Lucas County Workforce Development Board

AGENDAThursday, December 10, 2015

Arrive 8:00 a.m. – Meeting Begins 8:30 a.m. The Advanced Manufacturing Training Center

(Formerly the Engineering Technology Building) 200 West Scott Park Drive, Meeting Room 111

Toledo, OH 43607 Call To Order

• Welcome from County Commissioners Tina Skeldon Wozniak, President • Welcome and Introductions Jacqueline Barnes, Interim Chair

Order of Business • Approval of Youth Policy Norman McFall • DPD/WIOA Budget Update Dave Glaza • WorkReady Lucas County Update Tonia Saunders • WIOA Overview and Update Michael Veh

o Required Board Changes o Upcoming Deadlines and Events o By-Laws Update

Election of Officers Committees

o Strategic Planning Discussion • Procurement Update Jacqueline Barnes, Interim Chair

o One-Stop Operator RFP o Career Services RFP o Youth Services RFP

• Potential One-Stop Center Move Eric Walker New Business Announcements Adjournment Next Meeting:

Park Here

Meeting Here

I. Purpose The purpose of this policy is to communicate guidance and parameters when determining eligibility requirements of individuals for Workforce Innovation and Opportunity Act (WIOA)-funded youth employment and training programs. II. Definitions Age of compulsory school age: a child who is between 6 and 18 years of age. Alternative school: schools which offer specialized, structured curriculum inside or outside of the public school system which may provide work/study and/or academic intervention for students with behavior problems, physical/mental disabilities, who are at-risk of dropping out, who are institutionalized or adjudicated youth and/or youth who are in the legal custody of the Ohio Department of Youth Services and are residing in an institution. An alternative school must be approved by the local education agency. Attending school: an individual who is enrolled and/or attending secondary or postsecondary school. Basic skills deficient: a youth who has English reading, writing, or computing skills at or below the 8th grade on a generally accepted standardized test or who is unable to compute or solve problems, or read, write, or speak English, at a level necessary to function on the job, in the individual's family, or in society. Charter school: public, nonprofit, nonsectarian, tuition-free schools operating independently of a school district, but under contract with a Sponsor that has been approved by the Ohio Department of Education. Chronic truant: any child of compulsory school age who is absent without legitimate excuse for absence from the public school the child is required to attend for 7 or more consecutive school days, 10 or more school days in one month, or 15 or more school days in a school year. Covered individual: an eligible in-school youth, or an eligible out-of-school youth who is low income and meets one of the following criteria: a. Has a secondary school diploma or its recognized equivalent and is basic skills deficient or an English language learner; or b. Requires additional assistance to enter or complete an educational program or to secure or hold employment. Disability: Any person who has a physical, sensory, or mental impairment, which substantially limits one or more major life activities per the American Disabilities Act of 1990 (42 U.S.C. 12102) and has record of such impairment or is regarded as having such impairment. Enrollment: the collection of information to support eligibility determination and participation in any one of the 14 program elements.

Family: two or more persons related by blood, marriage, or decree of court, who are living in a single residence and are included in one or more of the following categories: a. Two spouses and dependent children. b. A parent or guardian and dependent children. c. Two spouses. Habitual truant: any child of compulsory school age who is absent without legitimate excuse for absence from the public school the child is required to attend for 5 or more consecutive days, 7 or more school days in one school month, or 12 or more school days in a school year. Homeless children and youth (section 725 (2) of the McKinney-Vento Homeless Assistance Act): An individual who lacks a fixed, regular, and adequate nighttime residence and includes the following: a. Children and youths who are sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason; are living in motels, hotels, trailer parks, or camping grounds due to the lack of alternative adequate accommodations; are living in emergency or transitional shelters; are abandoned in hospitals; or are awaiting foster care placement; b. Children and youths who have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings; c. Children and youths who are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; and d. Migratory children who qualify as homeless for the purpose because the children are living in one of the previously mentioned circumstances. Homeless individual (as defined in section 41403(6) of the Violence Against Women Act of 1994 (42 U.S.C. 14043e-2(6)): An individual who lacks a fixed, regular, and adequate nighttime residence and includes: a. An individual who: • Is sharing the housing of other persons due to loss of housing, economic hardship, or a similar reason: • Is living in a motel, hotel, trailer park, or campground due to the lack of alternative adequate accommodations; • Is living in an emergency or transitional shelter; • Is abandoned in a hospital; or • Is awaiting foster care placement. b. An individual who has a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings; or c. Migratory children who qualify as homeless because the children are living in circumstances listed above. Individual with a disability: an individual with a disability as defined in section 3 of the Americans with Disabilities Act of 1990 (42 U.S.C. 12102). Lower living standard income level: As defined in section 3 (36)(b) of WIOA, income level (adjusted for regional, metropolitan, urban, and rural differences and family size) determined annually by the Department of Labor based on the most recent lower living family budget issued by the Secretary.

Low-income individual: As defined in section 3 (36)(a) of WIOA, an individual who – a. Receives, or in the past 6 months has received, or is a member of a family that is receiving or in the past 6 months has received, assistance through the supplemental nutrition assistance program (SNAP), temporary assistance for needy families (TANF), or the supplemental security income (SSI) or local income-based public assistance; b. Is in a family with total family income that does not exceed the higher of – • The poverty line; or • 70% of the lower living standard income level. c. Is a homeless individual; d. Receives or is eligible to receive a free or reduced price lunch; e. Is a foster child on behalf of whom the State or local government payments are made; or f. Is an individual with a disability whose own income meets the eligibility income requirement of clause (b) but who is a member of a family whose income does not meet this requirement. Participation: the point at which the individual has been determined eligible for youth program services, has received an assessment, and has received or is receiving at least one program element and is the point at which the individual is to be included in calculations for performance measures. Postsecondary school: any schooling that follows graduation from high school or completion of high school equivalency, including community colleges, four-year colleges and universities, and technical and trade schools. Runaway: a young person who has run away from home. School: For the purposes of youth eligibility, school includes secondary and post-secondary schools. It does not include attending classes with Adult Basic and Literacy Education (ABLE), YouthBuild, or JobCorps. Secondary school: a nonprofit institutional day or residential school, including a public secondary charter school, that provides secondary education as determined under State law, except that the term does not include any education beyond grade 12. School: any school operated by a board of education, any community school established under Chapter 3314. of the Revised Code, or any nonpublic school for which the state board of education prescribes minimum standards under section 3301.07 of the Revised Code. School dropout: an individual who is no longer attending any school and has not received a secondary school diploma or its recognized equivalent. III. Eligibility Requirements In-School Youth Eligibility Requirements Eligibility for in-school youth, who at the time of enrollment, is: a. Attending school; b. Not younger than 16 or (unless an individual with a disability who is attending school under state law) older than age 21; c. Is a low-income individual; and d. Has one or more of the following barriers:

• Basic skills deficient; • An English language learner; • An offender; • A homeless individual (as defined in section 41403(6) of the Violence Against Women Act of 1994 (42 U.S.C. 14043e-2(6))), a homeless child or youth (as defined in section 725 (2) of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11434a(2))), a runaway, in foster care or has aged out of the foster care system, a child eligible for assistance under the John H.Chafee Foster Care Independence Program, or in an out-of-home placement; • Pregnant or parenting; • An individual with a disability; or • An individual who requires “additional assistance” to complete an education program or to secure or hold employment as defined by this Workforce Board: 1) Limited English, 2) History of Drug or Alcohol Abuse, 3) Limited or Poor Work History, 4) Poor Oral or Written Communication Skills, 5) Lack of Specific Up- to-Date Job Skills, 6) Self-Defeating Behaviors, 7) Two or more Credits behind in Class, 8) Seniors in High School who are one or more credits behind graduation, 9) Children of Incarcerated parents, and/or 10) Migrant Youth. No more than 5% of enrolled In-School Youth can fall into this locally-defined category. Out-of-School Youth Eligibility Requirements Eligibility for out-of-school youth, who at the time of enrollment, is: a. Not attending any school; b. Not younger than 16 or older than age 24; and c. Has one or more of the following barriers: • A school dropout; • A youth who is within the age of compulsory school attendance, but has not attended school for at least the most recent complete school year calendar quarter; • A recipient of a secondary school diploma or its recognized equivalent who is a low income individual and is basic skills deficient or an English language learner; • An individual who is subject to the juvenile or adult justice system; • A homeless individual (as defined in section 41403(6) of the Violence Again Women Act of 1994 (42 U.S.C. 14043e-2(6))), a homeless child or youth (as defined in section 725 (2) of the McKinney-Vento Homeless Assistance Act (42 U.S.C. 11434a(2))), a runaway, in foster care or has aged out of the foster care system, a child eligible for assistance under the John H.Chafee Foster Care Independence Program, or in an out-of-home placement; • An individual who is pregnant or parenting; • A youth who is an individual with a disability; or • A low-income individual who requires “additional assistance” to enter or complete an educational program or to secure or hold employment, as defined by this local Workforce Board: 1) Limited English, 2) History of Drug or Alcohol Abuse, 3) Limited or Poor Work History, 4) Poor Oral or Written Communication Skills, 5) Lack of Specific Up-to-Date Job Skills, 6) Self-Defeating Behaviors, 7) Two or more Credits behind in Class, 8) Seniors in High School who are one or more

credits behind graduation, 9) Children of Incarcerated parents, and/or 10) Migrant Youth. Compulsory School Attendance: Children of certain age range are required to receive some type of formal education whether it be through public, private, or home schooling. In Ohio, compulsory education laws require children between the ages of six (6) and 18 to attend school. The laws make some exception, including if the child: a. Received a high school diploma before the age of 18; b. Is over the age of 14 years old, lawfully employed, and it is necessary that he or she work; c. Has a physical or mental condition that does not allow for school attendance; or d. Is homeschooled. For the purposes of this policy, if a child is being homeschooled, the child would be considered to be an in-school youth as long as all other eligibility criteria have been met. Most Recent Complete School Year Calendar Quarter Because school districts differ in what they use for school year quarters, the time period of a school year quarter is based on how the local school district or the charter school defines its school year quarters. Dropout Status Local areas must verify a youth's dropout status at the time of enrollment into the youth program. A youth attending an alternative school at the time of enrollment is not a dropout. A youth who is out-of-school at the time of enrollment and subsequently placed in an alternative school or any school, is an out-of-school youth. Basic Skills Deficient In assessing basic skills, local programs must use assessment instruments that are valid and appropriate for the target population. The local program must also provide reasonable accommodation in the assessment process, if necessary, for people with disabilities. Additional Criteria for Low Income: The term, low income, used to determine youth program eligibility includes a youth living in a high-poverty area. Census data is available to the local areas to assist in determining poverty rates for particular communities. If the poverty rate for a particular community is at least 30%, a youth living in that community may be considered low income. The website containing this information is http://development.ohio.gov/reports/reports_am_com_survey.htm. Information is contained under "Selected Socio-economic Measures" and is broken down by county and within the county, by city or village. The spreadsheet will show the "Ratio of Income to Poverty Level." If the percentage for the "0% to 99%" is at least 30%, the high-poverty area criterion is met. 5% Exception of Youth Eligibility:

Up to 5% of in-school and out-of-school youth participants served by youth programs in a local area may be individuals who would be covered individuals except that the persons are not low-income. 5% Limitation of In-School Youth Eligibility: Not more than 5% of in-school youth may be eligible based upon being an individual who requires “additional assistance”, as defined by the local area, to complete an educational program or to secure or hold employment. Selective Service Eligibility: Male youth participants who are 18 years of age and older and have fulfilled registration requirements of the Military Selective Service Act (MSSA) are eligible to participate in WIOA-funded programs and services. Workforce Innovation and Opportunity Act Policy Letter No. 15-04, Selective Service Registration, provides guidelines for selective service registration requirements. A male youth applicant, age 18 years old and older, who has not registered for the selective service or who is unwilling to register, will be denied any WIOA program services. Co-Enrollment with other Programs: Youth may participate in both the WIOA youth program and the adult program at the same time if they are eligible for both, and it is appropriate. The determination of the appropriateness of co-enrollment is based on the service needs of the participant and if the participant is career-ready based on an objective assessment of their occupational skills, prior work experience, employability, and participant's needs. If such concurrent enrollment occurs, the local area must track expenditures separately by program. Youth may not be co-enrolled in the WIOA dislocated worker program, because any youth meeting the eligibility for the dislocated worker program would have already successfully attained a job and would most likely be more appropriately served under the dislocated worker program. Youth who are eligible under both programs may enroll concurrently in the WIOA youth program and the Adult Basic and Literacy Education (ABLE) under WIOA Title II. VI. Out-of-School Priority For any program year, not less than 75% of the funds available to local areas shall be used to provide youth workforce investment activities for out-of-school youth. VII. Reporting and Monitoring As recipients of WIOA youth program funds, the Ohio Department of Job and Family Services (ODJFS), Office of Workforce Development and the local workforce development

areas are required to maintain and report accurate program and financial information. Pursuant to rule 5101:9-30-04 of the Ohio Administrative Code, information regarding WIOA youth participants and their activities and performance must be entered into the Ohio Workforce Case Management System (OWCMS) accurately and timely. OWCMS may be used to assist in the determination of eligibility. However, OWCMS cannot be used as verification of youth eligibility. WIOAPL No. 15-07, Source Documentation for WIOA Eligibility, lists the type of acceptable documentation to verify eligibility for the WIOA youth program. At the local level, this Workforce Board will ensure, through Lucas County Department of Planning and Development (LCDPD) that participants enrolled in the WIOA Youth program(s) are eligible and that eligibility has been properly documented. LCWDA will review each pending application, the supporting documents, and make the final eligibility determination. LCDPD will also monitor the percentage of enrolled In-School Youth who fall into the locally-defined (“Needs Additional Assistance”) barrier definition to ensure that no more than 5% fall into this category. Through the state’s monitoring system, program monitors will review the local area’s determination of eligibility for youths, including a participant file review, during the annual onsite monitoring review for compliance with federal and state laws and regulations. Any issues will be handled through the state’s monitoring resolution process. VIII. References ODJFS Workforce Innovation and Opportunity Act Policy Letter No. 15-03 Workforce Innovation and Opportunity Act, Pub. L. 113-128 20 CFR 603 et seq. 29 U.S.C. 3101 et seq. Ohio Rev. Code 2925.01 Ohio Rev. Code 3321.01 ODJFS, Workforce Innovation and Opportunity Act Policy Letter No. 15-07, Source Documentation for WIOA Eligibility, (July 1, 2015). ODJFS, Workforce Innovation and Opportunity Act Policy Letter No. 15-04, Selective Service Registration, (July 1, 2015). IX. Effective Date July 1, 2015

Workforce Category Goal Actual Remaining Percentage Year 1 Target Progress to Year 1Emerging 598                                   47         551              7.9% 299 15.7%Current 101                                   287      (186)             284.2% 51 562.7%Transitioning 1,311                                411      900              31.4% 656 62.7%Total Toward Goal 2,010                                745      1,265           37.1% 1,005 74.1%Unidentified 6Total NCRC 751Date Last Updated October 31, 2015 1369

Certificates Awarded Bronze  Silver  Gold Platinum TotalTotal Reported 79 232 69 0 380Date Last Updated November 24, 2015

Businesses Supporting Goal Actual  Remaining Percentage Year 1 Target Progress to Year 1Total Supporting 171 91 80 53.2% 86 105.8%

96Date Last Updated November 30, 2015

CalculatedDays to Target Date

May 20, 2015 0May 20, 2016 171

Active in Tutorials

37.1%Progress Toward Goal

Total Supporting including less than 4

NCRC Totals and Businesses Supporting updated by ACT, Certificates Awarded updated weekly by RegiSTAR

ACT Official

29%

 Current Date: 12/1/2015

  Stand Out! 

Updated: December 1, 2015 

Supporting Employers 1. 1‐800‐Flowers | All Hours 2. 1st Express Inc. 3. Advance Staffing Solutions 4. Allen Logistics 5. American Frame Corp. 6. American Pallet LLC 7. Andy's Excavating and 

Sewer 8. Applied Industrial 

Technologies 9. arakyta 10. Associated General 

Contractors of NW Ohio 11. ASV Consulting LLC 12. Bella’s Lawn & Landscape 13. Bittersweet Inc. 14. Black and White 

Transportation 15. Board of Lucas County 

Commissioners 16. Caliper Inc. 17. Cherry Picked Auto Parts 18. Chrysler Group LLC 19. City of Sylvania 20. City of Toledo 21. Combined Insurance 

Company of America 22. Conforming Matrix 23. CQA Solutions 24. Dave Smith Appliance 

Services LLC 25. Eastern Maumee Bay 

Chamber of Commerce 26. Envelope Mart 27. Exel 28. Exterior Qualities Home 

Improvement 29. FedEx Ground 30. GDY Installations Inc. 31. Granite Design 32. Great Expectations 

Elementary School 33. Great Lakes Marketing 

Research 34. HCR Manor Care/Lake 

Park 35. Heartland of Waterville 

36. Hollywood Casino Toledo 37. IMI Material Handling 

Logistics 38. Impact Employment 

Solutions 39. Ironworkers local 55 40. J & R Contracting Co. Inc. 41. JLJ Vision Outreach 42. Job1USA Inc. 43. Johnson Trucking LLC 44. Kennametal Inc. 45. Kingston Healthcare 

Company 46. Lucas County Department 

of Planning and Development 

47. Lucas Metropolitan Housing Authority 

48. M&D Machine LLC 49. Maritz CX 50. Masjid Saad Foundation 51. Maumee Valley 

Fabricators Inc. 52. Minuteman Press ‐‐ 

Toledo 53. Mobis North America ‐‐ 

Ohio Plant 54. Name : Maxim Healthcare 

Services 55. Northwest Ohio Hispanic 

Chamber of Commerce 56. Northwest Ohio Masonry 

and Stone LLC 57. NorthWest Ohio Primary 

Care Physicians Inc. 58. OCP Contractors Inc. 59. Oregon Economic 

Development Foundation 60. Overhead Inc. 61. Owens Corning 62. Peterson American 

Corporation 63. Pilkington North America 64. Pitt Ohio Express Inc. 65. Primerica Financial 

Services ‐ Perrysburg OH 

66. Regional Growth Partnership 

67. Renhill HR On Demand 68. Rise and Shine Academy 69. Schindler Elevator 

Corporation 70. School for Autistically 

Impaired Learners 71. Seagate Plastics Company 72. Southwyck Park 

Apartments 73. Sustainable Local Foods 

Toledo 74. TASC of Northwest Ohio 75. Teledyne Turbine Engines 76. Tetra Tech 77. The Employers' 

Association 78. The Mannik & Smith 

Group Inc. 79. The Toledo Zoo 80. Thomas Porter Architects 81. Toledo Edison 82. Toledo Independent 

Childcare Center 83. Toledo Public Schools 84. Toledo Regional Chamber 

of Commerce 85. Toledo Transducers Inc. 86. Toledo Zoo 87. Tooling & Components 

Corp. 88. Trainco Inc. 89. Triad Residential Solutions 90. TTL Associates 91. Velocity 92. VM Systems Inc. 93. Water for Ishmael 94. Waterville Gas & Oil 

Company 95. Welch Packaging 96. Xanterra Parks & Resorts ‐ 

Maumee Bay Lodge 97. Zepf Center 

For communities to grow, they need a strong business foundation. For businesses to grow, they need a pool of

qualified, skilled workers who can adapt and learn new skills.

WorkReady Lucas County is the tool for both strengthening the local workforce and building a dynamic business environment.

Document Worker SkillsUsing the WorkKeys system from ACT Inc., widely known for their college readiness assessments, WorkReady Lucas County helps workers refresh or improve basic skills in reading for information, locating information and applied mathematics. These work-ers then obtain a National Career Readiness Certification, docu-menting these critical work skills.

Build a Work Ready Community While helping businesses identify and hire skilled workers is a key component of WorkReady Lucas County the bigger goal is to have the entire community certified by ACT as a Work Ready Community. Obtaining that objective requires certifying workers but also obtaining busi-ness support for the program.

Being certified as a Work Ready Community helps in attracting new businesses as well as encouraging highly skilled workers to relocate to the region. New businesses and a growing pool of skilled workers can help strengthen the economic base of our commu-nity and help build a vibrant business environment.

Support WorkReady Lucas CountyDozens of local businesses already support WorkReady Lucas County and more are joining every day. Supporting the program does not require the business commit to hiring certified workers, changing their hiring or human resource practices or any type of financial obligation. It simply means the business supports a certified workforce and will recognize the validity of the National Career Readiness Certificate if presented.

Supporting is easy. Simply visit www.WorkReadyLucasCounty.com and look for the “Get Started” link under WorkReady Lucas County. Or, fill out the form on the back of this flier and fax it to 419-213-6323.

www.WorkReadyLucasCounty.com

Employers embracing a common language around workforce skill requirements is a crucial part of the Certified Work Ready Communities effort. Community goals include a measure of business engagement. If your business recognizes the National Career Readiness Certificate in Lucas County's effort to become a Certified Work Ready Community, please indicate your support on this page. You can also submit this information online at http://goo.gl/2MSLRa.

Business Name

Contact Name

Email Address

Phone Number

Website Address

Your contact information — name, email address

and phone — will only be used for verification purposes. It will not

appear on our web site. The business name and website will appear on the state and/or county

pages of the Work Ready Communities web site.

Industry Cluster

How many employees does your business have?

1,000 or More Employees500 to 999 Employees

100 to 499 EmployeesFive to 99 EmployeesFour or Less Employees

Enter Ohio County

How does your business support the NCRC?

Recognize

Recommend

Recognize means you have a basic understanding of the ACT National Career Readiness Certificate

Recommend means you prefer candidates who have earned an ACT National Career Readiness Certificate

Thank you for your support of CWRC. If you are a

business with more than 100 employees, you may show your support for all counties within a 25 mile

radius of your facility. Please contact us to support Work Ready

initiatives in other states where you do business.

By marking the box below I am authorizing ACT to list my company as one that recognizes the ACT National Career Readiness Certificate in support of Lucas County becoming a Certified Work Ready Community.

I agree to these terms and approve submitting the above data to ACT.

DateSigned By

Please Print Name

Please print and sign this form to submit by fax to 419-213-6323

Address

State ZipCity

www.WorkReadyLucasCounty.com

Employer Support Form

Contact Title

Overview of WIOA Policies and Guidance (as of November 18, 2015)

Policy/Guidance Description/Key Points Published Policies Poverty Income Guidelines and Lower Living Standard Income Level Policy (WIOAPL No. 15-19)

Published on November 12, 2015

Pending Publication General Policies

• Priority of Service for Veterans and Eligible Spouses

• Reporting Requirements for Universal Customers

These policies have been updated to include WIOA language and requirements. TEGL No. 19-13, Change 2 was released on October 30, 2015 changing the definition of homeless person as a significant barrier to employment for the JVSG program for veterans and eligible spouses. The definition has been updated and will be part of the final approval and publication. These policies are pending ODJFS Director approval and signature.

Work-Based Training Policies • Customized Training • Incumbent Worker Training • On-the-Job Training

These policies have been updated to include WIOA language and requirements. Amounts of funding or reimbursements are determined by the planning region and incorporated into local area policies. These policies went through public comment- November 2 through November 16. Comments are being reviewed at this time.

Fiscal Policies • Individual Training Account

Obligations Policy • Transfer of Funds Policy

These policies have been updated to include WIOA language and requirements. Transfer of funds includes a state approval process for transfer of funds over 50%. The local area will request the transfer of funds and include a justification and reasons for the transfer. These policies went through public comment- November 3 through November 17. Comments are being reviewed at this time.

Public Comment

None at this time. Pending Public Comment General Policies

• OhioMeansJobs Branding • OhioMeansJobs.com for Job

Placement and Referral Activities in

These policies have been updated to include WIOA language and requirements.

Policy/Guidance Description/Key Points Ohio

Comprehensive Case Management Program (CCMEP)

Rules and policies for the program delivery of CCMEP will be in the Ohio Administrative Code (OAC). All current WIOA policies pertaining to the youth program will be transferred to the OAC. Draft rules went through public comment- October 19 through November 2, 2015. Currently, Office of Family Assistance and OWD are reviewing all comments (approximately 700 comments in all) and making necessary changes to the rules. These rules will go through the public comment again in mid-December. ***Correction: There will be further opportunity to review these rules.

WIB Director Review None at this time. Policy/Guidance in Development

Infrastructure Funding Policy

A State-Level Partners Workgroup has been working on the state infrastructure funding mechanism and its corresponding policy. This policy will be sent for WIB Director Review by November 19, 2015.

Planning Regions- Regional and Local Plans Policy

Identification of Preliminary Planning Regions were released on October 16, 2015 and were presented at the WIOA Training Event from October 20-23. The policy to inform the workforce system of the identified planning regions and the requirements for regional and local plans has been developed. This policy will be sent for WIB Director Review by November 19, 2015.

WIOA Rescission Policy

This policy has been updated to include WIOA language and requirements. This revised policy will be sent for WIB Director Review by November 19, 2015.

Career Services for Adults and Dislocated Workers Policy

DOL issued a template for reporting the adult and dislocated worker participants, which included staff assisted basic career services. The policy is currently being modified accordingly. This revised policy will be sent for WIB Director Review by November 19, 2015.

OhioMeansJobs Center Certification OWD has formed a workgroup of partners, including WIB Directors, to develop an OhioMeansJobs center certification

Policy/Guidance Description/Key Points process. Certification will occur in phases, with the first phase being an assessment of the minimum requirements for certification of the OhioMeansJobs centers. This will be done as a checklist and will be completed by the local boards. This checklist is under review of the workgroup and will be released once this review is completed. Initial OhioMeansJobs center certification must be completed prior to June 30, 2016. The workgroup will work on the second (minimum requirements as well as the quality of the OMJ center) and third (continuous improvement) phases of the certification process.

The Lucas County Workforce Development Board

By-laws

Article I - Name

The name of the organization shall be The Lucas County Workforce Development Board (hereinafter referred to as “the Board”).

Article II - Obligations The Board shall, in partnership with the Lucas County Board of County Commissioners, fulfill the obligations of a local workforce development board in a local workforce area, as described in the Workforce Innovation and Opportunity Act of 2014. In addition, the board will comply with all applicable State of Ohio laws and Executive Orders of the Governor related to the work of local workforce development boards.

Article III - Board Membership and Authority Section 1. Board Composition - The Board will consist of membership as prescribed by the Workforce Innovation and Opportunities Act of 2014, and as determined by resolution of the Lucas County Board of County Commissioners or the Governor of Ohio. The Lucas County Board of County Commissioners may add members at its discretion as long as Board membership maintains a majority of business members. The Lucas County Board of County Commissioners:

1) Will appoint Board members through a nominating process to include at minimum: a) Local business organizations and trade associations nominate business representatives; b) Local federations of labor representing workers employed in local area, nominate labor

representatives; and c) Local education organizations nominate education representatives.

2) May assign other powers or responsibilities to the extent allowed by state law.

The Board must include representatives from 4 categories: 1) Business

a) A majority of the Board members must be business representatives who are owners, chief executive or operating officers, or other business executives or employers with optimum policymaking or hiring authority.

b) Pursuant to 20 CFR 679.320 (b), members are to be representatives of businesses or organizations representing businesses, including a minimum of 2 members representing small businesses as defined by the U.S. Small Business Administration.

c) Members should represent businesses that provide employment opportunities in local area in-demand industry sectors or occupations. These representatives are uniquely suited to communicate the emerging workforce needs of employers in high-growth, in-demand sectors to the Board.

2) Workforce a) Not less than 20 percent of the members of the Board must be workforce representatives. Such

representatives must include: i) Two or more representatives of labor organizations (or other employee representatives if there are

no labor organizations in the local area); and ii) One or more representatives of a joint-labor management registered apprenticeship program (or

other registered apprenticeship program if there is no joint labor-management program in the local area). In areas with joint apprenticeship programs, the apprenticeship representative must be a member of a labor organization or a training director.

2

b) To fulfill the requirement that 20 percent of Board members be workforce representatives, the Board may include: i) One or more representatives from community-based organizations with demonstrated experience and

expertise in addressing the employment needs of individuals with barriers to employment, including veterans or that provide or support competitive integrated employment for individuals with disabilities; and/or

ii) One or more representatives of organizations with demonstrated experience and expertise in addressing the employment, training, or education needs of eligible youth, including representatives of organizations that serve out of school youth.

3) Education and Training a) Members of the Board must include representatives of entities administering education and training

activities in the local area. b) At least one of these members must be a representative from each of the following:

i) Provider of the Adult Basic and Literacy Education (ABLE) program; and ii) Representative of higher education institutions that provide workforce training (including

community colleges). c) Additional members may include representatives of local education agencies and community based

organizations with demonstrated expertise and experience in addressing the education and training needs of individuals with barriers to employment.

4) Government and Economic Development a) Board members must also include representatives from governmental and economic and community

development entities in the local area. This includes at least one representative from each of the following: i) Economic and community development entity; ii) State Employment Service Office under Wagner-Peyser serving the local area; and iii) Vocational Rehabilitation programs.

In addition to these 4 categories, the chief elected official(s) may appoint other individuals to the Board, such as local agencies or entities administering transportation, housing, public assistance, and philanthropic organizations. The members who are representatives of organizations with "demonstrated experience and expertise" include the following:

1) Individuals who are workplace learning advisors; 2) Members who contribute to the field of workforce development, human resources, training and

development, or a core program function; or 3) Members the Board recognized for valuable contributions in education or workforce development related

fields. These provisions allow the chief elected official(s) the flexibility to assemble a Board that connects all key resources and stakeholders. Chairperson shall be one of the appointed business representatives elected by the representatives on the local board. Section 2. Terms of Office - All members of the Board shall be appointed to two-year terms. Board members in good standing will be eligible for reappointment at the end of their terms. Section 3. Board Member Resignation or Removal - Any member may resign at any time by giving written notice to the Chairperson of the Board and the Lucas County Board of County Commissioners. In addition, any member may be removed either with or without cause by a decision of the Lucas County Board of County Commissioners. The Board shall regularly review attendance of the individual Board members and shall recommend to the Lucas County Board of County Commissioners the removal of members who fail to attend at

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least 50% of the full Board meetings during the program year, unless there are compelling reasons for absences approved by the Chairperson. In the event of the resignation or death of a member, or removal of any member by the Lucas County Board of County Commissioners, the Lucas County Board of County Commissioners will immediately appoint a replacement. Such replacement will be appointed for the completion of the term. Section 4. Compensation - Members serve without compensation. However, members may be reimbursed for reasonable expenses incurred during the course of Board activities if approved by the Board Chairperson in advance pursuant to guidelines that are established and reviewed annually by the Board. Section 5. Specific Functions and Powers - The Board is authorized to perform, at a minimum, the following functions:

• Establish plans, goals, policies, and evaluations across the wide range of workforce development funding sources in the local workforce area;

• Establish oversight and accountability structures for the wide range of government-funded workforce development programs and services in the local workforce area;

• Establish a not-for-profit corporation under State of Ohio law and the rules of the U.S. Internal Revenue Service (IRS), for the purpose of assisting the Board carry out the above functions, as well as carrying out other permissible functions under the Workforce Innovation and Opportunity Act and its IRS designation;

• Develop a budget for the purpose of carrying out the duties of the Board, subject to the approval of the chief elected officials;

• Define the Board’s information needs and ensure that such needs are being met by the agents selected for client information, financial reporting, and other administrative functions;

• Maintain a comprehensive five (5)-year plan for workforce development for presentation to the State of Ohio. Such plan, subject to the review and approval of the Lucas County Board of County Commissioners, will be modified as needed and updated at least annually.

• Establish a One-Stop delivery system for the local workforce area by certifying an operator for a network of full-service and other sites, under rules established by the State of Ohio. Such a plan will be reviewed and approved by the Lucas County Board of County Commissioners;

• Establish annually a “memorandum of understanding” (MOU) with each One-Stop partner, to include specific financial commitments, service integration strategies and measure for compliance with the agreement;

• Monitor the One-Stop Operator/s for acceptable performance of the One-Stop and associated sites in accord with the mutually agreed-upon criteria and outcomes specified in the Memoranda of Understanding (MOU) with each of the service partners;

• Monitor all primary client service contractors and all providers of administrative services as selected by agreement of the Board and the Lucas County Board of County Commissioners;

• Identify eligible youth service providers under the Workforce Innovation and Opportunities Act and award contracts on a competitive basis based on recommendations from the Board’s committee;

• Identify eligible training providers in the local workforce area and submit them to the State of Ohio for consideration as a part of the state’s Eligible Training Provider list;

• Jointly with the Lucas County Board of County Commissioners, negotiate with the State of Ohio to reach agreement on appropriate performance measures for the local workforce area;

• Assist the State of Ohio in the creation and maintenance of a statewide employment statistics system, and serve as the lead organization in the local workforce area for the collection, creation and publicizing of labor market information related to workforce development needs, goals, and progress;

• Coordinate the Board’s workforce development initiatives with the efforts of local and regional economic development entities;

• Serve as the lead organization for identifying the workforce development needs of the region’s employers and citizens and coordinating responses to meeting those needs. Hire an Executive Director and such staff as may be required to carry out the above functions.

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Article IV - Meetings Section 1. Regular Meetings – The full Board shall meet at least quarterly, but may schedule as many regular meetings as the Board deems necessary. Section 2. Special Meetings - Special meetings of the Board may be called at any time by the Chairperson of the Board, the Lucas County Board of County Commissioners, or scheduled upon written request of no less than twenty (20%) percent of the Board’s membership at the time the request is made. Section 3. Notice of Meetings - Notice of the time, place, and purpose of any regular meeting of the Board shall be served upon each member of the Board either personally, by telephone, mail, E-mail, or fax machine to his/her last known address, as designated by the member to receive such correspondence. Notice of a special meeting shall be served as provided in this paragraph, no less than five (5) calendar days before such meeting. Notice of all meetings shall be announced to the general public, and the Board will comply with all State of Ohio open meeting (or “sunshine”) laws. Section 4. Quorum - At each meeting of the Board, a majority of the total current membership constitutes a quorum for the transaction of business. In determining a quorum of the Board, the number of members is considered to be that number which comprises the duly appointed members of the Board. Any vacancies which may exist are not counted in determining the total number of members. Section 5. Vote - Each member of the Board is entitled to one vote, and any act of a majority of the members present and voting at a board meeting constitutes an official action of the Board. Section 6. Proxy Voting – These by-laws contain no provision for proxy voting. Members must be present at meetings to cast a vote. Section 7. Public Nature of Meetings - All meetings of the Board at which Board business is conducted are open to the public. The Chairperson has discretion to determine if any non-Board members present may address the Board during public meetings of the Board. All records and data utilized by the members in the conduct of business of the Board will, upon request, be made available to the public at a cost to be established by the Board. The Board may enter into executive session for purposes allowed in the Ohio Revised Code.

Article V - Officers Section 1. Officers - The officers of the Board are the Chairperson, Vice Chairperson, and Secretary/Treasurer. All officers are elected by majority vote of the Board, and must be current members of the Board. Section 2. Selection and Terms of Office - The Chairperson and Vice Chairperson, both of whom must be business representatives, are elected by majority vote of the Board for two-year terms. The Secretary/Treasurer may be from any category of Board member, and is elected by majority vote of the Board for a two-year term. All officers may be re-elected to additional terms. Section 3. Resignation and Removal - Officers may resign from office at any time by giving written notice of such resignation to the Board. Officers may be removed from office, either with or without cause, by a majority vote of the Board. Section 4. Chairperson of the Board - The Chairperson of the Board presides at meetings of the Board. The Chairperson appoints the members to all committees, except as provided in these bylaws. The Chairperson of the Board also has other powers and performs such other duties as may be assigned to him/her from time to time by the Board.

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Section 5. Vice Chairperson of the Board - In the absence of the Chairperson, or in the event of the Chairperson’s inability to act, or if that office is temporarily vacant, the Vice Chairperson exercises all of the powers and performs all of the duties of the Chairperson. The Vice Chairperson has such additional powers and performs such other duties as may be assigned to him/her from time to time by the Board. Section 6. Secretary/Treasurer of the Board. – The Secretary/Treasurer of the Board oversees the recording of accurate minutes of Board meetings and committee meetings and attests to the filing of such recording at the Board’s office. The Secretary/Treasurer is also responsible for ensuring that a current Board membership roster is maintained, with names, current contact information, terms, appointing authority, and membership representation category. The Secretary/Treasurer ensures that financial records are maintained and meet the requirements for financial information set by the Board. These duties may be assigned to staff with review and approval by the Secretary/Treasurer prior to presentation to the full Board for approval.

Article VI – Committees of the Board Section 1. Standing Committees - Standing committees may be established by the Board to provide information and assist the Board in carrying out its responsibilities under WIOA, including identification of strategies for better meeting the needs of individuals with barriers to employment. Standing committees must be chaired by a member of the Board, may include other members of the Board, and may also include other individuals appointed by the Board who are not members of the board. Standing committees may include each of the following:

1) A standing committee to provide information and assist with operational and other issues relating to the OhioMeansJobs delivery system, which may include representatives of OhioMeansJobs center partners.

2) A standing committee to provide information and to assist with planning, operational, and other issues relating to the provision of services to youth, which must include CBOs with a demonstrated record of success in serving eligible youth.

3) A standing committee to provide information and to assist with operational and other issues relating to the provision of services to individuals with disabilities, including providing programmatic and physical access to the services, programs, and activities of the OhioMeansJobs delivery system.

4) The Board may designate other standing committees (e.g., serving priority populations such as low income individuals), as determined needed and appropriate.

5) Any other committee approved by majority vote of the Board. Section 2. Ad Hoc Committees - The Chairperson of the Board may appoint or authorize the appointment of such other committees or task forces as may be deemed necessary or appropriate to carry out the purpose of the Board. All reports and actions taken by ad hoc committees must be approved by the Board prior to implementation. At a minimum, an ad hoc Strategic Planning Committee will, from time to time, be appointed to lead the Board in the process of setting priorities and organizing the local response to address the key issues identified. Section 3. Committee Composition - The Chairperson of the Board is authorized to appoint and remove members of committees. Non-board members may be appointed to any of the committees authorized in Article VI, except the Board’s Executive Committee. However, in all committees except the Youth Committee the majority of members will be private sector members of the Board. Section 4. Appointment of Committee Chairpersons - The Chairpersons of standing committees and ad hoc committees are appointed by the Chairperson of the Board for two-year terms, and are eligible for reappointment. Committee chairpersons may also be removed by the Chairperson of the Board. Section 5. Meetings - The committee chairpersons will determine regular meeting schedules for their committee, in consultation with the Board Chairperson. All action items to be brought to the Board from the committee must

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be provided five (5) days in advance of the Board meeting in which they are to be addressed, unless otherwise provided by the Chairperson. In cases where authority for action is given to the committee in advance by the Board, such action items must also be provided five (5) days in advance of the committee meeting. Section 6. Quorum - At each meeting of a standing or ad hoc committee, a simple majority of current committee members constitutes a quorum for the transaction of business.

Article VII - Conflicts of Interest Section 1. Conflicts of Interest - A member of the Board must neither cast a vote on, nor participate in, any decision-making capacity on the provision of services by such member (or any organization which the member directly represents or has an interest in), nor on any matter which would provide any direct financial benefit to that member, a member of his/her immediate family, or the organization he/she may represent. When a member abstains from voting due to conflict of interest, the minutes shall both reflect the abstention and the reason for the abstention as being due to conflict of interest or potential conflict of interest. Both governmental and non-governmental members of the Board must adhere to all of the Ohio Ethics Laws O.R.C. 102, et al, as well as Conflict of Interest Policies and Procedures adopted by the Board. Each Board member will be provided a copy of said provisions upon appointment to the Board. Section 2. Abstaining from a Vote - Whenever a matter to be voted upon by a Board member or committee member would involve him/her in a conflict of interest, he/she shall declare the conflict of interest to the Board Chairperson or committee chairperson prior to the next meeting or to the entire Board or committee during the meeting. Following such announcement, the Board or committee member shall abstain from discussion, decision-making, and voting on such matter. Section 3. Raising Question of Conflicts of Interest - Whenever a Board member or committee member has cause to believe that a matter to be voted upon would involve any other Board member or committee member in a conflict of interest, he/she may raise such question with the Board Chairperson or committee chairperson prior to the next meeting, or with the entire Board or committee during the meeting, if required. The question so raised shall be decided by a majority vote of the Board or committee members present, excluding any Board or committee member present who has been disqualified from discussion or voting on the issue because of his/her own conflict of interest. If a conflict of interest is found to exist, the Board member or committee member shall abstain from, decision-making and voting on such matter.

Article VIII - Representation Any Board member who is made a party to a legal action by reason of the fact that he/she is or was a member of the Board at the time the subject’s legal action arose is entitled, upon written request, to representation and defense by the Board’s legal counsel provided that it is determined by the Board’s legal counsel he/she acted in good faith within the scope of his/her official responsibility and in the manner he/she reasonably believed to be in the best interest of the Board and that, with respect any criminal action or proceeding, he/she had no reasonable cause to believe his/her conduct was unlawful.

Article IX - Ohio Law The Board shall function pursuant to the provisions of Ohio Law, where applicable, except where Ohio Law may be superseded by Federal Law.

Article X - Amendments These bylaws may be amended, or repealed at any meeting of the Board by the affirmative vote of a majority of the members of the Board present and voting at such meeting where a quorum is present, providing that the

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proposed changes first have been submitted to the Board members for their review not less than five (5) working days prior to such meeting.

Article XI - Rules of Order All meetings will be conducted pursuant to Robert’s Rules of Order.

Article XII - Minutes Minutes will be created for all Board and committee meetings, and said minutes will be maintained for review and inspection by the public at the Board’s designated office.

Article XIII - Executive Director and Staff In the event the Board determines the need for an Executive Director and/or dedicated staff, those individuals shall be selected by, and serve at the pleasure of the Board. The Executive Director shall manage the day-to-day affairs of the Board including the responsibilities included in, Article III, Section 5 of these by-laws. The Executive Director will attend all Board meetings, report on the progress of the initiatives and projects of the Board, answer questions of Board members and carry out the duties described in the job description. The Executive Director shall employ and fix compensation of the staff subject to the budget of the Board as approved by the Board and the Chief Elected Officials. The Board may designate other duties as necessary. These amended by-laws were approved on the 10th of December 2015 by The Lucas County Workforce Development Board. Jacqueline Barnes, Interim Chairman Attest

Revised 10/16/15

BOARD MEMBER JOB DESCRIPTION POSITION TITLE: Board Member UNIT/ORGANIZATION: Lucas County Workforce Development Board PURPOSE

• Assess workforce development needs of the community

• Solicit input and participation of the public, and private sector for provision of services to the residents of Lucas County/Northwest Ohio;

• Provide overall policy guidance and oversight on the use of funds and on the approach to

delivery of services;

• Establish a committee structure that insures adequate review of proposals, oversight of program operations, long-range planning, and marketing community;

• Forge collaborations among business, local elected officials, government, and community

groups to work with joint accountability on create greater inclusion of disadvantaged people

• Influence the design and performance of an integrated system that prepares youth and

adults for successful employment; and

• Insure the timely dissemination of labor market information and employment data on industry needs and trends.

MINIMUM JOB REQUIREMENTS

• Represent key industries that shape Lucas County/Northwest Ohio.

• Hold a senior decision-making position in your organization.

• Ability to see the big picture, think bold and act strategically. TIME REQUIREMENTS The majority business membership Board will likely meet quarterly, utilizing working committees to oversee the system. COMMITTEE MEETINGS Committees are formed on an as-needed basis, are time-limited and represent temporary assignments for Board members