loyola schools undergraduate student handbook student handbook 2017_v2.pdf · was jose protacio...

LOYOLA SCHOOLSUndergraduateStudent Handbook Revised 2017 Edition

Copyright 2016 © Loyola Schools, Ateneo de Manila University

Office of the Vice President for the Loyola SchoolsAteneo de Manila University

Telephone No: (632) 426-6001 local 5000

Address: Ground Floor, Xavier Hall Ateneo de Manila University KatipunanAvenue Loyola Heights, Quezon City Philippines

Email: [email protected]

Photos: OfficeoftheVicePresidentfortheLoyolaSchools UniversityCommunicationandPublicRelationsOffice

Coverdesign: JoannaRuiz

Photos: FrancisdeGuzman,VincentCagud, JoseMariDeluria,&IvanJacobPesigan

Layout: BebsPavia

Vision of the Loyola Schools

The Ateneo Loyola Schools is a Filipino, Catholic and Jesuit centerofexcellenceofhigherlearningthatisgloballycompetitive whileAsianinperspective;acommunitythattransformssocietythroughitsresearchandcreativework,itsleadershipinserviceto

othersandfortheenvironment,anditsformationofpersonsforothers.

TheregulationsoftheLoyolaSchoolsassetforthinthishandbookarecalculatedtosecurethegoodordernecessaryfortheeffectivepursuitof knowledge, to help the students attain the level of quality workrequiredofthem,andtoensureproperdeportmentoftheentirebody.

The student’s registration in the Loyola Schools is considered anexpression of willingness to abide by all the rules and regulationsprevailingintheLoyolaSchools.Everystudent,therefore,iscommittedtotheobservanceoftheserules.

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Message

Ahandbooklikethisissupposedtobeaguidepostforyour student lives here in the Loyola Schools. You can choosetosee itas justasetofrulesandregulationsthat can only constrain your lives even more. Guides do constrainandlimit,buttheyalsohelpinbringingyouwhere you need to go.

This updated version of the student handbook hasbeenpreparedbytheOfficeoftheVicePresidentforthe Loyola Schools so that you may also discern the things we value in ourmission of education here attheLoyolaSchools.Ihopeyouwilldevotetimetoreadthisandinteriorizeour“mododeproceder”(ofwayofproceeding) here at the Ateneo de Manila.

WhileyouarehereattheAteneo,Ihopeyouwillnottakethings(suchasmattersin thishandbook) forgranted. Ihopeyouwillnot takepeople (includingyourself)for granted. Surely youwill find support and guidancehere frompeoplewhoareconcernedaboutyourlife.Myhopeisthatyoutoowillbeconcernedaboutothers,especiallythosewhosefuturewilldependonhowyoushapeyourlifeevenasearlyas now here at the Ateneo de Manila.

Ad majorem Dei gloriam,

Jose Ramon T Villarin, SJPresident

University President

Ateneo de Manila University • Loyola Schools | v

Message

To our dear students,

YouryearsintheLoyolaSchoolsarepackedwithlessons,activities, friendships, and memories. All these, wehope,willcombinetoformyouintoanAteneanwhosemind is anchored in excellence,whose heart is filledwiththezealtoserveothers,andwhoselifedirectionisguidedbythewisdomoftheHolySpirit.Yourlifeintheuniversitywillbeshapedbyyourowneffortsanddecisions, but it will be supported and guided by astructureofsystems,procedures,andprogramswhichkeepsorderintheinstitutionandbuildsdisciplineanda moral sense in our students.

It isthisstructurethatthishandbookdetails,andwehopeyouwilltakethetimetogothroughitandrefertoitasneeded.

WewishyouamemorableandfruitfuljourneyhereattheAteneo,asyoubecomeLux-in-Domino–LightintheLord.

Maria Luz C. Vilches, Ph. D. VicePresidentfortheLoyolaSchools

Vice President for the Loyola Schools

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Table of ContentsSection I: The Ateneo Education . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2

HistoryoftheAteneodeManilaUniversityandtheLoyolaSchools . . . . . . . . . . . . . . . . . . . 3VisionandMissionoftheAteneodeManilaUniversity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5PurposesandAimsoftheLoyolaSchools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6VisionoftheLoyolaSchools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7GoalsoftheLoyolaSchools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9SpecificObjectivesoftheLoyolaSchools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9TheSchoolofHumanities. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10TheJohnGokongweiSchoolofManagement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11TheSchoolofScienceandEngineering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12TheSchoolofSocialSciences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14TheGovernmentoftheLoyolaSchools. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15

Section II: Loyola Schools Rules and Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19General Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21Academic Regulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22CodeofConductforStudents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30

I. Responsibilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 II. Procedures. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32III. Offenses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39IV. ClearanceandHoldOrders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Section III: Holistic Formation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43StudentFormation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45TheIntegratedAteneoFormation(InAF)Program . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45IntroductiontoAteneoCultureandTraditions(InTACT) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46NationalServiceTrainingProgram–PLUS(NSTP-PLUS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46Junior Engagement Program (JEEP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47SeniorIntegrationProgram(SIP) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47StudentFormationOfficesandOfferings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48LSOfficeofCampusMinistry(OCM) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48OfficeforSocialConcernandInvolvement(OSCI) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49OfficeofStudentActivities(OSA) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49LSOfficeofPlacementandCareerServices(LSOPCS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50OfficeofCollegeAthletics(OCA) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51PhysicalEducationProgram . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Section IV: Student Services and Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53Student Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Ateneo de Manila University • Loyola Schools | vii

HealthandWellbeingServices. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55LSOfficeofHealthServices(OHS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55LSOfficeofGuidance&Counseling(OGC) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Safety,SecurityandGeneralWelfareServices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57OfficeforStudentServices(OSS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57OfficeofFacilitiesandSustainability(OFS) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59OfficeforFoodSafetyandQualityAssurance(OFSQA) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

RegistrationandDocumentServices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61OfficeoftheRegistrar . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

InformationTechnologyServices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63InformationTechnologyResourceManagementOffice(ITRMO) . . . . . . . . . . . . . . . . . . . . 63

Student Housing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64ResidenceHalls(RH) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

LibraryServices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65RizalLibrary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

InternationalStudent&StudyAbroadServices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67OfficeofInternationalRelations(OIR). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Student Financial Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70OfficeofAdmissionandAid(OAA) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70Scholarships. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70

Section V: Essentials of Student Life . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73ESL1:TheRegistrationprocess. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75ESL2:TheMagnaCartaofUndergraduateStudentRights . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Guiding Principles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77AcademicRights . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77AccesstoInformation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80FreedomofExpression . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81RighttoParticipateinPolicy-Making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82RighttoOrganize . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83RighttoSecurity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85RighttoDueProcessinDisciplinaryProceedings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85General Provisions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86Final Provisions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86

ESL3: Academic Procedures and Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87General Academic Procedures and Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

ChangeofDegreeProgram(Shifting) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87Clearance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88Cross-Enrollment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89DoubleDegree . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90INC or NE Grade . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90LeaveofAbsence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92

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MinororSpecialization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93TakinganAdvancedFinalExam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93TakingaDeferredFinalExam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93TransferCredentials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94ValidationofCoursesforTransferees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94

ProceduresInvolvingLoadRevision. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95AdditionofCourses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96ChangeofSection(s) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96ChangeosStatusfromCredittoAuditorAudittoCredit. . . . . . . . . . . . . . . . . . . . 97LeaveofAbsence . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97Overloading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97TransferCredentials . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98WithdrawalfromaCoursewithPermission . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98

ProceduresInvolvingtheStandardsCommittee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99AppealforProbation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99RequestforChangeofGrade(StudentInitiated) . . . . . . . . . . . . . . . . . . . . . . . . . 100RequestforChangeofGrade(TeacherInitiated) . . . . . . . . . . . . . . . . . . . . . . . . . 101

ESL4: Student ID . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102ESL5: Loyola Schools Dress Code . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103ESL6:AISISInformation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104ESL7:AteneoStudentBlueboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104ESL8:CampusMobility,TrafficandParking. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105ESL9:DiningOptions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106ESL10:CollaborativeAnti-DrugAbuseProgram(CADAP) . . . . . . . . . . . . . . . . . . . . . . . . . . 106ESL11: Emergency Protocols . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108ESL12: Sanggunian ng mga Paaralang Loyola ng Ateneo de Manila . . . . . . . . . . . . . . . . . . 109ESL13: Lost and Found . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110ESL14:ProtectingYourselfandEmergencyHotlines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110ESL15:DigitalIntegrityandRespectforIntellectualProperty . . . . . . . . . . . . . . . . . . . . . . . 112ESL16:SettlingViolations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113ESL17:ComplaintsofAllKinds . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113ESL18:TheLoyolaSchoolsBookstoreandAteneoArtGallery . . . . . . . . . . . . . . . . . . . . . . 114ESL19:StudentPublications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Section VI: Quickfire Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117

AppendicesElectronicshuttle(e-jeep)routesCampus Directory EmergencyNumbersIndextoFAQs/EssentialsofStudentLifeAbouttheAteneoAlmaMaterSongASongforMaryAteneo de Manila University Campus Map. . . . . . . . . . . . . . . . . . . . . . . . . . . (fold-outcover)LSParkingSpaces . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (Inside cover)

Section I:

The Ateneo Education

DIVIDER FRONT # 1

Section I:

The Ateneo Education

DIVIDER BACK # 2

Ateneo de Manila University • Loyola Schools | 3

History of the Ateneo de Manila University and the Loyola Schools

TheAteneodeManilaUniversitytracesitsrootsto1859when,attherequestoftheCity ofManila endorsed by Governor Norzagaray, the Jesuits took over the EscuelaMunicipalinIntramuros,thewalledcityofManila.Aprimaryschooloriginallyintendedfor thesonsofSpaniards, itwasopenedbytheJesuits tonativeFilipinosaswell. In1865,theJesuitsreceivedgovernmentapprovaltoaddafive-yearprogramleadingtothedegreeofBachelorofArts.Inkeepingwithitsnewacademicstatus,theschoolwasrenamed the Ateneo Municipal de Manila. Among the graduates in those early decades wasJoseProtacioRizal,A.B.1877.

With the withdrawal of city subsidyin 1901, the Ateneo became aprivate institution dropping the word“Municipal” from its official name.In 1921, the American Jesuits of theMaryland-New York Province replacedthe Spanish Jesuits as teachers and administratorsoftheAteneo.

TheIntramurosfireof1932completelydestroyedtheAteneobuildings,forcingthe school tomove to a new locationonPadreFauraStreet,Ermita.DuringthebattlefortheliberationofManila,thePadreFauracomplexofbuildingswasrazed.Temporarystructureswerequicklybuilt,butin1952, the Ateneo moved to its present spacious campus in Loyola Heights, Quezon City.

In1958,theSocietyofJesusinthePhilippineswasraisedtothestatusofafullprovince.AdministrationoftheAteneopassedfromtheNewYorktothePhilippineProvinceoftheSocietyofJesus,andshortlyafter,thefirstFilipinoRector/PresidentoftheAteneowasnamed.SincethegrowthoftheAteneodemandedanewstatus,theschoolobtaineditscharter as a university in 1959.

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TodaytheAteneodeManilaUniversitycomprisesthefollowingunitsofhighereducation:theSchoolofHumanities(SOH),theJohnGokongweiSchoolofManagement(JGSOM),theSchoolofScienceandEngineering(SOSE),andtheSchoolofSocialSciences(SOSS),collectivelyknownastheLoyolaSchools(LS);theAteneoGraduateSchoolofBusiness(AGSB),theAteneoLawSchool(ALS),theAteneoSchoolofGovernment(ASOG),andtheSchoolofMedicineandPublicHealth(ASMPH),collectivelyknownastheAteneoProfessionalSchools.Inaddition,likemostPhilippineuniversities,ithasagradeschool,juniorhighschool,andseniorhighscoolnotedforhigheducationalstandards.TheLS,the basic educationunits, and theASOGare located at the LoyolaHeights campus,alongKatipunanRoad,QuezonCity.TheAGSBandALSarelocatedattheRockwellandSalcedo Village sites,Makati City. Finally, the ASMPH is housed in the Don EugenioLopez,Sr.MedicalComplex,OrtigasAvenue,PasigCity.

A number of centers are part of the LoyolaSchools.ThesearetheAteneoCenterforAsianStudies(ACAS),theAteneoCenterforEconomicResearch and Development (ACERD), theAteneo Center for English Language Teaching(ACELT), the Ateneo Center for OrganizationResearchandDevelopment(CORD),theAteneoInnovationCenter(AIC),theAteneoInstituteforLiteraryArts and Practices (AILAP), theAteneoJava Wireless Competency Center (AJWCC), the Ateneo Language Learning Center (ALLC), the Ateneo Teacher Center (ATC), the Center for Communication Research and Technology

(CCRT), the Confucius Institute, the Institute of Philippine Culture (IPC), the JGSOMBusinessResourceCenter,theJGSOMFamilyBusinessDevelopmentCenter,theKonradAdenauer Asian Center for Journalism (ACFJ), the Ricardo Leong Center for ChineseStudies,andtheJaimeC.Bulatao,SJCenterforPsychologyServices.

Other units associated with the University are the Ateneo Center for EducationalDevelopment (ACED) and the Ateneo de Manila University Press. Also located at the Loyola Campus are other institutions: Gawad Kalinga-Ateneo, Kalinga Luzon-Ateneo,PathwaystoHigherEducation,theAteneoSchoolofGovernment’sCenterforCommunityServicesandCenterforSocialPolicy,theArrupeInternationalResidence,the Center for FamilyMinistries (CEFAM), the East Asian Pastoral Institution (EAPI),theInstituteforChurchandSocialIssues(ICSI),theInstituteofEnvironmentalScienceforSocialChange(ESSC),theInstituteofSocialOrder(ISO),theJesuitCommunicationFoundation (JesCom), the Loyola School of Theology (LST), theManila Observatory(MO), the Philippine Institute for Pure andAppliedChemistry (PIPAC), and San JoseSeminary.


Vision and Mission of Ateneo de Manila University

As aUniversity, theAteneo deManila seeks to preserve, extend, and communicatetruthandapplyittohumandevelopmentandthepreservationoftheenvironment.

AsaFilipinoUniversity,theAteneodeManilaseeksto identifyandenrichPhilippineculture and make it its own. Through the education of the whole person and theformation of needed professionals, and through various corporate activities, theUniversityaimstocontributetothedevelopmentgoalsofthenation.

AsaCatholicUniversity,theAteneodeManilaseekstoformpersonswho,followingthe teachings and example of Christ,will devote their lives to the service of othersand,throughthepromotionofjustice,serveespeciallythosewhoaremostinneedofhelp,thepoorandthepowerless.LoyaltotheteachingsoftheCatholicChurch,theUniversityseekstoservetheFaithandtointerpretitsteachingstomodernPhilippinesociety.

AsaJesuitUniversity,theAteneodeManilaseeksthegoalsofJesuitliberaleducationthroughtheharmoniousdevelopmentofmoralandintellectualvirtues.ImbuedwiththeIgnatianspirit,theUniversityaimstoleaditsstudentstoseeGodinallthingsandtostriveforthegreatergloryofGodandthegreaterserviceofmankind.

TheUniversityseeksallthese,asanacademiccommunity,throughtheexerciseofthefunctionspropertoauniversity,thatis,throughteaching,research,andservicetothecommunity.


Purposes and Aims of the Loyola Schools

TheLoyolaSchoolsseekstoachieveinaneminentwaythemissionstatementoftheAteneo de Manila University.

The Loyola Schools is concerned primarily, though not exclusively, with the pursuitofthesegoalsthroughtheimpartingofa liberaleducation. Itseekstodevelopin itsstudents thebasic liberal arts of thinking and communicating thought, and tobringthemintocontactwithallthatisgoodintheirdistinctiveFilipinoheritage,andindeed,intheculturalheritageofthehumanrace.

Atthesametime,theLoyolaSchoolsintroducesstudentstofieldsofspecializationinwhichtheypursue,ingreaterdetailandwithgreaterattention,oneparticularareaofknowledgesuitedtotheirindividualtalentsandgoals.Throughaprogramoftrulyco-curricularactivities,itseeks,bothonandoffcampus,tomakeitsstudentsawareoftheneedsofthenation,especiallyoftheunderprivileged,andtohelpthemrecognizetheirpotentialpowertotransformPhilippinesociety.Itthusseekstoencourageitsstudentstostrivecourageouslytowardsamorejustandequitableworld.

TheLoyolaSchoolsseekstobuildanintellectualtraditionwithinthespecificcontextofthedevelopingnation,whereintheprincipalproblemistheconcentrationofwealth,power,andaccesstoqualityeducationandpublicserviceswithinasmallsegmentofthepopulation,withthevastmajoritydeprivedofthematerialandspiritualresourcesnecessary for human development. It, thus, seeks to couple the traditional JesuiteducationalobjectiveofacademicexcellencewithasenseofserviceandjusticetodaydemandedbyourFaith.

TheLoyolaSchools,throughitsGraduatePrograms,seekstofurtherthepurposesandaims of theUniversity by imparting to its students a high degree of competence inresearchorprofessional practice inoneof theacademicdisciplines. It has a specialconcern for the formationofeducatorswhowill contribute to theexcellence in thePhilippine educational system, and for the formation of scientists, researchers,professionals, creative artists, writers, and others, who will contribute to thedevelopmentofPhilippinesociety.


Vision of the Loyola Schools

The Ateneo Loyola Schools is a Filipino, Catholic, and Jesuit center of excellence ofhigher learning that is globally competitivewhileAsian inperspective, a communitythattransformssocietythroughitsresearchandcreativework,itsleadershipinservicetoothersandfortheenvironment,anditsformationofpersons-for-others.

On being a Filipino University:Asauniversity,weactivelyparticipateinthediscussionofwhatitistobeFilipinoandimbuemembersofourcommunitywithadeepsenseofwhatitistobeFilipino.Wedevelopleadersforthenationandasacommunity,useourcompetenciesfortheserviceofthenation.

On being a Catholic University: Thedaily lifeofour community is animatedby faithinformedbythepersonofChristandCatholicTradition.Wehelpourcommunitytoseehowtheirfaithcanbelivedoutindailylife/workandreflectonourCatholicidentityasa university.

On being a Jesuit University:MotivatedbyIgnatianspirituality,ourcommunityengagestheworldinthebeliefthatwecanfindGodinallthings.Wedesireandhelpourstudentstobecomemenandwomen forotherswhowork towardsamore justandhumaneworld.Westrivetogrowinfreedom,discernment,andresponsibleaction.

On being a Center of Excellence:Asanoutstandingacademicinstitution,wedistinguishourselves anddemonstrate leadership throughour innovative research and creativework,outstandingteaching, learningoutcomes,andpositive impactoncommunitiesthat we serve.

On being globally competitive: Our output and quality standards are comparableto internationally recognized Higher Education Institutions in our chosen fields ofexpertiseandweareinternationallyrecognizedassuch.Wearegloballynetworkedinbothacademicandprofessionalfieldsandgiveourstudentsglobalperspective.

On being Asian in perspective: The LS sees itself and its work through a regionalperspective.EvenasLSengagesPhilippinesociety,itwillattendtotheconcernsofthe


regionandparticipate inthearticulationofAsian identityand inplacingAsiaontheagendaofglobalfora.

On being a community that transforms: Our way of proceeding is characterized bycritical thinkinganddiscernment,dialogueandtrust,engagementandcreativity.Wenurtureandcareforthemembersofthiscommunity.Ourvaluesincludeexcellenceandservice,magisandcurapersonalis,professionalism,andspiritualmaturity.

On research and creative work:ScholarlyworkintheLSgeneratesandcommunicatesnew knowledge, understanding, perspectives, forms, and expressions. Our body ofworkshouldinfluenceorinformpolicy,mindsets,andidentity,and/orcontributetotheadvancementofthefield.

On leadership in service: The LS takes the lead in initiating and accomplishingtransformativechange in society,helping tobridge thecompetitivenessandpovertygaps,andaddressingenvironmentalconcerns.Thisservicecantaketheformofcivicwork,advocacy,orthepracticeofourrespectiveprofessions.

On the formation of persons-for-others:Ourgoalistheformationofthetotalperson,helping all members of the LS community to grow in spiritual maturity, academicexcellence,socialinvolvement,culturalrootedness,andemotionalmaturity,aswellasintheirabilitytousetheirskillsandtalentsintheserviceofothers.


Goals of the Loyola SchoolsEducationthatistransformative,globallycompetitive,andAsianinperspective:

• CurriculaandPrograms:Ouracademicandnon-academic formationprogramsareresponsivetoPhilippine/Asian/globalrealities.

• Student Profile: Our students develop spiritual, emotional, and professionalmaturitythatincludesdimensionsoffaith,integrity,service,andlove-of-country.

• Faculty:Ourfacultymemberslivethemagisandcurapersonalis,reflect,serve,andleadintheirteaching,scholarlywork,andoutreach.

• Instruction:Our faculty and students exhibit growth in their professional andpersonal lives as manifested in their leadership, knowledge, competence,creativity,andcriticalthinking.

• StudentServicesandAdministrativeSupport:Ourstudentservicesareresponsive,available,andaccessible.

• Facilities:Wehaveworld-classfacilitiesandourservicesareconstantlyimproved.

Knowledgeandoutreachthatmakesadifference:

• ScholarlyWork:Wegenerate researchand innovation that contributes to thenation’sdevelopmentandmakesadifferenceinthelivesofthemarginalized.

• Outreach and Extension Work: Our outreach/formation work has an impacton thecommunitiesas seen through improvements in theperformanceof itsmembers.

Specific Objectives of the Loyola SchoolsTheLoyolaSchoolsisthetertiarylevelschoolunitoftheAteneodeManilaUniversitythat offers undergraduate and graduate degree programs in the Arts and Sciences.Itoperatesunderthestatutesof theAteneodeManilaUniversity. It iscomposedoftheSchoolofHumanities,theSchoolofScienceandEngineering,theSchoolofSocialSciences,andtheJohnGokongweiSchoolofManagement.


the School Of Humanities

VISIONRooted in theprinciplesofhumanistic Jesuit education, theSchoolofHumanities isoneofAsia’s leading institutionsof critical thinking, creativepursuits, and reflectivepractice.

MISSIONDrawing on philosophy, faith, literature, language, the arts, and culture, the SchoolofHumanitiesprovidesanintegrativeeducationthatformsarticulate,reflective,andcreativepersonswhoaregroundedinPhilippineculture,receptivetoothercultures,respectful of religious traditions, and committed to faith and justice. The facultyemploys teaching and scholarship to preserve and enrich the humanities, promotehumanflourishing,andcontributetosocialtransformation.


the School Of Science and Engineering

VISION

TheSchoolofScienceandEngineeringattheLoyolaSchoolsisarecognizedSoutheastAsiancenterofhigherlearningwithacademicleadersengagedinservicetothenationandglobalcommunitythroughscience,technologyandinnovation.

MISSION

WeareateachingandresearchcommunityengagedintheformationofscientistsandengineersgroundedontheirFilipinoself,highethicalstandards,leadership,andwhoare inspiredsociallyandculturallytoadvancetechnologies forsustainabilityandthebettermentoflifeandenvironment.


the John Gokongwei School Of Management

The John Gokongwei School of Management, or JGSOM, is a regionally recognizedcenterofexcellenceandleadershipingraduatebusinesseducation.

Weshapeourstudentsintobusinessleaderswhoareequippedtorespondtotheneedsoftomorrow’sworld:

• Youngmenandwomenwhoareglobal inperspectiveand interdisciplinary inapproach, technically proficient and analytical, yet humanistic and peopleoriented.

• Achieversguidedbyastrongsetofcorevalues,eagerandabletoprovideethicaland principle-centered leadership.

• Young professionals and entrepreneurs motivated by the spirit of magis orexcellence, inflamedbythepassiontomakeadifference,wherevertheir livesmaytakethem.

•Wecontributetothedevelopmentofgraduatebusinesseducationinthecountrybyofferinginnovativemanagementprogramsthatareresponsivetotheneedsofabusinesscommunitythatmustoperatewithinafast-changingandtechnology-driven world.

• Programsthatarecharacterizedbyastrongliberal-artscorecurriculum,overlaidwithabusinesscurriculumthatwillgiveourstudentsabroad-basedperspectiveofthemanagementchallenge.

• Programsthatcombinetherigorsofacademiclearningwithexperientiallearning,toprovideamuchmorestudent-centeredexperience.

We forge strategic partnerships and actively collaboratewith business organizationsand professional associations to influencemanagement practice aswell as nationalpolicy on business and economic affairs, thereby contributing to national economicdevelopment.


the School Of Social Sciences

TheSchoolofSocialSciences,orSOSS,workstowardasocietymademorehumanebyits commitment to teaching, research and service. It sees a world dedicated to academic excellence,inwhichhumanisticvaluesandIgnatianspiritualityharmonizewithmoderntechnology,inwhichpassionforjusticebondswithservicetothecountry.

The School seeks to formaworld ofmature spirituality, focusedon respect for theindividual,freedomofscholarship,unityincollegiality,andthediversityofdisciplines—thusrecognizingamultiplicityofperspectivesfromwhichtoexaminesociety,itshistory,anditssocial,politicalandeconomiclives.

Itspursuitofscientificstudy isgrounded inPhilippinesocietyandculture, fromwhichitseekstocontributetonationaldevelopmentandtoAsia-Pacificandultimatelyglobalinter-culturalheritage.ItenvisionsitselfcollaboratingwithotherSchoolsoftheAteneodeManilaUniversity,theotherAteneos,andotherpartnersintheeducationoftheFilipino.

TheSchoolofSocialSciencesthusseesitselfinthecontextofservicetothenation,asapartnershipofdifferentdepartmentsandprograms,eachofferinganexpertiseandacommitment.


The Government of the Loyola Schools

TheLoyolaSchools—namelytheSchoolofHumanities,theJohnGokongweiSchoolofManagement,theSchoolofScienceandEngineering,andtheSchoolofSocialSciences—operateundertheStatutesoftheUniversityandtheBy-LawsoftheLoyolaSchools,andaresubjecttothegovernmentoftheUniversity:theBoardofTrusteesandtheofficersoftheUniversityAdministrationofwhichthePresidentistheChiefExecutive.

TheSchoolCouncilhasco-deliberativepowersregardingtheinternalacademicpoliciesoftheLoyolaSchools.DecisionsoftheCouncilaresubjecttoapprovalorrevisionbytheUniversityBoardofTrusteesinaccordancewithPhilippineCorporationLaw.

TheSchoolForumistheassemblyoffacultymembersandadministratorsoftheLoyolaSchools. It meets to present and discuss all significantmatters affecting the LoyolaSchoolsbeforetheyaredeliberateduponbytheSchoolCouncil.

TheVicePresidentfortheLoyolaSchoolsandtheDeansoftheSchoolsaretheprincipaladministrativeofficersandacademicleaders.Theyareresponsibleforpolicyexecution,fortheenunciationandachievementoftheeducationalgoalsoftheLoyolaSchools,andforcoordinationoftheworkofthedifferentdepartmentsintheLoyolaSchools.

SeveraladministrativeofficersassisttheVicePresidentfortheLoyolaSchools:

The Department Chairpersons/Program Directors organize, supervise, and evaluatethe curriculum, faculty and personnel, including student majors of the individualdepartments/programs. Academic advisement, load revisions, and other mattersaffectingstudentmajorsusuallyrequiretheirapproval.

TheAssociateDeanforAcademicAffairstakescareoftheacademicwelfareofgraduateand undergraduate students and oversees the implementation of the academicregulations of the school. S/he guides the review of proposals for new courses/programs,andtheirsubsequentevaluationbytheCommitteeonCurriculum.

TheAssociateDeanforStudentFormationoverseesthedesign,implementation,andevaluationofintegratedformationprogramsandservicesthatfacilitatethepersonal,social, spiritual, communal, physical and leadership development of undergraduatestudentsoftheLoyolaSchools.TheofficesintheStudentFormationClustersupervisedbytheAssociateDeanforStudentFormationareheadedbythefollowingadministrators:


TheDirectorofthePlacementandCareerServicesOfficeisprimarilyresponsibleforlinkingtheacademicworldandtheworldofwork,particularlyforthegraduatingstudents. S/hepromotes careeropportunities for thegeneral studentbodyandprovidesseveralvenuesforcareerorientationandjobskillsworkshops.

TheDirectoroftheOfficeofStudentActivitiesistheex-officiomoderatoroftheSanggunianngmgaMag-aaralngMgaPaaralanngLoyola,thestudentcounciloftheLoyolaSchools.S/heoverseestheactivitiesofrecognizedstudentorganizationsin the Loyola Schools.

TheDirectorof theOffice forSocialConcernand Involvement is responsible forprovidingtheLoyolaSchoolswithformationandalternativeeducationprogramsthatcontributetowardauthenticandhumanesocialtransformation.S/heensurestheeffective implementationofcurricularandnon-curricularprogramsthataimtobringout“theperson-for-others”ineveryAteneanthroughpartnershipswithnon-governmentalorganizations,people’sorganizations, localgovernmentunits,governmentunits, andotheragencieswith the sameorientationof concern forthe poor.

TheDirectoroftheOfficeofCampusMinistryisresponsiblefortheimplementationofthespiritualrenewalprogramforthemembersoftheLoyolaSchoolscommunityand all the services therein including all student retreats, recollections and allliturgicalmatters.S/healsotakeschargeoftheLoyolaSchoolschapel.

TheCoordinator forCollegeAthletics implements thesportsprogramspreparedin collaboration with the University Athletics Director. S/he is responsible forprovidingathleteswiththeirP.E./N.S.T.Pexemptions,insuranceclaims,scholarshipgrants,andcoordinatesallofthesematterswithalltheofficesinvolved.

TheAssociateDeanforStudentandAdministrativeServicessupervisestheofficesthatprovidedifferentdevelopmentalprogramsandservicesforthestudentbody.TheofficesintheStudentandAdministrativeServicesClustersupervisedbytheAssociateDeanforStudentandAdministrativeServicesareheadedbythefollowingadministrators:

The Director of the Office for Student Services oversees the delivery of basicservicestostudentstoensuretheirover-allsafetyandwell-being.

TheDirectoroftheOfficeofHealthServicesoverseestheadministrationofacutecare (infirmary) services, health awareness and education programs, risk andresiliency assessment, issue- specific interventions, case management, and theCollaborativeAnti-DrugAbuseProgram.

TheDirectoroftheLoyolaSchoolsOfficeofGuidanceandCounselingisresponsibleforfacilitatingthepersonalgrowthandadjustmentofstudentswithregardtotheirpersonal,academic,emotional,andvocational/careerconcerns.


TheDirectoroftheLoyolaBookstoreoverseestheoperationandmanagementoftheLoyolaSchoolsBookstoreasthemaindestinationoftheentireLScommunitytoavailofavarietyofAteneoproductswhilepromotingstudententrepreneurshipandupdatingofavailablepublicationsinthebookstore.

The Director of Management Information Systems oversees the development,implementation,andmaintenanceoftheinformationsystemsoftheLoyolaSchools.

TheAssistanttotheDirectortotheAssociateDeanofStudentandAdministrativeServices forCampusEventsManagement (CEM)providescloser focusandmorehands-onservices.TheCEMhasthreeprimaryservices.ThefirstisassessmentandapprovalofrequestsforuseofthefacilitiesandphysicalresourcesoftheLoyolaSchools.Thesecondisgeneralsupervisionofon-campuseventsofstudentgroupsand offices of the Loyola Schools. Last is events consultancy and coordinationwithparticularfocusonlarge-scaleeventsandthoseinvolvingexternal(localandforeign)participants.TheCEMaimstocontributetothevibrancyanddynamismof campus activities through the efficient coordination with stakeholders andresponsibleuseofresources.

TheAssociateDeanforResearchandCreativeWorkisresponsibleforthepromotionofresearchandcreativeworkintheLoyolaSchools,scholarlypublicationsandlinkagestoscholarlywork.

The Associate Dean for Graduate Programs provides academic support services forgraduatestudentsandcoordinateswithotherofficesintherecruitmentandadmissionofnewgraduatestudents.S/headministersfinancialandscholarshipgrantsforgraduatestudentsandhandlesotheradministrativedutiespertainingtotheGraduatePrograms.

The School Registrar is responsible for the processing, archiving, and security of allstudent records.S/hesupervisesschedulingofclassesaswellasundergraduateandgraduateregistration.TheSchoolRegistrarissuesalltranscriptsandtransfercredentialsto students.

TheDirectoroftheOfficeofAdmissionandAiddirectstherecruitmentandadmissionof new students to the undergraduate programs and administers the financial andscholarshipprogramforundergraduatestudents.

The Director of the Rizal Library is responsible for planning and administering theprogramoflibraryservicesforteachingand/orresearchpurposesoftheLoyolaSchools.

TheDirectorof theResidenceHalls is thegeneral supervisorof theResidenceHalls,responsible for the over-all management, living conditions, general welfare, anddiscipline therein.

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Section II:

Loyola Schools Rules and

Regulations

DIVIDER BACK # 4


General RegulationsThe Ateneo de Manila University is a Filipino, Catholic, Jesuit community committed to the preservation, extension and communication of truth and its applications for the fullest development of the human person. The Ateneo de Manila University’s Loyola Schools (hereinafter referred to as “Loyola Schools”), founded on the revered tradition of excellence and service, is concerned with the harmonious development of the intellectual and moral virtues of the students so that they may give greater glory to God and greater service to others.

1. TheregulationsoftheLoyolaSchoolsassetforthinthisHandbookarecalculatedtosecurethegoodordernecessaryfortheeffectivepursuitofknowledge,tohelpthestudentsattainthelevelofqualityworkrequiredofthemandtoensureproperdeportmentoftheentirebody.

2. Thestudent’sregistrationintheLoyolaSchoolsisconsideredanexpressionofwillingnesstoabidebyalltherulesandregulationsprevailing intheLoyolaSchools.Everystudent,therefore,iscommittedtotheobservanceoftheserules.

3. Astudentisincollegeprimarilytoachieveacademicexcellenceanddevelophis/hertotalselffortheserviceofhis/herbrethren.Thestandardsetbeforeeachstudentpresupposesmaturity,responsibility,andjudicioususeofalltheopportunitiesmadeavailablebytheLoyola Schools.

4. Students areencouraged touse the library facilities and to consult regularlywith theirfaculty advisers, and whenever necessary, with the Guidance Counselors and CampusMinisters.

5. A student whose parents do not reside in Manila should have a guardian in the city who is dulyauthorizedbytheparentstoassumetheirresponsibilitiestowardshim/her.

6. SpecialUniversityandSchoolfunctions,beingpartofastudent’slife,shouldbeattendedbyallstudents.

7. ThestudentisencouragedtodevelopadeepChristianpietybyregularparticipationinthereligiousexercisesandservicesoftheLoyolaSchools.Regularretreatsarescheduledforstudentgroups;atleasttwoMassesareofferedintheLoyolaSchoolsChapeldailyandtheSacramentofReconciliation(Confession)isavailableeverydayatdesignatedhours.

8. TheAteneodeManilahasalwaysconsideredco-curricularactivitiesandathleticsessentialtothebalancedformationanddevelopmentofthestudent.ActivitiesandathleticsarepartofthecommunitylifeoftheLoyolaSchools.Therefore,eachstudentshouldparticipateinoneorseveralactivitiestotheextentthathis/herstudieswillallow.

9. Co-curricularactivities,however,aremeanttosupplementstudies,nottointerferewiththem. Hence, the Loyola Schools reserves the right to advise against participation inactivities,ifthestudentneedstodevotemoretimetostudies.


10. Astudent-athletewhoisnotafull-timestudentoftheLoyolaSchoolsorwhoseQPIratingisbelowthepublishedcatalognormsmaynotrepresenttheAteneoininter-collegiatesports.

11. Students,as individualsorgroups,maynotuse thenameand/orsealof theUniversitywithout authorization from the activitymoderator and the approval of theDirector ofStudentActivities.Thisappliestoprintedprograms,invitations,announcements,tickets,and similar materials.

12. ActivitiesofLoyolaSchoolsstudentsinthecontextoftheirmembershipinanaccreditedstudentorganizationshouldhavethewrittenapprovaloftheDirectorofStudentActivities.Appeals,however,maybemadetotheappropriateAssociateDean.

13. ArticlesandnewsreleasesconcerningtheAteneodeManilashouldbeclearedthroughtheofficesconcerned.

14. TheregulationsgoverningthepaymentoftuitionandotherfeesareissuedfromtimetotimebytheOfficeoftheTreasurer.

15. The Loyola Schools student, by joining this community of scholars, assumes theresponsibilities,rights,andobligationsofscholarship,whichpertainstohis/herstatusasastudent.Becausehe/sheisservingaperiodofintellectualapprenticeship,thestudentisexpectedbybothhis/hersuperiorsandpeerstoperformhis/heracademicdutiesaccordingtotheproperstandards.His/herstatusasastudentcommitshim/hertoatimeofseriousstudy,theresultsofwhicharegaugedbythemarkshe/shesecures.

Academic Regulations 16. TheCommitteeonAcademicStandardsinterpretsthepublishedundergraduateacademic

regulationsoftheAteneodeManilaUniversityLoyolaSchools,whichiscomposedoftheSchoolofHumanities,theJohnGokongweiSchoolofManagement,theSchoolofScienceandEngineering,andtheSchoolofSocialSciences.ThisCommitteereviewsallcasesofan academic nature, i.e., honors for graduation, program awards, departmental QPIrequirementsbeyondtheminimumsetbytheLoyolaSchools,statusofdeficientstudents,probation,readmission,theexceptionstoagivenrule,changeofgrade,etc.AllappealsmustbemadeinwritingandsubmittedthroughtheAssociateDeanforAcademicAffairs(ADAA)bythedeadlinesetbytheADAA.

17. Astudent’slistofofficiallyregisteredcoursesontheAteneoIntegratedStudentInformationSystem(AISIS)istheofficialrecordofsubjectsinwhichthestudentisenrolled.AnychangemustbeaccomplishedbythestudentontheofficialloadrevisionformsavailableattheOfficeoftheADAA.

18. Studentsshouldcompletetheregistrationprocesstobeconsideredofficiallyenrolled.Thecompleteregistrationprocessinvolves:

a. Enlistment in advised classes


b. Paymentoftheassessedfees c. IDvalidation

A studentmust be officially enrolled to participate in classes, e.g., join groups, submitpapers,ortakeexams.Onlystudentswhoareofficiallyenrolledareentitledtogradesattheendof the semesteror term. If thereareany special circumstances thatpreventastudentfromcompletingregistration,he/sheshouldimmediatelyseetheSchoolRegistrar.

19. Anychangeinastudent’sdegreeprogramormajoraftertheinitialregistrationperiodispermittedonlyatthewrittenrequestofthestudentwiththeapprovaloftherespectiveChairpersonsorProgramDirectorsandtheADAA.ThecopiesofthecompletedChangeofDegreeProgramorApplicationforMinor/SpecializationFormmustbesignedbytheofficesconcernedandsubmittedbythestudenttotheOfficeoftheRegistrar.

20. Substitution of one subject for another shall not be allowed without the properlyaccomplishedLoadRevisionform.Norequesttochangeasubjectshallbeentertainedafterthefirstweekofinstructioninthesemester.ThecopiesofthecompletedLoadRevisionformmustbesubmittedbythestudenttothedifferentofficesconcerned,andsignedbythereceivingoffices.

StudentsmayonlyaddsubjectsaftertheinitialregistrationperiodbyfillingouttheLoadRevisionform.NorequesttoaddasubjectshallbeentertainedafterthedeadlinesetbytheOfficeoftheADAAortheOfficeoftheRegistrarforsuchchanges.ThecopiesofthecompletedLoadRevisionformmustbesubmittedbythestudenttothedifferentofficesconcerned,andsignedbythereceivingoffices.

Nostudentmaydroparegisteredsubjectwithouttheapprovaloftheinstructor,his/herhomeDepartmentChairperson/ProgramDirector,theDepartmentChairperson/ProgramDirectorofthesubject,andtheADAA.Otherwise,thestudentshallreceiveagradeofW(WITHDRAWAL)forthesubject.However,whiletherequestispending,thestudentmustcontinuetoattendtheclass(es)thataretobedroppeduntilthecompletedformhasbeensignedbytheofficesconcernedandsubmittedbythestudenttotheOfficeoftheRegistrar.NorequesttowithdrawfromasubjectshallbeentertainedafterthedeadlinesetbytheOfficeoftheADAAortheOfficeoftheRegistrar.ThisrequestmaybeavailedofonlybystudentswhohavenotexceededthenumberofabsencespermittedbytheLoyolaSchools.(See Section 24.)

21. AstudentwhowithdrawsfromtheLoyolaSchoolsisentitledtoTransferCredentialsunderthefollowingcircumstances:

a. Thestudentisfreefromallfinancialand/orpropertyaccountabilities. b. Thestudent’sadmissioncredentialsarecompleteandinorder. c. Thestudentisnotservingapenaltyofsuspensionorexpulsion. d. ThestudenthassecuredclearancefromtheconcernedofficeswithintheLoyolaSchools.


WithdrawalshallbeeffectiveasofthedatethecompletedClearanceandLoadRevisionformsarefiledwiththeOfficeoftheRegistrar.

22. AstudentwhowillnotenrollattheLoyolaSchoolsfornon-academicornon-disciplinaryreasons shall secure a LEAVE OF ABSENCE, which may be granted on the followingconditions:

a. the student is in good academic standing b. thestudentisingooddisciplinarystanding c. thestudentmaynotstudyorenrollinanotherschoolduringtheLEAVEOFABSENCE d. theperiodofleavemaynotexceedoneacademicyear e. thestudentmaynormallysecureaLEAVEOFABSENCEonlyonceduringhis/herentire

stay in the Loyola Schools.

23. Theunitofinstructionusedforcomputingtheamountofworkrequiredforgraduationisthesemesterhour.Onesemesterhourisequivalenttoanhour’slectureorrecitationperweekforonesemester.

24. Regular attendance in all classes is one of themost important obligations of students.Theyareexpectedtoattendallscheduledclassexercisesandactivities.Honorstudentsareallowedunlimitedabsences,unlessspecifiedotherwisebytheinstructorintheclasssyllabus.Studentsareheldresponsibleforallmatterstakenandassignmentsgivenintheirabsence.

25. A limitednumberofabsences ispermitted,but theseabsencesmustnotexceed threetimes thenumberof semesterhoursof the subject. Thus, for a three-unit subject, themaximum allowable absence is nine class hours. The maximum allowable absence insciencelaboratoryclassesisthreelaboratorysessions.Themaximumallowableabsenceinpsychologylaboratoryclassesistwosessions.Thereisnodistinctionbetweenexcusedandunexcusedabsences.Thereisnosuchthingasafreecut.

26. Forabsencesbeyondthisnorm,astudentreceivesanautomaticgradeofW(WITHDRAWAL).

27. Classhourslostbylateregistrationareconsideredasabsences.

28. Astudentwhoisabsentfromclassisresponsibleforallworkgivenbytheinstructoronthedayofhis/herabsence.

29. Classattendanceshouldnotonlyberegular;itshouldbepunctual.Recordinglatenessasanabsenceshallbelefttotheinstructor’sdiscretion.

30. Allsubjectsthatformpartofastudent’sprogramofstudiesforhis/herdegreeintheLoyolaSchoolsaregradedonaCREDITbasis,i.e.,alettermarkwithacorrespondingQualityPointValue.AstudentmayregisterforasubjectonanAUDITbasisforthosesubjectsoutsideastudent’sprogramofstudiessubjecttotheapprovalofthestudent’shomedepartmentchair.NocreditisgivenforsubjectstakenonanAuditbasis.


No studentmay change the grading option of a subject after the deadline set by theOfficeoftheADAAortheOfficeoftheRegistrar.Thechangeshallonlybevalidoncethecompleted load revision form is signedby theoffices concerned and submittedby thestudenttotheOfficeoftheRegistrar.

31. SixunitsofFREEELECTIVESareprovidedforstudentstopursuetheirowninterests.TheycanchoosetheseFREEELECTIVESonlyfromtheoutercorecurriculumsubjectsandfromsubjectsnotrequiredbytheirhomedepartment/program.

32. Studentsenrolledinlessthantwelveunitsareclassifiedaspart-time.Unitsinfreshmanbasicandbridgingsubjects(English8,9,and10,Filipino8,9,and10,andMath1,1.1,and1.2)arecountedaspartoftheload.Cross-registrants(fromotherschools)andpart-timestudentsaresubjecttoalltheacademicregulationsoftheLoyolaSchools.

33. Thestudent’sgrade inanysubject iscomputedattheendofeachsemester.Agrade isbasednotonlyonformalexaminations,butoneverykindofacademicevidence:recitation,termpapers,bookreports,writtenandoraltests,classparticipation,student’sconductinclass,fieldwork,etc.Attendancedoesnotformpartofthestudent’sgradeforthesubject.

34. AstudentwhocheatsinanytestorexaminationreceivesagradeofF(FAILURE)forthattestorexamination.

35. The academic performance of students is expressed by themarks they receive in thesubjects enrolled. These marks, their respective meanings, and corresponding qualitypointvalues,areasfollows:

A Fulfillment of the requirements set for the subject to a high degree of academicperformanceasshownbybothanintelligentgraspandsuperiorcriticalappreciationofthe course content. Quality Point Value: 4

B Fulfillment of the requirements set for the subject to a degree above satisfactoryperformanceasshownbybothanintelligentgraspandrudimentarycriticalappreciationofthecoursecontent.Quality Point Value: 3

C Satisfactory fulfillment of the requirements set for the subject as shown by a fairlyintelligentgraspofthecoursecontent.Quality Point Value: 2

ThegradesofB+ (Quality Point Value: 3.5) and C+ (Quality Point Value: 2.5) aregivenforthoseinevitableborderlinecaseswhich,intheprofessor’sestimation,donotmeritthehighergradeandatthesametimedefinitelydeservebetterthanthelowergradeormark.

D Passingfulfillmentoftheminimumrequirementsforthesubject.Quality Point Value: 1 F Failure:Non-fulfillmentofminimumrequirementsforthesubject.Quality Point Value: 0 W Withdrawalfromasubjectwithoutpermission.Quality Point Value: 0 Besidesthemarksindicatedabove,thefollowingsupplementarymarksalsoappearona

student’s report: INC Incomplete (temporary grade)


NE Nofinalexamination(temporarygrade) WP Withdrawalfromasubjectwithpermission.No quality point AUD Audit. No quality point S Satisfactory performance in a remedial, non-academic, or non-required subject.No

quality point U Unsatisfactoryperformanceinaremedial,non-academic,ornon-requiredsubject.No

quality point

36. The Quality Point Index (QPI) or weighted average is the measure of the quality ofa student’s general academic performance for a regular academic term. As such, thestudent’spromotion,graduation,orseparationfromtheLoyolaSchoolsaredeterminedbywhetherornottheQPIrequirementforagivenacademicyear,whichconsistsoftwosemestersandtheprecedingsummer,issatisfied.

Theyear’sQPIiscomputedby: a. Multiplyingthequalitypointvalueofthelettergradesineachsubjectbythenumberof

unitsofcreditsinthesubject,and b. Addingtheseproductsanddividingtheresultbythetotalnumberofunitstakenduring

the academic term or year. c. Grades inbasicandbridgingsubjects(English8,9,and10,Filipino8,9,and10,and

Math1,1.1,and1.2),P.E.andN.S.T.P.arenotincludedinthecomputationoftheQPI.

37. The students are responsible for ascertaining their general academic performanceperiodicallyandespeciallyattheendofeachsemester.

38. Students should ensure that they have taken and passed all required subjects/coursestowardsthecompletionoftheirdegrees.StudentsshouldregularlyreviewtheirIndividualProgramsofStudy(IPS)ontheAteneoIntegratedStudentInformationSystem(AISIS)toensurethattheydonotlackanysubjectstograduateontime.Ifsubjects/coursesarenotyetlistedas“passed”onAISISbutthestudentbelieveshe/shehasalreadypassedthesaidsubjects/courses,thestudentshouldreporttotheOfficeoftheRegistrarimmediately.

39. Rulesonpromotion,graduation,andseparationofastudentfromtheLoyolaSchools: a. The promotion, graduation or separation of a student from the Loyola Schools is

determinedbytheyear’sQPIofthestudent. b. Forunconditionalpromotiontosophomoreyear,afreshman should secure a year’s QPI

of1.80 oraboveattheendofthesecondsemesteroftheacademicyear. c. The required year’s QPI at the end of the second semester of sophomore year for

eligibilityforjunioryearis1.90. d. Therequiredyear’sQPIattheendofthesecondsemesterofjunior yearforeligibility

forsenioryearis2.00.


e. Therequiredyear’sQPIforseniors foreligibilityforgraduationis2.00. Seniors who do notmeettherequiredQPIforgraduationwillnotbeentitledtoadiploma.Nodegreeordateofgraduationwillbeindicatedinthestudent’stranscriptofrecords.

f. Nostudentmayrepeatmorethanonceanysubjectwhereafailurehasbeenincurred.ExceptiontothisruleshallbemadeuponrecommendationoftheChairpersonsofthedepartments concerned.

g. Nostudentwhoincurredafailureordeficiencyinanysubjectduringasemestershallbepermittedarecoveryoverloadduringthefollowingsemesters.

h. Collegeseniorsmayoverloadamaximumofsix(6)unitspersemester.However,theirtotalload(regularload+overload)shouldnotexceedtwenty-four(24)units.

i. StudentswhodonotmeettheQPIrequirementfortheiryearlevelmaybeadmittedonprobationandallowedtocontinuetheirstudiesatthediscretionoftheVicePresidentfortheLoyolaSchoolsafterconsultationwiththeStandardsCommittee.StudentsmustwritealetterofappealtotheStandardsCommittee(throughtheOfficeoftheADAA)iftheyapplyforprobation.

j. Astudentmaybegrantedprobationonlyonceduringhis/herentirestayintheLoyolaSchoolsupontherecommendationoftheStandardsCommitteetotheVicePresidentfortheLoyolaSchools.Nosecondprobationisgiven.

40. Freshmanandsophomorestudentsarerequiredtoregisterforallcorecurriculumsubjectsdesignatedbytheirprogram.Theyshallnotbeallowedtowithdrawfromthesesubjects.ExceptionstothisruleshallbemadebytheAssociateDeanforAcademicAffairs.

JuniorsandSeniorsshallnotbeallowedtodropsubjectssothattheirtotalloadfallsbelowtwelve units.

41. In extraordinary circumstances, when some requirement of a subject (except the finalexamination)hasnotbeenmet, thestudentshallbegiven the temporarygradeof INC(Incomplete).NostudentonProbationshallbegiventhegradeofINCorNE.TheINCmarkischangedtoalettergradefollowingthisprocedure:

a. submissionofcompletedworktotheinstructor b. evaluationbytheinstructorandsubmissionoflettergradetotheChairperson c. submissionbytheChairpersonofthegradetotheRegistrar.

TheentireproceduremustbecompletedwithintwoweeksafterthedistributionofgradessothatnomarksremainINCafterthetwo-weekperiod.AnyrequestforextensionoftheINCshallbesubjecttotheapprovaloftheAssociateDeanforAcademicAffairs.

42. ThetemporarygradeofNEshallbereportedtotheRegistrarforeverysubjectinwhichastudentisabsentfromthefinalexamination.IncasetheabsenceisnotapprovedbytheADAA,thegradefortheexaminationshallbechangedautomaticallytoF.Iftheabsencehas been caused by some grave reason, the student should apply to theOffice of the


ADAAnotlaterthantheseconddayfollowingtheexaminationforapprovalforadeferredexamination. When, in the judgment of ADAA, the reason for the absence has beensufficientlyjustified,thestudentshallbegrantedtheprivilegeofadeferredexamination.

43. HonorsareawardedattheendofeachsemesteronthebasisofthesemestralQPI.TheQPIisbasedonasemestralloadofatleastfifteenacademicunitswithallthegradescarryingthecorrespondingQualityPointValues.

a. First Honors areawardedtostudentswithasemestralQPIof3.70 and above. b. Second Honors areawarded to studentswitha semestralQPIof3.35 or above but

lower than 3.70. ThesemestralQPIiscomputedby: a. Multiplyingthequalitypointvalueofthelettergradesineachsubjectbythenumberof

unitsofcreditsinthesubject,and b. Addingtheseproductsanddividingtheresultbythetotalnumberofunitstakenduring

the given semester. c. Grades inbasicandbridgingsubjects(English8,9,and10,Filipino8,9,and10,and

Math1,1.1,and1.2),P.E.andN.S.T.P.arenotincludedinthecomputationoftheQPI.

44. TobeeligibleforGraduationDistinction,studentsmusthavecompletedaminimumof80percentofthetotalnumberofunitsrequiredforgraduationintheirprogramintheLoyolaSchoolsandonlyresidentcreditsshallbeincludedinthecomputation.

LatinhonorsandhonorablementionareawardedonthebasisofthefollowingcumulativeQPIatthetimeofgraduation:

a. Summa Cum Laude = 3.87 - 4.00 b. MagnaCumLaude=3.70-3.86 c. Cum Laude = 3.50 - 3.69 d. HonorableMention=3.35-3.49

ThecumulativeQPIiscomputedby: a. Multiplyingthequalitypointvalueofthelettergradesineachsubjectbythenumberof

unitsofcreditsinthesubject,and b. Adding these products and dividing the result by the total number of units taken

throughoutthestudent’sentirestayintheLoyolaSchools. c. Grades inbasicandbridgingsubjects(English8,9,and10,Filipino8,9,and10,and

Math1,1.1,and1.2),P.E.andN.S.T.P.arenotincludedinthecomputationoftheQPI. StudentswhograduatefrommorethanoneprogrammayreceiveLatinhonorsorhonorable

mentionsonlyonce.


45. A studentmay take a subject in another school with the approval of the DepartmentChairperson, the Associate Dean for Academic Affairs, and the Registrar, based on thefollowingconditions:

a. thesubjectisnotacorecurriculumsubject b. thesubjectisnotofferedintheLoyolaSchoolsforthatparticularterm c. thesubjectisvalidatedbythedepartmentconcerned. FormsareavailableattheOfficeoftheADAA.

46. Allstudents,regardlessofcitizenship,arerequiredtotaketheNSTP-PLUSoftheAteneodeManilaUniversity,aspartoftheIntegratedAteneoFormation(InAF)Program.TheNSTP-PLUSProgramconsistsofthefollowingservicecomponents:

a. ReserveOfficers’TrainingCorps(ROTC) b. CivicWelfareTrainingService Students, male and female, shall be required to complete one of the above NSTP

componentsforanacademicperiodoftwosemesters(threeunitspersemester)unlessofficialexemptionisobtained.

The ROTC option is jointly supervised by theOffice of the Associate Dean for StudentFormation(ADSF)andtheAteneoDepartmentofAirScienceandTactics(ADAST).TheCivicWelfareTrainingServicecomponentisjointlysupervisedbytheOfficeoftheADSFandtheOfficeforSocialConcernandInvolvement(OSCI).

47. PhysicalEducationRequirement:Allregularstudentsarerequiredtocompleteeightunitsof Physical Education in the four semesters comprising their freshman and sophomoreyears.StudentswhofailanyPhysicalEducationsubjectmusttakeitthefollowingsummersessionsothatpriortoenteringjunioryear,theyshallhavecompletedtherequiredeightunits.TheCommissiononHigherEducationprohibitsstudentsfromtakingmorethantwounitsofPEinonesemesterorsummersession.

Physically challenged studentsarenotexempted from thePhysical Education requirement.TheyaregivenaspecialprogramuponexaminationbytheLoyolaSchoolsphysician.Whilemembersof varsity teams are excused from the regular PE classes, they are, however,requiredto:

a. signupforanactivityclass b. takeandpassthesemestralphysicalfitnesstests. FailuretocomplywiththeserequirementsshallresultinagradeofF.

48. Nostudentmay receiveofficial schooldocumentsunlessallfinancialobligations to theLoyolaSchoolsaresettled.Examplesofofficialschooldocumentsarethefollowing:

a. TranscriptofRecords b. Allacademiccertifications c. Diploma


Code of Conduct for Students1

IntroductionThe Code of Conduct provides the basic framework of normative rules to facilitate the total formation of students according to the Christian ideal of the human person, an individual imbued with dignity inherent in his/her being an image and likeness of God. It embodies the Loyola Schools’ commitment to facilitating the development of students’ moral character and personal discipline. Animated by Ignatian principles and pedagogy, this Code of Conduct aims at engaging students in the world, following from the belief that we can find God in all things.

The proceeding list of responsibilities, procedures, offenses and sanctions contains the modes of conduct conducive to the creation of an Ateneo academic community committed to and consistent with the fundamental values of honesty, fairness, integrity and justice.

I. ResponsibilitiesStudents are expected to conduct themselves in a manner that promotes their continuingdevelopment as persons, aswell as the continuingdevelopmentof their peers. Theyhave aresponsibilitytoensurethattheacademicenvironmentoftheLoyolaSchoolsiswholesomeandconducivetohumanformation.

A. Although no uniform is prescribed in the Loyola Schools, it is the responsibility of thestudentstodressinamannerthatismodestandappropriatetotheacademicnatureofthe university.

B. StudentsarerequiredtoweartheirIdentification(ID)Cardsoncampusandpresentthesamewheneverrequestedbyuniversitypersonnel.

C. Studentsareexpectedtofollowclassroompoliciesandproceduressetbytheschoolandtheirteachers.Ateachermaysendastudentoutofclassformisbehavior.Thestudentisthenmarkedabsent.

D. Students are to behave responsibly in the use of communication and informationtechnology,especiallywhenengaginginanyactionthatmayimpactontheprivacy,dignity,and/orrightsofinstitutions,groupsorindividuals,includingthemselves.

E. Communicationandinformationtechnologyequipmentcannotbeusedintheclassroomwithouttheexplicitpermissionoftheteacher.

F. Studentsare required to keep their contact andpersonal informationonAISIS (AteneoIntegratedStudentInformationSystem)up-to-date.Studentswillbeheldresponsibleforinstanceswheretheycannotbecontactedforthisreason.

1 All students: graduate and undergraduate


G. While students are encouraged to participate in off-campus activities, especially thosethatareculturalandeducationalinnature,studentsareexpectedtoconductthemselvesproperly in such functionsand touse thenameof theUniversity responsibly. Studentsofficially representing the Loyola Schools or any of its recognized or official sectors orunitsinactivitiesinvolvingexternalgroupsmustobtainofficialapprovalfromapersonofauthorityorfromtheconcerneddepartmentoroffice.

H. Studentsareheldresponsibleforthebehaviorofpersonsoroutsiderswhocomeintothecampusontheirbehalf.Bodyguardsorchaperonesofstudentsarenotallowedinsidethecampuswithouttheproperidentification(ID)cardissuedbytheOfficeforStudentServices(OSS).Evenwithproper identification,bodyguardsorchaperones(includingdrivers)arenotallowedtoloiteraroundthecampus.ThestudentischargedwithanoffensewhenaviolationoftheCode of Conduct iscommittedbysuchpersons.

I. Theuniversityenvironmentservesandsupportsthemissionoftheinstitution.Itmustbetreatedwithpropercareandrespecttoensurethehealthandsafetyofmembersofthecommunity.

1. Itistheresponsibilityofstudentstotakecareofschoolpropertyandtohelpkeeptheuniversityclean.Studentsareexpectedtomakethemselvesawareof,andcomplywithapplicableguidelinesregardingtheproperuseofschoolfacilities,bearingthecostofany damage or negligence.

2. Studentswho bring vehicles into the campus should observe all campus traffic andparkingregulations.Thisincludesdisplayingthepassandensuringthattheirvehiclesdonotcontributetoenvironmentalpollution.

3. SmokingisprohibitedintheLoyolaSchools.

4. Eatinganddrinkingarenotallowedinclassrooms,laboratories,audio-visualrooms,andtheRizalLibrary.

J. Studentsshouldbear inmindthatanyof theiroff-campusactivitiesshouldnotdirectlyorindirectlytarnishthenameoftheschool,especiallyinreferencetothevaluesandtheprinciplesitstandsfor.

K. AllstudentsshouldobservetheRizalLibraryregulationswhicharemeanttogiveallusersofthelibraryfacilitiesequalopportunityforstudyandresearch.Studentswhoviolateanylibraryrulewillbesubjectedtodisciplinaryaction.

L. Allstudentsshareresponsibilityforthecreationandmaintenanceofahealthy,safeanddrug-freecampus.Thisincludescompliancewithpoliciesandmeasuresagainsttheuseofdangerous drugs.


M. AsmembersoftheADMUcommunity,studentsshareresponsibilityforthecommunity’swell-being,protectionand integrity. Studentsareexpected to reporteventswhichmaycompromisethecommunitytoUniversityauthorities,andtoassistinarrivingatthetruthofanincidenttotheextentofone’sknowledgeandability.

II. ProceduresProcedures related to the Code of Conductaremeanttoensurerationalityandorder for themembersoftheLoyolaSchoolscommunity.Theseaddressformativeissuesthroughacommunity-basedapproachwhichviewsmaladaptivebehaviorthrougharestorativelens,withemphasisonthecommongood,thesocialfabric,institutionalvaluesandthedevelopmentoftheindividualintopersons-for-others.

A. Procedures for Minor Violations

MinorviolationsoftheCodeofConductareaddressedthroughprocessesfacilitatedbytheOfficeforStudentServices(OSS),undertheAssociateDeanforStudentandAdministrativeServices(ADSAS).Violationsthatmaycomeunderthisbannerarethose:

1. That do not involve serious injury or harm 2. Lackingevidenceofmaliceorpremeditation 3. WithlittleornoseriousnegativeimplicationsfortheUniversityoritsmembers 4. Whichareuncontestedbytherespondent 5. Resolvedbyoneofthefollowingmeans: a. DisputeresolutionasmediatedbytheOSS,anduponagreementofallparties b. Adherencetotermsofabehavioralcontract2

Whetherthesecriteriaaremetorapplicableisthedecisionofthefollowing: 1. TheDirectorofStudentServices,bydefault 2. TheCoordinatorforStudentDiscipline,duringtheevaluationofacasereportedasa

majoroffense,ininstanceswherestrongmitigatingfactorsarepresent 3. TheCommitteeonDiscipline,ininstanceswherearespondentisfoundnotguiltyofa

majoroffense,butguiltyofaminorviolationoftheCode of Conduct

Violationsdeemed“minor”are recorded ina student’snamebutdonotprevent themfrom receiving a cleanCertificate ofGoodMoral Character. Repeatedminor violations,however,mayconstitutebasisforthefilingofamajoroffenseagainstthestudent,orserveasanaggravatingfactorintheevaluationandprocessingofsubsequentmisbehavior.

2 Forstudentswithspecialneedsandconditions,asenactedbytheCoordinatorforthesame


Thefollowing isa listingofminorviolationswiththeir legislatedpenaltiestobesettledwiththeOfficeforStudentServices:

1. One(1)tofour(4)ID-wearing,Traffic/Parking,andDressCodeViolationswithin 1 school year

Legislated Penalties that must be resolved prior to clearance

cluster Violations w/in 1 SY

Oral reprimand

Written apologies(to OSS)

Fine

Mandatory work

(community service)

Traffic/Parkingviolations

1st

(varies per violation3)

2nd

3rd 4 hours

4th 8 hours

ID-wearing violation

1st

2nd

3rd 4 hours

4th

(Php5004) 8 hours

Dress code violation

1st

2nd

3rd 4 hours

4th 8 hours

Students who commit more than 4 violations from the same cluster in one school year will be automatically referred to the Coordinator for Student Discipline for repeated offenses (cf III-D.14)3 4

3 RefertoFacilitiesManagementOffice(FMO)forlisting4 Finemaybeconvertedto8hoursofcommunityservice


2. FailuretoperformresponsibilitiesaslistedinSectionI,specifically:

Legislated Penalties that must be resolved prior to clearance

Brief description Section Oral reprimand

Written apologies

Mandatory work (community

service)

Other requirements

Minordisruptionofclasses/notfollowingclass policies

I-C To teacher ofclass

concerned2-4 hours

Irresponsibleuseofinformationtechnology (e.g. use ofcellphonesduringlectures,irresponsibleonline posts,etc.)

I-D Toaffected

party 4-24 hours

Failure to update AISIS information I-F

To Director ofOSS 2-4 hours Proofofupdateof

AISIS within 3 days

Irresponsiblebehaviorofpersonswhocometo campus in your name

I-H To Director ofOSS 2-8 hours

Accidental damage to property I-I To ADSAS 2-8 hours Paycostofrepair/

replacement

Littering I-I To ADSAS 2-4 hours

Useofasmokebelchingvehicle I-I To ADSAS 2-4 hours

Otherviolationsdeemed“minor”butnot included inthis listingmaybegivenanyoracombination of the following penalties as assessed by the appropriate school body/administrator,asmentioned:

1. Written/oralreprimand 2. Written/personalapologies 3. Formationsessions(counseling,moralguidance,angermanagement,etc) 4. Upto40hoursmandatoryworkintheformofcommunityservice 5. Temporary suspension of privileges related to the offense (e.g. driving privileges on

campus)

Anappeal of thedecision regardingminor violationsmaybemade to theChair of theCommitteeonDiscipline.


B. Procedures for Major Offenses

Major offenses of the Code of Conduct are addressed through processes facilitatedby the Office of Student Discipline, under the Associate Dean for Student Formation.The resolutionof theseoffenses involveprocesseswhich reflect the seriousnessof theviolation/sthroughreferraltotheCommitteeonDiscipline,basedupontheinvestigationofthecase.ThisiswithregardforDueProcess,especiallystudents’(1)righttobeinformedof the chargeagainsthim/her, and (2) right tobeheard.Uponconclusionof a case, avarietyofdisciplinarysanctionsfollowiftherespondentisfoundguilty,thathavetoberesolvedbeforeastudentcanbeclearedforsubsequentregistration/transfer/graduation.

1. Complaints and Incidents 1.1. Any member of the Loyola Schools may file a complaint or incident report as per

suspectedviolationsoftheCode of Conduct. 1.2. AwrittencomplaintorincidentreportshouldbefiledwiththeOfficeforStudentServices

statingthenatureandthecircumstancesoftheallegedoffenseforinitialinvestigationandevaluation,alongwithanysupportingevidenceavailable.Anyofficemayalsofileacomplaintagainstastudentonbehalfofnon-membersof theLoyolaSchools (e.g.offendedpartnerinstitutions,visitors,etc.)

1.3. As part of the initial investigation, all respondents will be asked to providewrittenstatements regarding their involvement in the alleged offense. They may also besummonedforadditionalinquiries.

1.4. TheDirectorof theOffice for StudentServices (OSS) reviewsall reported cases, theresultsoftheinitialinvestigation,anddecidesonwhatsubsequentstepistobetakenfortheresolutionofthecomplaint/incident.He/shemaydecideto:

a) Informthecomplainantthatthereisinsufficientbasistopursuethecomplaint(duetolackofevidenceormerit)

b) Requireparties toundergo“DisputeResolutionProcedures5”beforeor in lieuofproceedingwithformaldisciplinaryprocedures

c) ReferspecialcasestotheOfficeofGuidanceandCounselingforevaluationiftheincidentpossiblyinvolvesastudentwithspecialneedsorconditions

d) Issueaminorviolationifthecriteriaforthesameismet,andenforceminorpenalties e) Forwardall casematerials to theOfficeof StudentDiscipline forprocessingasa

possiblemajoroffenseoftheCode of Conduct,exceptinthecaseofallegedSexualHarassmentwhere the summary proceduremade explicit in RA 7877, The Anti-SexualHarassmentActof1995,andtheAteneodeManilaUniversity’sImplementingRulesandRegulations,shallbefollowed,asmandatedbylaw.6

5 Referto“DisputeResolutionAssistance”asaServiceProvidedbytheOfficeforStudentServices6 RefertotheStudent Handbook Companion for Student Related Government and Administrative Acts &

Implementing Guidelines


2. Notices and Hearings: 2.1. UponreferralbytheOfficeforStudentServices,theOfficeofStudentDisciplinewill: a) verifythefindingsoftheinitialinvestigation b) conductanyadditionalinquiries,asnecessary c) referanyspecialcasestotheaccreditedhealthcareprofessionalsforthesamefor

pre-discipline processing, as necessary d) evaluatewhetherthereissufficientbasistochargethestudent/sofamajoroffense

tobeforwardedtotheCommitteeonDisciplineforhearinganddeliberation e) referthosecaseswithinsufficientbasisforprocessingasamajoroffensebackto

theOfficeforStudentServices,withthecorrespondingrecommendationsofhowtoproceed.

f) forcaseswhichinvolveimminent,seriousorpervasivethreat/stothesafetyoftheAteneocommunity,whereevidenceof seriousmisconductor failure toabidebypreviouslyestablishedbehavioralcontracts isstrong,theCoordinatorforStudentDiscipline,uponagreementoftheDirectorofOSSandtheChairoftheCommitteeon Discipline, may issue a Preventive Suspension Order congruent with CHEDguidelines7

g) In cases where there is sufficient basis to forward a case to the Committee onDiscipline for deliberation and hearing as amajor offense, theOfficeof StudentDisciplinewillissuetherespondentaNoticeofFormalChargestating:

i. thenatureofthepossibleviolation,includingthespecificsection(s)oftheCode of Conductpossiblyviolated,

ii. therightofthestudenttodueprocessasstatedintheCodeofConduct,and iii. therightofthestudenttoseekcounsel8

•TherespondentmayaskanymemberoftheLoyolaSchools(exceptthoseservingasAssociateDean,DeanorVicePresident),toserveascounselatthehearingofthecase.

7 AccordingtoSection106oftheMORPHE:“Astudentunderinvestigationmaybepreventivelysuspendedfromenteringtheschoolpremisesandfromattendingclasses,whentheevidenceofguiltisstrong,andtheresponsibleschoolofficialismorallyconvincedthatthecontinuedstayofthestudentpendinginvestigationwouldcausesufficientdistractiontothenormaloperationsoftheinstitution,orwouldposerealorimminentthreatordangertopersonsandpropertyinsidetheinstitution’spremises.”Thisisaprocedure,notapenalty;hence,itisnottobeconfusedorequatedtoasanctionofsuspensionpost-hearing.

8 Ingeneral,theroleofcounselinthiscontextisto: • priortothehearing:guidethestudentintheunderstandingofwhatresponsibilitiesonebearsinthematter

inquestion,providingperspectiveregardingtheincident/offense;alsoserveasemotionalsupportregardingfeelingsandconcernsaboutthecase.

• duringthehearing:serveasmoralsupportandactasobservertotherespondentstudent’stestimony;canalsobeacharacterwitness.

• afterthehearing:assistintheprocessingofthestudent’stestimony/responsesandcontinueprovidingsupport


•Ifthestudenthasnocounselofhis/herownchoosing,acounselwillbeassignedtotherespondentthroughtheassistanceoftheLoyolaSchoolsGuidanceandCounselingOffice.

2.2. The student shall be required to submit his/her written response to the Notice ofFormal Charge, including relevant material to support the statement, within one (1) calendarweek of being informed. Failure to do so shall be taken tomean that thestudentchoosestowaivehis/herrightstopresenthis/hersideofthecaseasrequested.

2.3. The date of the hearing shall not be earlier than one (1) calendar week from thestudent’sreceiptoftheChargeNotice.

2.4. The Office of Student Discipline shall notify the parents/guardian of undergraduatestudentschargedbeforetheCommitteeonDisciplinethroughaduplicatecopyoftheNoticeofFormalCharge,whichshallbesentthroughregisteredmail/courierservice,totheofficialmailingaddressenteredinAISIS.

2.5. TheCommitteeonDiscipline,convenedbytheCoordinatorforStudentDiscipline,shallrequirethephysicalpresenceofthepartiesonthesetdateandtimeoftheDisciplineCommitteehearing.

2.6. Disciplinehearingsareformativeinnature.Asadministrativeprocesses,theyarenotsubjecttotherulesofcourt.9

2.7. The parent(s) may be present as observers during their son/daughter’s personaltestimonyatthehearing,uponwrittenorverbalnoticetotheCommitteeChair.Theymaynotaddresstheirson/daughter,ortheCommittee,duringhis/heroraltestimony,norgivetestimonythemselves.However,parentsmaysubmittheirsentimentsregardingthecaseinwriting,priortothehearing,forinclusioninthecasefiletobeevaluatedbytheCommittee.AnyconcernsabouttheconductofthehearingitselfmaylikewisebesubmittedinwritingtotheChairoftheCommitteeonDisciplineaftertheproceedings.

2.8. Afterquestioningthepartiesandwitnesses,theCommitteeshalldeliberateonthecaseanddeterminewhetherornotthestudentisguiltyoftheoffenseascharged.Appropriatesanctionswillalsobedeliberatedon,alongwithanymitigatingoraggravatingfactors,ifthestudentisfoundguilty.

2.9. TheCommitteeshallthereaftersubmititsfindingsandrecommendationsinwritingtotheAssociateDeanforStudentFormation.

3. Major Sanctions

Majoroffensesshallwarrantoneoracombinationofthefollowingsanctions: 3.1. anyofthoselistedaspenaltiesforminoroffenses 3.2. lossofprivilegesrelatedtothenatureoftheoffense

9 JacintoD.Jimenez,“StudentDisciplinaryPractices,”inJacintoD.Jimenez,,“StudentDisciplinaryPractices,”inJacinto,currentIssues/ProblemsinLegalEducation(PhilippineAssociationofLawProfessors,1992),pp.88-112.


3.3. disciplinaryprobation(firstwarningorfinalwarningstatus)10

3.4. mandatorydrug testingat the student’sexpense,at thediscretionofnamedschooladministrators,foraspecifiedperiodoftime(especiallyincasesrelatedtodangerousdrugs,substanceabuseorendangeringbehavior)

3.5. mandatorypsychological/clinicalassessmentandcompliancewiththerecommendationsofanaccreditedspecialist

3.6. publicreprimandthroughthepostingofamemorandum/noticeonbulletinboardsoftheAssociateDeanforStudentFormation,theOSS,andallLoyolaSchoolsdepartmentsandoffices

3.7. restrictionagainstparticipationinschoolactivities/furthercontactwithaggrievedparties 3.8. banfromcampus 3.9. suspension/defermentofgraduation 3.10. non-readmissionaftertheendofthecurrentsemester 3.11. dismissal(Exclusion)11

3.12. expulsion12

4. Decisions and Appeals 4.1. Aftercarefulevaluationofalltheevidence,testimoniesandprecedentsofthecase,the

AssociateDeanforStudentFormationshallnotifythestudentinwritingofthedecisiononthecasethroughtheCoordinatorforStudentDiscipline.

4.2. TheOfficeofStudentDisciplineshallseetotheimplementationsanctions,ifany,aswellasthenotificationofstakeholdersregardingthedecisionmadebytheAssociateDeanforStudentFormation.

4.3. Studentsmayappealforreconsiderationoftheverdict/sanctionstotheVP-LS,providedthathe/shecanpresentnewevidenceorbasisforanychange.

4.4. The Associate Dean for Student Formation’ decision on a student disciplinary casebecomesfinalandexecutoryunlessotherwisemodifiedorrepealedbyasubsequentdecisionemanatingfromtheVP-LSortheUniversityPresident13uponconsiderationofan appeal.

10 For “Probation, First Warning Status”: Any future violation of theCode of Conduct, whether deemed a minor violationoramajoroffense,forthedurationofprobation,willmeritahighersanctioninreferencetothenatureofthecaseand/orthesanctionsofthepreviouscase.Standarddisciplineprocesseswillapplydependingonwhethertheviolationisconsideredminor(wherethecasewillbeevaluatedbytheDirectoroftheOfficeforStudentServicesortheCoordinatorforStudentDisciplineandsanctionsimposed),ormajor(wherethecasewillbeagainreferredtotheCommitteeonDiscipline).TheelevationoftheprobationtoFinalWarningStatusshouldalsobeexpected.

For “Probation, Final Warning Status”:AnyfutureviolationoftheCode of Conduct, whether deemed a minor or majoroffense,duringthedurationofprobation,willbeautomaticallyreferredtotheCommitteeonDisciplineforadjudication.ItshouldbeconsideredthatgivenFinalWarningstatus,subjecttostandarddisciplinaryprocesses,dismissalfromtheUniversityisadistinctprobability.

11 UlpianoP.SarmientoIII,Esq.,CompendiumofSchoolLawsinthePhilippines.Vol1.(Philippines:TheManualofRegulationsforPrivateHigherEducation,2015),p.480.

12 Ibid.,p.48113 Astudentmayappealtheverdictand/orthesanctionsofhis/hercasetotheUniversityPresidentincasesof

dismissalorexpulsionfromtheuniversity,ortotheVP-LSincasesoflessersanctions.


III. Offenses14

Studentsareexpectedtoexercisefreedomandmaturityintheprocessofself-development.Thisentailstheabilitytodistinguishbetweenactsthatshallpromotetheirwell-beingasapersonaccordingtotheChristianidealsandthosethatsubvertthis.

Asageneralprinciple,casesareconsideredmajorifanyofthefollowingconditionsarepresent:againstthelawsoftheland,endangeringthelifeandsafetyofthemembersofthecommunity,recidivistic,oragainstthecoreprinciplesoftheAteneodeManilaUniversity.Studentscanbesuspended,dismissedorexpelledforthesereasons.

The following are considered inimical to the dignity of the members of the Loyola Schoolscommunity:

A. Offenses Against Security 1. Failingtowearthestudentidentificationcardvisiblyonone’sperson 2. Bringingintoand/ordrinkingalcoholicoranyintoxicatingbeveragesoncampus 3. Comingintothecampusundertheinfluenceofalcoholorprohibitedsubstances,and/

oractinginadisruptiveway 4. Possession,use,ordistributionofdangerousdrugs(accordingtoRA9165)forsomething

other than their intended medical purpose 5. Possessionofdeadlyweapons 6. Computerhacking15

7. Engaginginendangeringbehavior,definedasanyactionthatmightleadtolossoflifeor injury,whether intentionallyorasa resultof recklessnessorgrossnegligence (aswithremovingfirealarms,tamperingwithfireextinguishers,sittingonledges,droppingobjectsfrombuildings,refusingtoconformtosafetyprotocols,recklessdriving,etc.)

B. Offenses Against Persons 1. Actsofdisrespectordiscourtesy 2. Proselytizing or promoting one’s faith by attacking or denigrating others’ religious

beliefs 3. Actsofmisconductofasexualnature16

14 Thesub-sectionheadingsregardingcategoriesofoffensesareguidesinorganizingtheproceedinglist.Theyarenottobetreatedasrestrictionstotheinterpretationofthespiritandnatureofanactualoffense.

15 Section 33-a of Republic Act No. 8792, otherwise known as the“ElectronicCommerceActof2000”states:“…Hackingorcrackingwhichreferstounauthorizedaccessintoorinterferenceinacomputersystem/serverorinformationandcommunicationsystem;oranyaccessinordertocorrupt,alter,steal,ordestroyusingacomputerorothersimilarinformationandcommunicationdevices,withouttheknowledgeandconsentoftheownerofthecomputerorinformationandcommunicationssystem,includingtheintroductionofcomputervirusesandthelike,resultinginthecorruption,destruction,alteration,theftorlossofelectronicdatamessagesorelectronicdocument…”

16 PleaserefertotheMemoonProceduresforfiling&HandlingcomplaintsAgainstActsofaSexualinNature,Studenthandbookcompanion,p.123


4. Physical assault 5. ThreateningmembersoftheUniversitycommunity 6. Engaginginapatternofconductthatvexesorcompromisesthephysical/psychological

wellbeingofaperson,aswithactsofharassment,17stalking,coercion,goading,ridicule,etc.

7. PreventingmembersoftheUniversitycommunityfromdischargingtheirduties,whichincludeattendingclasses,submittingrequirementsorenteringschoolpremises

8. Instigatingand/orengaginginactivitiesresultingininjuryormoraldamagetopersons 9. Anyactbywordordeedthatdegradesordebasesthedignityofaperson

C. Offenses Against Property 1. Disobeyingschoolregulationsonthecareoftheuniversityenvironment(cfSectionI-I

oftheCode of Conduct) 2. Grossnegligencewithpersonalproperty,especiallywhenthesamebecomesinvolved

in,ortheobjectof,aviolationorincident(e.g.leavingbelongingsunattendedatlength;repeated,unreasonablelossesofone’sLSIDwithin1schoolyear,etc.)

3. Stealingand/orunauthorizedpossessionofothers’property 4. Selling/disposingof/tamperingwithstolenproperty 5. Vandalizingpersonaland/orAteneopropertyoncampus 6. Instigatingand/orengaginginactivitiesresultingindamagetoschoolproperty

D. Offenses Against Order 1. WearingattireinappropriatetotheacademicnatureoftheUniversity.Administrators

andfacultymembers,actingindividuallyoringroups(forinstance,asaDepartment,orasaSchool)maystipulatemorepreciselytheappropriatemodesofattireindesignatedclassroomsorotherareasandfordesignatedeventsoroccasions

2. Disturbingordisruptingaclassoraschoolfunctionwithoutjustcause 3. Profiteering and/or engaging in disreputable or unfair business practices, especially

whendonewiththeuseoftheAteneoname,schoolresourcesand/oraffiliations 4. Preventingthecirculationofarecognizedstudentpublication 5. Gamblingwithin school premises, duringor in relation to school sanctionedevents,

and/orthroughUniversityresources(e.g.LSLAN) 6. Bribery,oracceptanceofabribe,oranyactmeanttogiveorobtainfavororadvantage

illegallyorunfairly,whetherattempted,frustrated,orconsummated 7. Illegally obtaining or gaining access to and/or using restricted school documents,

facilitiesorequipment 8. Invasion of privacy, as with unauthorized use of recording equipment or access to

facilities,especiallywhenthesameislikelytocausedistress

17 RefertoSectionII-B.1.4eoftheCodeofDisciplineforcasesofsexualharassment


9. Derelictionofduty,especiallywhenresultinginlossordamages 10. Obstructingtheconductofnecessaryadministrativeprocesses 11. Organizingorbeinginvolvedingroupsororganizationswhich a. Use violence, or b. Requiremembers/applicantstoactinanymannerthatispersonallydegradingand

notdirectlyrelatedtowhatthegroupororganizationisaimingtoaccomplish,or c. Expresstheirexclusionofothersthroughdisrespectforanddisregardoftherights

anddignityofmembersand/ornon-members 12. DisregardingtheCodeofDisciplinebyrepeatedlyfailingtoperform,oractingingross

negligenceofstudentresponsibilities,and/orfrequentlycommittingoffenses 13. ViolatingrulesandregulationsoftheResidenceHallsandtheRizalLibraryandtheirfacilities 14. RepeatedlyviolatingrulesandregulationsoftheUniversityorAuxiliaryunits 15. DeliberatedisregardordefianceofapenaltyorasanctionimposedbytheOfficefor

StudentServices/ofStudentDisciplineorbypertinentauthority. 16. Committing, insidethecampusand/orduringaschool function,anyactsconsidered

crimesunderthelawsoftheland 17. Committingactsoutsidethecampuswhichaffectthegoodname,orderorwelfareof

theschoolorhavedirectand immediateeffecton thediscipline,morale,orgeneralwelfareoftheschool,especiallyactsconsideredcrimesunderthelawsofthelandofwhichthepersonhasbeenformallychargedorconvicted

18. Gainingundueadvantageoverothersforpersonalbenefitbyillegitimatemeans 19. AidingintheviolationoftheCode of Conduct byanotherstudentoranyschoolruleor

lawoftheland,whetherwittinglyorunwittingly(e.g.sharingacopyofone’spaper/examwhichisthenusedforanactofacademicdishonesty;negligenceinthetreatmentofone’sIDwhichisthenusedformisrepresentation,etc.)

20. Violationofofficialpoliciesandmeasuresimplementedagainsttheuseofdangerousdrugs 21. Unreasonablerepeatedand/orwillfulfailuretocomplywithofficialsummonsesissued

byadministrationofficesand/oracademicdepartments 22. FailuretoperformresponsibilitiesasstudentsaslistedinSectionI(Responsibilities)

E. Offenses Involving Dishonesty.

Dishonesty runs counter to the veryessenceof theAteneodeManilaUniversity as aneducationalinstitution.Allcasesinvolvingdishonestywillbetreatedasmajorcases.

1. Any form of dishonesty committed in the context of an academic exercise.18 This includesbutisnotlimitedtothefollowing:

18 CheatinginanymajorcourserequirementwillmeritanacademicpenaltyofFinthecourseandwillberegardedasamajordisciplinaryoffense.Majorcourserequirementswouldincludemid-termorfinalexaminations,oranyotheracademicrequirementsthatconstitutetwenty(20)percentormoreofthefinalgradeinthecourse.CheatinginanyothercourserequirementwillmeritaminimumacademicpenaltyofFinthatacademicrequirement,andwillbesubjectedtotheusualreviewbefittingadisciplinarycase.


a. Dishonestbehaviorduringexaminationsortests.Dishonestbehaviorismanifestedbybutnotlimitedto:

1.anyformofunauthorizedcommunication 2.makingunnecessarynoise(e.g.talkingtoone’sself) 3.callingtheattentionofothers;lookingatthepapersofothers 4.makingone’stestpapervisibletoothers 5.possession,orpresenceattributed to theperson,and/oruseofunauthorized

notesorofanymaterialsorequipmentthatmayhaverelevanceorusefulnesstothesubjectofanongoingexamination,orthatmaybeusedinadishonestactrelatedtotheexamination

b. Plagiarism c. Fabricationorsubmissionoffalsifieddata,information,citation,source/s,orresults

inanacademicexercise d. Deceptionorprovidingfalseinformationtotheteacherregardingaformalacademic

activityorrequirement,forexample,providingafalsereasonforfailuretomeetadeadline,orfalselyclaimingtohavesubmittedwork

2. Tamperingwithand/orfalsifyingschoolorpublicdocumentsand/orcommunication,whetherphysicalorelectronic,especiallythosethatarepartof,oraffect,theofficialprocessesoftheUniversity

3. Committinganyformofmisrepresentation

F. Offenses Against Public Morals 1. Accessing, possessing or distributingpornographicmaterials on campus,whether in

physicalorelectronicform 2. Initiating, engaging in, or promoting indecent and/or offensive behavior in public,

especiallywhenresultinginscandal 3. Moralturpitude,definedasgrossdisregardofmoralstandardsexpectedofahuman

beingwhileengaginginsomeactivityorinthecommissionofaviolation

IV. Clearance and Hold Orders

Clearancetoenrolleverysemester,ortoleavetheUniversityatanytime,requiressatisfactionof pending academic and non-academic obligations. Students who have not resolved theirdisciplinarycasesorhave inadequatelyservedtheirsanctionswillnotbeallowedtoproceedwithenrollment,transferorgraduation.19

19 ThesignaturesoftheDirectorforStudentServicesandtheCoordinatorforStudentDisciplinearepartoftherequirementsforclearance

Section III:

Holistic Formation

DIVIDER BACK # 6


STUDENT FORMATION

The Office of the Associate Dean for Student Formation (OADSF)The Office of the Associate Dean for Student Formation (OADSF) oversees the design,implementation,andevaluationofintegratedformationprogramsandservicesthatfacilitatethepersonal, social, spiritual, communal,physical and leadershipdevelopmentofundergraduatestudentsoftheLoyolaSchools.

ItsupervisesandcoordinatestheworkoftheFormationClusterwhichiscomposedofthe: 1. OfficeforSocialConcernandInvolvement 2. OfficeofCampusMinistry 3. OfficeofPlacementandCareerServices 4. OfficeofStudentActivities 5. OfficeofCollegeAthletics 6. PhysicalEducationProgram/ROTC 7. CoordinatorforFacultySocialInvolvement

Togetherwiththeaboveunits,andthroughformationprogramsandservices inspiredbytheIgnatiancharism,theOADSFseekstoformstudentstobecomemenandwomendedicatedtotheserviceofothers,especiallythepoorandmarginalized.

THE INTEGRATED ATENEO FORMATION (InAF) PROGRAMThe Loyola Schools’ InAF program is aimed towards the formation of persons-for-and-with-otherswhowillcontributemeaningfullytothetransformationofPhilippinesocietyasservant-leadersengagedinvariousfieldsofendeavor.

InlinewiththeformationofthewholepersoncharacteristicofJesuiteducation,theInAFprogramseekstoprovidestudentswithopportunitiesthatcanhelpdevelopandintegratethepersonal,academic, socio-cultural, and spiritual dimensions that comprise each student’s person.

Informingstudentstobeprofessionals-for-and-with-others,theInAFprogramseekstodevelopgraduateswhoare:abletoapplytheiracademiccompetenceandtrainingintheserviceofnationbuilding;consciousoftheirresponsibilitiesasglobalcitizens;guidedbyIgnatiandiscernmentandrootedinapersonalrelationshipwithGod;stronglyorientedtofaithandjustice;andcriticallyrooted in their culture.

Toachievetheabovementionedgoals,allundergraduatestudentsoftheLoyolaSchoolsundergofour programs as part of their holistic formation—the Introduction to Ateneo Culture andTraditions(InTACT),theNationalServiceTrainingProgram–PreparatoryLeadershipUndertakingforSophomores(NSTP-PLUS),theJuniorEngagementProgram(JEEP),andtheSeniorIntegration


Throughtheguidanceofformatorsandfacultyfromtheirhomedepartments,students render 3 hours of discipline-based or interest-related service to a particular community or partner institution for the entire school year.TheseweeklyengagementsareanalyzedfurtherviaprocessingsessionsandreflecteduponmoredeeplythroughsessionsforprayerandIgnatiandiscernment.

A homeroom adviser (H.A.), partnered withastudentfacilitator(S.F.),handleseachblock.Throughweeklyhomeroomsessions,freshmenareguidedthroughmodulestogettoknowthemselvesbetterastheyundergotheAteneobrandofholisticformation.TheH.A.andS.F.also hold individual consultations with eachfreshmantocontinuouslylookoutfortheirwell-being.

Program(SIP).TheseprogramsaresupervisedbytheOfficeoftheAssociateDeanforStudentAffairsandinvolvethefollowingoffices—theOfficeofCampusMinistry,theOfficeofGuidanceandCounseling,theOfficeofPlacementandCareerServices,theOfficeforSocialConcernandInvolvement,andtheOfficeofStudentActivities.

Introduction to Ateneo Culture and Traditions (InTACT): First Year

The InTACT program aims to help freshmen develop self-awareness and self-empowermentby providing them with opportunities to take acloserlookatthemselvesandathowtheyrelatetotheir family, friends, school, country, and God. AsfreshmenarewelcomedintotheAteneocommunityand introduced to the university’s culture and traditions—whicharerootedinFilipino,CatholicandJesuitvalues—theynotonlygothroughajourneyofself-discoverybutoneofformativegrowthaswell.

The InTACT program is designed to assist students in their academic adjustment to college life; raisetheir self-awareness; introduce them to the valueof Ignatian Spirituality; anddevelop their sense ofcommunityandawarenessofsocialrealities.

National Service Training Program – PLUS (NSTP- PLUS): Second Year

TheNSTP-PLUSwasconceivedinresponsetotheNationalServiceTrainingProgram(NSTP)Actof2001orRepublicAct9163,whichseeksto“promotecivicconsciousnessamongtheyouthand…developtheirphysical,moral,spiritual,intellectualandsocialwell-being.Itshallinculcateintheyouthpatriotism,nationalism,andadvancetheirinvolvementinpublicandcivicaffairs.”Assuch,theprogramseekstodeveloptheethicsofsocialinvolvementandpatriotismamong

sophomores as they undergo training in any of thefollowingcomponents—CivicWelfareTrainingService(CWTS), Literacy Training Service (LTS), or ReservedOfficersTrainingCorps(ROTC).

The NSTP-PLUS aims to provide students with opportunitiestogettoknowtheirneighborfromthemarginalizedsectorsofsocietyandtorespondtothecallofbeingagifttoothersthroughtheirparticularacademic disciplines or fields of interest. Theseopportunities also hope to deepen the students’knowledge of themselves through the continuousexplorationoftheirgifts.


TheSIPisdesignedtoformleaderswhopossessastrongsenseoftheirpersonalgiftedness,competenceintheirrespectivefieldsofstudy,agenuinedesireandcommitmenttobeofservicetothenation,andacapacitytogroundtheirdecisionsinIgnatiandiscernment.

ThroughtheguidanceofformatorsinconsultationwithfacultyfromthePhilosophyandtheirhomedepartments,studentsparticipateintheworkanddailyactivitiesofpeopleonthemarginsthrougha 12-16 hour experience with persons-with-disability, the elderly, environmental issues, labor issues, the government sector and institutions involved in volunteer work. Such an engagement isfurtheranalyzedandreflecteduponfromavarietyofperspectives—philosophical,personal,social,andspiritual—thusprovidingstudentsanopportunitytodrawtogetherthedifferentdimensionsoftheirlives.

Junior Engagement Program (JEEP): Third Year

To enable third year students to furtherengage the world beyond the self, theJEEP aims to help juniors develop a deeper awareness of their responsibility towardsthe“other”andoftheirroleasmembersofsociety.

TheJEEPisdesignedtoprovideopportunitiesthatwillallowstudents tocriticallyengagein the life experiences of people whoexperience,orworktoaddresstherealityofmarginalization.Throughtheseexperiences,it is hoped that students will gain an understandingofthevariouscontextsofthe“other” in relation to economic, political,andsocio-culturalrealitiesaswellasgrowinsocialresponsibility.

Senior Integration Program (SIP): Fourth Year

The SIP aims to help graduating students reflecton and integrate their Ateneo college experiencein light of their personal vocation and the call tohelp build the nation. By helping seniors discernhow their respective disciplines and future careerdecisionscanrespondeffectivelytosocietalneeds,the program seeks to form graduateswhowill becatalysts for change as professionals-for-and-with-others.

Several activities comprise the SIP:

• Through the PRAXIS program—a two-and-a-half-day immersion experience withmarginalized communities coursed through their Theology classes—students analyzePhilippinesocialrealityinlightoftheChurch’ssocialteachingsandthesocialdimensionofChristianwitness,andreflectonthedemandssucharealitymakesontheirlives.

• Througharecollection,seniorsareprovidedanopportunitytolookbackattheiryearsinthe Ateneo, to prepare to deepen their commitment and involvement during their senior year,andtoreflectontheirfuturewiththehelpofIgnatianDiscernmenttalks.

• Throughguidancetesting,placementtalksandajobfair,futuregraduatesareprovidedanopportunitytomeaningfullyexplorecareeroptions.


Liturgy and Sacraments: • DailyMassesandRegular

ConfessionsattheCollegeChapel • Special Community Liturgies

(St.Ignatius,FreshmenOrSem,HolySpirit,ImmaculateConception,Christmas, Ash Wednesday and Baccalaureate Masses)

• Finally,throughtheculminatingritualknownasthe“Pabaon,”thegraduatingstudentsareledthroughaprayerfulreflectionaboutthemeaningoftheirAteneoeducationandformationandreceiveaninspiringsend-offastheyventureforthfromtheAteneotobeprofessionals-for-and-with-others.

CONTACT US: Office of the Associate Dean for Student FormationG/FMVP,Rm102 Email:[email protected](632) 426-6001 loc. 5008

STUDENT FORMATION OFFICES AND OFFERINGSLS Office of Campus Ministry (OCM)TheLSOfficeofCampusMinistry,asanimatorsofspiritualformationintheAteneodeManilaUniversity,isfaithfultotheCatholicidentity,rootedinIgnatianspirituality,andopentodialoguewithothertraditionsandbeliefs.CenteredonChrist,theofficenurturesthespiritualgrowthofthemembersoftheLoyolaSchools,ignitesthemtoshareinthemissionofformingpersons-for-others, and as one community sheds light to the world.

Spiritual Formation Programs • Recollections, prayer sessions and discernment

talks for the Integrated Ateneo Formation (InAF) program from first to fourth year

• Ignatian Retreats

• Retreat in Daily Life/First Spiritual Exercises

• Spiritual Direction and Pastoral Counseling

• Workshops on Prayer and Spirituality

Other offerings: • Use of Blessed Sacrament Room and Prayers Rooms

• Training for Mass Service

• Mass Cards, Mass Intentions and Mass Sponsorship

• Rupert Mayer Library of Spiritual Formation Resources

CONTACT US: Office of Campus MinistryG/FMVP,Rm109 Email:[email protected](632)426-6001loc.5161 Fax:(632)426-6522https://www.facebook.com/ls.ocm


Office for Social Concern and Involvement (OSCI)Following the Ignatian Pedagogical Tradition, the Office for Social Concern and Involvement(OSCI)seekstodeepensocialawarenessandintensifythepassionforsocialinvolvementamongLoyola School students in order to create positive impact amongmarginalized communitiesthrough:

1. Raisingawarenessof therealityofpovertyandfosteringsolidarityactionandadvocacywork;

2. Utilizingservice-learningasapedagogicalstrategyacrossvariousacademicdisciplines;and

3. ServingasaprincipallinkoftheLoyolaSchoolstomarginalizedcommunities.

Assuch,OSCIFormatorstaketheleadinallthesocialinvolvementcomponentsofeachoftheInAFprograms,withthegoalofdevelopingFilipinocitizensandworld leaderswhopossessacriticalconsciousnessandthe“heart”forthemarginalized,inlivingalifeoffaiththatdoesjustice.

CONTACT US: Office of Social Concern & InvolvementG/FMVP,Rm104 Email:[email protected](632)426-6001loc.5090-93 Fax:(632)426-1017http://www.ateneo.edu/ls/office-social-concern-and-involvement-osci

Office of Student Activities (OSA)The Ateneo brand of Transformative Leadership underlies the multitude of opportunitiesaffordedstudentsof theLoyolaSchools toapplyand sharpenskills learned in theclassroomthroughparticipationinstudentorganizationsandactivities.Asleadersandmembersofdiversegroups, in engaging different community and nation building initiatives, students hone real-worldcompetencies,liveoutIgnatianprinciples,anddeveloppersonalcharacter,towardstheactualizationofAteneoideals.

The formation, supervision, and recognition of student organizations and theirmembers, inrelationtotheextra-andco-curricularactivitiesintheareasofleadershipdevelopment,socio-civicinvolvement,cultureandarts,andpublications,tonameafew,fallundertheresponsibilityoftheOfficeofStudentActivities.

ProgramsandOfferings

1. Leadership formation programs and activities for current leaders of student groups.

2. Leadership development programs for prospective and emerging leaders

3. Accreditation of student organizations

4. Organizational guidance for recognized and non-recognized student groups on campus


Others:

• LegislatesandimplementstheGuidelinesforStudentActivities(i.e.policiesandprocessrelatedtoonandoff-campusactivities).

• Provides administrative services that are complementary to the formation goals forstudentorganizations(e.g.financeservices,MVP-CSLbuildingadministration,etc).

CONTACT US: Office of Student ActivitiesG/FMVP,Rm100 Email:[email protected](632)426-6001loc.5050-52 Fax:(632)426-0795http://ateneo.edu/ls/osa https://www.facebook.com/ateneo.ls.osa

LS Office of Placement and Career Services (LSOPCS)The Loyola Schools career guidance programs and services aim to help students transitionfromtheacademetotheworkplacethroughcareerconsultation.Committedtohelpingensuregraduatesfindemploymentappropriatetotheir individuality forpositivecontributiontoself,family, and society, the Office of Placement and Career Services (LSOPCS), through CareerDevelopmentProgramsandnetworkingwith the fourmarket sectors--business, government,non-governmentandeducation--assistsintheformationofstudentsasprofessionals-for-otherswithinagloballycompetitiveenvironment

Inaddressingthestudent’stransitionfromtheworldofschooltotheworldofwork,LSOPCSmaintainssystematiccontactwithitsgraduatesandalumni,andinvolvestheminitsprogramsand services for job placement, continuing education and community involvement. Formallinkagesaremaintainedandexpandedwiththeemploymentsectorforsystematicrecruitmentandorientationofgraduatingstudents,andfollow-upstudiesofgraduatesaremadetotracktheirwhereaboutsandprovidefeedbackforprogramevaluationintermsofpreparednessforworkandworkperformance.

ProgramsandOfferings:

• Self-assessment Sessions Toidentifystrengthsandweaknessesintheareasofabilities,personalitytraits,interests,

and values.

• APEx (Ateneo Placement Exposure) Sessions Tomatchone’sindividualitywithoccupationalinterestsbylisteningtocareerstoriesof

alumniandcaptainsofindustryfromvariousfields,andbygoingoncompanytours.

• G.O.T. Work (General Orientation on Transitioning to Work) Topolishone’sjobapplicationthroughresume-writing,jobinterviewtips,andnetworking

skills.


• On-Campus Recruitment

To acquaint and provide students with employment and practicum/internshipopportunitiesinthe4marketsectorsthroughCareerFair,CareerTalks,MockInterviewSessions,Testing,JobPostings,CompanyPresentations,andGraduateListing.

• Career Consultation

Tohelptakeintoaccountcareerthoughts,plansandobjectivesindiscerning,andmakinggoalsandactionplansthroughindividualandgroupcareerconsultationsessions.

CONTACT US: Office of Placement and Career Services2/FSocSciBldg,Rm265 Email:[email protected](632)426-6001loc.5040&5041 Fax:(632)426-6077http://placement.ateneo.edu https://www.facebook.com/AteneoLSOPCS

Office of College Athletics (OCA)Athletics isaneffectiveandpowerful tool fordevelopingcharacterand leadershipaswellasphysicalprowess,asprovenbygenerationsofAteneostudentathletes.

TheUniversity recognizesdifferentsportsas legitimatevenues forstudentdevelopment,andsupportstheformationofvarsityteamsthatareallowedtocarrytheUniversity’sofficialnameandrepresenttheinstitutioninUniversity-sanctionedathleticscompetitionsinanextensionofitsformativeresponsibilitytostudents.

TheOfficeofCollegeAthletics(OCA)isresponsiblefortheeffectiveandefficientimplementationof all athletic activities and programs in the Loyola Schools. It concerns itselfwith the totaldevelopment of the student-athlete, ensuring their safety and well-being in the process ofproudlyrepresentingtheADMU.

Programsandofferings:

1. VarsitysportsinArnis,Badminton,Baseball,Basketball,BeachVolleyball,Chess,Cheerleading,Fencing,Football,Golf, Judo,LawnTennis,Rowing,Shooting,Softball, Swimming,TrackandField,TableTennis,TaekwondoandVolleybal

2. AcademicSupportandServicesforStudent-Athletes

3. Administrativerepresentationandorganizationalsupportinsportsleagues

4. Accidentinsuranceforathletes

5. Awardsandrecognitionforoutstandingperformance(e.g.theAmbrossioPadillaStudent-AthleteoftheYear,Athlete’sNightAwards)


6. Schoolspiritrallies(BlueEagleCheerRally)

CONTACT US: Office of College AthleticsG/FPhysicalEducationComplex (632)426-6001loc.5080https://www.facebook.com/goATENEO https://www/goateneo.com

Physical Education ProgramThePhysicalEducationProgramoftheAteneodeManilaLoyolaSchoolsisaprogramcommittedto:

• thegrowthandexcellenceintheareasofserviceandacademicprogramsinP.E.sports,fitnessrecreation,andhealthgearedtowardsthetotaldevelopmentoftheindividual;

• beingrespectedandrecognizedasanauthorityinthedepartment’sareasofspecialization;and

• beingresponsibletotheneedsofthecountrybyactivelycontributingtotheeducationalenhancementofprofessionalsinthesamefieldofspecialization.

AsanintegralpartoftheJesuiteducation,thePhysicalEducationProgramseeksto:

• enhance its services and expand its academic thrusts through various educationalprogramsandactivitiesgearedtowardsthedevelopmentoftheindividual;

• elevate the level of competence of the program’s faculty pursuant to its desire to berecognizedasaleadingentityinthefieldofsports,physicaleducation,fitness,recreation,andhealth;and

• makeitselfrelevanttosocietybycontributingtotheformationandscientificeducationofprofessionalswhowillserveasagentsofchangeinalliedfieldsofspecialization.

CONTACT US: Physical Education Department2/FOldCommunicationBldg (632)426-6001loc.5016-17

Section IV:

Student Services

DIVIDER BACK # 8


Clinic hours: • Mon-Fri: 8am-7pm • Sat: 8am-4pmFor medical emergencies outsideofthesehours,callanymemberofsecurityfortheassistanceofARMU(AteneoRiskManagementUnit: local 4911)

Student ServicesDriven by the Jesuit spirit of cura personalis, or care for the person, the Loyola Schools isdedicatedtoprovidingasturdysupportsystemanddynamicservicesforstudentsinallaspectsoftheirUniversitylife.

UnderthesupervisionoftheAssociate Dean for Student and Administrative Services (ADSAS) are the units for Campus EventsManagement, Office for Student Services, Office of HealthServices,OfficeofGuidanceandCounseling,OfficeofManagementInformationSystems,OfficeofFacilitiesandSustainability,andMaintenanceUnit,andtheLoyolaSchoolsBookstore.

HEALTH AND WELLBEING SERVICESThe LS Office of Health ServicesisdedicatedtopromotingoptimalhealthandwellnessoftheLScommunitybyprovidingquality,accessibleprimaryoutpatientmedicalservicesandrelevanthealthprogramstofosterahealthycampusinpartnershipwithstudentsandincollaborationwithotherstudent-centeredofficesoftheUniversity.

What medical services are available for students at OHS? • Acute Care Services Doctorsandnursesareavailableforvariedhealthcareneeds

that students encounter while in school. Referrals to otherhealthcareunits/providerscanalsobemadewhennecessary.

• Comprehensive Health Assessment LSOHSdoesannualphysicalexaminationsandhistorytaking

for students at various year levels, assisting adolescentsand young adults in dealing with critical health issues anddevelopmental concerns.

• Immunization Advice LSOHS promotes the control and prevention of serious

communicablediseasesbyreviewingrequirementsforactiveimmunizationonentryofstudents.TheLSOHShealthprofessionalscanadvisestudentsontherecommendedvaccinestheyneedtoreceiveinaccordancewithnationalguidelinesforvaccinationsrequiredfortheadolescentandyoungadults.

• Drug Abuse Prevention, Testing and Treatment Monitoring LSHS is the lead office in the implementation of the school’s Collaborative Anti-Drug

Abuse Program (CADAP). The program includes educational fora and Random DrugTestingactivitiesofstudentsinaccordancewiththemandategiventoschoolsbyRA9165(ComprehensiveDangerousDrugsActof2002)toemployreasonablemeanstoensurea healthy, drug-free environment.Under the CADAP, LSOHSworks closelywith the LSGuidanceandCounselingOfficeandtheOfficeofStudentServicestoexecutethethree-prongedapproachinvolvingawareness,randomdrugtesting,&intervention.


• Education, Promotion and Advocacy on Health and Wellness LSOHSalsoconductstrainingsandworkshopsonspecifictopics.Multi-mediauseisalso

maximizedtocommunicateimportanthealthmessagestostudents.

CONTACT US: Office of Health Services1/FSocSciBldg,Rm105 Email:[email protected](632)426-6001loc.5106/0918-9445997

The Loyola Schools Office of Guidance & Counseling (LSOGC) offers programs and servicesdesigned to equip the studentswith the necessary tools for self-actualization in the contextofpersonal, familial and societal realities. Theofficeassists in the formationof the studentsthrough thedevelopmental stagesof self-awareness, self-exploration, self-enhancement, andself-offering.

LSOGCprofessionalshavetwoteams.GuidancecounselorsconducttheroutineinterviewsandpartnerwithOSS,OCM,OSCIfortheIntegratedAteneoFormationprograms(INTACT,NSTP-plus,JEEP,andSIP).Schoolpsychologistshandlespecialconcernsofstudents.

Who can I approach if I need to talk to someone about academic and socio-emotional concerns?

TheLSOGCprovidescounselingservicesforstudentstoaddressconcernswhichincludebutarenotlimitedtothefollowing:

• Academic Concerns (struggling academically in aclass,missingclasses,fearofpublicspeaking)

• ADHD• Addiction(substances,videogames,etc.)• AdjustmenttoCollege(homesickness,difficultybeinginanextrovertedenvironmentasanintrovert, etc.)

• AdjustmentReturningfromanOff-campusProgram

• Anxiety/PanicAttacks• Boundaries• Cutting/Self-Injury• Dating/LossofaRelationship• Depression/MoodSwings• DifficultywithLivingSituations• Divorce/SeparationofParents• EatingConcerns/Body-ImageConcerns• Family Issues• GriefandLoss

• HistoryofAbuse• OCD• IdentityQuestions• Perfectionism(pervasivesenseofnotfeelinggoodenough,needtoensureothersseeyouinapositivelight,tendency to over-commit even when feelingoverwhelmed)

• PTSD• RelationshipConcerns• Self-Image• SexualAssault/Rape• SleepDisturbance• Stress(feelingoverwhelmed,can’tkeep

up)• Sexuality• StressrelatedtoroleasanRA,athlete

or other campus leader• UncontrollableThoughtsorFeelings


Inspection of Student Property.The school has the right to inspect student property oncampusinthepresenceofthestudentconcerned,ifthefollowingconditionsaremet: •Thereisasignedtestimonybyawitnessthat

aviolationofschoolregulationshavebeencommitted

•TheOSSandanofficiallydesignatedrepresentativeoftheSanggunianagreethatthereissufficientreasontoinspectthestudentproperty

Incasesconsideredasbeingin flagrante delicto, (caughtintheactofcommittingtheoffense)thestudentspropertywillbeconfiscatedbyschoolofficials,ie.campussecuritypersonnel,faculty,staffandprofessionals,andturnedovertotheOfficeforStudentServicesforprocessingandinquiry.Propermeasuresshallbetakentoensurethesecurityofthestudent’s property

How do I make arrangements to talk to a guidance counselor or psychologist?Appointmentscanbemadeinpersonorscheduledoverthephone.Walk-insarealsowelcomefromMonday-Friday,8:00amto6:00pm,andSaturdaysfrom8:00amto12:00nn.

CONTACT US: Office of Guidance and Counseling2/FSocSciBldg,Rm266 Email:[email protected](632) 426-6001 loc.5031-32

SAFETY, SECURITY AND GENERAL WELFARE SERVICESThe Office for Student Services (OSS) oversees the delivery of basic services to the LSstudentbody.Theseencompassawiderange,coveringdailystudentlife,emergencyscenarios,andeverything inbetween, in the fulfilmentof thegeneralmandatetoattendtothevarietyofconcernsrelatedto theoverallwelfareofstudents.

Ingeneral,OSSattendsto:

1) ThesystematicapproachtoLSsecurity • ProcessingofallID-relatedrequests • ProcessingofTraffic/Parkingtickets/

appeals • LiaisingwithCentralAdministration

andtheADMUSecurityOfficeregarding LS security concerns

• Representationofstudentconcernsinvolvingexternalgroups(e.g.LoyolaHeights Barangay, Tricycle Unions, etc)

2) TheintegrityofStudentInformation • Processingofrequestsforstudent

informationfromvariousoffices • Recordkeepingofminorstudent

violations

3) Thedisseminationofstudent-relatedannouncementsandbulletin • Releasingofmemos,emailandofficialannouncementsonsocialmediachannels,

includingthoserelatedtosuspensionofclasses/specialschedules • UpdatingoftheAteneoStudentBlueboardonFacebook • ManagementoftheAteneoSMSbroadcastserviceforLSstudents • Informationcampaignsforcareforbelongings,travelsafety,etc.


4) Specialized Services related to: • PersonswithDisabilities • Situationalassistance(forcalamities,personaltragedies,etc.)

5) Responsestoemergentconcernsrelatedtostudentwelfare • Emergency response • Security assistance • Disputeresolutionassistance • Student accident insurance processing • Investigationandprocessingofcomplaints • Processingofminorviolations • Referraltoserviceproviders

What do I do if I can’t go to my classes because of a calamity or personal tragedy?OSS can help students and their families in times of unexpected strain, offering concreteassistanceintermsofthevariedareas(physical,psychological,academic,etc.)affectedbyanemergenttragedy,calamity,oradversesituation,inordertohelpthestudentgetbackonhis/herfeet.

Does the LS provide support for students with disabilities?UponentrytotheLS,studentsareaskedtodiscloseanyconditionstheyhavebeendiagnosedwiththatmayaffecttheirstudiesintheADMU.Upondisclosure,teachersarebriefedaboutwhatissues might present themselves, and the student is also monitored periodically.

List of Window Services:

• IDapplication,validation&replacement

• TemporaryIDapplication• Bodyguard/ChaperoneIDs• Special(temporary)Parking

Pass(forDisabilities/injuries or repairs)

• ApplicationsfortheCertificateofGoodMoralCharacter

• Lost and Found• Theftreports• Student Insurance Claims• SpecialNeeds/PWD

assistance

• Security concerns• Filingofcomplaints/

incident reports• Emergency assistance• Settlingofminorviolations

(e.g.ID-wearingviolations&Traffic/ParkingTickets)

CONTACT US: Office for Student ServicesG/FXavierHall,Rm103 Email:[email protected](632)426-6001loc.5020-22/0920-9142372 Fax:(632)4266098


The Office of Facilities and Sustainability (OFS) is responsible forensuringthattheplanning,design,construction,operation,andmaintenanceofallLoyolaSchools’facilities,equipmentandgroundsaremetincoordinationwiththesustainabilityinitiativesoftheuniversity.Inparticular,theOFShasthefollowingresponsibilities: • Sustainability:(1)providesfacilitiesthatwouldadvanceAIS’ initiativesonsustainability

(e.g. water treatment andmaterials recovery); (2) provides education/information oneco-friendlyeffortsthatwouldpromoteacleanerandgreenerenvironment

• Project Management: (1) recommends and implements physical improvements on facilities;(2)providessafeandsoundstructures

• General Housekeeping and Maintenance (Minor Repairs): (1) provides exceptionalcleaning services; (2) provides timely manpower & technical assistance (e.g. haulingneeds,equipmentandfacilityrepairsandtroubleshooting)

• EventsManagement:(1)assigns,reserves,andconfirmsvenuesbasedonclients’needs;(2)provideslogisticalrequirementsforapprovedeventrequests

CONTACT US: Office of Facilities and Sustainability2/FGonzagaHall,Rm103 Email:[email protected](632)426-6001loc.5101-03 Fax:(632)426-5666

The Office for Food Safety and Quality Assurance (OFSQA) subjectsallfoodserviceproviders(whetheran in-house foodconcessionairea sub-concessionaire,external foodproviders,andstudent-run foodservice operators) in the LS to assessment and approval in terms of safety,nutritionandquality(intermsofbothproductandservice).

TheOFSQAhas10corefunctions: 1. Water quality and food safety monitoring (University Cafeteria Faucets and Drinking

Fountains) 2. Food,FacilityandPersonnelHygieneMonitoringofallFoodBusinessOperators 3. PromoteEnvironmentalSustainabilityAdvocaciesonFoodPackagingMaterials 4. SupportServicesforStudentFormation(StudentGroups,SOMBAandLS126&127) 5. EquipmentandUtilitiesSurveillanceandMonitoringincludingVendingMachines 6. Training and Development of Food Business Operators Personnel and Management

includingtheAteneoFoodSafetyandNutritionAdvisoryCouncil&CafeteriaCommittee 7. FoodComplaintInvestigation 8. SupportServicesontheScreening,ApprovalandAccreditationofFoodConcessionaires 9. MonitoringandControlofFoodBorneOutbreak 10. NutritionAssessment&DevelopmentofHealthPolicies(FoodSafety,Nutrition)


What type of foods are not allowed for food sales?AlcoholandTobacco,FriedRiceunlesscookedonthespot, like rice toppings,DairyProductslike: Icecreamwhichmakeuseofpressurizedmachinesordispensers,MixedBalls:FishBalls,Kikiametc.withtheirsauces,Disheswithcoconutcreamand/ormilk,PastawithTomato-basedsauce, Itemsbought inwetmarkets inportions (Bagoong,PeanutButter, etc.)DessertswithFreshCoconutshavings(ex.BukoPandan),MangoCrepesandLechonpaksiw.

What packaging materials are allowed?Reusable materials like melamine and ceramic tableware, metal cutlery, glassware andpolycarbonate tumblers, non-wax paper, aluminum foil and naturalmaterial (banana leaves,chopsticks,coconutshell,etc.)

What packaging materials are not allowed?DisposablematerialssuchasStyrofoam,LaminateandPlasticplates,spoon&fork,cups,bowlsetc.Reusablebutnotdurablecontainerssuchasamicrowavablecontainers.

What do I do if I fell ill after consumption of food/beverage from a food service provider inside Ateneo?

ImmediatelyreporttotheLoyolaSchoolOfficeofHealthServices(LSOHS).Theywillattendtoyourmedical needs andwill followprotocol regarding food complaints.Asmuchaspossiblebringanyportion/leftoverofthefood/beverageconsumedfor laboratoryanalysisandsubmitto LSOHS.

What should I do if I have concerns regarding the food/beverage product I ordered or the food service operator?

Foranyqualityrelatedorfoodbusinessoperationsconcerns,immediatelyreportthistotheFoodSafetyComplianceOfficer(FSCO)ortheGeneralManager/Ownerofthefoodestablishment.Ifyouthinkyouwerenotgivenproperassistance,submit theFood IncidentFormtoOFSQAatfsqa@ateneo.edu.TheFoodIncidentFormmaybefilleduponlineattheOFSQAwebsite.

What do I do if I have doubts about the food item I bought?Ifyousenseaproblemwithanyfoodand/orbeverageitemboughtfromtheschoolcafeteriaorstudent/departmental/universityactivitiesyouattended,whetheracateredorfoodsalesevent,don’t consume it. Approach the manager or a school administrator and report your concern.

CONTACT US: Office of Food Safety and Quality Assurance2/FFaberHall,Rm202 Email:[email protected](632) 426-6001 loc. 4175-76


Important: Students must ensure that their records are complete and depositedattheOfficeoftheRegistrar.LackingdocumentswillpreventofficialstatusintheLoyolaSchoolsandgraduation.

REGISTRATION AND DOCUMENT SERVICESThe Office of the Registrar is the central repositoryof studentand curricular information.It is composedof twounits -- Records andRegistration, and Liaison andDocument Services-- thatcohesivelyofferservices relatedtoenrollmentandtheacademic/scholasticrecordsofstudents. It serves the(1) currently enrolled students, (2) alumni, and (3) thosewho left theUniversitywithout finishing a degree. Primary services are registration, recordmanagement,studentevaluation,curricularmaintenance,anddocumentandliaisonservices.

Servicesoffered:

• Registration20

• Records Management Records management is the efficient and timely

implementationofa systematicprocess for recording,maintaining/updating,monitoring,evaluating,releasing(whennecessaryandrelevant),andsafekeepingstudentrecords.

ThemanagementofrecordsalsocoversmaintainingtheintegrityofthedatacontainedintheAISISandtheabilitytoaccessrelevantinformationwhenneeded.

TheinformationcontainedintheAISISand/orinhardcopiesarethebasesforscreeningthe student’s eligibility to request for documents such as transcripts of records andcertifications.

Personal records Academic Records Other Documents

Birthcertificate Form137/Form138, Enrollment records

Marriagecertificate transcriptsofrecordsfrompreviously enrolled schools

Editionsofcurricula

AlienCertificateofRegistration transfercredentials Coursedescriptions

study permits Clearanceforms Commencement programs

visa Grade reports Gov’tregulations

passport Applicationforadmission

• Student Evaluation Student evaluation is the process that determines and assesses the credentials and

monitors the accomplishment of the academic requirements of a student to ensureeligibilitytoenrollinthenextsemesterandtograduate.

20 RefertoSection5ofthisHandbook(ESL1)foradetailedexplanationabouttheRegistrationprocess


Remember:

Studentsareresponsibleforensuringthetimelycompletionofhis/herdegree.Thestudentmustbeawareofallspecificcoursesthatneedtobecompletedforgraduation.

Documentscanberequestedthroughover-the-counter,emailorfax.Tofacilitatetherequest,therequestingpartymustfillupallthenecessaryinformationintherequestform,includingthepurposeoftherequest.The mailing address and contact numberoftheentityshouldalsobespecifiedifthedocumentistobemailed locally or overseas

Itinvolvestheanalysisoftheeducationalhistoryof students, especially those who attendedseveral schools. It also covers the proper sequencing and transfer of credentials andthesufficiency,andvalidityandauthenticityofcredentials.

It also includes:

• Checking the validation of subjects taken bystudents in another school to ensure that they arecreditedforequivalentsubjectsintheLS

• Ensuring that the standard equivalencies ofacademic credits/units from foreign schools/universities is applied by the academicdepartments.

• Confirmationofthecorrectnessofthecurricularversionsapplicabletoeachstudentandtheconsequentevaluationofthestudents’IndividualProgramofStudy.

• Tracking of curricular requirements in the event the student shifts to another degreeprogram,changesconcentration,addsaminororspecializationorpursuesdoublemajor.

4. Curriculum Maintenance Curriculummaintenance is theprocess that ensures theproper implementationof the

students’ curricular requirements based on the applicable curricular version to eachstudent. In a larger spectrum, curricular maintenance also covers curriculum development and processing to ensure compliance to CHED’s requirements, i.e., completeness ofcurriculumdocumentationtobesubmittedtoCHED.Itsscopeincludestheintroductionofnewcoursesanddegreeprograms,therevisionofexistingdegreeprograms,andtheintroductionofminorsandspecializations.

5. Document Services Standard document requests include the

Diploma,transcriptofrecords,certifications(i.e.,enrollment,graduation,Englishasamediumofinstruction, course description, candidacy forgraduation,etc.),Englishtranslationofdiploma,etc.

Importantrequirements: 1. Officialdocumentswill beprocessed/released to the studentupon settlementof all

financial,disciplinary,academic,anddocumentaryliabilitieswiththeschoolanduponfullpaymentofthedocumentsrequested.


Liaisonactivitiesalsocoverprovidingdocuments and endorsements necessary forvisaandICardprocessingservicesforinternationalstudents. •Internationalstudentsmust

coordinatewiththeOfficeofInternationalRelationsregardingsubmissionofstudentvisarequirementsandpaymentofvisafees.

•TheprocessingoftheICardscanbedoneafterthestudentvisashavebeenissued.

2. The claim stub and official receiptmust be presentedwhen claiming the requesteddocument/s.

3. Representativesmustpresentanauthorizationletterwithacopyofthestudent’svalidIDwithpictureandsignatureandacopyoftherepresentative’svalidIDwithpictureand signature.

4. Unclaimed documents beyond 90 daysfrom due date will be destroyed andpaymentsmadewillbeforfeited.

6. Liaison Services

Liaison services include establishing and/or maintaining business relationships withspecificgovernmentagencies(i.e.,CHED,DFA,BI, etc.) to ensure curricular development and maintenance,certificationandauthenticationof documents, and visa processing. Thisspecifically includes providing certificationand authentication services of documents,particularly,thetranscriptofrecordsandthecertifiedtruecopyofthediplomaofstudents/alumnibysubmittingthesedocumentstoCHED,whointurnwillforwardthesametotheDepartmentofForeignAffairs.Thestudent/alumniwillbegivenaclaimstubwhichwillenablethemtopickuptheCHED/DFAauthenticateddocuments.

CONTACT US: Office of the RegistrarG/FSocSciBldng Email:[email protected](632)426-6001loc.5130-39 Fax:(632)426-6123http://www.ateneo.edu/ls/registrar

INFORMATION TECHNOLOGY SERVICESThe Office of Management Information Systems (OMIS) oversees the development,implementation,andmaintenanceoftheInformationSystemsoftheLoyolaSchools.

IncollaborationwiththeUniversityIT--InformationTechnologyResourceManagementOffice(ITRMO),theOMISoverseesthedevelopmentoftheacademicandadministrativeInformationSystems(IS)fortheLoyolaSchools,takescareoftheeducationofthestudents,facultyandstaffwhowillbeinvolvedintheIS,assiststhedepartmentsandofficesintheimplementationoftheISandensuresthesecurityandmaintenanceoftheschoolrecords.


Got Office?StudentshaveaccesstoMicrosoftOffice365(O365),whichcanbeusedforschoolwork.EachaccountcontainsinstallersforMicrosoftWord,Excel,PowerPoint,Publisher,andmanymore.Thiscanbeactivatedbygoingtohttp://www.office.com/getOffice365andenteringyourOBFEmail Account at the prompt. An O365 accountenablesthemtoinstallthelatestversionofMicrosoftOffice365ontheircomputers(Windows,Mac)andmobiledevices(Android,iOS).YourOffice365AccountswillremainactiveduringyourentirestayintheUniversity.

What is AISIS?The Ateneo Integrated Student Information System (AISIS) is the official online system forAteneostudents.ThroughAISIS,officiallyenrolledAteneostudentsmayviewpertinentschoolinformationincludingtheirbasicinformation,officialcurriculumandtheirIndividualProgramofStudy(IPS),grades,classschedulesandthelike.StudentsmayalsoenlistonlineandeventuallycompletetheirregistrationusingAISIS.

What is OBF?Each incoming student is assigned a Google Apps AteneoOBFAccountwhichheor she is expectedto use throughout their stay in the Loyola Schools. Each OBF account gives the student access to Gmail, Google Drive, Google Docs, Google Forms, and other apps within the Google Apps ecosystem thatencouragesonlinecollaboration.All important school announcements, circulars, and memos are sent to the OBF email. Students with un-activatedOBFemailaccountsarelikelytomissimportant school announcements. Students may keeptheiraccountsevenaftergraduatingfromtheAteneo.

Can I connect my devices for Wifi?WiFi connectivity is available atmost commonareason campus, such as the cafeteria, RizalLibrary,StudyHalls, andmostclassrooms.Studentscan registerone laptopormobiledevicetoconnecttotheWiFinetworkintheLoyolaSchoolscampus.Todothis,theymustobtaintheMediaAccessControl(MAC)addressoftheirdeviceandregisterit.Youmayaccessthelinkasaguide:http://itrmo.ateneo.edu/wlansignup.html

CONTACT US: Office of Management Information Systems3/FFaberHall,Rm305 Email:[email protected](632) 426-6001 loc. 5170-71

STUDENT HOUSINGDormitories on campus provide comfortable and sanitary living quarters for studentsliving away from home. On-campus resident students are supervised by professionally-trained resident managers and directors, enjoy support services and programs organized and managed by the Loyola Schools Residence Halls (RH). University residential life is also keptenriching,vibrantanddynamicwiththehelpoftheAteneoResidentStudentsAssociation(ARSA).


Cervini Hall and Eliazo Hallhouse200maleand160femalefreshmenrespectively.21 The twin towersoftheUniversity Dormitoryhasa600-bedcapacityforupperclassmen.

Alternatively, there are many off-campus living arrangements available for students nearby.Inquiriesabouttheseoff-campushousingcanbemadethroughtheOfficeforStudentServices(OSS).

CONTACT US: Director of Residence Halls G/FCerviniHall,Rm101 Email:[email protected](632)426-6001loc.5900/(632)426-6119 Fax:(632)426-6118www.ateneo.edu/residence-halls

LIBRARY SERVICESThe Rizal Library’smission is to facilitate learning by providing information services to theLoyola Schools, enabling themembers to excel in the three areas of University life, namely,research, teaching, and community service.

Who can use the Rizal Library?Only students, faculty, staff, alumni, administrators, and officials of the Loyola Schools and the Ateneo deManila University (ADMU)may use the library uponpresentation of a valididentification card. Grade school and high school students, including those from the ADMUare not allowed to use the facilitiesexceptduringpre-arrangedvisits.Researchers fromotherinstitutionsmayusethelibraryforanominalfeeandupon presentationofavalidIDand/oraletterofintroductionfromthelibrarianofhis/her institution.

Students are required to present their identification cards upon entry to the Library. Theidentification card is required to be worn within the library premises and presented for alltransactionsinthelibrary.22 The identification card is the document that allows users to enter the Libraryanduseitsresourcesand services.AnybodyfoundwithoutavalidIDmayberequestedtoleavetheLibrarypremisesandanybodycaughtusingtheIDofanotherpersontogainentryinto, borrowmaterialsfrom,oravailoftheservicesoftheLibrarymayberecommended fordisciplinaryaction.

Beforeleavingthelibrary,studentsshouldmakesurethattheydonotstillhaveintheirpossessionany material that has not been properly borrowed. Unauthorized taking out of the librarymaterialsisconsideredunauthorizedpossessionofothers’property/stealing.

21 Someroomsareoccasionallyavailableforexchangestudents,visitorsandtransients22 TheLibraryDirectororanymemberofthestaffhastherighttorequestanypersonwithinthepremisesofthe

Librarytopresenthis/herIDortoconfiscateitforviolationoflibraryrules.


Rizal Library DONTs 1. Don’t engage in unnecessary discussion 2.Don’tmakenoise 3.Don’tdistractotherlibraryusersfrom

theirstudies(e.g.byplayinggames,lyingdownonthefloor/sofa,engaginginpublicdisplaysofaffection)

4.Don’teat/drinkinsidethefacility 5.Don’tLitter 6.Don’tleaveyourbelongingsunattended 7. Don’t hog the space or materials 8. Don’t use someone else’s ID 9.Don’tdeface/damageanyofthe

materials/furniture/equipment

Grave/repeatedoffenseswillresultinejectionfromthefacilitiesand/orotherdisciplinary/administrativeaction

Who can borrow books from the Rizal Library?Onlycurrently-enrolledstudentsoftheLoyolaSchools;faculty,staff,administrators,andofficialsofAteneodeManilaUniversity(ADMU)mayborrowmaterialsfromthelibraryuponpresentationofavalididentificationcard.OnlybooksfromthegeneralcirculationandtheReserveSectionmaybeborrowedforhomeuse.

Number of Books, Loan Period, and Overdue Fines

Type of Material Number Loan Period Fines

CirculationBooks 15 2weeks P5.00/day

Multimedia 2 2days P50.00/day

ReservedBooks 1 overnight P10.00/hr

RizalLibraryDos: 1. ShareRLmaterialsby returning themon

time 2. Respect the academic space by keeping

your activities limited to those that areconsistentwiththenatureoftheLibrary

3. Besensitiveofothersaroundyou 4. Keep the environment clean 5. Treat the materials, equipment and

facilitiesandpersonnelwithduerespect 6. Beresponsibleforyourownbelongings 7. Follow RL protocols to avoid confusion

andviolations 8. Practicehonestyatalltimes 9. In cases of loss or damage, report the

incident and pay the costs23

CONTACT US: Rizal LibraryEmail:[email protected] (632)426-5961(632)426-6001loc.5551-5582 www.rizal.library.ateneo.eduwww.faceboo.com/rizallibrary twitter:@Rizal_Library

23 Thestudentisrequiredtopaythefinesincurredbeforethebookwasreportedlost,thecostofthereplacementcopy,andprocessingcharges.Ifareplacementcopyisnotyetpurchasedwhenthebookisfoundandreturnedbythestudent,onlythecostofthereplacementcopyisreimbursedtothestudent.Ifhowever,areplacementcopyhasbeenpurchased,noamountisreimbursedtothestudent.


Anticipate:•TheAnnualStudyAbroadFair•InformationSessionsonstudy

opportunitiesfromEmbassiesandforeignuniversities

•Informationbulletinsonavailableinternationalgrants/scholarshipsforstudentmobilityprogramsandfurtherstudies (Masters and Ph.D.)

INTERNATIONAL STUDENT & STUDY ABROAD SERVICESThe Loyola Schools acknowledges the special needsof its international students. TheOffice of International Relations (OIR) is dedicated tobeof service to international studentsofthevariousunitsof theAteneo.Orientationprogramsareoffered to facilitateadjustment tothecountryandcampus incooperationwithrepresentativesfromtheOfficeoftheAssociateDean forAcademicAffairs (ADAA),OfficeofStudentServices (OSS),OfficeandGuidanceandCounseling (OGC), and Health Services (OHS).

TheOfficeofInternationalRelationsassists(1)internationalundergraduateandgraduatedegreestudents, (2) international undergraduate and graduate exchange students (non-degree), (3)studentparticipantsofshort-termprogramsonlanguageandculturalimmersions,overseeingtheirattainmentoftheireducationalgoals,seeingtotheirgeneralwelfare,andassistingindailyconcernsofstudentlifeintheLoyolaSchools.

As an International Student, what assistance can I expect through OIR?OIRprovidesthefollowingbasicservicesforInternationalStudents:

• Facilitationof theprocessingofstudentvisas, special studypermits,andother relateddocumentsforendorsementtotheCommissiononHigherEducation(CHED),BureauofImmigration (BI), and the Department of Foreign Affairs (DFA). This includes checkingcompleteness of requirements for international students as may be required bygovernmentagencies.Validityofdocuments(e.g.visa,passport)isalsomonitored.

• Countryandcampusorientations

• Temporarylodgingidentification,bookingandtransferassistance(onandoff-campus)

• Information dissemination regarding changes in processes (e.g. visa application andimmigrationrules)

• Liaising with foreign embassies and consulates inManilaonbehalfofinternationalstudentsincaseofemergencies and other concerns.

• Facilitationofacademicenlistmentfornon-degreeexchangeandvisitingstudents

• Home country communication needs assistancethrough in-house courier services in cooperationwiththePurchasingOffice

• Community building through platforms whereinternationalstudentscaninteractwithoneanotherandwithmembersoftheAteneocommunitywiththehelpofthestudentorganizationAteneoStudentExchangeCouncil(ASEC)


What opportunities are available for LS students to study abroad?OIRfacilitatesthefollowinginternationalprogramsforLSStudents:

• JuniorTermAbroad(JTA)programincoordinationwithLSJTACoordinators

• SummerTermAbroad(STA)program

• Internshipopportunitieswithpartneruniversitiesabroad

• Short-terminternationalprograms/conferencesorganizedbyAteneopartneruniversitiesandinternationaleducationnetworks

What kind of support can I expect from the LS if I participate in these? • Assistance in the application requirements of universities abroad under the JTA/STA

programs

• Liaising with JTA coordinators to address administrative concerns of students such ascoursevalidationprocess,learningagreements,etc.

• LiaisingwithforeignuniversitiesonbehalfofAteneostudentsforapplicationprocessingandacademicregistration

• ProvisionofcopiesoftranscriptsofrecordsfromJTA/STAhostuniversitiesabroad

• Pre-departureorientationseminarsforstudentsparticipatinginJTAandSTAprograms

• Logisticsupportforstudentrepresentativesininternationalyouthconferencesabroad24

• LiaisingwithPhilippineembassiesandconsulatesabroadonbehalfofAteneostudentsincaseofemergenciesandotherconcerns

CONTACT US: Office of International Relations 3/FFaberHall,Rm304 Email:[email protected](632)426-6001loc.4036-38 Fax:(632)426-5907http:www.ateneo.edu/oir https://www.facebook.com/OIR-Ateneo-de-Manila

STUDENT FINANCIAL AIDForoverfivedecadesnow,theAteneoCollegeScholarshipProgramfordeservingbutfinanciallychallengedstudentscontinuestothrive—thankstotheUniversity’sunwaveringcommitmentandtheconstantsupportofmanygenerousalumniandotherbenefactors.Around18%ofthetotal college population enjoy various scholarship support. The Ateneo College ScholarshipProgramisundertheauspicesoftheOffice of Admission and Aid (OAA).

24 RequestsforstudentsubsidiesmaybemadethroughtheOfficeforStudentServices


What scholarships are available to students?Merit ScholarshipsThe Ateneo Freshman Merit Scholarship isanacademicdistinctionawardedyearlytothetopfreshmanapplicantswhohaveexcelledintheAteneoCollegeEntranceTest,havedistinguishedthemselvesintheirrespectivehighschools,andwhoalsoshowgreatpromiseforthefuture.

The San Ignacio de Loyola Merit Scholarshipforpublichighschoolstudentsisawardedyearlytothetopfreshmanapplicantsfrompublicorstate-supportedhighschoolsacrossthecountry.Thesestudentsmusthavedistinguishedthemselvesinboththeiracademicsandco-curricularinvolvementandmoreimportantly,showpotentialtobecomefutureleadersandcatalystsfornationaldevelopment.

The Merit Scholarship Awardsincludeafulltuitionandfeesgrantforanyundergraduatedegreeoftheawardee’schoice.

Director’s List ScholarshipThe Loyola Schools Director’s List ScholarshipisagrantawardedtothetopfreshmanapplicantsoftheLoyolaSchoolswhohavestoodoutandhavedoneverywellintheAteneoCollegeEntranceTest (ACET), intheiracademics,aswellas inco-curricularactivities.ForSchoolYear2015-16,each Director’s List Scholarship recipient was awarded a P50,000 scholarship grant.

Academic ScholarshipsThe Fr. Thomas B. Steinbugler, S.J. Academic Scholarship is an academic grant awarded to ValedictoriansandSalutatoriansofJesuitHighSchoolswhoareacceptedtotheLoyolaSchools.

The Fr. Bienvenido F. Nebres, S.J. Science Academic Scholarship is an academic grant awarded to ValedictoriansandSalutatoriansofsciencehighschoolswhoareacceptedtotheLoyolaSchoolsinanydegreeprogramundertheSchoolofScienceandEngineering.

For both academic scholarships, upon presentation of a certification from the high schoolprincipal, a Valedictorian receives a 100% Tuition and Fees Scholarship,while a Salutatorianreceivesa50%TuitionandFeesScholarship.

Athletic ScholarshipsAthletic Scholarshipsareawardedtostudent-athleteswhohaveexcelledinsportsandacademics.Asidefrombeingfinanciallychallenged,applicantsmusthaveoutstandingathleticabilityandmustbearecipientofawardsintheirspecificsport.ApplicantsmustcompletetheAthleticScholarshipApplicationFormfromtheUniversityAthleticsOfficeandsecure therecommendationof theAteneocoachandprogramheadforthesport.


Types of GrantsFinancialAidtakesvariousforms:a. 25%tuitionandfeesb. 50%tuitionandfees c. 75%tuitionandfeesd. 100%tuitionandfeese. Bookand/ortransportationallowance f. Dormitoryassistance

Financial Aid ScholarshipsFinancialAidgranteesareselectedonthebasisof:

a. Financial need as clearly evident in the Scholarship/FinancialAidQuestionnaire

b.Intellectual ability and proven consistentacademicperformance

c.Servicetothecommunityandpotentialforgreaterserviceinthefuture

FinancialaidgrantsareawardedtostudentsinallundergraduateprogramsofstudyintheLoyolaSchools.Thegrantisgivenforayearonlybutmaybereneweduponevaluationofthestudent’scontinuedfinancialneedandabovesatisfactoryacademicperformance. ItcoversIntersessiontermsandintroductorycoursesifthesearerequired.

Can upperclassmen apply for financial aid?Upperclassapplicants(orcurrentstudents)mayfilloutaScholarship/FinancialAidQuestionnairetorequesteithera25%TFor50%TFgrant.IssuanceofthequestionnairewillbefromMarchtoJuneofthecurrentschoolyear.ApplicationresultswillbereleasedbyJulyofthesameschoolyear.Furthermore,thegranttakeseffectstartingthefirstsemesterofthenextschoolyear.

What other services and opportunities can scholars avail of through OAA? 1. Psychosocialsupportforscholars–Forscholarswhoneedsomeonetotalkto,havedifficulty

copingwithADMUlife,orfindthemselvesinacrisis

2. Emergency Medical Assistance – Support for medicines, lab & other medical tests,immunizations,doctorandtherapistfees,etc.

3. Meal and Food Discount Coupons – Assistance provided by the AteneoMulti-PurposeCooperative(AMPC)andAteneoAlumniScholarsAssociation(AASA).

4. RetreatSubsidy–FinancialsubsidyforgraduatingscholarswhoparticipateintheSeniors’RetreathandledbytheCampusMinistryOffice.

5. Mentoring–Academicguidanceandcounseling

6. Tutorials–Academicassistancefordifficultsubjectsthroughtheassistanceofupperclassmenscholars who are tapped as tutors.

7. Supportforparticipationincontestsandconferencesabroad,etc.–Monetaryassistancefortheirofficial,school-endorsedtravelabroad.

8. Support for management entrepreneurial project, thesis, etc. – Financial support forscholarsrequiredtoundertakespecialprojectsorthesiswithhugeexpensesprojected


9. PettyCashLoan-LoanforP500orlessforemergencypersonalneeds(payablewithinaweekofborrowing).

10. AllowanceOpportunities–Ateneoofficescoordinatewith theOAA inprovidingvariouspart-timejobsinthecampusforselectedscholars.StudentrateisP50/hour.Tutoringotherstudentstoearnadditionalallowancemayalsobearranged.

11. IncentiveforHonorStudents–AnincentiveofP4000isawardedtoscholarswhohaveaperfect4.0QPIeverysemester.

12. Allowancesupportduringcalamities–Familiesofscholarsaffectedbycalamitiessuchasstrong typhoons, flood and earthquakesmay request for emergency assistance for theneedsofthescholarconcerned.

A handbook for scholars which includes policies and procedures is distributed to freshmanscholars each year.

CONTACT US: Office of Admission and AidG/FKostkaHall Email:[email protected](632)426-6001loc.5154to5155/(632)426-6075 Fax:(632)426-1214http://www.facebook.com/ADMUadmissions www.ateneo.edu/ls/undergraduate-programs

Section V:

Essentials of Student Life

DIVIDER BACK # 10


StudentsmayuseservicesoftheLoyolaSchoolsonlyuponcompletionofregistration.Otherwisetheymaynotborrowbooksfromthelibrary,useparkingandinternetfacilities,joinstudentorganizations,participateingraduationexercises,oravailthemselvesofanyotherfacilitiesofthe Loyola Schools. Most importantly, studentsmayonlyparticipateinandreceivegradesforclassestheyhaveofficiallyenrolledin.

ESL1:It all starts with Registration

THE REGISTRATION PROCESS I. Registration is the process that provides the student with an official capacity in the

university.Thecompleteregistrationprocessinvolves: i. Enlistment in advised classes ii. Paymentofassessedfees iii. IDvalidation

II. A student is assigned his/her AISIS (AteneoIntegratedStudentInformationSystem)accountprior to registration and upon confirmationof his/her slot for admission. A username andpassword are sent to the student.

III. Registration/enlistment can be done online ormanually.

A. Online registration/enlistment is donethrough the AISIS. By logging in to http://aisisonline.ateneo.edu a student can enlist in classes,assessandpaytuitiononline,updatestudent information, view pertinent schoolinformationincludinghis/herIndividualProgramofStudy(IPS),grades,classschedulesandimportantannouncements/notices.

B. Manual or Regular registration is performed if a student is unable to completeregistrationonline.Manualorregularregistrationrequiresstudentstobeoncampus.Inmostinstances,regularregistrationisdonebystudentswho:

1. Missedtheironlinebatchingscheduleandthefree-for-allenlistment 2. Failedtoenlistonlinebecauseoftechnicaldifficulties 3. FailedtoenlistonlinebecauseofanexistingHOLDORDER C. Lateregistration isperformed ifastudent isunabletoregisterduringthedesignated

scheduleforregularregistration.ThestudentproceedstotheOfficeoftheRegistrartosecurehis/herlateregistrationform,then,proceedstothedifferentdepartmentstosignupandsecureapprovalforthecoursestheyintendtotakeduringthesemester/term.ThestudentreturnsregistrationformtotheOfficeoftheRegistrarforenlistmentandsecuresanendorsementforassessmentandpaymentoftuitionandmiscellaneousfees.


There is no need to line up attheCashier’sOfficetogetyourTuitionReceipt.Onthe2ndbankingdayafterpayment,thereceiptcanbedownloadedfromtheAISIS: 1. Log in to AISIS.2. ClickonPRINTTUITION

RECEIPTlink. 3. Choose school year and

semester.4. Receiptmaybeviewedand

printedorsavedasPDFbyclickingonthecorresponding links.

IV. Thefollowingmustbenoted: A. Randomnumbersaresystems-generatedtodeterminetheorderinwhichstudentswill

enlistonlinefortheirclassesorlineupduringregularregistration. B. Onlineenlistmentisdonebybatching.Studentsmayenlistonlyduringtheirenlistment

scheduledeterminedbytheirspecifiedrandomnumber. C. Regularregistrationisalsodonebybatching.Studentsmayenlistduringtheirenlistment

schedule determinedby their specified randomnumber and their school’s ETA. ETAstandsfor“ExpectedTimeofArrival”atthedesignatedregistrationwaitingareas.TheETAindicatestheestimatedearliesttimethattherandomnumberswillbeservedforregistration.StudentsareexpectedtobeattheirwaitingareasatthespecifiedETA.

D. AHoldOrder prohibits a student fromenrolling/registering. If a student has a holdorder,itwillappearinhis/herAISISaccount.Allholdordersmustbesettledbeforethedesignatedscheduleofonlineregistration.

E. Registrationbyproxyorrepresentativewillbeallowedduringregistrationproperwiththefollowingrequirementstobepresented:

1. AteneoIDoranyIDwithpictureandsignatureofthestudentbeingproxied 2. TypewrittenorWord-ProcessedAuthorizationLetter 3. AnyIDwithpictureandsignatureoftheProxy 4. AISISAccountPasswordofthestudentbeingproxied F. ToavoidlonglinesattheCashier’sOffice,paymentoftuitionandmiscellaneousfees

maybemadethroughthefollowing: 1. Electronic Payment System 0.1BPI(www.bpiexpressonline.com) 0.2BDO(www.bdo.com.ph) 0.3BancNet(www.bancnetonline.com) 0.4Metrobank

(https://personal.metrobankdirect.com) 0.5Unionbank(www.unionbankph.com) 2. Over-the-Counterdepositatanybranchofthe

followingbanks: 2.1 BPI 2.2 BDO 2.3Metrobank 2.4Unionbank


ESL2:Get to know the Magna Carta for Students

THE MAGNA CARTA OF UNDERGRADUATE STUDENT RIGHTS

IntroductionAs a locus of critical and systematic search for the truth, the Ateneo de Manila Loyola Schools upholds the rights of all students as one of its foundational principles.The right of students to proactively participate in their education to ensure its high quality and standard is recognized. Their right to be involved in the shaping of school policies and their right to organize according to their directions and goals are granted, that they may be formed in creative and responsible leadership. Their fundamental constitutional rights are respected that they too may respect the rights of others, become men and women with a sensitive social conscience, truly a leaven in the renewal of society.True to its nature as a university and faithful to its Filipino, Catholic, and Jesuit tradition of service and excellence, the Ateneo de Manila Loyola Schools enacts the Magna Carta of Undergraduate Students’ Rights.

Article I. GUIDING PRINCIPLES

Section 1. The provisions of the Magna Carta of Undergraduate Students’ Rights shall beinterpretedinthelightoftheUniversity’sMissionStatement.Itsmeaningshallalsobeinterpretedinaspiritofdialoguebetweenandamongthevarioussectorsoftheschool,actingasonecommunitysharingthesamemission.

Section 2. TheprovisionsoftheMagnaCartaofUndergraduateStudents’Rightsshallbetakenin the context of students’ responsibilities found in variousUniversity documents.Studentsshallexercisetheirrightsresponsiblyandwithdueregardfortherightsofothers.

Article II. ACADEMIC RIGHTS

Section 1. Academic Freedom.Students’academicfreedomshallconsistofbutnotbelimitedtothefollowingrights:

a.To choose their field of study from among existing curricula, given the specificconditionsandrequirementsforacceptanceinacertainfield.


b.To conduct research and to freely discuss and publish their findings andrecommendationsaslongastheypresentthemastheirown.

c.Toexpresstheiropinioninsideandoutsidetheclassroominamanneracceptableto the academic community.

d.To resort to procedures, as provided for in the Students’ Handbook and theFacultyandAdministrativeManuals,fortheredressoftheirgrievancesconcerningteachers,grades,classpolicies,andotheracademic-relatedmatters.

Section 2. Academic Procedures.

a. Student Handbook.StudentsshallbegivenacopyoftheStudentHandbook,alongwith the Manual on Academic Procedures, upon entry into the Loyola Schools.

b.Academic Advisement.Studentsshallhavetheright tocomplete informationontheirindividualprogramofstudy.Theyareencouragedtokeepupdatedrecordsoftheir academic records and their academic curriculum.

c. Class Schedules. i. Classesshouldfollowtheschedule issuedbytheRegistrar.Shouldtherebe

anychangeofscheduleinitiatedbytheteacher,theofficialapprovaloftheRegistrarmust be secured. If the change is initiated after the deadline forsubmissionof loadrevisionforms,theofficialapprovaloftheRegistrarandthe consent of the classmust be securedwithout undue prejudice to therightsofindividualstudents.

ii. Withintheprescribedtime,studentsmayeffectchangesintheirprescribedloadaccordingtotheirdepartmentalrequirements.

iii. Regular classes shall not be scheduled during co-curricular activity hoursprescribedbytheOfficeoftheAssociateDeanforAcademicAffairs.

iv. Studentsshallnotbeobligedtoattendanacademicactivityduringuniversitymandatedand/ornationalholidays.

d.CourseSyllabus.Studentsshallbeprovidedwithawrittencoursesyllabusatthebeginningofeverysemester.Thesyllabusshallcontainthefollowing:

i. coursedescription ii. course outline iii. course policies iv. courserequirements v. grading system vi. teacher’sconsultationhours

e. Academic Evaluation. Studentsshallhavetherighttobegradedaccordingtotheir merits.


i. Studentsshallhavetherighttoknowatthestartofthesemesterhowtheyshallbeevaluatedintheircourse.

ii. Should there be any change of requirements initiated by the teacher, theapproval of the departmental chair and the consent of the class must besecuredwithoutundueprejudicetotherightsofindividualstudents.

iii. Absences shall notbe takenagainst thegradesof studentunless theyhavegone overtheprescribednumberofallowablecuts.

f.Class Performance. Students shallhavethe right toknowtheir class performancedata during the semester.

i. Theyshallhavetherighttoseetheirgradedquizzes,exams,projects,among others,beforefinalexaminations.

ii. They shallhavetherighttoanexplanationconcerningthebasesoftheirgradesforparticular items,especially essays, oralexams,andgroupwork.

iii. Inthecaseofgroupwork,itistherightofstudentstobeprovidedasystemofmarkingbytheteacherthatensuresjustandequitablegradingofindividual membersofthegroup.

g. Major Requirements. i. MajorExams.Studentsshallbeinformedoflongexaminationsone(1)week

inadvance,andmidtermsand/orfinalsatleasttwo(2)weeksinadvance. ii. OtherMajorRequirements.Studentsshallbeinformedofmajorpapersand

projects(includingtimetableforsubmission)withinthefirstthree(3)weeksofthesemester.

iii. Studentsshallhavetherighttodomake-upwork,pendingthepresentationofrelevantdocuments,intheeventthattheycannotaccomplishmajorrequirementsbecauseofsomegravereasonorbecausetheyarerepresentingthe school in an official capacity (such as student seminars, culturalperformances,debates,athleticcompetitions,amongothers.)

h. Final Examination. i. Studentsshallhavetherighttoseetheirpapersandthecomputation oftheir

final gradesafterthedistributionof corrected finalmarkswithinthe prescribed periodforappealsforchangeofgrade.

ii. All students shall beissuedexampermitsuponthecompletionofrequirements. In cases where the students areunable to complywith such requirements,they canmakenecessaryarrangementswiththerespectiveoffices.

i. Final Grades. Students shallhavetheright toknowtheir finalgradesatthedate appointedbytheRegistrar.


j. Consultation. Studentsshallhavetherighttoconsulttheirteachers.Thefacultyshould informthestudentsoftheirconsultationhourswithinthefirstweekofclasses.

Section 3. Security of Tenure.Studentsshallhavetherighttocompletetheirprogramofstudyinthe school,exceptincasesofacademicdeficiency,violationofdisciplinaryregulations,or non- paymentoftuitionandfees.

Section 4. Evaluation of Teachers. Students shall have the right toexcellent education throughcompetent and committed teachers as evidenced by their regular presence andpunctuality in their classes, their expertise in their field, the quality of their coursecontent,andtheirteachingcompetenceandeffectivity.Theyshallhavetherighttomakeawrittenevaluationoftheperformanceofteacherstowardtheendofthesemester.

Section 5. Evaluation of Courses. Students shall have the right to evaluate their program ofstudy,andthroughtheirofficialrepresentatives,toproposethecreationanddeletionofcourses,andtoparticipateintheprogressiveupdatingofthecurriculum.

Section 6. Faculty Hiring Procedures. All departments are encouraged to have teaching demonstrationsinthehiringofnewfaculty,wherestudentsareallowedtoparticipateandgivefeedback.

Section 7. School Facilities.

a.It is the right of the students to have adequate academic facilities. It is theresponsibility of the school authorities to provide the students with adequateclassrooms,library,research,laboratory,andphysicaleducationfacilities.Theschoolshallalsoprovidestudentswithopenspacesforstudentacademicinteractions.

b.The school administration shall ensure that the existing housing facilities forstudentswithincampusaresafe,clean,andaffordable.

c.The school administration shall provide a list of accredited adjacent housing/dormitories. There shall be a Dormitory Committee that shall supervise theaccreditation of off- campus dormitories and ensure that the requirements fordormitoryfacilitiesaremet.

Article III. ACCESS TO INFORMATION

Section 1. Access to Official and Public Documents.Studentsshallhaveaccesstoallofficialpublicinformationonmattersdirectlyaffectingtheirindividualand/orcollectivewelfare.

Section 2. Access to School Records and Other Vital Documents. On the condition that allrequirementsandobligationshavebeensettled,allstudentsshallhaveaccesstotheirownschoolrecords,confidentialityofwhichtheschoolshallmaintainandpreserve.Studentsshallhavetherighttobeissuedofficialcertificates,diplomas,transcriptsofrecords,grades,transfercredentials,andothersimilardocumentswithinthirty(30)daysfromthefilingofrequestandaccomplishmentofallpertinentrequirements.


Section 3. Access to Information on Tuition and Fees.

a.Studentsshallhavetherighttobeinformedoftuitionfees,specialfees,andtheirbreakdown,aswellasdeadlinesforpayments.

b.Studentsshallhavetherighttobeproperly informedoftheperiodsduringwhichrefunds canbe claimed for laboratory breakage fees andother such fees. Schoolauthorities shall mount a reasonable number of prominent notices in the mostfrequentedlocationswithintheschoolcampusinformingthemofsuchperiods.Theinformationcampaignshallstartatleastone(1)weekbeforetherefundsaregiven.

Article IV. FREEDOM OF EXPRESSION

Section 1. Right Against Prior Restraint.Studentsshallhavetherighttoexpresstheirviewsandopinions freely in amanneracceptable to theacademic community. Furthermore,oppositiontoschoolpoliciesdetrimentaltostudents’interestshallnotbeagroundfordenyingorwithdrawingscholarshipgrantsandprivilegesofdeservingstudents.

Section 2. Right to Privacy of Communication.TheprivacyofcommunicationandCorrespondenceof students is inviolable. However, any form of private communication andcorrespondence that violates class policies is not allowed.

Section 3. Rights of Student Publications.

a.Students shall have the right to publish student newspapers and other similarpublications,asguidedbyRepublicAct7079 (otherwiseknownas the“CampusJournalismAct”.)Theserightsshallbeexercisedwithoutfearofpersecutionfromauthorities, and without threat of being in any way penalized or punished byauthoritiesforanyviewresponsiblyexpressed.Thestudentpublicationshallnotbesubjectedtoanykindofcoercion,bribe,orduress.

b.The selection of the student editor-in-chief and his/her staff shall bemade byannual competitive examinations to be administered by representatives of therespective publications according to official procedures. School authorities andothergoverningbodiesshallnotinterferein,norinfluence,thedecisionsofeachpublication’sselectingbody.

c.Theeditorand theeditorial staff,unless removed fora justcauseandwithdueprocess,shallbeassuredofsecurityoftenureforthedurationoftheirterm.

Section 4. Right to Peaceably Assemble.

a.Studentsshallhavetherighttopeaceablyassembleandpetitionschoolauthoritiesand/orgovernmentauthoritiesfortheredressofanygrievances.


b.Military elements and/or policemen in uniform or in plain clothes and schoolsecurityforcesshallnotinterferewithanylegitimatestudentactivity,particularlypeacefulmassactionsinsidetheschoolcampus.

Section 5. Right to Religious Formation and Practice.

a.Studentsshallhavetherighttoproperreligiousformation.AsaCatholicuniversity,the administration is responsible for providing studentswith adequate Catholicreligiousservicesandfacilities.

b.StudentsshallhavetherighttopracticetheirrespectivereligionsaslongastheydonotimpedethepracticeofotherfaithsandbeliefsandtheydonottransgresstheUniversity’sVisionandMission.

Section 6. Right to Dress. Students shall have the right to dress according to their individual tastes outside the classroom while keeping within the academic context of theUniversity. Teachers havetheprerogativetoimplementthisruleaccordingtocertainspecificationsinsidethe classroom.

As a Jesuit and Catholic university, the Ateneo de Manila urges students to promote alifestylethatissimple,value-oriented,andspirit-inspired.Studentsarerequiredtodress simply, appropriately, and decently.

Administratorsandfacultymembers,actingindividuallyoringroups(forinstance,asaDepartment,orasaSchool)maystipulatemoreprecisely theappropriatemodesofattirein designatedclassroomsorotherareasandfordesignatedeventsoroccasions.

Article V. RIGHT TO PARTICIPATE IN POLICY-MAKING

Section 1. Observer Status in the Board of Trustees. ThestudentsoftheLoyolaSchools,throughtheir elected representative, shall have the right to observe the meetings of theBoardofTrustees in thediscussionof formalpoliciesdirectlyconcerningstudents.ThePresidentoftheStudentCounciloranydesignatedrepresentativechosenfromandbytheStudentCouncilmayactastheobserver.

Section 2. Representation in the School Council and Committees.Studentsshallhavevotingand deliberatingrightsinthefollowingcommitteesoftheLoyola Schools.

a. School Council (2 representatives) b.SchoolForum(2representatives) c.AdministrativeCouncil(2representatives) d.StandardsCommittee(1representative) e.CurriculumCommittee(1representative)


f.DisciplineCommittee(2representatives) g.BudgetCommittee(2representatives) h.CommitteeonSocial Involvement (2 representatives) i.AgendaSettingCommittee(1representative) j.DormitoryCommittee(2representatives) k.CafeteriaCommittee(2representatives)

The StudentCouncilshallappointtherepresentativestotheaforementionedcouncilsand committees. If a committee is dissolved or the number of students in thecommitteeisincreased,theMagnaCartashallbeamendedaccordingly.

Section 3. On the Matter of Tuition and School Fees.

a.TheLoyolaSchoolsBudgetCommitteeshallactonaproposaltoadjusttuitionfeesonlyafterstudentsandtheirparentshavebeenconsultedatleastthirty(30)daysbeforethestartoftheacademicyearwhentheadjustmentsaretotakeeffect.

b. The students shall have the right tobe consultedonanyproposed increaseorcreationofschoolfeesaswellastheirjustification.Thereshallbedisseminationofadequateinformationregardingtuitionandschoolfees.Anynecessaryadjustmentsandobjectionsshallbediscussedinconsultativemeetingswhichshallbeproperlydocumented and circulated.

c.InjustifyinganytuitionadjustmentsbeforetheLoyolaSchoolsBudgetCommittee,the School Administration shall be required to present the pertinent financialstatementsforthelastfive(5)yearsimmediatelyprecedingtheproposalforsuchadjustments.

d.Theschoolshallnotimposeinvoluntarycontributionsfromstudents.

Section 4. Students’ Initiative. Students shall have the right to initiate the formulation,modification, and rejection of a school policy affecting students bymaking properrepresentationtoofficialbodies.

Section 5. Right to Consultation.Beyondthestudentrepresentationinthedifferentcommittees, students shall havetherighttobeconsultedbeforeanyschoolruleaffectingthem is approved and implemented.

Article VI. RIGHT TO ORGANIZE

Section 1. Student Organizations.

a.Students shall have the right to form, assist, or join any campus organization,alliance,orfederationforthepromotionofAteneoideals.


b.StudentgroupsshallhavetherighttoseekaccreditationsubjecttosetstandardsasdeterminedbytheOfficeofStudentActivitiesandtheCouncilofOrganizationsoftheAteneo.

c.Student organizations shall enjoy autonomy. This means that they have theirownleadershipstructure;theyshallsettheirowndirectionsandgoals;theyshallplanandmanagetheiraccounts.Thestudentorganizationmoderatorsact inanadvisorycapacity.TheOfficeofStudentActivitiessetstheparameterswithinwhichtheorganizationsshalloperate.

Section 2. Student Council.

a.The school shall ensure the democratic and autonomous existence of the StudentCouncil. Pursuant thereto, there shall be one supreme body, the Student Council,whichshallbetheofficialrepresentativeofthestudentbodyandwhichshallbegivenrecognitionbytheLoyolaSchools.Itshallhaveitsownsetofofficers,bothelectedand/or appointed. It shall have the right to determine its policies and programs on matterswithinitsjurisdiction,guidedbyitsdulyratifiedconstitutionandpolicies.

b.Theschoolshallalsoprovide,freeofcharge,aspaceorahalltohousetheoffice/softheStudentCouncil.

Section 3. Security of Tenure of Student Leaders. Student leaders shallbeassuredof securityof tenure in theirpositions for thedurationof their term,unless removeddue toacademic cases, disciplinary cases, or impeachment.

Section 4. Student Activities Finances.

a. Collection of Student Publication Fees and Student Activity Fees.OnbehalfoftheStudentCouncilandtheStudentPublications,theschoolshallcollectthestudentactivitiesfeeandthestudentpublicationfee.

b.Allocation of Student Activity Fund and Student Publication Fund.TheallocationofstudentactivityfundandstudentpublicationfeeshallbeagreeduponbytheOfficeofStudentActivities,StudentCouncil,andtheStudentPublications.TheallocationshallbesubjecttotheauditingproceduresoftheOSAandtheAccountingOffice.

Section 5. Allocation of Facilities for Student Activities.

a.The School shall provide, freeof charge, a space, hall, or building tohouse theofficesofthedifferentrecognizedstudentorganizationsandathleticteamswithinthe campus.

b.Excessive charges for the use of school facilities shall be prohibited.Wheneverpossible, the School shall allow studentorganizationsandathletic teams touseschoolfacilitiesfreeofcharge,tosupportandencouragestudentparticipationinco-curricularandextra-curricularactivities.


Article VII. RIGHT TO SECURITY

Section 1. Rights Against Unreasonable Searches and Seizures.EverystudentoftheLoyolaSchoolsshallbefreefromanyformofunreasonablesearchandseizureasdefinedbylaw.

Section 2. Rights to Security of Person and Honor.Allstudentsshallhavetherighttobetreatedwith courtesy and respect. They shall have the right to be free fromphysical andsexualharassment.Moreover,theyshallhavetherighttobeprotectedfromlibelousand slanderous statements.

Section 3. Rights Against the Militarization of the School Campus.ThepursuitofAcademicexcel-lenceandexerciseofacademicfreedomcanbeattainedonlyinanatmospherefreefromfearandunreasonablerestraint.Pursuantthereto,nomilitarydetachmentshallbeinstalledormaintainedintheschoolcampus,exceptinthecaseofnationalorlocalemergencies,suchaswar,naturalcalamities,oriftheprevailingsituationsorequires.

Article VIII. RIGHT TO DUE PROCESS IN DISCIPLINARY PROCEEDINGS

Section 1. Right to Due Process.

a.Studentsshallhavetherighttobeinformedoftheiroffense,todefendthemselves, and toberenderedanimpartialdecision.

b.Penaltiesofsuspension,exclusion,orexpulsionshallnotbemetedoutunlessthe followingrightshavebeenobservedandaccordedthestudent:

i. Therighttobepresumedinnocentuntilprovenotherwise ii. Therighttobeinformedinwritingofthecharge(s) iii. Therighttofullaccess to the evidence in the case iv. Therighttodefendoneselfandtobedefendedbyarepresentativeorcounsel

ofone’schoice.(Thecounselmaybeafacultymember,acounselor,orafellowstudent.)AdequatetimeasprescribedbytheDisciplineCommitteeshallbegiven for thepreparationofthedefense.

v. TherighttoappealdecisionsoftheVicePresidentoftheLoyola Schools to the University President.

vi. The righttohavetheirparentswitnessthepresentationoftheirdefenseduring thehearingconductedbytheDisciplineCommittee.

Section 2. Rights in Disciplinary Proceedings

a.To safeguard the right of students against arbitrary enforcement of rules, theAssociate Dean for Student Affairs shall consult themembers of the DisciplineCommitteetodeterminethenatureofallreportedcaseswithoutprecedent.


b.In cases which may merit suspension, exclusion, or expulsion, the DisciplineCommitteeisconvenedforfinalproceedings.

c.All decisions in any disciplinary proceeding of the student involved must berenderedonthebasisofrelevantandsubstantialevidenceandtestimonies.

d.Thegravityofdisciplinarysanctionsmustbeproportionatetotheseriousnessoftheviolationcommitted.

e.TheDisciplineCommitteeandtheOfficeoftheAssociateDeanforStudentAffairsshallpostnoticeswhennecessaryofactswhicharedeemedviolationsofschoolrulesandthecorrespondingdisciplinarysanctions,providedthatsuchrulesandsanctionsdonotviolatetherightsguaranteedhereinandundertheConstitution.

Article IX. GENERAL PROVISIONS

Section 1. Right Against Enactment of ex post facto policy.Nopolicyshallbeenforcedexpostfacto.

Section 2. Right to File an Appeal.Studentsshallhavetherighttofileanappealonanypolicyanddecisionoftheschool,inaccordancetoexistingstructuresandprocedures.

Article X. FINAL PROVISIONS

Section 1. Rules and Regulations.TheStudentCouncil, theSchoolAdministration,facultyandstaff shall uphold, promulgate, and publish the necessary rules and regulations toimplementtheprovisionsofthisact.

Section 2. Separability Clause. If any provision of this act is declared invalid, the remainderthereofisnotaffected.

Section 3. Repealing Clause.Rulesandregulationsinconsistentwiththeprovisionsofthisactareherebyrepealedormodifiedaccordingly.

Section 4. Effectivity.TheprovisionsofthisMagnaCartashalltakeeffectintheregularsemesterafteritsapproval.

Section 5. Amendments and Revisions.TheMagnaCartacanbeamendedtwoschoolyearsafterthesemesterinwhichithastakeneffect,unlessjustifiablecauseswarrantamendingit outside theprescribedtimeframe.Any sectorof the Loyola Schools, through itsofficial representatives,mayproposeamendments through theSchoolForum,andtheseshallbeapprovedintheSchoolCouncil.

Section 6. Final Interpreter of Provisions.TheSchoolCouncil,asthehighestpolicy-makingbodyoftheLoyolaSchools,shallbethefinalinterpreteroftheMagnaCarta.

Approved: August 2001


ESL3:Know your way around the basic academic procedures

you’ll need for the rest of your college stay

ACADEMIC PROCEDURES AND SERVICESThissectiondescribestheconditionsandproceduresforacademicprocessesandservicesthatstudents might need to complete during their stay in the Loyola Schools. These are divided into three main categories: (1) General Academic Procedures and Services, (2) Procedures Involving LoadRevision,and(3)ProceduresInvolvingtheStandardsCommittee.

GENERAL ACADEMIC PROCEDURES AND SERVICESThefollowingrequestsfallunderGeneralAcademicProcedures: 1. ChangeofDegreeProgram(Shifting) 2. Clearance 3. Cross-Enrollment 4. DoubleDegree 5. INC or NE Grade 6. LeaveofAbsence 7. MinororSpecialization 8. TakinganAdvancedFinalExam 9. TakingaDeferredFinalExam 10. TransferCredentials 11. ValidationofCoursesforTransfereeStudents

Eachrequestisdiscussedbyfirstenumeratingtheconditionsthatallowit,andsecond,bynotingthestepsundertakentoeffectsucharequest.

Change of Degree Program (Shifting)Conditions i. Achangeofdegreeprogramrequired/recommendedbyadepartmentmaybeprocessed

atanytime.However,achangeofdegreeprograminitiatedbythestudentmustbedonewithintheperiodprescribedbytheOfficeoftheADAAandtheOfficeoftheRegistrar.

ii. Thestudentshouldinquirefromthedepartment/programconcernedaboutanyshiftingrequirementsthathavetobemetbeforehe/shecanbeacceptedintoadegreeprogram.


Note: Students who do not complete clearancemaynotbeeligiblefortransfertoanotherschool.Clearanceisalsoarequirementforinclusionintheofficiallistofgraduatesandcommencementexercises.Studentswho do not complete academic clearancewillalsonotbeallowedtoreceiveofficialscholasticdocumentssuch as academic transcripts, certifications,anddiploma.

Note: Students who are undecidedaboutthedegree program they want toshiftintomayapproachtheOfficeofPlacementandCareerServicestotalktoaCareer Counselor

iii. A studentwho shiftswill likely be on an irregular status,with someback subjects stilltobe taken. It is thereforeadvisable forhim/her toadjusthis/herprogramof study inconsultationwithhis/hernewdegreeprogram’sadviserorcoordinator.Thiscanbedoneat thetimehe/she is accepted into theprogramor shortly thereafter. In the followingsemesters,he/sheshouldadheretothisprogramofstudyasfaithfullyaspossibleinordertoavoidanyfurtherorunnecessarydelaysingraduation.

iv. If thestudent isenrolledat thetimethechange inhis/herdegreeprogram iseffected,thestudentshouldcontinueattendingallhis/herclasseseven if someof thesemaynolongerberequiredinhis/hernewdegreeprogram.Shouldthestudentdecidetowithdrawfromanyofhis/herenrolledclasses,he/shemustfirstgettheapprovalofhis/herhomedepartment chair/program director and then accomplish a Load Revision Form. Thedeadlineforwithdrawalfromacoursewithpermissionmustbestrictlyobserved.SeethesectiononWITHDRAWALWITHPERMISSIONFROMACOURSE for theprocedure tobefollowed.

Procedure i. The student, with a particular degree program in mind,

proceedstothedepartmentconcernedandinquiresabouttherequirementsforshiftingintothatdegreeprogram.

ii. Thestudentsubmitsallneededdocumentsandcompletesotherrequirements (e.g., interviewwiththeDepartmentChair/Program Director) for shifting into a particulardegree program.

iii. Uponreceivingfavorableadvice,thestudentdownloadsfromAISISandaccomplishestheFormforChangeofDegreeProgramorApplicationforMinor/Specialization.Thestudentmustobtainallthesignaturesrequiredforhis/requestasindicatedintheform.

iv. ThestudentsubmitsthecompletedformtotheOfficeoftheRegistrar.

Clearance a. Clearance is the process by which students are

made to ensure that they have settled all holdorders,accountabilities,and/orfinancialliabilities.Itisaprocessthatastudentmustundergoifhe/she intends to:

i. Cease studies ii. Transfertoanotherschool iii. Graduate


b. Students who decide to cease studying in the Loyola Schools without completing therequirements of their degree programandwill transfer to another schoolwill need tosecure a clearance form from the Office of the Registrar, then, proceed to secure thesignatures fromauthorizedpersonnel of thedifferentoffices specified in the clearanceform.Securingallthesignaturesintheclearanceformwillallowthestudenttobeeligiblefortransferandhavehis/hercredentialstransferredtoanotherschool.

c. Graduating studentswill be able to generate the clearance form from their respectiveAISISaccounts,then,proceedtosecurethesignaturesfromauthorizedpersonnelofthedifferentofficesspecifiedintheclearanceformwherehe/shehaspendingliabilities.

Cross-EnrollmentConditions i. Thecoursetobetakeninanotherschoolisnotacorecurriculumcourse. ii. Thecourseisnotofferedinthecollegeduringtheparticularsemester. iii. ThetotalnumberofunitsofthecoursesregisteredinAteneoandcross-enrolledcourse(s)

mustnotexceedtheprescribedmaximumloadofthestudent’sdegreeprogramforthatparticularsemester.

iv. ApprovaloftheHomeDepartmentChair/ProgramDirectorandapprovaloftheDepartmentChair/ProgramDirectorwhowillvalidatethecoursetobecross-enrolledarerequired.

v. Unless the cross-enrolled course is to be validated as a free elective, itmust have anequivalentinAteneoandcanbevalidatedforaspecificAteneoCourseCatalogueNumber.

vi. Endorsementtocross-enrollinanotherinstitutiondoesnotautomaticallymeanapprovalof validation of the course for its Ateneo equivalent. The validating department mayrequireaminimumfinalgradeoravalidationexambeforethecourseisvalidatedasanAteneosubject.Itwouldhelpastudentiftheseconditionsforvalidationaredeterminedbeforeproceedingwithcross-enrollment.

vii. ThegradeforthevalidatedcourseisnotcomputedintotheQPI. viii. Thegradeforthecoursetobeenteredinthetranscriptisthegradegivenbythereceiving

institution.

Procedure i. Accomplishthree(3)copiesofthePermittoCrossEnrollForm,whichmaybeobtained

fromtheOfficeoftheAssociateDeanforAcademicAffairs(OADAA). ii. ObtaintheapprovalandsignaturesoftheDepartmentChair/ProgramDirector,theAssociate

DeanforAcademicAffairs,andtheRegistrar.LeaveonecopyeachofthisformwiththeOfficeoftheADAAandtheOfficeoftheRegistrar.Submitthethirdcopytothereceivinginstitution.

iii. Once the course(s) is/are completed, process the OADAA Validation Form. Submit theValidationformandtheTranscriptofRecordsfromthereceivinginstitutiontotheOfficeoftheRegistrarbeforetheregistrationperiodofthesemesterfollowingthecross-enrollment.


Double DegreeConditions i. Onlythree(3)majorcoursesfromthefirstdegreemaybecreditedasmajorcoursesofthe

second degree.

ii. FreeElectivesinthefirstdegreemaybeusedtowardsfulfillingtherequirementsofthestudent’sdoubledegreeandviceversa.

Procedure i. InformyourhomeDepartmentChair/ProgramDirectorofyourintentiontotakeadouble

degree.

ii. SeektheadviceoftheDepartmentChair/ProgramDirectorthatyouwishtotakeadoubledegreein,particularlyforthemajorcoursesrequiredfortheseconddegreeandanypre-requisitesrequiredforadmissionintotheprogram.

iii. UponconsultationwithbothDepartmentChairs/ProgramDirectors,prepareaprogramofstudyfortheremainderofyourstayintheLoyolaSchools.Thisprogramofstudyshouldplotthecoursesrequiredforthecompletionofbothdegreesandshouldalsofollowthemaximumsemestralloadsofyourfirstdegree.

iv. AfterreceivingtheendorsementofbothDepartmentChairs/ProgramDirectorsforyourproposed program of study, submit a letter requesting for your double degree to theAssociateDeanforAcademicAffairs.Thefollowingdocumentsmustbeattachedtotherequest:(1)thecurriculumoffirstdegree,(2)thecurriculumofseconddegree,and(3)theprogramof study combining the curriculaof the twodegreesasendorsedbybothDepartmentChairs/ProgramDirectors.Thelettermustalsoindicateuptothreecourses(ifany)thataredouble-countedtowardsbothdegreeprograms.

v. Ifapproved,theOfficeoftheAssociateDeanforAcademicAffairsforwardsacopyofyourdocumentstotheOfficeoftheRegistrar.

INC or NE GradeIn extraordinary circumstances, when some requirement(s) of a course (except the finalexamination) have not been met, the student will be given the temporary grade of INC(INCOMPLETE). Iftherequirement isnotcompletedwithintwoweeksafterthedistributionofgrades, the grade will be changed automatically to F (FAILURE).AgradeofINCmaycauseadelayinenrollingforthefollowingsemesteriftheINCgradewasgiveninasubjectthatisapre-requisiteofanothersubjectoriftherequiredyearlyQPIhasnotbeenmetonaccountoftheINCgrade.

ThegradeofNEisreportedtotheRegistrarforeverysubjectinwhichastudentwasabsentfromthefinalexam.

Ifastudentisonacademicprobation,he/sheshouldnotgetagradeofINCorNEsoasnottocausedelayinthecomputationofhis/heryearlyQPI.


Conditions i. AnINC/NEmarkmustberemovedwithintwoweeksaftertheelectronicreleaseofgrades. ii. AnyrequestforanextensionoftheINC/NEgradeshouldbemadebyaccomplishingthe

RequestforExtensionofINC/NEGradeform,whichisavailableattheOfficeoftheADAA.

Procedure for INC i. Coordinatewiththeteacheraboutaccomplishingtheincompleterequirement(s). ii. Submitthecompletedworktotheteacher.Theteacherevaluatestheworkandsubmitsthe

newgradetotheDepartmentChair/ProgramDirectorbyaccomplishingaCompletionform. iii. ThecompletionformissubmittedtotheRegistrarwithintwoweeksafterthedistribution

ofgrades. iv. Ifthegradeissubmittedafterthedeadlineforcompletinggrades,theCompletionform

shouldbesubmittedtotheAssociateDeanforAcademicAffairs,whotakesnoteofthechangefromINCtothefinalgrade.TheOfficeoftheADAAthenforwardstheCompletionformtotheOfficeoftheRegistrar.

Procedure for NE i. Seekpermissionfromtheteacherconcernedabouttakingamake-upfinalexam. ii. If theabsence fromthefinalexamwascausedbygravecircumstances, submitpapers/

documentsthatwillsupport/testifytothevalidityofthereasonforyourfailuretotakethefinalexam.Ifthereasonismedicalinnature,submitamedicalcertificatefromyourattendingphysicianstatingthereasonfortheabsencefromthefinalexam.

iii. Iftheteacherapprovestherequest,thearrangementfortheexamdependsontheteacherconcerned.

iv. ThecompletedgradeissubmittedtotheRegistrarwithintwoweeksaftertheelectronicreleaseoffinalgrades.

v. Ifthegradeissubmittedafterthedeadlineforcompletinggrades,theCompletionformshouldbesubmittedtotheAssociateDeanforAcademicAffairs,whotakesnoteofthechangefromNEtothefinalgrade.TheOfficeoftheADAAthenforwardsthecompletionformtotheOfficeoftheRegistrar.

Procedure for Requesting for an Extension of INC/NE Grade i. ObtaintheRequestforExtensionofINC/NEformfromtheOfficeoftheADAA. ii. Useoneformforeachcourse/subject. iii. Therequestshouldbefiledwithinoneweekaftertheelectronicreleaseoffinalgrades. iv. Submit the completed form to the Department/Programwhere the subject is offered,

together with the pertinent documents. Upon endorsement by the teacher and theDepartmentChair/ProgramDirector, theDepartmentwillhandle itstransmissiontotheOfficeoftheADAA.


Note:Ifastudentisreturningfroman(official)LeaveofAbsence,he/shemustsubmitaletterofintenttore-enrolltotheAssociateDeanforAcademicAffairs(ADAA).ThestudentmustalsosubmitanyadditionaldocumentsthatmayberequiredbytheADAA.Forexample,ifthereasonfortheLOAwasmedicalinnature,thestudentmustsubmitamedicalcertificatefromhis/herattendingphysicianstatinghis/herfitnesstoresumehis/herstudies.TherequestissubjecttoapprovaloftheADAA.TheletterandaccompanyingdocumentsshouldbesubmittedtotheOfficeoftheADAAonemonthbeforetheregistrationperiodforthesemesterinwhichthestudent plans to re-enroll.

Leave of AbsenceA studentmay apply for leave of absence if he/shewishes to temporarily separate himself/herselffromtheuniversityfornon-academicandnon-disciplinaryreasons.

Conditions

i. Thestudentshouldbeingoodacademicanddisciplinarystandingatthetimewhentherequestismade.

ii. Enrollingorstudyinginanotherschoolduringtheleaveofabsenceisprohibited.

iii. Theleaveofabsenceisnormallysecuredonlyonceduringastudent’sentirestayincollege.

iv. Aleaveofabsence(LOA)canbegrantedforaperiodnoshorterthanonesemester.Thetimeofleavenormallydoesnotexceedoneacademicyear.

v. AstudentwhocannotenrollforanIntersessionTermneednotapplyforaleaveofabsence.The student should instead request for anadjustmentofhis/her Individual ProgramofStudy(IPS)sothatthesubjectsthathe/sheisrequiredtotakeduringtheIntersessioncanbemovedtoasucceedingterm.

vi. Ifthestudenthasnotyetenrolledforaparticularsemester,andwishestotakealeaveofabsence(LOA)startingthatsemester,he/sheshouldaccomplishandsubmithis/herLOApaperwork(letterofapplicationandcompletedform)beforethelastdayofregistration.

Procedure

i. Submita letterofrequestsignedbyyourparent(s) totheAssociateDeanforAcademicAffairs.Thereasonandthedurationoftherequestshouldbeindicatedintheletter.

ii. Attachotherpertinentdocuments,e.g.,amedicalcertificatefromthestudent’s attending physician, ifthereasonfortheleaveismedicalin nature.

iii. TherequestissubjecttoapprovaloftheADAA.

iv. Once approved, accomplish three (3)copiesoftheLeaveofAbsenceform.

v. If currently enrolled, accomplishtheLoadRevisionformtoofficiallywithdrawfromtheclasses.SeethesectiononWITHDRAWALFROMACOURSEWITHPERMISSION.


Note: 1. Adeferredfinalexamisaprivilege

thatisnotautomaticallygrantedtoonewhofailedtotakeaFinalExam.

2. Thegrade“NE”(NoExam)isreportedtotheregistrarforeverysubjectinwhichastudentwasabsentfromthefinalexam.

Minor or SpecializationProcedure i. ThestudentinformstheDepartmentChair/ProgramDirectorofhis/herdegreeprogram

thathe/shewishestotakeaminor.

ii. Thestudentthenseekstheadviceofthedepartmentthatadministershis/her intendedminor.

iii. Oncethestudenthasbeenacceptedintotheminorprogram,he/sheshoulddownloadandaccomplishtheFormforChangeofDegreeProgramorApplicationforMinor/Specialization.Thestudentmustobtainallthesignaturesrequiredforhis/herrequestasindicatedintheform.

iv. ThestudentsubmitsthecompletedformtotheOfficeoftheRegistrar.

Taking an Advanced Final ExamConditions i. Takinganadvancedfinalexam is aprivilege that isNOTAUTOMATICALLYGRANTEDTO

STUDENTS.Theconditionsdependontheteacherconcerned.

Procedure i. Submit a letter of request to take an advanced final exam to the Associate Dean for

AcademicAffairsforapprovalofhis/herrequest.

ii. ThelettermustbeendorsedbytheteacherandtheDepartmentChair/ProgramDirectorofthesubjectconcerned.

iii. Thearrangementfortakingtheadvancedfinalexamdependsontheteacherconcerned.

Taking a Deferred Final ExamConditions i. Iftheabsencefromthefinalexamwascausedbygravecircumstances,thestudentcan

requestforadeferredexam.

Procedure i. SubmitaletterofrequesttotheAssociateDean

for Academic Affairs no later than the secondday following the examination. The letter mustbeendorsedbytheteacherandtheDepartmentChair/ProgramDirectorofthesubjectconcerned.

ii. Attach papers/documents that will support/testify to the validity of the reason for his/herfailuretotaketheexam.


Note:OfficialcopyofTranscriptofRecordsfortransferpurposeswillbesentupontherequestoftheadmittingschool.

iii. Ifthereasonfortherequestfordefermentismedicalinnature,submitamedicalcertificatefromone’sattendingphysician.

iv. When, in the judgmentof theAssociateDean forAcademicAffairs, the reason for theabsencehasbeensufficientlyjustified,thestudentwillbegrantedadeferredfinalexam.

Transfer CredentialsConditions i. IfastudentwithdrawsfromtheLoyolaSchoolsandintendstotransfertoanotherschool,

he/shemayapplyforTransferCredentials ii. TransferCredentials consistsof theCertificateofEligibility toTransferandTranscriptof

Recordsforevaluationpurposesisissuedtostudent. iii. TransferCredentialsindicatethatastudent: a. isfreefromallfinancial/propertyaccountabilities b. hasanorderlyandcompleteadmissioncredentials c. isnotservingapenaltyofsuspensionorexpulsionProcedure i. AccomplishaclearanceformobtainedfromtheOfficeofthe

Registrar.

ii. Ifcurrentlyenrolled,withdrawfromcoursesbyaccomplishingaLoadRevisionForm.

iii. ObtaintheCertificateofEligibilitytoTransferandacopyofTranscriptofRecordsmarked“Forevaluationpurposes”fromtheOfficeoftheRegistrar.

Validation of Courses for TransfereesConditions i. Validationofsubjectstakenfromone’spreviouscollege/universitymustbedonewithin

thefirstsemesterofone’sstayintheAteneo. ii. Nomorethanonethirdofthe(academic)unitsearnedfromthepreviouscollege/university

maybevalidated. iii. Doublecreditingofcoursesisnotallowed(e.g.,acoursevalidatedasamajorelectivemay

notbevalidatedasafreeelectiveaswell). iv. Standardequivalenciesaretobeobservedinthevalidationofcoursestakenfromforeign

universities/colleges.Procedure i. Seekadvicefromyourhomedepartmentastowhichsubjectsyouareadvisedtovalidate. ii. Proceed to the concerned departments/programs to determine the requirements for

validationoftheircourses/subjects.


iii. BringwithyouseveralcopiesofyourTranscriptofRecordsandthecoursedescriptionsofthecourses/subjectstakenandpassedinyourpreviouscollege/university.

iv. Accomplishthenecessarysteps(e.g.takethevalidationexam)requiredbytheconcerneddepartments/programsforthevalidationofcourses/subjects.

v. Return to the concerned departments/programs after the release of the results of thevalidationexam.BringwithyouValidationofCourses/SubjectsforTransferStudentsform.Obtainthenecessarysignaturesfromthedepartments/programsconcerned.

vi. Submit to the Office of the Associate Dean for Academic Affairs (ADAA) the dulyaccomplishedFormforValidationofCourses/SubjectsforTransferStudentstogetherwithacopyofyourTranscriptofRecordsfromyourpreviouscollege/university.ThisshouldbedonebydeadlinesetbytheOfficeofAdmissionandAid(OAA).TheOADAAwillforwardacopyofyouraccomplishedFormforValidationofCourses/SubjectsforTransferStudentstotheOfficeoftheRegistrar.

vii. YourvalidatedcourseswillbereflectedonAISISuponreceiptbytheOfficeoftheRegistrarofyourofficialTranscriptofRecords.

PROCEDURES INVOLVING LOAD REVISIONLoad revision refers to theprocess of officially changing a student’s academic load after thestudenthasbeenofficiallyenrolled.Inparticular,loadrevisioninvolvesthefollowingrequests:

1. Additionofcourse(s)

2. Changeofsection(s)

3. Changeofcoursestatusfromaudittocreditorfromcredittoaudit

4. Leaveofabsence

5. Overloading

6. TransferCredentials

7. WithdrawalfromaCoursewithPermission

For each of the above academic procedures/requests, the Load Revision Form should beaccomplished.

General Guidelines i. TheLoadRevisionform(LRF)isdownloadablefromthestudent’sAISISaccountoncehe/

sheisofficiallyenrolled(i.e.,thestudenthas(1)enlistedinadvisedclasses,(2)paidtheassessedtuitionandfees,and(3)hadhis/herIDvalidated).

ii. Thestudentobtainsthesignaturesindicatedontheformasrequiredforhis/herrequest.SignaturesmustbeobtainedinthesequenceindicatedintheLRF.


Note:RequestsforchangeofsectiondonotrequirethesignatureoftheAssociateDeanforAcademicAffairs,CentralAccountingOffice,andCashier.LoadRevisionformsforchangeofsectionaresubmitteddirectlytotheOfficeoftheRegistrar,withintheprescribeddeadline,afterobtainingapprovalsfromtheconcernedteacher,departmentchair/programdirector,and the student’s home department chair/programdirector.

iii. Ifthestudentwishestokeepacopyoftheform,he/shemustphotocopytheformbeforesubmittingittotheOfficeoftheRegistrar.

iv. Whiletherequestispending,thestudentmustattendallclassesinwhichhe/sheisofficiallyenrolled in.

Each load revision request isdiscussedbyfirstenumerating theconditions thatallow it, andsecond,bynotingthestepsundertakentoeffectsucharequest.

Addition of Course(s)Conditions i. Additionofcourse(s)mustbedonewithintheloadrevisionperiodprescribedbytheOffice

of the ADAA and theOffice of the Registrar. (The dates are indicated in the AcademicCalendaroftheLoyolaSchoolsandtheRegistrationReminderssentoutbytheOfficeoftheRegistrar.)

ii. Foreachdegreeprogram, there isanofficialCHED-approvedcurriculum, indicating thecourses and the corresponding units to be taken for each semester. The units in thecurriculumcorrespondtothemaximumloadforaparticularsemester.

iii. Additionofcoursesisallowedprovidedastudentremainswithinthemaximumsemestralloadofhis/herdegreeprogram.

iv. A student is deemed to have anoverload if his/her total semestral load is beyond themaximumloadrequiredforhis/herdegreeprogram.Fortheconditionscoveringenrollmentbeyondone’smaximumload,seethesectiononOVERLOADING.

Procedure i. Accomplish the Load Revision Form and submit the completed form on or before the

deadlineprescribedbytheOfficeoftheADAAandtheOfficeoftheRegistrar. ii. Obtainallthesignaturesrequiredfortherequestasindicatedintheform. iii. SubmitthecompletedformtotheOfficeofthe

Registrar.

Change of Section(s)Conditions i. Thestudentshouldmakesurethat theclass to

beenteredisstillopen. ii. If the class is still open, the student should

inquireaboutthepossibilityofchangingsectionsfromthedepartment/programofferingtheclass.

iii. If the student receives a favorable reply, he/she must formalize the change of section byaccomplishingaLoadRevisionForm.


Note: Courses graded onanauditbasishavenobearingonthecomputationoftheQPI.

Procedure i. Accomplish the Load Revision Form and submit the completed form on or before the

deadlineprescribedbytheOfficeoftheADAAandtheOfficeoftheRegistrar.

ii. Obtainallthesignaturesrequiredfortherequestasindicatedintheform.

iii. SubmitthecompletedformtotheOfficeoftheRegistrar.

Change of Status from Credit to Audit or Audit to CreditCondition i. Changing a course from credit to audit status or audit to credit status should bedone

within theperiodprescribedby theOfficeof theADAAand theOfficeof theRegistrar.(ThedatesareindicatedintheAcademicCalendaroftheLoyolaSchoolsandRegistrationReminderssentoutbytheOfficeoftheRegistrar.)

Procedure i. AccomplishtheLoadRevisionFormandsubmitthecompleted

formonorbeforethedeadlineprescribedbytheOfficeoftheADAAandtheOfficeoftheRegistrar.


iii. SubmitthecompletedformtotheOfficeoftheRegistrar.

Leave of AbsencePleaserefertotheentryonLeaveofAbsenceunderGeneralAcademicProceduresandServicesinthissection.AstudentwhoisapplyingforaLeaveofAbsence,andiscurrentlyenrolled,mustaccomplishaLoadRevisionFormtowithdrawfromallofhis/herclasses.

OverloadingConditions

Thefollowingstudentsareautomaticallygrantedpermissiontocarryanoverload:

i. Anhonorstudent(i.e.,astudentwhohasaQPIofatleast3.35intheprevioussemesterwith at least 15 academic units) is allowed to overload up to 3 units beyond his/hermaximumloadforasemester

ii. Agraduatingstudent(i.e.,astudentinhis4thyearofa4-yearprogramorastudentinhis5thyearofa5-yearprogram,providedhis/hertotalload(regularload+overload)doesnotexceedtwentyfour(24)unitsforeachsemesterofthefinalyearofhis/herprogram.

Exceptions to the above guidelines are subject to the approval of the Associate Dean forAcademicAffairs.


Note: Freshman and Sophomore studentsseekingexceptiontoprohibitionagainstwithdrawingwithpermissionfromacorecurriculumcoursesmustsubmitaletterofrequesttotheAssociateDeanforAcademicAffairs.

Procedure for Graduating Students i. Graduating students are authorized to overload by academic advisement. Advisements

should includeall advisedcourseswithinandbeyond the regular load.All advisementsmustbeinputtedintoAISISwithintheperiodprescribedbytheOfficeoftheRegistrar.

ii. Graduatingstudentsmayenlistforalltheirsubjects(includingoverloadsubjects)duringtheregularregistrationperiod.

Procedure for Honor Students i HonorstudentsshouldobtainandaccomplishaLoadRevisionForm(LRF)withintheperiod

prescribedbytheOfficeoftheADAAandtheOfficeoftheRegistrar.

Transfer Credentials i. PleaserefertotheentryonTransferCredentialsunderGeneralAcademicProceduresand

Servicesinthissection.AstudentwhoisapplyingforTransferCredentials,andiscurrentlyenrolled,mustaccomplishaLoadRevisionFormtowithdrawfromallofhis/herclasses.

Withdrawal from a Course with PermissionConditions i. FreshmanandSophomorestudentsarenotallowedtowithdrawfromanycorecurriculum

coursesdesignatedbytheirprogram.ExceptionstothisruleshallbemadebytheAssociateDeanforAcademicAffairs.

ii. JuniorsandSeniorsshallnotbeallowedtowithdrawfromcoursessuchthattheir totalloadfallsbelowtwelve(12)units.

iii. WithdrawalwithPermissionofcourse(s)mustbedonewithintheperiodprescribedbytheOfficeoftheADAAandtheOfficeoftheRegistrar.(ThedatesareindicatedintheAcademicCalendaroftheLoyolaSchoolsandRegistrationReminderssentoutbytheOfficeoftheRegistrar.)

iv. ForWithdrawalfromacoursewithpermission,thestudentmustnothaveexceededthemaximumnumberofallowableabsencesforthatcourse.

v. At theendof the semester, the studentwill get a gradeofWPmark (WithdrawnwithPermission)forthatparticularcourse.TheWPgradehasnobearingontheQPI.

Procedure i. Accomplish the LoadRevision Formand submit the

completedformonorbeforethedeadlineprescribedby the Office of the ADAA and the Office of theRegistrar.


iii. Submit the completed form to the Office of theRegistrar.


PROCEDURES INVOLVING THE STANDARDS COMMITTEETheCommitteeonAcademic Standards (also knownas the StandardsCommittee) interpretsthepublishedundergraduateacademicregulationsoftheAteneodeManilaUniversityLoyolaSchools.TheLoyolaSchools includetheSchoolofHumanities,theJohnGokongweiSchoolofManagement,theSchoolofScienceandEngineering,andtheSchoolofSocialSciences.

ThisCommitteereviewsallcasesofanacademicnature, i.e.,honorsforgraduation,programawards,departmentalQPIrequirementsbeyondtheminimumsetbytheLoyolaSchools,statusofdeficientstudents,probation,readmission,theexceptionstoagivenrule,changeofgrade,etc.

AllappealsmustbemadeinwritingandsubmittedthroughtheAssociateDeanforAcademicAffairs(ADAA)bythedeadlinesetbytheADAA.

AmongtheproceduresinvolvingtheStandardsCommitteeare:

1. AppealforProbation

2. RequestforChangeofGrade(Student-Initiated)

3. RequestforChangeofGrade(Teacher-Initiated)

Eachoftheabove-listedrequests/appealsisdiscussed;first,byenumeratingtheconditionsthatallowitandsecond,bynotingthestepsundertakentoeffectsucharequest.

Appeal for ProbationConditions i. AnappealforprobationmaybedonewhenastudentdidnotobtaintherequiredQPIfor

his/heryear.

ii. Thereisnosuchthingasa“righttoprobation.”Theessenceofprobationisthatsinceastudentishavingdifficultyadjustingtocollege,he/sheisgivenachancetodoso.Hence,probationisseenprimarilyasanaidforfreshmen.

iii. TheStandardsCommittee,thebodythatdeliberatesontherequests,isstringentwhenitcomestosophomoresandjuniorswhorequestforprobation.

iv. If a student, after not havingbeen grantedprobationary status, studies elsewhere anddoeswell,he/shemayapplyforreadmissiontothecollege.AchecklistonreadmissionisavailableattheOfficeoftheADAA.

v. AstudentshouldcheckwithOfficeoftheADAAfortheactualdeadlinesforsubmissionofappealsforprobation.

vi. The Loyola Schools allow only one probation. If the student has previously been onprobation,he/sheisineligibletoapplyforprobation.


Note:Allappealsforchangeofgrade(student-initiated),whetherornottheseareendorsedbytheteacherand/ordepartmentchair/programdirector,mustbesubmittedtotheStandardsCommitteefordeliberation

Procedure i. AccomplishtheAppealforProbationform.Thiswillbetreatedwithstrictconfidentiality. ii. Attachanysupportingdocuments,e.g.,amedicalcertificatefromthestudent’sattending

physician,ifthereasonfortheappealismedicalinnature. iii. StudentsgrantedprobationarystatushavetoobtaintherequiredyearlyQPI,asindicated

bytheStandardsCommitteeinthestudent’sconditionletter. iv. StudentswhowerenotgrantedprobationarystatusmustfileforclearanceandTransfer

CredentialswiththeOfficeoftheRegistrar.

Request for Change of Grade(Student-Initiated)This applies to students who think that there was a miscalculation of the final grade ortypographicalerrorinthetransferofgradetotheofficialgradesheetbytheteacher.

Conditions i. Appealsforchangeofgrademustbemadewithinthesemesterfollowingtheelectronic

releaseoffinalgrades(CheckwiththeOfficeoftheADAAforactualdeadlines.) ii. Anappealforchangeofgradeshouldbesubstantiatedwithavailabletestpapers,reports,

assignments, and projects. iii. Opinionssuchas“IfeelIdeserveabettergrade”arenotvalidasreasonsinthemselves.Even

ifthestudentsucceedsinconvincinghis/herteacheroftheopinion,butitisnotsupportedbymaterialevidence,thentheappealisnotendorsedbytheStandardsCommittee.

iv. Havingaperfectattendancerecordisnotinitselfavalidreasonforachangeofgrade.

Procedure i. AccomplishtheAppealforChangeofGradeform(StudentInitiated). ii. Support the formbyattachingavailable testpapers, reports,assignments,projectsand

other material evidence. iii. SubmitthecompletedformtotheDepartmentwherethesubjectisoffered,togetherwith

allthepertinentdocuments. iv. TheteacherandtheDepartmentChair/ProgramDirector

willindicatetheirrecommendationontheform. v. TheDepartmentof thesubjectconcernedhandlesthe

transmissionoftheformtotheOfficeoftheAssociateDeanforAcademicAffairs.

vi. TheStandardsCommitteedeliberatesontheappeal. vii. Check with the Office of the ADAA for the Standards

Committee’sdecisionontheappeal.


Note:Allappealsforchangeofgrade(teacher-initiated),whetherornottheseareendorsedbythedepartmentchair/programdirector,mustbesubmittedtotheStandardsCommitteefordeliberation

Request for Change of Grade(Teacher-initiated)

Arequestforachangeofgrademayalsobeteacher-initiatediftheteacherinadvertentlymadeamistakeinthecalculationorrecordingofastudent’sgrade.

Conditions i. Appealsforchangeofgrademustbemadewithinthesemesterfollowingtheelectronic

releaseoffinalgrades(CheckwiththeOfficeoftheADAAforactualdeadlines.)

ii. The appeal for change of grade should be substantiated with test papers, reports,assignments,andprojects,andotherdocumentsthatmayberequiredbytheStandardsCommittee.

Procedure i. TheteacheraccomplishestheAppealforChangeofGradeForm(Teacher-Initiated).

ii. The teacher substantiates the appeal by attaching test papers, reports, assignments,projects and other material evidence.

iii. Theteacherattachesthefollowingdocuments: a. Classsyllabuswithgradingscheme(indicatingbothletterandpercentageequivalence) b. Aphotocopyoftheclassrecordandthesubmittedgradingsheet c. Computationofthefinalgrade: ▪ Givetheoriginalcomputation ▪ Givetherevisedcomputationindicatingwherethechangewasmade ▪ Explainhowthefinalmarkwasarrivedat

iv. Theteachersubmitstheappealtohis/herDepartmentChair/ProgramDirectorforhis/herrecommendation.

v. TheDepartmenthandlesthetransmissionoftheformtotheOfficeoftheAssociateDeanforAcademicAffairs.

vi. TheStandardsCommitteedeliberatesontheappealsforchangeofgrade.

vii. Check with the Office of the ADAA for the StandardsCommittee’sdecisionontheappeal.


ADMINISTRATIVE PENALTIES •LateIDapplication:2hoursof

mandatorywork •LateIDvalidation:2hoursof

mandatoryworkThedeadlineforIDapplicationandvalidationisthelastdayoflateregistration

ESL4:Always wear your

LS Student ID when on campusThe STUDENT ID is a vital component ofthe Loyola Schools security system as it identifiesyouasabonafidememberoftheLoyola Schools. It should be worn visiblyand clearly on your person at all timeswhile in the Loyola Schools premises. This constitutesabasicactofsocialresponsibilitygiventhatcampussafetyandsecurityistheresponsibilityofallmembersoftheAteneocommunity.

The ID is considered an official schooldocument to be treated with care andrespect. It is NOT to be defaced, altered, or misusedinanyway,shapeorform.Itisnon-transferable,nottobelentorcopied,nordiscardedindiscriminately.

Examples of MINOR ID violations Examples of MAJOR ID-related Offenses

• Wearing the I.D. underneath one’s clothing(shirt,jacket,etc.)

•CarryingtheI.D.insideapersonalarticle,forexample,abag,notebookorwallet

•HangingtheI.D.onyourbaginsteadofwearing it on your person

•TamperingwiththeI.D.Card(ie.defacingIDpicture,puttingstickers,changinginfo)

• Using another person’s ID or allowing another person to use one’s ID

•MakingafakeLSStudentIDcard

Why do I have to get my ID validated?IDValidationisthefinalstageoftheregistrationprocess.StudentIDswithoutavalidationstickerforthecurrentsemesterwillnotbehonored.Deadlinesforvalidationareannouncedeachsemester.

What do I do if I lose my ID?For your own protection, report the loss of your ID immediately the Office for Student Services. You should then secure a temporary IDifyourIDcannotbereplacedimmediately. Sometimes lost IDs are recovered andreturnedtoOSS.Ifithasnotbeenfoundin3days,applyfora replacement ID.


Examples of clothing which are NOT allowed:• Soiled clothing•Lounging/gym/athletic/cyclingshorts• Short shorts•Lounging/gym/athletictops•Sleevelessshirts(formen)•Low-cut/backless/strapless-tops•Baremidriff•Veryshortskirts/dresses•Verylow-risejeans• Slippers

What will happen if I forget my ID at home?StudentsarerequiredtohavetheirIDsuponentryintotheAteneocampus.ThosewhoforgettheirsareaskedtosignanID-violationssheetandprovideasecondaryIDasproofofidentity.IfyousignyournameandproceeddirectlytoOSStogetatemporaryID,theviolationwillbenullified.Ifyoudonot,thiswillcountasanIDviolationinyourrecordofconductwhereviolationsare cumulativewithin the school year andmay result inminor penalties or amajor offensedependingontheaccumulatedrecordofneglect.

ESL5:Dress decently and appropriately given the

academic nature of the UniversityThe LOYOLA SCHOOLS DRESS CODE. In accordance with the Implementing GuidelinesoftheLoyolaSchoolsDressCode25,studentsareexpectedtodresssimply,appropriately,anddecently at:

1. all official functions and events of and in the Ateneo de Manila University, includingcommencementexercises,convocations,conferences,receptions,andassemblies;

2. theofficesofallAteneoadministrators(Headsof offices of Central Administration and theschoolunits;Headsofauxiliaryunits,affiliatedunits, and centers; Department Chairs andProgram Directors), as well as any meetings,appointments, or transactions with Ateneoadministratorsoutsideoftheiroffices;

3. allLSAdministrativeoffices,includingadjacentcorridorsandwaitingareas;

4. theRizalLibraryandtheAteneoArtGallery; 5. theOfficeoftheRegistrar; 6. alleventsandactivities inmajorAudio-Visual

Rooms, suchas the IrwinTheater, FauraAVR,EscalerHall,andLeongHallAuditorium;

7. allfunctions,events,andactivitieswheretheAteneodeManilaUniversityisrepresented,exceptthosethatclearlyrequireotherattire,suchasinsportstournaments.

SchoolsorDepartmentsmayalsocomeoutwithmorespecificguidelinesforimplementationintheirrespectiveareasofjurisdiction.

SanctionsforDressCodeviolationsarespecifiedin the Code of Conduct

25 PleaserefertotheStudentHandbookCompanion(SchoolMemoranda)


Always update:•Personalcellphone/s•Parent’smobilenumber/s

andlandline/s• Emergency contacts (e.g.

guardianforstudentslivingawayfromhome)

Otherchannelstocheckforofficialannoucements: •SanggunianFacebookPage

-FB/ADMUSanggu • Ateneo de Manila

FacebookPage-FB/Ateneodemanila

ESL6:Keep your AISIS information up-to-date

ItisofvitalimportancethatyoukeepyourAISIS information current. This is how you will be contacted by the variousdepartmentsandofficesforimportantnotices,andhowtheschoolcangetintouchwithyournextofkin/guardiansduringemergency situations. So if you change cellphone numbersor move residences, make sure to update your onlineinformation. Neglect and dishonesty here can have seriousconsequences.26

ESL7:Stay up-to-date with Ateneo news and announcements

The LS, through theOffice for Student Services, has set up several channels for you to stayupdated of important news and announcements related to the classes, events, inclementweather, emergency situations, etc. School Bulletins and Announcements are posted on theAteneo Student Blueboard on Facebook (www.facebook.com/AteneoSBB).

Important announcements during the start of the semesterare also posted on AISIS Online and whenever necessary, sent through e-mail through your Ateneo OBF email. For emergency bulletins, a textblast service called theAteneo Infocast27isusedtosendanofficialSMStoallstudents.

26 ThismayalsoconstituteaviolationoftheCode of Conduct27 Studentsareregisteredfortheservicewhentheytickthe“OPTIN”boxduringonlineregistrationusingAISIS.OSS

canhandlefurtherinquiriesabouttheservice.


What do I do if my vehicle becomes involved in an accident with another vehicle?a.VehicularaccidentsinsidethecampusmustbereportedtoSecurityforprocessing,investigationanddocumentation.Campussecurity will coordinate with OSS to ensure thatthewelfareandrightsofallpartiesconcernedaresafeguarded.

b.Fordamages,adocumentedamicablesettlementmaybearrivedafter-the-fact(DisputeResolutionAssistanceisavailableat OSS)

c.Ifanaccidentresultsininjurytoindividuals,theresponsiblepartyisshouldexertutmostefforttoensure,firstandforemost,that people receive immediate medical attention.

ESL8:Walk whenever you can. Avoid the traffic.

CAMPUS MOBILITY, TRAFFIC & PARKING.Therearemanywaystogetaroundcampusbutthe school encourageswalking frombuilding tobuilding,hence theexpandedwalkwaysandbrickroads.Ifyoumustride,anE-Jeepalsomakestheroundsofthecampus.

BringingacaroncampusisahugeRESPONSIBILITY-- one which includes driving safely, considerate use of roads and parking spaces, and respect for regulations and those who implement them. You’ll needaGatePasssticker28tobeabletoenterandpark.Trafficduringpeakhourscanbeveryheavythough, sobest tofindways togetaroundbeingstuck(likecarpooling29).YouneedtoknowALLtherules imposed by Central Administration,30 and orient anyone entering campus for you becausestudentswillbeheldresponsibleforthebehaviorofthosewhoentercampusontheirbehalf.31

For starters, REMEMBERthefollowing:

• Parking on campus is on a first-come, firstservedbasis.

• A gate pass allows you to park in theCOLLEGE STUDENT PARKING designatedareas,butdoesNOTguaranteeyouaparkingspot(Beingaresponsiblestudentincludescomingearlysoyoudon’tenduplateforclassbecauseyouhavetosearchforlegitimatestudentparking).

• Don’teventrytoparkinaRESERVEDspot(forCarpools,Faculty,Administrators,visitors,etc)unlessyouwantaheftyfineaswellasaviolationinyourname.RepeatviolatorswillalsomeritaMajorOffenseoftheCode of Conduct.

• Overnightparking(i.e.keepingyourcaroncampusafterthecut-offforthespecificlotyouareparkedon32)isalsodisallowed--exceptinemergencies,whichoughttobebroughttotheattentionofsecuritypersonnelassoonaspossible,beforethecut-off,foradviceonwhat to do.

28 AvailablethroughtheCampusSafetyandMobilityOffice(CSMO)attheBlueEagleGym29 CheckoutthecarpooloptionswithDSWSatG/FMVPbuilding30 AcceptanceofguidelinesispartoftheGatePassstickerapplicationprocess.Alistoftheviolationsandfinesare

printedontheviolationtickets.31 RefertotheCode of Conduct,SectionI:Responsibilities32 12midnightforparkinglotsotherthantheNorthwest(nearArete) which closes at 10pm.


ESL9:Your body and brain need fuel to function properly

DINING OPTIONS.ThefollowingaretheFoodBusinessOperatorsintheLoyolaSchools:

FOOD BUSINESS OPERATOR LOCATIONAteneoMulti-PurposeCooperative(AMPC) Ground Floor, Gonzaga Building

Blue and Gold Catering Services 2nd Floor, Gonzaga Hall JGSOM Student Enterprise Center(JSEC) stalls

SchoolofManagement(SOMMall)1stFloor,RizalLibraryGroundFloor,MVPBuilding2ndFloor,MateoRicciBuilding

Ebai’s UniversityResidenceHallsZekaf Jose Mari Chan Hall, Level 1

UniversityResidenceHallsManang’sClubhouse PhysicalEducation(PE)Complex

You’llalsochanceuponfoodsalesandthelikethroughouttheschoolyearcareofthedifferentfundraisingactivitiesoforgs,orthestudentbusinessacceleratorstart-ups.

ESL10:Expect to be tested

All members of the University share in the duty to create and maintain a healthy learningenvironment through a safe, drug-free campus. As part of our efforts towards this goal, theLoyola Schools developed the comprehensive, Collaborative Anti-Drug Abuse Program (CADAP)thatincludestheconductofourownrandomdrugtestingwhichexpandsthescopeofRA9165(the“ComprehensiveDangerousDrugsActof2002”)bycoveringamorediverserangeofdrugs,andalargerpercentageofourstudentpopulation.

ConsistentwiththespiritoftheCommissiononHigherEducation(CHED)MemorandumOrder(CMO)19,Seriesof2003,measures,programsandcampaignsareincontinuousdevelopmentattheLS.Theseareaimedatincreasingawarenessoftheperilsofdangerousdruguse,towardsthegreateraimofencouragingourstudentstoconscientiouslyoptforchoicesthatcontributetotheiroverallwell-beingandpositivedevelopment.

Random Drug Testing is only one of the three prongs of the CADAP, with Awareness andIntervention rounding out the comprehensive approach to the problem of drug use. As aneducational institution, the LS believes that punishment alone is an insufficient response,and emphasizes measures (both medical and disciplinary) that best enable wellness whilecontinuouslyconsideringpublicwelfareandthecommongood.


Thefollowingareconsideredviolations of the Code of Conduct (incidentswillbesubmittedforinvestigationasadisciplinarycomplaint): 1. Failure to respond to summons2. FailuretoabidebystandardprotocolsforRDT3. Refusaltocooperatewithmeasuresimple-

mentedagainsttheuseofdangerousdrugs4. Committinganyformofmisrepresentation5. TamperingwithanypartoftheRDTprocess6. AnydisrespecttowardsRDT/schoolpersonnel7. Possession,useordistributionofdangerous

drugs and their paraphernalia.8. Repeateddruguse.

What can I expect from the Random Drug Testing (RDT) Procedures?1. Atanytimewithintheschoolyear,youmay

getnoticethatyouhavebeenselectedforRDT.

2. Ifselected,youareexpectedtopresentyourselfatthetestingvenuebyyournextfreeperiod.Theprocesstakesaround20minutes or so.

3. Makesuretofollowtheprotocolsgiveninsubmittingyoururinesampleandfillupthepaperwork(declarationofmeds)properly.

Some FAQs:

1. Whatisarandomdrugtest(RDT)? • A random drug test is a urine test done

todetectpossibleexposuretodrugs.

2. WhichdrugsaretestedduringtheRDT? •Tetrahydrocannabinoids(Marijuana),

Methamphetamine(shabu),MDMA(Ecstasy), and Benzodiazepines.

3. HowarestudentschosenforRDT? • Students are chosen through a

computer-generated randomizationprocedure witnessed by parents,a faculty representative, a studentrepresentativefromtheSanggunianngMag-aaral,withtheOfficeofHealthServices.

4. CanastudentbechosenmorethanonceforRDT? • Yes.

5. WhoconductstheRDT? •Specimen collection and testing

is done under the supervision oflicensed medical technicians who are under a drug testing agencyaccredited by the Dept. of Health(DOH), under the auspices of ourown LSOHS

6. Whathappensifastudent’sscreeningtestispositive?

•The school follows proceduresoutlined by the Commission onHigher Education, which outlinesthe school’s compliance with the law (RA9165). Findings are considereda health issue. As students are interviewedbyadoctorattheOfficeofHealthServices.AConfirmatorytest isdoneto rule out the possibility of the intake of other substances with parental consent.Quantitativelevelsarealsodetermined.

7. Whathappensifaconfirmatorytestispositive? •The student, in counsel with parents, is required to undergo a drug dependency

evaluationbyaDangerousDrugsBoardaccreditedphysician.Counselingsessionsfollow.


Emergency NumbersOffice for Student Services (OSS) Helpline 0920-9142372 Campus Emergency Hotline / Ambulance Service 426-6001 loc. 4911Campus Security Mobile Hotline 0999-9925715 (Smart) 0917-5628641 (Globe)

SHELTER IN PLACE •Lockalldoors,windowblinds •Turnofflights • Keep cellphones on silent

mode •Seekcover

EARTHQUAKE EVACUATION •Duck,coverandhold! • Evacuate to designated

assemblyarea •Waitforconfirmationthatitis

safetoreturntothebuilding

CAMPUS SHUTDOWN • Immediately evacuate

campus in a calm and orderly manner(donotreturnforyourvehicleorbelongingsuntilthecampusisclearedofpotentialthreats)

FIRE EVACUATION • Evacuate to designated

assemblyarea •Waitforconfirmationthatitis

safetoreturntothebuilding

Theschoolabidesbytherecommendationsofthephysician.Randommonitoringtestsaredonethroughouttheremainingsemestersofthestudent’sstayattheAteneo.

8. Whoshouldersthecostofdrugtesting? •The fee for the standardRDT is integrated in the tuition feeand is subsidizedbyall

students.Subsequent tests if confirmedpositive,however,areat theexpenseof thestudent concerned.

9. WhatifIamconfirmedpositiveforasecondtime? •CasesofrepeateduseofdangerousdrugsarereportedtotheStudentDisciplineOffice

forprocessingasadisciplinarycase

ESL11:Know the emergency

protocols by heartRemember: Preparedness makes sense. The Loyola Schools has set in place, safetyprotocols for various levels of emergenciesandcalamities,whethernaturalorman-made,whichrequirethecooperationofourgeneralstudentbody forpreparedness, responseandpossible relief and recoveryoperations. In thisregard, regular drills are scheduled and carried out during the school year which train students to handle: • Fireand/orEarthquake • ShelterinPlace(eg.massshootinginvolvinganarmedattacker) • CampusShutdown(generalevacuationeg.bombthreat)


ESL12:Know your Sanggu and what it can do for you

The Sanggunian ng mga Paaralang Loyola ng Ateneo de Manila,commonlyknownastheSanggunian(orSangguforshort),isthesoleautonomousstudentgovernmentoftheAteneodeManilaUniversityLoyolaSchools. Itoperatesunderthefourpillarsofstudentrepresentation,basicservices,students’rights,andstudentmobilization.

The Sanggunianiscommittedto: • Protectingtherightsandadvancingthegeneralwelfareofthestudentbody • EmpoweringtheAteneaninbecomingacriticallyawareandproactiveindividualwhocan

respondtoissuesaffectingsocietyandtheenvironment • DevelopingthemeansforeffectivestudentparticipationinallaspectsofUniversitylife • CultivatingasenseofUniversityspiritthroughitsstructures,projectsandotherinitiatives.In essence, SangguistheVOICEofthestudybody,inwhatevercontextthatvoiceisneededorcalled upon:

• Inschoollegislation(throughrepresentationinpolicy-making)

• Injudicialdecision-making(throughmembershipincommittees)

• Inthebuildingblocksstudentlife(throughcorner-stonedepartmentsliketheDepartmentofStudentWelfareServies)

• Inemergentchallenges(throughdisputeassistanceandliasingwithadministrativebodies)

• AsresponsiblemembersoftheLoyolaHeightscommunity(throughinvolvementinLoyolaHeights issues and concerns)

• As committed Filipino citizens engaged in nation-building (through initiatives spanningnationalissuesinlightofAteneo’sTransformativeLeadershipintheyouthsector)

If I have a concern or problem, how can the Sanggunian help me?Sanggunian representatives are available for consultation from 9:00am – 6:00pm duringweekdaysatMVP200.Sanggurepsaretheretolistentoyourconcerns,helpyousortoutwhatyoucandonext,andassistincomingtoaresolutionbybridgingyouwiththeappropriateofficesor individuals.Longtermsolutionscanalsobesoughtwithproblemsthatcutacrossindividualsbyaddressingschoolpolicyand/orthecreationofcomprehensiveprograms.

What concerns can Sanggu assist me with?ANYTHING related to the right to quality education –curriculumconcerns,academicdemands,Faculty issues, student-to-student disputes, sexual harassment and gender-equality issues,traffic,violations,etc. Evenifit’sbeyondtheircapabilities,they’llknowwhocanhelp.


Lost and Found OSSistheprimaryrepositoryofallvaluables(e.g.StudentIDs,phones,cash, jewelry and electronic devices, etc).Itemsthatareofsignificantlylessvalue,ie.clothing,booksandschool supplies are turned over to theDepartmentofStudentWelfareandServices(DSWS)attheG/FoftheMVPBuilding.

Why join Sanggu?Because student government is only as strong as student participation.Whetheryourunforatoppositionorcourserepresentative,orapplytobepartofadepartment(e.g.DepartmentofStudentWelfareandServices,DepartmentofFinance,DepartmentofCommunicationsetc.),orjustvolunteerintaskforces(e.g.DReaMTeam,IntellectualPropertyTaskForce)andprojectteams (e.g. Constitutional Convention, school camps), you give your fellow students a voice,strengthenyourown,andultimatelyamplifytheAteneo’svoiceinthespiritofLux-in-Domino.

CONTACT US: Sanggunian Office 2/FMVPBldng,Rm200 Email:[email protected](632) 426-6001 loc. 5400 (632) 929-1029 http://www.facebook.com/ADMUSanggu twitter.com/ADMUSanggu

ESL13:Take care of your personal belongingsYourstuffisyourresponsibility.Whiletheschoolattemptstoensuresecurityforall,negligenceisahugefactorinhowpeoplelosetheirbelongings.Lostitemsfoundbysecurityand maintenance personnel are usually turned over to the OSSonadailybasis.DoNOTassumethatifyouleaveyourbagwithagroupoffriendsthattheywillstayinthatplaceuntilyourreturn.DoNOTuseyourstufftosaveaspotinthecafeteria,library,studyhallorbenches.Asmuchasitisaboutbeingcarefulwithyour thingsandrespectful tothosewhoprovideitforyou,it’salsoaboutbeingsensitiveto those who may not have as much as you.33

ESL14:Be street smart and alert to your surroundings

• Keepaneyeonyourpersonalbelongingsandneverleavethemunattended,especiallyinestablishmentsoutsideof theAteneo. Neithershouldyouhandoveryourpersonalbelongingstostrangersforwhateverreason

33 RefertoOffensesAgainstPropertyintheCode of Conduct


In case of serious injury / life threatening condition (e.g.epilepsyattack,difficultybreathingorriskybehavior): •Calltheattentionofthenearestsecurity

personnel. •Keepthevictimstillandcomfortable.In

casesofphysicaltrauma,DONOTMOVETHEVICTIM.ONLYTRAINEDPERSONNELSHOULDPROVIDETREATMENT(eg.artificialrespiration,firstaid,CPR)

•Ask:“Areyouok?”,“Howdoyoufeel?”and“Whatiswrong?”

•Continuetoassistthevictimuntilemergency personnel arrive.

• AvoidwalkingalonealongKatipunanatnightunlesscompletelynecessary.Carryawhistlewithyoutocallattentiontoyourselforaproblem.

• Dotakenoteoftricyclesbodynumberortaxilicenseplatesifyoucommuteandtextittoafriend

• Avoid using your cellphone (and other devices) while walking along Katipunan orcommuting. It can attract thewrong kindof attention and candistract you fromyoursurroundings.

• Avoidinteractingwithstrangersespeciallyatnight.Neverdivulgepersonalinformationtocompletestrangersespeciallythosewhotrytodrawyouintoaquestionablediscussion(e.g.budol-budolmodusoperandi)

• Donotshareyourpasswords/PINswithanyone.

What do I do if I am the victim of a crime?WheneverharrassedorheldupalongKatipunan,seekassistancefromthenearestsecurityguard(at footbridges or commercial establishments) or barangay tanod. If possible go back insidecampusandreporttoAteneoSecurity(G/FBlueEagleGymnearGate1)Afterthefact,proceedtotheOSStoreporttheincident.OSS,asliaisonbetweenLSstudentsandtheADMUSecurityOffice,guidesandsupportsstudentsthroughwhateverprocessesarenecessarytoaddresstheconcernstotheextentpossiblewithinthecontextoftheschool.

What do I do if I witness an emergency situation or threatening scenario

with no school personnel nearby?TheOSSkeepsa24/7 Hotline foremergencies.

In case there is no one in the immediate vicinity toassistyou,oryoususpectimmediatedangerforthe Ateneo community, call 0920-9142372 (the number indicated in your Student ID) and reportwhatyouwitnessed.Theconcernwillbedirectedtothe appropriate agency or personnel as necessary.

If robbed or harassed along Katipunan, you mayalso contact the 24/7 Barangay Hotline (02) 666-6603


ESL15:Post, comment, share and duplicate judiciously

DIGITAL INTEGRITY AND RESPECT FOR INTELLECTUAL PROPERTY.34 It’s an increasingly digitalworldweliveinandwemayhavelearnedtotakecertainthingsforgranted–likewhatwepost online, what digital images we share, or whose intellectual property we have appropriated forourownuse.Theantidotetocomplacencyisawareness,soremember:

1. Post,commentandshareRESPONSIBLY:

Cool NOT Cool• Self-expression • Cyberbullying• Connectingwithfriends • Cyberlynching,stalking• Sellingstuffyoudon’tneedanymore • Profiteeringandsellingcontraband• Sharingwhatyouthinkaboutanissue • Spreadingmisinformation• Puttinguppicturesandpostinghugotlines • Oversharinganddisregardingnotionsof

privacy (yours and others’)• Rantingjudiciously • Degradingthedignityofothersandlying• Light-heartedjokingaround • Pretendingtobesomeoneelse

2. Ifit’snotyours,GIVECREDITTOTHESOURCE

Cool NOT Cool• Usinganexistingimageasa“peg”for

inspiration• Zerocreativity

• True originality • Passingoffacopyofsomeoneelse’sideaasyour own

• Lovingsomeone’sopinionorwayofsayingthings

• Claimingitasyourownbyneglectingtogivepropercredit(i.e.committingplagiarism34)

3. Bootleg products and unlicensed use of copyrighted material deprive the original artist/legitimate institution of the RIGHT TO PROFIT FROM HARD WORK3536

Cool NOT Cool• Utilizingtextsandproductsforeducational

purposesonly,withinthelegalboundsofreplication

• Disregardoflimitsofuse

• Askingpermissionbeforeusingthenameofthe Ateneo in any product35

• Commerciallyprofitingfromunauthorizeduseorbootleggingoforiginals

34 MostofthesebehaviorsarecoveredbytheCode of Conductandastudentmaybesubjecttocomplaint,dependingonthegravityandcontextofhis/heractions

35 RefertotheseparateStudent’sGuidetotheCodeofAcademicIntegrityforelaboration36 InquirewiththeUniversityBusinessAffairsOfficeat2/F,XavierHall(4266001loc4056)


ESL16:Settle your violations immediately to avoid

hold-orders & further penaltiesMinorviolationsaresettledwiththeOfficeforStudentServices.37ThemostcommonofthesearetheID-wearingviolations,andTraffic/Parkingviolations.

InthecaseofID-wearing violations,thestudentwhohasbeenaskedtosignaviolationssheetforfailuretowearhis/hervalidIDonhis/herpersonshouldproceedtotheOSSwindowsaftereachinstance.Officepersonnelwillassistthestudent inwhatneedstobedonetosettletheviolation.

For Traffic/Parking violations,thestudentshouldbringthetraffic/parkingticketissuedtoOSS.Itthestudentacceptsculpabilityfortheoffense,he/sheistopaythefineandserveanyotheraccompanyingpenaltiesfortheviolation.Incaseofprotest,thestudentmaysubmitaformal written appeal (with supporting evidence)addressedtotheDirectoroftheOSSwithin ten (10) calendar days of the issuance of the violation ticket. Investigation into theclaims (includinginterviewsandocularinspections)willthenproceedandtheappealwillbedeliberateduponbytheDirectorand/oraCommitteeconstitutedforsuchpurpose.Theissuewillthenbedecideduponwithfinalityandthestudentwillbeinformedofthedecisionandthestudentwillneedtoresolvepenalties,ifany,priortoregistration/graduation/transfer.

ESL17:Voice your concerns and know the established channels for complaintsComplaints of all kinds(e.g.againstfellowstudents,schoolpersonnel,establishments,etc)canbefiledwithOSSinrelationtoitsmandatetoassistinstudentwelfareingeneral.OSSpersonnelcanhelpinthegeneralassessmentofthescenarioandredirectthecomplaintifnecessarytotheappropriatevenues(e.g.theADAAforacademicconcerns,FMOforfacilities,theSchoolDeansforFaculty,etc.)andprovidesupportinthatprocess.

Forcomplaintsagainstfellowstudents,38OSS,uponthefilingofawrittencomplaintorincidentreport,willinvestigateclaims,asktheotherpartytorespond,anddecideonhowtoaddresstheconcernwith fairness, practicality, judiciousness, speed and regard for all parties concerned.Itmay forwardsensitivecases tootheroffices forcounseling, recommenddisputeresolutionproceduresifappropriateandagreeduponbyallparties,decideonminorviolationsandtheirpenalties,orforwardthecaseforadjudicationasamajoroffensetotheStudentDisciplineOffice.

37 PleaserefertotheCode of Conduct fordetails38 Also consult the Code of Conduct forprocessesandoffenses


ESL18:Get to know the following places on Campus

THE LOYOLA SCHOOLS BOOKSTORE

TheLoyolaSchoolsBookstoreisaone-stop shop for basic school supplies, including PE and NSTPshirts,labgownsandexambluebooks.It’salsothehubfortextbook ordersfortheLS,within-storeprintingandphotocopyingservicesavailable.

YoucanbrowsethroughbooksfromAteneopublishers,aswellasothertitlescourtesyoftheNational Bookstore section, and shop for official Ateneomerchandise. It also houses thei-Campus store whichoffersdiscountstoAteneostudentsandemployeesforMacproducts.

CONTACT US: LS BookstoreBasementMVP Email:[email protected](632) 426-6001 loc. 5184 to 87 (632) 426-2951 http://www.facebook.com/LoyolaSchoolsBookstore

THE ATENEO ART GALLERYLocated in the Second Level of the Rizal Library Special Collections Building, the universitymuseumseekstoanimateculturallifeoncampusandserveasanartresourceforstudentsaswellasthegeneralpublic.

TheAteneoArtGallery--widelyrecognizedtodayasthefirstmuseumofPhilippinemodertart--wasestablished in1960 throughFernandoZóbel’s bequest to theAteneoofhis collectionofworksby key Filipinopostwar artists. Through the yearsotherphilanthropists andartistsfollowedZobel’sinitiative,fillinginthegapssothatthecollectionnowsurveyseveryPhilippineartmovementinthepostwarera:fromneo-realismandabstractexpressionismtotoday’spost-modernhybridtendencies.

TheAteneoArtGalleryhostsinnovativeexhibitionsandpublicprogramshighlightingworksfromitspermanentcollectionaswellasworksfromothercollectionsforspecialshows.

Offerings: 1 Exhibitions–Studentsandoutsidersalikearewelcometotourthemuseum’s exhibitions.

Toursarefree.


2. Group Services - Group tours are availableforfreebyappointment.Asthemuseum can only accommodate a limited number, please call theAteneoArtGallery in advance to secure arrangements. Forgroupslargerthan20,thereisafeeofPhp30.00perhead.

3 ArtSpeak – A lively lecture series featuring artists, curators, scholars and art writers,ArtSpeakaimsaimstoincreaseawareness,knowledgeandunderstandingofmodernandcontemporary art

4. Internships – Internships areavailable to interested students.Applications may be sent to viaemail.

5. Rizal Library Art Book Collection and Reading Area – Bookson artfrom the Rizal Library as well as the Fr. Rene B. Javellana, S.J. and TeodoroLocsin, Jr. Collections, are now housed in the Ateneo Art Gallery office. Students may access them upon request and browsethrough them in the reading area.

6. Gallery Shop –Catalogues, booksand other souvenirs in line with the permanent and temporary exhibitionsareavailable forsaleatthemuseum’sreceptionarea.

CONTACT US: Ateneo Art GalleryL2RizalLibrarySpecialCollectionsBuilding Email:[email protected](632)426-6001loc.4160/(632)426-6488 Fax:(632)426-6488http://ateneoartgallery.org

ESL19:Read the various Student Publications

As theofficial studentnewspaperof theAteneo,the GUIDON chronicles Ateneo history as it happens, delivering the burning issues and events thatmatter. Through fair, accurate andresponsiblecampus journalism, theGuidonseeks toenlightenand inspireAteneans tomakeachange.Theorganizationmoldsitsmembersintoskilledandprincipleleaders,astheGuidonlooksintothelifeinsideAteneoandbeyond.

Museum Rules: Pleaseabidebythefollowingtoprotecttheartworkson view and to allow everyone to enjoy their museumexperience: •Donottouchworksofart. •Keepasafedistancebetweenyouandeachwork

ofart • No leaning on walls, pedestals, or cases (whether

forphysicalsupport,towrite,etc). • Non-commercial photography and video are

allowedexceptwherenotedotherwise.Useofflash,tripodsandselfiesticksisnotallowed.

•Nofood,drinkorgumisallowedinthepremises •Running,pushing,rough-housingarenotallowed •Backpacks,laptopbags,largebagsandumbrellas

mustbecheckedin.


Whattoexpect: 1. Monthlydistributionoftheschoolpaper 2. Seminars on Campus Journalism 3. Coverageofnotableeventsinsideandoutsidethecampus 4. Breakingnewsonrelevanthappenings

As theofficial literaryandartisticpublicationof theAteneo,HEIGHTS aims to continueandcontributemoretotheAteneoliteraryandartistictraditionofexcellencethroughdevelopingacommunityofreaders,artists,andwriterswithinandoutsidetheUniversity.Whattoexpect: 1. Quarterlydistributionoftheliteraryfoliomagazine 2. Creativewritingseminarsandworkshops 3. Talksonliteratureandarts

As theofficial Filipinomagazineof the Loyola Schools,MATANGLAWIN seeks to be an eyethatiscriticalofthepressingissuespresentinPhilippinesociety.Thepublicationalsoseekstoilluminatesectorsthat lieonthefringesbygivingvoicetothem.Lastly,Matanglawinaimstoposeprobingquestionsregardingprevailingsystemsandstructuresofthesociety.Whattoexpect: 1. Bi-monthlydistributionofthemagazine 2. Foraonpertinentlocalissues 3. Seminars on Campus Journalism in Filipino


Reference Guide to FAQs/Essentials to Student Life

WhatmedicalservicesareavailableforstudentsatOHS? . . . . . . . . . . . . . . . . . . . . . . . . . 55

WhocanIapproachifIneedtotalktosomeone aboutacademicandsocio-emotionalconcerns? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

HowdoImakearrangementstotalktoaguidancecounselororpsychologist?. . . . . . . . 57

DoestheLSprovidesupportforstudentswithdisabilities? . . . . . . . . . . . . . . . . . . . . . . . . 58

WhatdoIdoifIcan’tgotomyclassesbecauseofacalamityorpersonaltragedy? . . . . 58

WhatarethefunctionsoftheOFSQA? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59

WhatdoIdoifIfellillafterconsumptionoffood/beverage fromafoodserviceproviderinsideAteneo? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Whatpackagingmaterialsareallowed? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Whatpackagingmaterialsarenotallowed?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

WhatshouldIdoifIhaveconcernsregardingthefood/beverageproduct Iorderedorthefoodserviceoperator? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Whattypeoffoodsarenotallowedforfoodsales? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

WhatdoIdoifIhavedoubtsaboutthefooditemIbought? . . . . . . . . . . . . . . . . . . . . . . . 60

CanIconnectmydevicesforWifi? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

WhatisAISIS? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

WhatisOBF? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64

WhocanusetheRizalLibrary? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

WhocanborrowbooksfromtheRizalLibrary? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

AsanInternationalStudent,whatassistancecanIexpectthroughOIR? . . . . . . . . . . . . . 67

WhatkindofsupportcanIexpectfromtheLSifIparticipateinthese? . . . . . . . . . . . . . . 68

WhatopportunitiesareavailableforLSstudentstostudyabroad?. . . . . . . . . . . . . . . . . . 68

Whatscholarshipsareavailabletostudents?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69

WhatotherservicesandopportunitiescanscholarsavailofthroughOAA? . . . . . . . . . . . 70

Canupperclassmenapplyforfinancialaid? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70


ItallstartswithRegistration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75

GettoknowtheMagnaCartaforStudents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Knowyourwayaroundthebasicacademicprocedures you’llneedfortherestofyourcollegestay . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

Always wear your LS Student ID when on campus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .102

DressdecentlyandappropriatelygiventheacademicnatureoftheUniversity . . . . . . .103

WhatwillhappenifIforgetmyIDathome? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103

Stay up-to-date with Ateneo news and announcements. . . . . . . . . . . . . . . . . . . . . . . . . .104

Walkwheneveryoucan.Avoidthetraffic. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105

Expecttobetested . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

Yourbodyandbrainneedfueltofunctionproperly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106

IfIhaveaconcernorproblem,howcantheSanggunianhelpme? . . . . . . . . . . . . . . . . .109

Be street smart and alert to your surroundings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110

Takecareofyourpersonalbelongings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

GettoknowthefollowingplacesonCampus. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .114

KeepyourAISISinformationup-to-date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .104

Knowtheemergencyprotocolsbyheart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .108

KnowyourSangguandwhatitcandoforyou . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

WhatconcernscanSangguassistmewith? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .109

WhyjoinSanggu? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110

WhatdoIdoifIamthevictimofacrime?. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111

WhatdoIdoifIwitnessanemergencysituationor threateningscenariowithnoschoolpersonnelnearby?. . . . . . . . . . . . . . . . . . . . . . . . . .111

Post, comment, share and duplicate judiciously . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112

Settleyourviolationsimmediatelytoavoidhold-orders&furtherpenalties . . . . . . . . .113

ReadthevariousStudentPublications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115

Voiceyourconcernsandknowtheestablishedchannelsforcomplaints . . . . . . . . . . . .113

Section VI:

Quickfire Procedures

DIVIDER FRONT # 11

Section VI:

Quickfire Procedures

DIVIDER BACK # 12


The following tables contain quick references for themost commonprocesses one will encounter in undergraduate student life. Theyprovidethebasic informationregardingthedifferentproceduresataglance–includingthehostoffice,location,costs(ifany),requirementsandbasicsteps–foreaseofunderstanding.However,thelistismeantasaSUMMARYofprocedures–nottoberegardedaseitherexhaustiveorconstricting. Validationandqueriesaboutthedetailsofanythingcontainedhereshouldbemadewiththeofficeconcerned,especiallygivenpossiblemodifications bythedepartment post-productionofthis guide.


Objective Apply forTemporary ID

Apply forReplacement ID

Apply forCertificate of Good Moral

Character

Ofc concerned OSS OSS OSS

Location Xavier Hall, Window12 Xavier Hall, Window12 Xavier Hall, Window12

Fees Fineof:Php30–1st–5thin1SYPhp60–6th-9thin1SY

Php 300 (1st instance)Php500 (2nd instance)Php 1000 (3rd instance)

Php10/copy

Standard process

1.Fillupapplicationform

2.GetchargeslipfromOSS

3. Pay at cashier4. Claim Temporary ID

1.Submitaformalexplanationletteraddressed to the Director

2. Pay at cashier using Charge Slip issued

3.ReturntoOSStopresentofficialreceiptofpayment.

4. Claim new ID

1.AccomplishtheCGMCRequestForm.

a. Provide name, year & course & IDnumber

b.Indicatethepurposeoftherequest

c.Indicatenumberofcopiesrequested

2. Pay at cashier using charge slip

Processing time

While you wait 1-2 days 3workingdays

Other requirements

Notes • Temporary IDs are onlyvalidforthedayoftheapplication

• The 10th instance within 1SY will result inaminoroffenseinthenameofthestudent, and the forcedreplacementofhisID

• Php100ifduetodamage (damaged IDmustbesurrendered)

• A temporary ID will beissuedtothestudentuntilthenewIDisavailable.

Requestsmaybemadebyemail.SendarequestcontainingtheinformationinItem#1abovetooss.ls@ateneo.eduandconfirmtherequestbycallingorsendingatextmessagetotheStudentServicesHelpline–0920-914-2372.CGMCrequestedthroughe-mailmaystillbeclaimedattheOSSormaybemailedattheexpenseoftherequestingparty.


Objective Appeal for Probation Apply forLeave of Absence

Apply forDouble Degree

Ofcconcerned OADAA OADAA OADAA

Location G/FKostkaHall G/FKostkaHall G/FKostkaHall

Fees

Standard process

1. Accomplish the AppealforProbationformandsubmitto the Standards Committeec/otheOADAA.

2. Ifapproved,studentsshouldmakeanappointment with the ADAA regarding theconditionsofhis/herprobation.

1. Submitletterofrequestsignedbystudent’sparents to the ADAA. ThereasonanddurationfortheLOAshouldbeindicated.

2.Uponapprovalofrequest,secureandaccomplish3copiesoftheLeaveofAbsenceform.

3. Also secure the Load Revisionformifcurrentlyenrolled, and accomplish theLoadRevinordertoofficiallywithdrawfromall classes.

1. Informyourhomedepartmentofyourintenttotakeadoubledegree.

2. Seekadvicefromthedepartmentthatyouwishtotakeadoubledegreein.

3. Uponconsultationwithbothdepartment chairs, prepare a program ofstudyfortheremainderofyourstay in the Loyola Schools.

4. SubmitalettertotheADAArequestingforapprovalofyourdoubledegree.Itmustbeendorsedbybothdepartmentchairs/programdirectors.

5. Ifapproved,theOADAAforwardsacopyofyourdocumentstotheOfficeoftheRegistrar.

Processing time

Varies(StudentsshouldcheckwiththeOADAAforthedeadlines.)

Afewdaystooneweek Varies

Other requirements

Otherpertinentdocuments, such as medicalcertificates,mustbeattachedtotheappealforprobationform.

Otherpertinentdocuments,suchasamedicalcertificate,mustbeattachedtotheletterofrequest.

Acopyofthecurriculumofthefirstandseconddegreesmustbesubmittedwithyourdoublemajorapplication.

Notes • Students granted probationarystatushavetoobtaintherequiredyearlyQPI,asindicatedbytheStandardsCommitteein the student’s conditionletter.

• Students who are not grantedprobationarystatusmustfilefortheirTransferCredentialswiththeOfficeoftheRegistrar.

• UponreturningfromLOA, student must submitaletterofintentto re-enroll.

• Additionaldocumentsmayberequired.

• AlloftheabovemustbesubmittedtotheOADAAbeforetheregistrationperiodforthesemesterin which the student plans to re-enroll.

• Only3majorcoursesfromthefirstdegreemaybecreditedasmajorcoursesoftheseconddegree.

• FreeElectivesinthefirstdegreemaybeusedtowardsfulfillingtherequirementsofthestudent’sdoubledegree and vice versa.


Objective

Request for:Transcript of Records,

Certifications, (enrollment, graduation, QPI, ranking,

etc.) and Diploma

AccomplishClearance for Graduation

Request forTransfer Credentials

Ofc concerned

Registrar Registrar Registrar

Location G/FSocSciBldg G/FSocSciBldg G/FSocSciBldg

Fees • TranscriptofRecords-Php200/copy

• Certifications-Php90/copy• Diploma-paid upon

graduation;StoragefeeofPhp500.00ifapplicable

None • CertificateofEligibilitytoTransfer-Php90.00

• TranscriptforEvaluationPurposes - Php200

• TranscriptforTransferPurposes–Php200

Standard process

1.Fillupformoverthecounter or email [email protected]

2. Pay on campus at the Cashier or deposit payment through BPI Acct #3083-6478-83

3.PresentOfficialReceiptor email scanned copy ofdepositsliptotheRegistrar

4. Claim documents on assigned due date

1.DownloadfromrespectiveAISISaccount during the designated period.

2. Secure signatures fromtheofficesspecifiedintheform.

3.SubmitaccomplishedformtotheOfficeoftheRegistrar.

1. Secure and process clearance.2.Filerequestforcertification

and transcript3. Pay on campus at the Cashier

or deposit payment through BPIAcct#3083-6478-83

4.PresentOfficialReceiptoremailscannedcopyofdepositsliptotheRegistrar

5. Claim documents on assigned due date

Processing time

3workingdays Allottedperiodforprocessingis1week

3workingdays

Other requirements

RepresentativesmustpresentanauthorizationletterandIDwithpictureandsignatureofthestudentsandID with picture and signature oftherepresentative

RepresentativesmustpresentanauthorizationletterandIDwithpictureandsignatureofthestudents and ID with picture and signatureoftherepresentative

Notes TheRegistraralsoprovidesCHED/DFADocumentAuthenticationandVerificationservices

Clearance is a requirementforinclusionintheofficiallistofgraduatesandcommencement exercises.


ObjectiveSettleminorID

violationsandtraffic/parkingtickets

RequestforSpecialTemporaryCar/

ParkingPass

FileAccident insurance claim

Ofc concerned OSS OSS OSS

Location Xavier Hall, Window9 Xavier Hall, Window12 Xavier Hall, Window12

Fees Variableaccordingtooffense

Php50

Standard process 1.Reportatwindow2.Getchargeslipfrom

OSS3.Payfineatcashier

(ifany)andpresentOfficialReceipttoOSS

4.Settleanyotherrequirementsforthatviolation

1.Submitrequestat window, along withsupportingdocuments

2.Payfee

1. Secure Accident Insurance Claim Form.

2.Submitaccomplishedformwithrequireddocuments.

3.Studentclaimisforwardedtoinsurance provider.

4.Studentwillbeinformedwhenreimbursementisreadyorupondenialofrequest.

Processing time Variable 1-2 days 1-2weeksfromsubmissionofcomplete documents

Other requirements

Eachoffensehasaprescribedrequirementforsettlement,dependingonfrequency

Proofofrepairfromalegitimaterepairshop,letterofrequestfromparent/s,policereport,medicalcertificate,etc.

For Accident claims:1.MedicalCertificatefromattending

physician2.OfficialReceiptofMedical

expensesandmedications3.Endorsements(ifany)4.PoliceReport/Accident

InvestigationReportFor Death claims:1.DeathCertificate2.Funeral/BurialReceipts3.MedicalCertificate(ifhospitalized)

Notes Qualifications:• Temporary car repairs

forvehiclew/existingpass

• Medicalconditionor injury that necessitatesonebeallowed access near buildings

• Verifiableexistentthreat to person

All undergraduate students enrolled withtheLoyolaSchools(exceptthose enrolled in a non-degree course) pay a student accident insurancefeeaspartoftheirmiscellaneousfees.Studentsarecovered 24 hours a day, anywhere in the world. Students, or their representatives,canclaimforreimbursementofaccident-relatedmedicalandotherexpensescoveredbytheinsurancepolicy.


Objective ReportTheft/loss

ApplyforaFood/Beverageevent ReserveFacilities/Equipment

Ofc concerned

OSS FSQA OFS

Location Xavier Hall, Window 9

FaberHall,Rm202 GonzagaHall,Rm203

Fees

Standard process

1. Complete thetheft/lossreportform

2.Submitawrittenstatement abouttheincident (with the “what”, “when”, “where”)

3.SubmitrequestforCCTVfootageifapplicable

4. Student will betextedforviewingofCCTV

5. Student will beupdatedofresultsofinvestigation

1. Fill out F-QA-01 Food EventApplicationForm(Form1)downloadableathttp://www.ateneo.edu/ofsqa.

2.SecurerequesteddocumentsbasedonPartII:Requirementchecklistpertypeofevent.

3.Filloutpage2oftheformsignedbyeachparticipatingfoodbusinessoperator.

4. Secure endorsement fromconcernedUnit/Office/Adviserbyhavinghim/hersignpage3ofForm1.

5.SubmitForm1andcorresponding requirementstoOFSQAforassessmentandapproval.

1.Viewfacilitiesandequipment’savailabilityonlinebylogging-ontowww.ateneo.edu/oas

2. Fill out the LS Facility and EquipmentRequestForm(shortform/requestslip)orLSFacilities/EquipmentReservationsSubmissionForm(checklist)

3.Attachnecessarydocuments(e.g.programflow,layout,etc.)

4. Secure the necessary endorsements/signatures(dependingonnatureofrequest)priortosubmissionofrequest(e.g.FSQAapprovalofmenu,etc)

5.ReturntoOFSforonlineencodingoftherequest.

6.SuccessfulonlinerequestswillbeissuedaRequest(Reference)Number.WritetheRequestNumber/sonthespaceprovidedontherequestform.

7. Await approval

Processing time

Variable Dependentonsizeofeventapplied

Upto2workingdaysforlargeevents

Other requirements

Notes YouonlyneedtosubmitForm1foreventswith50andaboveexpectedattendees,andonly1accomplished Form1 per event.

• Requestswithincompletedocumentation/signatureswillnotbeprocessed.

• “Availability”offacility/equipmentdoesnotautomaticallymeanapproval;reservationsremainsubjecttoapproval

Did you know that...Up to the time that the Ateneo de Manila had moved to Loyola Heights, the school anthem was “Hail Ateneo, Hail”, a song of triumph, of marching on to victory with loyalty. However, the move from Padre Faura to Loyola Heights seems to have evoked change. The new campus stood for something new, something nobler.

Fr. James Reuter, S.J. wrote a song that seemed to embody the “newness” that permeated the new Ateneo. It, perhaps, better suited what the school is all about.

Its music is adapted from Calixa Lavalée’s music to the hymn “O Canada”, composed in 1880, which is why many people believe that the Ateneo copied the music of Canada’s national anthem. However, it is interesting to note that Canada only adopted “O Canada” as its own national anthem in 1980. The Ateneo de Manila adopted “A Song for Mary” as its alma mater song three decades earlier.

“A Song for Mary” speaks more clearly and more ardently from the Atenean’s heart. Life is not merely about competition or about assailing enemies “in strong array.” The struggle is, as in chivalry, for one’s Lady. And the Ateneo’s own Lady is no less than Mary, the Mother of God, and our own mother. The aim is not merely victory, but steadfast faith and commitment—to keep “constantly true”, whether we win or lose.

The song also speaks of a purpose higher than to “win our laurels bright,” a greater challenge than being able to “do or die.”

The song declares that we go “down from the hill, down to the world,” to live, to give, and to serve.

That is the Ateneo way.

Source: www.ateneo.edu

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Campus DirectoryCentral Administration

Office of the President . . . . . . . . . . . .4000/4002Academic Vice President . . . . . . . . . . .4030/4032VP, Finance and Treasurer . . . . . . . . . .4060/4061Art Gallery . . . . . . . . . . . . . . . . . . . . . . . . . . .4160Campus Network Group . . . . . . . . . . . . . . . .4185Central Accounting . . . . . . . . . . . . . . . . . . . .4141Central Purchasing . . . . . . . . . . . . . . . . . . . . .4130University Dev’t./Alumni Relations . .4080/4081Office of Mission & Identity . . . . . . . . . . . . .4011Campus Safety and Mobility Office . .4104/4107 Facilities Management Office . . . . . . .4100/4101University Athletics . . . . . . . . . . . . . . . . . . . .4191University Press . . . . . . . . . . . . . . . . . . . . . . .4613

Loyola Schools AdministrationVP For the Loyola School . . . . . . . . . . . . . . . .5000Associate Dean for Academic Affairs . . . . . .5011Associate Dean for Graduate Programs . . . .5140Administrative Services . . . . . . . . . . . . . . . . .5101Admission and Aid . . . . . . . . . . . . . . . . . . . . .5151Campus Ministry Office . . . . . . . . . . . . . . . . .5160College Athletics . . . . . . . . . . . . . . . . . . . . . .5080College Infirmary . . . . . . . . . . . . . . . . . . . . . .5110LS Guidance . . . . . . . . . . . . . . . . . . . . .5030/5031LS Bookstore . . . . . . . . . . . . . . . . . . . . . . . . . .5185Management Info Systems . . . . . . . . . . . . . .5170Physical Education Program . . . . . . . . . . . . .5016Placement . . . . . . . . . . . . . . . . . . . . . . . . . . .5040Registrar . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5130Residence Halls . . . . . . . . . . . . . . . . . . . . . . .5901Rizal Library . . . . . . . . . . . . . . . . . . . . . . . . . .5551

ALIWW . . . . . . . . . . . . . . . . . . . . . . . . . . . .5561Circulation . . . . . . . . . . . . . . . . . . . . . . . . .5561Computer Lab . . . . . . . . . . . . . . . . . . . . . .5568Filipiniana . . . . . . . . . . . . . . . . . . . . . . . . . .5558Matteo Ricci . . . . . . . . . . . . . . . . . . . . . . . .5571Reference . . . . . . . . . . . . . . . . . . . . . . . . . .5559Reserve . . . . . . . . . . . . . . . . . . . . . . . . . . . .5557

Social concerns and Involvement . . . . . . . . .5090Student Activities . . . . . . . . . . . . . . . . . . . . . .5050Student Discipline . . . . . . . . . . . . . . . . . . . . .5023Student Services . . . . . . . . . . . . . . . . .5020/5021

School of HumanitiesOffice of the Dean . . . . . . . . . . . . . . . . . . . . .5303English . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5310Filipino . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5321Fine Arts . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5331Interdisciplinary Studies . . . . . . . . . . . . . . . .5340Modern Languages . . . . . . . . . . . . . . . . . . . .5350Philosophy . . . . . . . . . . . . . . . . . . . . . . . . . . .5360Theology . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5370Theology FIRE . . . . . . . . . . . . . . . . . . . . . . . . .5372

John Gokongwei School of ManagementOffice of The Dean . . . . . . . . . . . . . . . . . . . . .5504Finance and Accounting . . . . . . . . . . . . . . . .5511Leadership & Strategy . . . . . . . . . . . . . . . . . .5521Marketing & Law . . . . . . . . . . . . . . . . . . . . . .5531QMIT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5541

School of Science and EngineeringOffice of the Dean . . . . . . . . . . . . . . . . . . . . .5602Biology . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5610Chemistry . . . . . . . . . . . . . . . . . . . . . . . . . . . .5620ECCE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5641Environmental Science . . . . . . . . . . . . . . . . .5650DISCS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5660Mathematics . . . . . . . . . . . . . . . . . . . . . . . . .5683Physics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5691

School of Social SciencesOffice of the Dean . . . . . . . . . . . . . . . . . . . . .5202Chinese Studies . . . . . . . . . . . . . . . . . . . . . . .5280Communication . . . . . . . . . . . . . . . . . . . . . . .5210Development Studies . . . . . . . . . . . . . . . . . .5238Economics . . . . . . . . . . . . . . . . . . . . . . . . . . .5221Education . . . . . . . . . . . . . . . . . . . . . . . . . . . .5230European Studies . . . . . . . . . . . . . . . . . . . . . .5238History . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5241Japanese Studies . . . . . . . . . . . . . . . . . . . . . .5248Political Science . . . . . . . . . . . . . . . . . . . . . . .5250Psychology . . . . . . . . . . . . . . . . . . . . . . . . . . .5260Sociology & Anthropology . . . . . . . . . . . . . .5271

CONTRACT

Date: ______________________

To: The Ateneo de Manila University Loyola Schools

I have read, studied andunderstood the contentsofthe Ateneo de Manila Loyola Schools StudentHandbook2016 andwillabidebytheschoolpolicies.

Signature of the Student:

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Printed Name of the Student:

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Year and Course:

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