luis armijo elementary school three-tier truancy …...tier 1: universal elementary attendance...

Margarita Larranaga, Principal Mike Perea, Elementary Prevention Liaison (426-2663) (426-2661)

LUIS ARMIJO ELEMENTARY SCHOOL

THREE-TIER TRUANCY MODEL

OF STUDENT ATTENDANCE INTERVENTION

Tier 3

Tier 2

Tier 1

TABLE OF CONTENTS

SECTION I

Truancy Policy

SECTION II

Tier I: Universal Elementary Attendance Interventions

The focus of Tier I

Tier I Flow Chart

Tier II: Attendance Progress Monitoring

The focus of Tier II

Tier II Flow Chart

Tier III: Referral Process

The Focus of Tier III

Tier III Flow Chart

SECTION III

Tier I Teacher Intervention Form

Tier I Teacher Referral Form

Notice of and Invitation to Truancy Meeting Form

Truancy Meeting Summary Form

Attendance Contract Form

Intensive Attendance Contract Form

SECTION I

Truancy Policy

TRUANCY POLICY

Compulsory School Attendance Law {22-12-1 NMSA 1978}:

Any parent/guardian having custody of a school-age person subject to the provisions of the Compulsory

School Attendance Law is responsible for the school attendance of that person.

The parent/guardian is responsible until that school-age person is at least eighteen years of age, has graduated from high school or received a General Educational Development (GED)

Certificate

Notification:

The school will notify the child’s parents/guardians of absences through phone calls or written

correspondence.

Excused Absence:

A student brings a signed note from his/her parent/guardian indicating the reason for the absence/s

A student brings a doctors slip indicating the reason for the absence/s

A parent/guardian calls the school and advises the school that their child/ren will be absent

Allowable reasons for being absent:

Illness or personal injury

Death in the family

Medical appointments that cannot be scheduled outside school hours

School sponsored activities (previously approved by school administration)

School bus that does not run

Leaving during the school day:

Students are required to be signed out through the school office

Make-Up Work:

For excused absences, students will have the same number of days as they are absent to make up work

The parent/guardian and student are responsible for getting and turning in the make-up work

Unexcused Absence:

An absence from school for which the student does not have an allowable excuse

The parent/guardian is required to send a note

An absence will be marked unexcused after 72 hours if the school has not received the documentation

Upon each third (3rd) or more consecutive absence, verification from a physician will be required

Truant:

A student who has accumulated five unexcused absences

Habitual Truant:

A student who has accumulated the equivalent of ten or more unexcused absences

SECTION II

Tier I: Universal Elementary Attendance Interventions

The focus of Tier I

Tier I Flow Chart

Tier II: Attendance Progress Monitoring

The focus of Tier II

Tier II Flow Chart

Tier III: Referral Process

The Focus of Tier III

Tier III Flow Chart

TIER 1:

Universal Elementary Attendance Interventions

Attendance Awareness

Each School District approves and distributes

truancy procedures to students, parents, guardians

and school staff

Compulsory School Attendance Law 12-12-1

to 9

Any parent, guardian or person having custody and control of a person subject to the provisions of

the Compulsory School Attendance law is

responsible for the school attendance of that person

Absences, Make-Up Work and Student

Grading

When absences occur, immediate attention is to be

given by the student, parent and teacher to work that has been missed by the student for excused

absences

Reporting Student Absences

The parent or guardian is required to send a note

signed by the parent or guardian describing the reason for absence

Truancy Notification

If a student has been marked unexcused for 3 or

more days during a month, parent or guardian will

receive a notification letter from the District Elementary Prevention Liaison

The focus of Tier 1 is to provide early universal elementary attendance interventions. It allows

parents/guardians to become involved through awareness materials provided by the school, parent-

teacher conferences, correspondence and attendance progress monitoring. Tier 1 begins with:

Attendance Awareness: Each school district approves and distributes truancy procedures to students, parents, guardians and school staff.

1. Attendance is reinforced to students by classroom teachers and presentations, advising students that school attendance is mandatory and important for learning

2. Staff will learn about the truancy policy, protocols and procedures through staff meetings, collaboration and memorandums

3. Parents and guardians will learn of the truancy policy by memorandums sent home, correspondence disseminated at open house and through district web site

Compulsory School Attendance Law 12-12-1 to 9: Any parent, guardian or person having custody and control of a person subject to the provisions of the Compulsory School Attendance

Law is responsible for the school attendance of that person.

1. Each school district shall initiate the enforcement of the Compulsory School Attendance Law

Absences, Make-up Work and Student Grading: When absences occur, immediate attention is to be given by the student, parent and teacher to work that has been missed by the student for

excused absences.

1. Students are required to be in school on a regular basis to receive instruction as required by law

2. Students will have the same number of days to make up work for excused absences 3. The parent/guardian and student are responsible for getting and turning in the make-up work

Reporting Student Absences: The parent or guardian is required to send a note signed by the parent or guardian stating the reason/s for the absence/s.

1. The absence will be marked unexcused after 72 hours if the school has not received the documentation from the parent or guardian

2. Upon each 3rd consecutive absence, verification from a physician will be required

Truancy Notification: If a student has been marked unexcused for 3 or more days during a month, parent or guardian will receive a notification letter from the District Elementary

Prevention Liaison.

1. The letter shall list the students name, date of birth, dates of absences and the school site 2. Elementary Prevention Liaison will contact parent or guardian via phone or may conduct a

home visit and inform them of the truancy and available resources

3. Teacher and Elementary Prevention Liaison may monitor student attendance for 30 days

TIER 1

Universal Elementary Attendance Interventions

Student identification as

potential truancy

Student has 1 unexcused absence

Teacher contacts parent or guardian and advises them that to mark student excused, the school needs a signed

note describing reason for absence

Teacher documents time, date and name of parent or guardian contacted

Parent has 72 hours to present note to school

Parent presents note, student marked excused

Parent doesn’t present note, student marked unexcused

Student has 2 unexcused absences

Teacher contacts parent or guardian and advises them that to mark student excused the school needs a signed

note describing reason for absence

Teacher documents time, date and name of parent or guardian contacted

Parent has 72 hours to present note to school

Parent presents note, student marked excused

Parent doesn’t present note, student marked unexcused

Teacher refers student to Elementary Prevention Liaison after 3 unexcused absences in a month

Student has 3 unexcused absences within a month and parents did not provide a note to justify absences

Elementary Prevention Liaison will send out a Non-compliance Compulsory School Attendance Letter

Elementary Prevention Liaison will contact parent or guardian via phone or may conduct a home visit and

advise them of the truancy and available resources

Elementary Prevention Liaison documents time, date and name of parent or guardian contacted

If a home visit is conducted, a Certificate of Personal Service upon Parent/Guardian will be completed

Teacher and Elementary Prevention Liaison will monitor student attendance for 30 days

3 consecutive absences, teacher will contact parent/guardian for

reason

Teacher documents time, date and name of parent or guardian

contacted

Parent/guardian does not present note, above process will be

implemented

3 consecutive absences

Parent presents note, student is marked excused

4 consecutive absences or above

a Physician slip

will be required

for student to be

marked excused

absences

Absence Make Up Work

Students will have the same number of days as they are absent to make up work for

excused absences

The parent/guardian and student are responsible for getting and turning in the

make-up work

Medical Condition

Student absent for extended medical

reasons, teacher will refer to

counselor for possible:

SAT or 504 Plan

Student has accumulated 5 unexcused absences during a twenty day period:

Refer to Tier 2 Intervention

TIER 2:

Attendance Progress Monitoring

Subsequent Absences or truant Behavior

The school district will notify the parent or

guardian by certified mail or personal service

when a student is truant

Truant

A student who has accumulated five (5)

unexcused absences within a twenty – day period

Truancy Notification

Elementary Prevention Liaison sets an

appointment to meet with parent/guardian to

discuss truancy.

Attendance Contract

An attendance contract is initiated and utilized to

monitor student attendance for thirty (30) days by

Elementary Prevention Liaison

Contract Interventions

Actions the school, parent/guardian and student

will implement to improve attendance

Referral for moderate intervention – Students who have accumulated

five (5) unexcused absences during a twenty day period

The focus of Tier 2 is to provide moderate intervention for truant students. It allows the school,

parent/guardian and student an opportunity to become involved in developing interventions to improve

attendance and initiate attendance progress monitoring. Tier 2 begins with:

Subsequence Absences or Truant Behavior: The school district will notify the parent or guardian by certified mail or personal service when a student is truant.

1. The school district will initiate enforcement of the provisions of the Compulsory School Attendance Law [22-12-1].

2. Elementary truants may be referred to Children Youth and Families Department, (Central Intake, 1-800-797-3260) for non-compliance as Educational Neglect under the provisions of

the Children’s Code [32A-1-1 NMSA 1978].

Truant: A student who has accumulated five (5) unexcused absences within a twenty – day period.

1. All students that are enrolled are required to attend school. 2. It is the duty of the parent or guardian to monitor and require the student’s attendance.

Truancy Notification: Elementary Prevention Liaison contacts and schedules an appointment to meet with the parent/guardian to discuss truancy.

1. The parent/guardian and student will attend a meeting at the school to discuss the truancy 2. Principal and/or counselor will be invited to participate in meeting. 3. Truancy policy will be explained to parent/guardian 4. Parent/guardian will be afforded the opportunity to explain or give just cause for the student/s

truancy

5. Parent/guardian will attend scheduled meeting 6. Parent/guardian fails to attend scheduled meeting, Second Notice Letter of Non-Compliance

will be delivered by mail or person service

Attendance Contract: An attendance contract is initiated and utilized to monitor student attendance for thirty (30) days by the Elementary Prevention Liaison.

1. The purpose of the attendance contract is explained to parent/guardian 2. Parent/guardian is afforded the opportunity to enter into an attendance contract agreement for

student

3. Student will be monitored by the Elementary Prevention Liaison for thirty (30) days 4. Parent/guardian refuses to sign attendance contract, refer to Tier 3 and complete referral

packet and submit to Juvenile Probation and Parole office

Contract Interventions: Actions the school, parent and student will implement to improve attendance.

1. Discuss and offer any available school resources to parent/guardian and student 2. Provide information on community agency resources to parent/guardian and student 3. Assist parent/guardian and student with referral to attain community agency support

TIER 2

Attendance Progress Monitoring

Truant Student

Student has accumulated five (5) unexcused

absences during a twenty day period

The school district will notify the parent or guardian by

certified mail or personal service when a student is

truant

Elementary Prevention Liaison contacts and schedules an appointment to meet with the parent/guardian to discuss truancy

The parent/guardian will attend a meeting at the school to discuss the truancy

Principal and/or counselor will be invited to participate in meeting

Parent/guardian fails to attend scheduled meeting, Second Notice

Letter of Non-Compliance with the

Compulsory School Attendance law

will be mailed or delivered by

person service

Elementary Prevention Liaison contacts and schedules a second

appointment to meet with the

parent/guardian to discuss truancy

Parent/guardian fails to attend scheduled meeting, a referral is

made to CYFD (Children Youth and

Families) Central Intake (1-800-

797-3260) for Educational Neglect

Student accumulates ten (10) unexcused absences

Parent/guardian attend schedule meeting

Truancy Policy is explained to parent/guardian

Parent/guardian will be afforded the opportunity to explain or give just cause

for the student/s truancy

Parent/guardian is afforded the opportunity to enter into an attendance

contract agreement for student

The purpose of the attendance contract is explained to parent/guardian

An attendance contract is initiated and utilized to monitor student attendance for

thirty (30) days by the Elementary

Prevention Liaison

The contract will outline actions or interventions implemented to improve

attendance by the school, parent/guardian

and student

Parent/guardian and student comply with the attendance

contract, matter is closed

and student is referred back

to Tier 1

Non-compliance with school first attendance contract

A second notice letter of noncompliance with the Compulsory School Attendance Law is mailed or delivered

by personal service

A second appointment with the parent/guardian is scheduled

A second Intensive School Attendance Contract is initiated

Parent/guardian and student fail to comply with Intensive

attendance contract

Parent/guardian fail to sign second Intensive Attendance

Contract

Referral to Tier 3

Referral to Tier 3

TIER 3:

Referral Process

Habitual Truant

A student that has accumulated ten (10)

or more unexcused absences during the

school year

3rd Notification Letter of Non-

compliance with the School

Attendance Law

The school notifies the Parent/guardian

of student’s habitual truancy

Referral

A referral packet is completed and

submitted to the JPPO (Juvenile

Probation/Parole Office)

The focus of Tier 3 is to provide intensive interventions for a Habitual Truant. It allows the school to

submit a referral to the JPPO (Juvenile Probation and Parole Office) who establishes a Multi-disciplinary

Team that staffs the case within thirty (30) calendar days to determine a course of action. Tier 3 begins

with:

Habitual Truant: A student that accumulated more than ten (10) unexcused absences within a school year

1. A student must attend at least 90% of the school year 2. A student that attends fewer than 90% of the school year may be recommended for retention

unless the absences are the result of extenuating circumstances

3. If the student has not reported to school within ten (10) consecutive days and the school has been unable to make contact with the parents, the student must be disenrolled and the school

may make a referral to Children Youth and Families, (Central Intake, 1-800-797-3260) for

Educational Neglect under the provisions of the Children’s Code [32A-1-1 NMSA 1978]

3rd Notification Letter of Non-compliance with the School Attendance law: The school will notify the Parent/guardian by certified mail or personal service when the student has accumulated

ten (10) or more unexcused absences during the school year

1. Parent/guardian will be notified that the student has been identified as a habitual truant and is in violation with the Compulsory School Attendance Law 22-12-1

2. A meeting is scheduled with the parent/guardian to address the habitual truancy 3. An intensive attendance contract is initiated with actions/intervention implemented by the

school, parent/guardian and student to address attendance

4. Parent/guardian and student comply with the Intensive Attendance Contract 5. Parent/guardian and student fail to comply with the Intensive Attendance Contract 6. Parent/guardian refuse to sign Intensive Attendance Contract

Referral: A referral packet is completed and submitted to the JPPO (Juvenile Probation/Parole Office by the Elementary Prevention Liaison after Non-compliance with the Intensive Attendance

Contract for students who have accumulated ten (10) or more unexcused absences.

1. Each school will be responsible to prepare the referral packet and submit it to the JPPO (Juvenile Probation/Parole Office)

2. The packet will include documentation of actions/interventions implemented at Tier1 and Tier2

3. A multi-disciplinary team will be established with representatives from the Juvenile Probation/parole Office, Children Youth and families Department and the West Las Vegas

School District

4. Habitual truancy cases will be staffed within thirty (30) calendar days to determine the best course of action for the case

5. The Multi-disciplinary team will advise the principal of the action that will be taken 6. The Multi-disciplinary team will identify a responsible entity to monitor the progress of the

case

7. The Multi-disciplinary team will recommend various actions steps taken prior to a referral to the Districts Attorney’s Office for filing of a criminal complaint

TIER 3

Referral Process

Habitual Truant

A student who has accumulated

ten (10) or more unexcused

absences within a school year

The school district will notify the Parent or guardian by

certified mail or personal service when the student has

been identified as a habitual truant

Elementary Prevention Liaison contacts and schedules an appointment to meet with the parent/guardian to discuss

habitual truancy

The parent /guardian will attend the meeting at the school to discuss the habitual truancy

Principal and/or counselor will be invited to participate in the meeting

Parent/guardian attend scheduled meeting

Parent/guardian will be afforded the opportunity to explain or give just cause for the students habitual

truancy

Parent/guardian is afforded the opportunity to enter into an Intensive Attendance Contract agreement

for student

The purpose of the Intensive Attendance Contract is explained to the parent/guardian

The Intensive Attendance Contract is initiated and utilized to monitor student attendance for the rest

of the semester

The contract will outline actions or interventions implemented to improve attendance by the school,

parent/guardian and student

Parent/guardian comply with the

Intensive

Attendance

Contract, matter

is closed and

student is

referred back to

Tier 1

Parent/guardian fails to attend scheduled meeting

A referral is initiated to the Juvenile Probation/Parole Office

Elementary Prevention Liaison completes and submits the referral packet to the Juvenile

Probation/Parole Office

Packet will include: 1. Copies of all letters sent by the school

district

2. Copies of letters delivered by personal service

3. An accurate copy of the student attendance record

4. Copies of documents and a statement from the Elementary Prevention Liaison

detailing the actions/interventions that

were implemented to address the

attendance and academics of the student

through Tier 1 and Tier 2

5. Copies of contact sheet outlining attempts made to contact parent/guardian

Parent/guardian and student fail

to comply with

the Intensive

Attendance

Contract

Parent/guardian refuse to sign

Intensive

Attendance

Contract

Refer to the Juvenile

Probation/Parole

Office

SECTION III

Tier I Teacher Intervention Form

Tier I Teacher Referral Form

Notice of and Invitation to Truancy Meeting Form


Attendance Contract Form

Intensive Attendance Contract Form

ARMIJO ELEMENTARY TIER 1

TRUANCY TEACHER INTERVENTION FORM

Student Name:_____________________ Grade:____ Teacher:____________________

Actions Taken by Teacher to address absence/s:

____ Phone Call/s Date:______ Time_____ Spoke To:______________________________

Date:______ Time_____ Spoke To:______________________________

Date:______ Time_____ Spoke To:______________________________

____ Sent Note Home with Student: Date:_______

____ Parent/Teacher Conference: Date:______ Time:_______

Teacher interventions: (check all that apply)

__Advised and reviewed truancy policy with Parent/guardian

__Advised and reviewed parent/student handbook with Parent/guardian (section II, Attendance)

__Advised parent/guardian of access to student handbook and truancy policy on school web site

__Advised parent/guardian that when a student is absent from school the parent/guardian is required to

send a note and that the parent/guardian has 72 hours to turn in note or the absence will be marked

unexcused

__Advised parent/guardian that student is allowed to make up assignment for excused absences and are

allowed the same number of days absent to make up work

__Advised parent/guardian that they are responsible for getting and turning in the make- up assignments

and if none are turned in that student will receive a zero for that assignment

__Advised and offered parent/guardian bus transportation for student to assist with attendance

__Referred student for SAT to address academics affected by attendance

__Referred student for 504 to address medical concern/s affecting attendance/academics

__Referred student to counselor/principal to address concerns of bullying that are affecting attendance

__Referred student to counselor/principal to address any social issues/conflicts or behaviors that are

affecting attendance

Additional

Notes:_______________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

ARMIJO ELEMENTARY SCHOOL

TRUANCY PROGRAM

TIER 1 Teacher Referral Form

Student’s Name:______________________ Date of Referral:_______________________

Grade:_________________ Date of Birth:____________________ SPED: Yes___ No___

Parent’s Name:________________________ Phone Number:________________________

Number of Days Absent:_______ Number of Days Tardy:________

Dates Absent:_________________________ Dates Tardy:___________________________

Reason for

Referral:____________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________

(Please Attach Teacher Intervention Form)

Teacher_______________________________ Date:_______________

Print Name

Signature______________________________

Armijo Elementary School

Notice of and Invitation to Truancy Meeting

Date of Notice/Invitation:__________________

Dear:____________________________________,

In accordance with our Truancy Response to Intervention (RTI) Framework, the school has an

Elementary Prevention Liaison who reviews the attendance and progress of any student who

demonstrates a need for support/intervention.

Pursuant to the Compulsory School Attendance Law and in accordance with the West Las Vegas School

Districts Truancy Policy, your child has accumulated five (5) unexcused absences and has been identified

as truant.

We need your input and participation in working with us to address your child’s attendance concerns.

We invite you to attend the Truancy meeting at your child’s school. The Elementary Prevention Liaison

and the Principal/Counselor will meet with you to discuss the truancy on your child

____________________________.

If you have any questions or need to arrange another time to meet, please contact me at the number

below.

Meeting Date:______________________________

Time:_________________to__________________

Location: Armijo Elementary School

Sincerely,

Mike Perea, Elementary Prevention Liaison

(telephone number) 426-2661

Armijo Elementary School


Student:_____________________________ Grade:_______ Date:__________________

Teacher:_____________________________

__Initial Meeting __Follow-up meeting

In attendance at the Meeting

__Parent/guardian _____________________________ _____________________________

Print Name Signature

__Principal _____________________________ _____________________________


__Counselor _____________________________ _____________________________


__Elementary _____________________________ _____________________________

Prevention Print Name Signature

Liaison

Purpose of Meeting

Attendance: __Truant __Habitual Truant __Frequently Tardy

Contract: __ Attendance Contract __Intensive Attendance Contract

School

Interventions:_________________________________________________________________________

____________________________________________________________________________________

________________________________________________________________Parent/guardian

Interventions/Recommendations:__________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________


ATTENDANCE CONTRACT

Phone 426-2661 Fax 426-2662 600 Porter Street; Las Vegas, N.M. 87701

On_______________, Mike Perea, Elementary Prevention Liaison, _______________________

Date Principal/ Counselor

met with _____________________, to discuss attendance/truancy concerns on ______________

Parent/ Guardian/Custodian Student

In accordance with West Las Vegas School District Truancy Policy and in compliance with District 4

procedures as supported by: ( District Attorney’s Office, Juvenile Probation Office and Child Protective

Services) and as mandated by the Compulsory School Attendance Law [22-12 NMSA 1978] this contract

will be initiated to address student attendance/truancy.

I/We____________________________ willingly enter into this contract with the understanding

Parent/Guardian/Custodian

that failure to comply with the terms of this contract may result in further action by the West Las Vegas

School District which may include, but are not limited to a referral for Level III School Intervention; a

referral to Children Youth and Families Department; a referral to Juvenile Probation Parole Office and

subsequently a referral to the District Attorney’s Office for legal action.

I/We____________________________ agree to the following terms that __________________

Parent/Guardian/Custodian Student

will be in attendance at school with no un-excused absences or tardies for the next thirty(30) school days

beginning________________ and ending ______________ and agree/understand that further referrals

will result in non-compliance and violation of this contract. I/We also agree that upon completion of this

contract that my child must continue to attend school without any unexcused absences.

_________________________

Parent/Guardian/Custodian Date

_________________________


____________________________________

Elementary Prevention Liaison Date

____________________________________

Principal Date

____________________________________

Counselor Date


INTENSIVE ATTENDANCE CONTRACT

Phone 426-2661 Fax 426-2662 600 Porter Street; Las Vegas, N.M. 87701

On_______________, Mike Perea, Elementary Prevention Liaison, _______________________

Date Principal/ Counselor

met with _____________________, to discuss attendance/truancy concerns on ______________

Parent/ Guardian/Custodian Student

who has accumulated ten (10) or more unexcused absences within a semester

In accordance with West Las Vegas School District Truancy Policy and in compliance with District 4

procedures as supported by: ( District Attorney’s Office, Juvenile Probation Office and Child Protective

Services) and as mandated by the Compulsory School Attendance Law [22-12 NMSA 1978] this contract

will be initiated to address student attendance/truancy.

I/We____________________________ willingly enter into this contract with the understanding

Parent/Guardian/Custodian

that failure to comply with the terms of this contract may result in further action by the West Las Vegas

School District which will include a referral to Juvenile Probation Parole Office and subsequently a

referral to the District Attorney’s Office for legal action.

I/We____________________________ agree to the following terms that __________________

Parent/Guardian/Custodian Student

will be in attendance at school with no un-excused absences or tardies, beginning ____________ and

ending at the end of the current semester. I/we agree/understand that further referrals will result in non-

compliance and violation of this contract. I/We also agree that upon completion of this contract that my

child must continue to attend school without any unexcused absences.

_________________________


_________________________


____________________________________

Elementary Prevention Liaison Date

____________________________________

Principal Date

____________________________________

Counselor Date

luis armijo elementary school three-tier truancy …...tier 1: universal elementary attendance...

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