Rcpuhliku ng Pilipma-K,\GAWAIRAN NG KA'I'''\Rt.:'I[(;A'\i

Deportment ofJus t i.:«MUIII!O

/{LUIUHKL l'It' ,~, IJu I " .•. ,

1.11.'11_IX, lOB lel_ \,-':1- I

BEPAIRTlVllENT CIRCULAR NO. 0 0 ~~!,TO Undersecretaries and Assistant Secretaries

Chiefs of Service / Staff in the Office of theSecreta ry ! All Regional! Provincial! CityProsecutors in the National Prosecution ServiceAll Concerned

SUBJECT Signing Authority to Financial Matters in theDepartment Proper

10 February 2014--------,---------=--------------BATE

In the interest of the service and pursuant to the provlslons ofexisting laws, attached is the Matrix of Signing Authority on FinancialMatters in the Department Proper pursuant to Department Circular No.064 dated 26 September 2013.

Moreover, the following shall be observed:

a, The requesting party shall submit to Budget Division,Financial Service the request for payment of claims withcomplete supporting documents:

b. Claims shall be processed within the prescribed period incompliance with Anti-Red Tape Act (ARTA); and

c. All Checks shall be released! mailed to the Payee withina period of five (5) days.

This Circular supersedes all previous issuances inconsistentherewith, takes effect immediately and shall remain in force unti I furtherorders/issuances.

For guidance and compliance.

A~~.J~A"LEiLA M. DE LIMA

Sec retary "'r}I,;J··

~-".,/

Depanment of JusticeeN mOl402330

'Jln'II'/'m!I/I'~/III~IIIIII!l/I~llIllilll

Rcpublika ng PiiipinasKAGAWARAN NG KATARUNGAN

D'e p art tn e n t ofJust i ceMa n il a

L> ',.",...... ".~~._\I ,. :,·jCIM .. SEHV1CE

LML-DC-26I13- __26 September 2013

064DEPARTMENT CIRCUlAR NO. _

R.E DJEI,INEAT)[ON OF DELEGATED DUTIES ANDAR.f'~ OJFRESPONSIBILITIES

In the interest of the service and pursuant to the prOVISIon ofexisting laws, the following areas of responsibilities are herebyassigned and delirieated among the Undersecretaries, AssistantSecretaries and other Senior Officials of the Department, as follows:

.pndersecretary JOSE VICENTE B. SAlAZAR

OfficesOffice for Alternative Dispute Resolution (OADR)

Committees/Programs1. Inter-Agency Council Against Trafficking (IACAT)2. GovernmentG.if .the Philippines-Working Group (GPH-\VG) on

the implementation of the Framework Agreernerrt for theBangsamoro between the Philippine Government and the MoroIslarnic Liberation Front (MILF)

3· Technical Committee of the Government Peace NegotiatingPanel with the Communist Party of the Philippines/NewPeople's Army/National Democratic Front (CPP jNPAjNDF);Legal Experts Committee of the Government Peace NegotiatingPanel with the CPPjNPA/NDF; and Government MonitoringCommittee on the Comprehensive Agreement on HumanRights and International Humanitarian Law (CAHRIHL)

4. Policy SUppOJt Group on JASIG in preparation and conduct ofthe resumption of the GRP's Formal Negotiations with theCP?11IJPAINDF

s. Negotiation and Implementation of Agreements i.e., Free TradeAgreements (Ff'As); Bilateral Investment Treaties (BITs)

~ 6. Civil Aviation Authority of the Philippines (CAAP)

7" Procurement Transparency Group (PTG), GovernmentProcurement and Policy Board (GPPB)

8. Presidential Task Force Against Illegal Recruitment (PTFAIR)Council

9. Manila International Airport Authority (MlAA)10. Commission on Filipinos Overseas Board of Commissioners11. Philippine Board on Organ Donation and Transplantation12. National Coast Watch Council (NCWC)

Undlers~cretary FRANCISCO F. BARAAN III

Offices1. Bureau of Corrections2. Board of Pardons and Parole3. Parole and Probation Administration

Committees/Program1. Cabinet Cluster on Security, Justice and Peace2. Special Task Force to Address Extrajudicial Killings and

Enforced Disappearances3. Dangerous Drugs Board4. Ad Hoc Committee on Housing (Katarungan Village)5. Ad Hoc Committee on Bail, Release on Recognizance and

Pardon6. National Water Resources Board (NWRB)7. Inter-Agency Committee on Milk Advertisements8. Privatization Council

Offices1.

2.3·4·5·

Presidential Commission on Good Government (PCGG)Administrative Service in the Department ProperFinancial Service in the Department ProperJuvenile Justice Welfare Council (,JJ\VC)Public: Sector Labor Management Council (PSL.MC)

Undersecretary LEAHT. j\Rl\'1AMENTOUndersecretary for Administration

Committees /Programs1. Cabinet Cluster on Good Governance and Anti-Corruption

(GGAC)

2

2. Presidential Commission on Human Rights3. Committee on Women-In-Development Focal Points for

Women/Gender4. Committee for the Special Protection of Childrens. Council for the Welfare of Children6. Inter-Agency Committee on Violence Against Women and

Children'/. Payapang Bayan Task Force (PBTF) on Local Peace Initiatives,

pursuant to E. O. No. 696, s. 20088. Procurement Transparency Group (PTG)9. National Meteorology Board10. Intellectual Property Task Force, pursuant to R. A. No. 829311.. Department of .Iustice Action Center (DO.JAC)12. Philippine National Aids Council13. Governing Board of the National Council on Disability Affairs14. Inter-Agency Council Against Child Pornography15. Cabinet Assistance System

Undersle(~retaryJOSE F. JUS1JNIANQ

OfficeTechnical Staff of the Department Proper

Committees/Program1. Cabinet Cluster on Economic Development2. National Competitiveness Council (NCe)3. Presidential Agrarian Reform Council (PARC)4. Housing and Land Use Regulatory Board (BLURB)5. Anti-Money Laundering Council (~\1LAC)

3

Chiej[JStateCounsel RICARDOV. PARAS III

1. Bids and Awards Committee (BAC)2. International Affairs (Negotiation and Implementation of

Treaties on Extradition, Mutual Legal Assistance and Transferof Prisoners, and other UN Treaties on Criminal Matters)

3. Justice System Infrastructure Program (JUSIP)4. Inter-Agency Committee on Tobacco RegulationS. Refugee Processing Unit/Inter-Agency Committee for the

Remaining Vietnamese Nationals

1. Board of Claims2.. National Law Enforcement Coordinating Council (NALECC)

As.sislaJ[ltSecr~taa..YERONIMO L. SYAssistant Secretary for Administration

1. Planning and Management Service in the Department Proper2. Office for Competition3. Office of Cybercrime4. National Justice Information System5. Criminal Code Committee6. Department of Energy-Department of Justice (DOE-DOJ)

Task Force on the Oil Deregulation Law7. Power Sector Assets and Liabilities Management (PSALM)

Corp.8. Mactan-Cebu International Airport Authority (MCIAA)9. European Union Project, Justice for All: Enhancing

Accessibility, Fighting Impunity (EPJUST II)10" Inter-Agency Anti-Graft Coordinating Council11. Anti-Terrorism Council (ATe), pursuant to the Human

Security Act of 2007, as Primary Representative of theSecretary of Justice

12. National Privacy Commission

Assistant Secretary ZABEDIN M. AZISAssistant Secretary for Finance

1. Legislative Liaison Functions2. Security, Justice and Peace Cluster (S.JPC) of the Presidential

Legislative Liaison System3. National Price Coordinating Council4. National Statistical Coordination Board (NSCB) Executive

Board5. National Coordinating and Monitoring Board-DSWD6. Maguindanao Victims Benefit Fund7. Committee for the Processing and Adjudication of Retirement

Claims under R. A. 1616, as amended direct supervision of theSecretary of Justice:

4

The following offices and committees/programs shall be under thedirect supervision of the Secretary of Justice:

1. National Bureau of Investigation2. Bureau of Immigration3. National Prosecution Service4. Witness Protection, Security and Benefit Program (WPSBP)s. Legal Staff6. Office of the Solicitor General7. Office of the Government Corporate Counsel8. Public Attorney's Office

In the implementation of the foregoing delineation of areas ofresponsibilities, the following shall be observed:

1. It is understood that the foregoing delineation of functionalareas of responsibility is for the purpose of assisting theSecretary of Justice in overseeing the operationalactivities of the Department in relation to the areas listedabove, and that nothing precludes the Secretary of.Iusfice frOID exercising her discretion to directly acton matters falling under the areas that have thus beendelineated.

2. All matters that require policy-making decisions, and otherdecisions that are more than just merely administrative innature, including, but not limited to, the making ofcommitments and undertakings for and in behalf of theDepartment, non-routine and/or non-recurring financialmatters, and the hiring of consultants and the number thereof,shall be made in consultation with, and with the priorclearance from the Secretary of Justice.

In such matters, the primary duty of the concerned officials isto advise and assist the Secretary of Justice.

Nonetheless, in case the exigencies of the service in light ofattendant circumstances necessitate prompt action on the part .of the Department, the concerned DOJ officials, afterattempting and failing to timely obtain prior clearance from"he Secretary of Justice, may provisionally act on matterswithin their respective areas of responsibility, subject to the

5

obligation of forthwith informing the Secretary of Justice ofsuch action, in case the latter may have deem it best to givefurther or contrary instructions.

;3- All communications and action documents issued in behalf ofthe Department, in relation to the foregoing areas ofresponsibility thus delineated among other DOJ officials, shallbe signed by the Secretary of Justice or by the concerned DOJofficial with prior clearance from the Secretary of Justice,unless otherwise expressly directed by the Secretary of Justiceor unless the exigencies of the service require or necessitateotherwise.

On the other hand, the handling of, and action on incomingcommunications addressed to the Department and/or theSecretary of Justice shall be governed by the guidelines setforth in the undersigned's Memorandum, dated 22 March2013, Re: HANDLING OF, AND ACTION ONCOMMUNICATIONS ADDRESSED TO THEDEPARTMENT A..ND/OR THE SECRETARY OFJUSTICE, copy of which is attached herewith as Annex itA".

4. All officials are enjoined to:

a. Keep the Secretary of Justice advised ofdevelopments falling under the areas assigned to them,such as through the submission of reports (e.g., MonthlyAccomplishment Reports, Post-Event Reports, periodicbudgetary/financial reports of offices/ committees/councils that have their own or separate funding, etc.) ormemoranda on particular issues or matters;

b. Coordinate and consult with otherofficials/offices/agencies, and be mindful of theprimary functions and authority of otherofficials/offices/agencies in the Department,keeping in mind that actions/decisions/policy directionspertaining to one area or office may have an effect onothers.

6

1. The Department must have a unified, coordinated andconsistent view and position on legal issues and mattersof policies. Hence, the DOJ officials to whom a particulararea is assigned shall take the lead in soliciting the viewsof other concerned or affected officials/offices/agencies,such as, but not limited to, the Legal Staff, through theChief State Counsel; the Technical Staff in relation totechnical legal issues; or the National ProsecutionService, through the Prosecutor General, in relation toprosecution matters. Where there are opposing views,such must be fully threshed out within the Departmentand aITIOng concerned officials, and finally decided bythe Secretary of Justice, before any position is sharedwith the public or other government offices.

11. DOJ Officials, who are in charge of offices/committees/councils/etc. that are made up, in full or in part, bypersonnel assigned from other DOJ offices (e.q. LegalStaff, National Prosecution Service, etc.), unless suchassignment is covered by a full detail order signed by theSecretary of Justice, shall coordinat.e with the heads ofthe concerned mother unit/office with regard todecisions that would affect the assigned personnel's

, ability to discharge their duties or obligations to his orher mother unit/office, e.g., load of assignments, local orforeign travels, etc. This is to ensure efficientmanagement of the resources, including availablemanpower, of such mother unit or office.

Copy furnished:

Department of JustICeeN . 0201310419

Ilf 1/11 1111111 il'" If I II

This amends Department Circular No. 029 dated 2 March 2013and Department Order No. 447 dated 20 June 2013, takes effectimmediately and shall remain in force until further Orders... .

LE1~~Secretary

All concerned.

7

Deflllrtmt'lIlof..Justi,:1'Office of the Serre t a rv

PO / .10 / Contract(whichev cr is applicable I

:\'iATR.iX FOR THE DELEGATiON OF AUTHORITY

DELlNEATJO"I OF FUNCTIONS AND SIGNING AUTHORITY FOl~ FINANCIAL MATTEHS IN THE DO,) PROPER

Transactions ",'

Finnucc

Obligation Request (ObR) Budget Uif lizationRequest (BUR)

;>~"0..,

(Box A)

Certification on the Iexsitence of available

appropriation(Hox B)

Voucher Checks

;:::..•n::;,:; Certification as to

""L('g::llit~, of Claims Certification

(Box A) Counter Signatorv.,

rt

'"To:

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PersonalSt:lv ices (PS)

USlC I()I Finance& AJl!l'p

Maintenance andOther ()pera:ing

lvpenscs (MOOt:)

and Capital Outlav((. -.»

RequestingOffice

Director IV -

Administr:n iv« S<.:n ice:

Alternate:Director Ii -

:\dlllinisirali\'t: Scr , ice

Chairman-8.'\(

Cashier III(,'SH,' 1'(11

Finance &

Admin

Alternate:

ASLC for

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Chief BndgetDivision

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Division

Alternate::\S51. Chid', I:~;;dget

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eh ief' Accountant ASU (or Finance Cashier III

Alternate:

Asst. rhi,'!

Accountaur

A Itcruaie: IA lternate:Director IV - Finance Cashin II

Alternate:

ASlet' lor

Finance

Chief Account.im AS Fe for F inaner D?.!"-l1!.7J..r..'JI17I_b.,<,lo,,'n Mi{fi(ln

USEC fl)l' Finance &:

Admin

Alternate:.'\<,1. Chie!

Accoumam

A ltemate:Dirt'CII)!' IV -1- inance

Alternate:Cashier Ii

Alternate:ASE(' 1(li' l-inilnL'L'

[!.!!~!!..1:-'l(l.lL!:l..~,ft! liy I

ondubcJ!.i{Secretary

Aliemare:

USEe for Finance &:

Admin,f

~ I PO / JO / Contract Obligation Request (ObR) Budget UitlizationVoucher Checks(whichever is applicable) Request (BUR)

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II ;l::I'"Transactions I (') I » Certrflcation on the I0 Certification as to...•. :3

I exsitence of available Certification Approve for payment;;;' 3 I-t l.egality of Claims

(Box B) I Signatory Counter Signatory0appropriation I (Box A)'" s.::: ::: (Box A)~ a. ::l

(13o~ B).r-11~ I I I I

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Confidential Director 1V - Chief Budget Division Chief Accountant Secretary Cashier III SecretaryExpenses (OSEC. Administrai i.•..c ServiceWPSf3P & IACAT) I i

I.A.!ten!al~ :

.L,!ter-natc:

II IA lternaie: Alternate IA!tcrn~IC' AlternateDirector II - Assistant Chief. Assistam USI::C for Finance Cashier II USEe for Finance &.Administrative Service' Budget Division Chief Accountant Admin/Pf) for WPSlW

WPSBP WPSBP Chairman > USEe for Program Director Chief Budget Chief Accountant Assiranr Program Cashier III [QC.,im/JII.!li.i2.eiQ}!,Secretariat BAC Finance & Division Director [' I MjlliQn

Admin Program Director

;\ lternare: /\!tem::lt': Alternate: Alternate: Alternate: Alternate: Alternate:/\SrC for !\,,;iSlant Progran: As,!. Chief. BlId~l'1 ,\ss!.l'hiei' Program Cashier 1\ ASI-:C for FinanceFinunce Direct,,;' Di\'isi{ll~ i\ ccountant Director

For :ljll(j;mrl'L~Uiiil~iland n!1tJ.\'.("rSI.."L I :=[:tr)~

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Transactions 0 -;:,

i Certification as 10~ exsitence of available Certification Approve for payment•• :3 0 Legality of Claims(Box A) (lln'. U)

Signatory Counter Signa'n,.~,", .., appropriation'" '" '"

(Box A):r- c,JI; (Bo.\ B)

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JliSIP DPWH - for Chairman - USEe lor ASEC for Finance & eh ief Budget Chief Accountant USECIOrficialln- Cashier Ill•. SC(T('!~f\'

Construct ion B/\C Finance & Admin Division Charge j

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Admin - for 1\ ltcrnatc: Alternate: /\ lternare: /\ lternaie: Alternate Alternate: Alternate:Furniture &. Onicial Director IV Assl. Chief Budget ASSL Chief ASFC for 1-inancc Cashier II USEe for Final1c( ,J,;:

Fixtures ln-Charuc Administrative Service Division Accountant Admin'='

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CO!': T RACl S Division In-Charge Adminr Cunsultanrs ' /\ licrnarc: Alternate: Alternate: Alternate: Alternatelcchnical Assistants' Designated Official Assistant Chief, Assistant Chief Dc~i,~lIated Official Cashier II Alternate:

Job Orders) Budget Di, isio» AeCOUIlI:l!lt ASFC I~'" Findl1(c'

:\Dtt:' Checks/Vouchers payable to approving-countcrsigniog officials should be appro. cd.couruersigned by authorized alternate officials.

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