los angeles county office of education head start – state preschool division
TRANSCRIPT
Los Angeles County Office of Education Head Start – State Preschool Division
A National Perspecti
ve
Accountability
Shared Decision Making
Language and Landscape of State System Building
Congressional Appropriations
Navigating Beyond Head Start to Community Partnerships
•Enrollment - 100%
•Budget Management - allowable and allocable
•Expending Funds before 3rd Quarter – no last minute spending
•ARRA Funds – tightly monitored. Must expend all by September 30th
Parents are the cornerstone of the Head Start program
How do you involve parents ? – Policy Committees, Reports, Self Assessment , Refunding, etc.
Old fashion discussions – relationship and partnerships
Early Learning Advisory Committee (ELAC)
Policy Roundtable
Re-competition
Partnership with Department of Education
Non federal shareCongressional appropriations
OVERVIEW OF FEDERAL REVIEW PROCESS
Triennial ReviewTriennial ReviewConducted every three years
Federal Fiscal Year (October – September)
Unannounced or Announced
Collecting data to determine program strengths and weaknesses
Typical Review (1 week)
LACOE will not be a typical review
2008 – 2 weeks
Team CompositionTeam Composition Consultants contracted by Danya International.
Typical 7 member team
1. Team Leader (Federal or Non-Federal)
2. Report Coordinator
3. PDM Reviewer (Program Design and Management Systems and ERSEA)
4. Fiscal Reviewer
5. ISR-1 (Integrated Service Reviewer –Mental Health/Disabilities/Family and Community Services)
6. ISR-2 (Integrated Service Reviewer – Health/Nutrition/Safe Environments/Transportation)
7. ECD Reviewer (Early Childhood Education)
1. Health Services
2. Nutritional Services
3. Safe Environments
4. Transportation Services
5. Disabilities Services
6. Mental Health Services
7. Family and Community Services (FCS)
8. Education and Early Childhood Development Services (ECD)
9. Fiscal Management
10. Program Design and Management (PDM)
11. Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA)
Key to Understand Key to Understand Annual Report to the Public (Grantee only)
◦ Specific criteria required per Head Start Act
Board Minutes (pg 147)
Governing Body Roster (pg 148)
o Specific background (attorney, fiscal, ECD)
Governing Body By-laws
Organizational Chart - Segregation of duties / fiscal
Code of Conduct (pg. 149)
Protocol Questions Protocol Questions
Program Design & Management Document Program Design & Management Document Review Review
Governing Body Interview Governing Body Interview
Evidence that the Board is involved in shared decision-making with the Policy Council / Committee regarding the program
Evidence that Board members understand their roles and responsibilities in the oversight of the program
Evidence that the Board has incorporated new requirements of the Reauthorization of the Head Start Act
Head Start Director
Board of Education / Directors
Policy Council / Committee
Program
&
Students
Determine the purpose of the organization
Select and review the performance of the executive director
Ensure effective organizational planning occurs
Resolve community complaints
Assess the performance of the governing body
Determine new services and monitor ongoing programs and services
Act as a Liaison between the organization and the community
Safeguard the organization’s assets
Provide accountability to members
Fiscal Detection of fraud, misuse, or falsification of fiscal records
Health Animals and / or droppings in food preparation areas,
facilities, playgrounds Mold Unsanitary conditions (staff not washing hands) Significant medical issues with no follow-up
Safety No criminal background checks Imminent danger of electrical shock (bare wire, no plates) Situations creating the possibility of injury (unsupervised
activities) Observation of corporal punishment, emotional or physical
abuse, or humiliation
Expertise in Fiscal Management or Accounting
Expertise in Early Childhood Education and Development
Licensed attorney familiar with issues that come before the Board
Parents of children who are currently, or were formally enrolled in Head Start programs
Individuals with expertise in education, business administration, or community affairs
Having a financial conflict of interest with the Head Start agency
Receiving compensation for serving on the Board or providing services to the Head Start agency
Being employed by the Head Start agency
Observe other governing bodies and policy groups
Organize a staff presentation for the governing body
Visit different aspects of the program
Visit the Early Childhood Knowledge and Learning Center
Review protocol questions and review with Board members and staff
PROTOCOL QUESTIONS AND DISCUSSION
Table Exercise
Discussion GuidelinesDiscussion Guidelines
Governing Body Members and Table GroupSelect and read out loud one of the
Governing Body Member Interview questionsShare your answers
Table RecorderRecord the group’s answers