Some projects will require cultural resource surveys to be completed for the entireproject area.

• If surveys are needed they must be conducted by qualified professional archaeologists that meet state and federal standards.

• Costs associated with conducting cultural resource surveys and environmental(NEPA) assessments are an eligible cost IF PRE-APPROVED.

CULTURAL AND ENVIRONMENTAL OBLIGATIONS

6F

• 6(f)(3) Boundary Map: show the boundaries of the property to be acquired and/or developed

with federal funds that will be subject to all terms and conditions of the Land and Water

Conservation Fund Act, including the “retention” obligation (see application section 1.9).

• The 6(f)(3) Boundary Map MUST include:

▪ Official park/site name, location

▪ Dimensions of 6(f)(3) boundaries

▪ Total acreage included within 6(f)(3) boundary

▪ GPS coordinates

▪ Physical features abutting site (roads, water bodies, utility corridors, etc.)

▪ Existing recreational facilities

▪ Proposed elements of the LWCF project

▪ Means of access to the LWCF site from a public way

▪ North arrow

• Contact Arizona State Parks GIS Team with any mapping questions.

WEBGRANTS1) Converting entire grant process - from application to review to management of award.2) Save an estimated 25,000 pieces of paper for January Cycle. 3) Save applicants $100+ - no more extra copies, printed color photos.4) Transitional ease - storage of all correspondence (emails, telephone calls) and all

documents for each grant in one location -organized and easily accessible.5) Automatic reminders - quarterly reporting, new grant opportunities.

THANK YOU!