los angeles county metropolitan transportation authority · ideas. this call for white papers aims...

Call for White Papers 1 Updated: May 27, 2020

Los Angeles County Metropolitan Transportation Authority

Call for Energy Resiliency White Paper

ROUND #1

Notice of Intent to Submit a White Paper #1 Due

5:00 PM PDT, June 26th, 2020

White Paper Round #1 Due

5:00 PM PDT, July 31st, 2020

ROUND #2

Notice of Intent to Submit a White Paper #2 Due

5:00 PM PDT, September 25th, 2020

White Paper Round #2 Due

5:00 PM PDT, October 9th, 2020


1. OVERVIEW. As sustainability, reliability, and resiliency goals have begun to shape the evolution of the bulk energy power system, distributed energy resource (DERs) are serving as key building blocks in paving the way. Likewise, Metro and other transit authorities across the nation seek to pursue these innovative technologies in transforming the transit systems of the future. To be innovative requires a forward-looking approach and collaboration upon ideas. This call for white papers aims to inspire and motivate the marketplace to present innovative ideas, technologies, and concepts that could assist Metro in achieving their goals.

Metro is issuing this Call for White Papers for qualified firms to submit its designs, products, and technical configurations to be presented throughout Metro’s Energy Resiliency series.

ENERGY AND SUSTAINABILITY AT METRO. Sustainability is a core value at the Los Angeles County Metropolitan Transportation Authority (“Metro”). Metro’s mission is to provide a world-class transportation system that enhances quality of life for all who live, work and play within Los Angeles County. To fulfill that mission, we must be sustainable. Our system accelerates environmental benefits in the region by reducing far more greenhouse gas emissions than we generate. Our work moves beyond transportation as we increase access to opportunity, foster vibrant communities, improve public health, drive economic development and transform Los Angeles.

Metro's transportation system is powered primarily by electricity and natural gas, provided by seven utility providers across the region (Los Angeles Department of Water and Power, Southern California Edison, Pasadena Water and Power, Azusa Light and Water, Glendale Water and Power, Vernon Public Utilities, and Southern California Gas.)

Metro currently owns and operates 2.6 megawatts of solar PV across eight facilities. In 2019, Metro's onsite PV installations generated 2.6 million kilowatt-hours. Metro is working aggressively to increase renewable energy generation capacity through installations at existing and future projects to meet their goal of 7.5 MW of renewable energy generation by 2030.


2. SUBMISSION INSTRUCTIONS.

Notice of Intent to Submit and White Paper in response to this Call for White Papers can be made to the address listed below. Failure to submit prior to the deadlines shall render submissions unresponsive.

[email protected]

• A comprehensive list of dates is available in Attachment 2: Energy Resiliency Series Schedule of Events.

• At its sole discretion, Metro may reach out to respondents for additional information and clarification of submitted materials.

3. AUTHORSHIP. White paper submission should indicate a primary and secondary point of contact. For partnership and joint submissions, each partnered entity shall be listed in Firm Qualifications. The primary point of contact shall be provided from the lead firm.

Submissions shall be the original work of the submitters. All external information and supplemental studies used to support the technical content of the submitted white papers should be properly cited and credited to the original work. Lengthy citations and quotes are discouraged.

4. INTELLECTUAL PROPERTY AND CONFIDENTIALITY. The goal of the Energy Resiliency series at Metro is to facilitate transparency and knowledge sharing among the transportation and energy industry. Metro will publish White Papers on Metro’s website upon conclusion of the Energy Resiliency Series and the material will therefore be public. For this reason, none of the material contained in the submission should be confidential in nature. By responding to this Call for White Papers, firms do hereby consent to the release and publication of original works by Metro. Refer to the Exhibit B: Consent for Public Release of White Papers.

Submission of a White Paper in response to the present Call does not commit Metro with any right to intellectual property for the ideas contained in the White Paper.

mailto:[email protected]


5. DISCLAIMERS.

RESPRESENTATIONS

Metro makes no representation that participation in this Call for White Paper process will lead to an award of contract, a future solicitation, or any consideration whatsoever. Metro shall in no event be responsible for a firm’s cost of preparing any proposal in response to this Call for White Papers.

NON-RESPONSIVE SUBMISSIONS

As part of the technical evaluation, Metro will confirm that the submitted White Papers meet requirements set forth by the Call for White papers and address all information requested.

Submissions may be defined as non-responsive for reasons including, but not limited to:

• Submission was made after the deadline;

• Submission does NOT include Exhibit A: Submission Summary;

• Submission does NOT include a signed copy of Exhibit B: Consent for Public Release

of White Papers;

• Submission has not fully addressed the requirements of the Call for White Papers;

• Submission is missing required forms;

• Submission does not follow the page limitations and formatting guidelines.

PUBLIC RECORD

All records, documents, drawings and all other information relating to the conduct of Metro’s business, are public records, subject to the provisions of California Government Code § 6250 et seq., the California Public Records Act (the “Act”). Metro’s use and disclosure of its records are governed by the Act. As such, you are hereby notified that white papers submitted to Metro may be subject to public inspection pursuant to the Act.


6. METRO’S ENERGY RESILIENCY EVENTS. Metro’s Energy Resiliency events are hosted by Metro for the following key goals:

• Advance clean energy market transformation;

• Promote partnerships by engaging the marketplace, while emphasizing the need for transparency and the importance of knowledge sharing across the industry;

• Lead the charge for energy resiliency for transit and transportation; and

• Be a good steward taxpayer of money to implement only the best and most cost-effective solutions for Metro.

Energy Resiliency Symposium (Open Attendance)

Metro’s Energy Resiliency Symposium will be open to any party interested in attending.

Firms that submit white papers in Round #1 will have an opportunity to present its proposed solution to industry peers and other interested parties at Metro’s Energy Resiliency Symposium. This will be an opportunity for firms or partnered parties to showcase its technology and system(s) that best address the energy resiliency in the transportation industry.

All firms who submit White Papers that meet the minimum criteria set forth in these guidelines will automatically be invited to attend Metro’s Resiliency Summit.

Energy Resiliency Summit (Invite Only)

Attendance at Metro’s Resiliency Summit will be by invite only. Only firms who have submitted White Papers that meet the minimum criteria set forth in these guidelines in either Round #1 and/or Round #2 will receive an invite to attend this event. At its sole discretion, Metro reserves the right to invite other transit agencies, government agencies, utility partners, non-profits and/or any organization that may benefit from information shared at these events without White Paper submission.

Round #2 submissions will be accepted for the Energy Resiliency Summit. White Papers may be new submissions or a revision from Round #1. Submitters from Round #1 are eligible and encouraged to revise their white papers based on lessons learned from the Symposium. Firms that were selected to present in the Symposium may be re-selected to present at Summit. However, these firms are not guaranteed re-selection and Round #2 will be independently evaluated from Round #1.

*Due to the impact of COVID-19 all Energy Resiliency events will be held virtually.


7. CONTENT OF WHITE PAPER. White Papers must be concise, well organized, and focused on the proposed technology and/or solutions. White papers should not exceed twenty pages (20) maximum. White paper pages shall be numbered (see Section 6.5 for exclusions from page count)

Content shall be organized using the structure below. Standard text format shall include minimum 12-pitch Calibri (Body) font and 1-inch margins. White Paper evaluations will be focused on technical proficiency and design. Disproportionate marketing graphics and material not directly related to white paper content is discouraged.

7.1. ABSTRACT (1-Page Max).

7.2. SUBMISSION SUMMARY (1-Page Max). Using the provided Exhibit A: Submission Summary (Template), provides a summary of the submission.

7.3. TECHNICAL CONTENT (16-Pages Max). In no more than sixteen (16) pages, highlight innovative technologies, strategies, tools, and systems to bolster energy resiliency in response to the location conditions/scenario above and the technical requirements below.

7.4. FIRM QUALIFICATIONS (2-Pages). In no more than two (2) pages, highlight prior experience relevant to energy resiliency. One (1) additional page, above the page limit at the top of this section, may be included for each partnered firm.

7.5. EXCLUSIONS FROM PAGE LIMIT

• Cover Page

• Section Dividers

7.6. SUPPLEMENTAL EXHIBITS. Supplemental exhibits may be included as an Appendix to a submission but are not required.

7.6.1. Exhibit A: Submission Summary (REQUIRED).

Refer to Exhibit A: Submission Summary template included in this document

7.6.2. Exhibit B: Consent to Publicize White Papers (REQUIRED). Submitting firms shall authorize consent to release submitted white papers in a public medium.

Firms that elect not to consent may still submit White Papers to Metro. Papers without consent are for Metro’s information purposes only. They will not be


evaluated and cannot be selected for presentation at the Symposium or Summit.

Refer to Exhibit B: Consent for Public Release of White Papers included in this document

7.6.3. Exhibit C: Case Studies (OPTIONAL). Submitters may submit up to five (5) pages of case studies highlighting completed projects, cost, schedule, O&M, and resiliency impacts.

7.6.4. Exhibit D: Specifications (OPTIONAL). Submitters may provide supplemental specifications, drawings, graphics, and illustrations that

8. Problem Statement. What innovative clean energy technologies or systems can help Metro meet its sustainability goals, while providing solutions that align Metro's Facilities and Rail Power Systems with grid modernization initiatives, further develop sustainability portfolios and improve resiliency? Submissions shall focus on, but is not limited to, energy generation and storage technologies and its ability to solve future challenges facing all or some of the three primary topics listed below. The papers shall detail how the technology brings innovation to the marketplace and connect that innovation to pathways for implementation.

There are three (3) Design Scenarios. Firms have the option to submit white papers for one,

two or all scenarios. However, firms may not submit multiple white papers under a single

design scenario.

• Scenario A: Facility Division Design Scenario Refer to Attachment 3: Facility Division Design Scenario

• Scenario B: Rail Propulsion Design Scenario Refer to Attachment 4: Rail Propulsion Design Scenario

• Scenario C: Other Solutions that do not conform to Scenario A or Scenario B may be presented here. Metro encourages all interested firms to submit white papers for energy resiliency solutions as it relates to public transportation and its supporting infrastructure.

9. Evaluation Criteria. At its sole discretion, Metro intends to select six white papers – but reserves the right to select more or less than six white papers – that meet the technical requirements as described above to present findings at Metro’s Energy Resiliency Symposium.


Evaluation White Paper Evaluation Criteria Weight

Technical Evaluation

Conceptual Design Scenario 45%

Contribution to Metro’s Resiliency Strategic Goals 30%

Firm Qualifications 15%

Submission Quality and Professionalism 10%

Total 100%

9.1. Technical Evaluation and Scoring

9.1.1. Conceptual Design Scenario.

9.1.1.1 Application of technology for Metro systems 9.1.1.2 Impact to existing Metro infrastructure 9.1.1.3 Technical feasibility 9.1.1.4 Solution scalability 9.1.1.5 Clarity of proposed conceptual design scenario

9.1.2. Contribution to Metro’s Resiliency Strategic Goals

9.1.2.1 Alignment with Metro’s Strategy Vision and Initiatives. Refer to the

Attachment 1: Metro Guiding Strategies 9.1.2.2 Alignment with City of Los Angeles, Los Angeles County and State of

California strategic energy goals 9.1.2.3 Annual cost savings and total financial savings over asset life 9.1.2.4 Availability of grants and rebates associated with proposed solution

9.1.3. Firm Qualifications

9.1.3.1 Firm history and core competencies 9.1.3.2 Experience with energy efficiency, sustainability, and system resiliency in

general 9.1.3.3 Experience with energy efficiency, sustainability, and system within the

transportation industry 9.1.3.4 Prior projects completed with proposed design

9.1.4. Submission Quality and Professionalism

9.1.4.1 Submission completeness 9.1.4.2 Adherence to paper organization and formatting 9.1.4.3 Written material is clear and concise


ATTACHMENTS

• Attachment 1: Metro Guiding Strategies

• Attachment 2: Energy Resiliency Series Schedule of Events

• Attachment 3: Facility Division Design Scenario

• Attachment 4: Rail Propulsion Design Scenario

EXHIBITS

• Exhibit A: Submission Summary

• Exhibit B: Consent for Public Release of White Papers


ATTACHMENT 1

--- METRO GUIDING STRATEGIES ---

ATTACHMENT 1 –METRO GUIDING STRATEGIES


The links provided are Energy and Sustainability resources related to Metro’s Energy and Sustainability vision, strategy, and mission.

• Energy and Sustainability Policy

http://media.metro.net/about_us/sustainability/images/Energy-and-Sustainability-Policy.pdf

• 2019 CAAP

http://media.metro.net/projects_studies/sustainability/images/Climate_Action_Plan.pdf

• 2019 Energy and Resource Report

http://media.metro.net/projects_studies/sustainability/images/report_sustainability_energyandresource_2019.pdf

http://media.metro.net/about_us/sustainability/images/Energy-and-Sustainability-Policy.pdf

http://media.metro.net/projects_studies/sustainability/images/Climate_Action_Plan.pdf


ATTACHMENT 2

--- Energy Resiliency Series Schedule of Events ---

ATTACHMENT 2 – ENERGY RESILIENCY SERIES SCHEDULE OF EVENTS


Energy Resiliency Webcast: May 15th, 2020

White Paper Round #1

• Notice of Intent to Submit Due: June 26th, 2020

• White Paper Round #1 Submission Due: July 31st, 2020

• Notification of White Paper Selection: August 21st, 2020

Energy Resiliency Symposium: September 18th, 2020

White Paper Round #2

• Notice of Intent to Submit Due: September 25th, 2020

• White Paper Round #2 Submission Due: October 9th, 2020

• Notification of White Paper Selection: October 30th, 2020

Energy Resiliency Summit: November 20th, 2020


ATTACHMENT 3

--- FACILITY DIVISION DESIGN SCENARIO---

ATTACHMENT 3 – FACILITY DIVISION DESIGN SCENARIO


SCENARIO A

FACILITY DIVISION DESIGN SCENARIO

Design and/or technology solutions may incorporate, but are not limited to the following:

• Electrification of facilities and the transition to net zero

• Innovative lighting and mechanical system technologies and equipment

• Smart buildings and the importance of cybersecurity

• Facilities controls in smart buildings of the future and predictive maintenance

• Innovative Building Management Systems (BMS)

• Bundling of smart technologies and streamlining implementation

• Building load management strategies and supplementation of such strategies by PV and Battery Energy Storage Systems (BESS)

• Innovative business plans and ownership models

• Operation and maintenance strategies for long term success

• Annual Operational cost savings and efficiencies

ATTACHMENT 3 – FACILITY DIVISION DESIGN SCENARIO


Location and Site Characteristics

Current Operations Operations are typically 24/7 at these sites. Work related to diagnosing, repairing, and overhauling complex bus/rail equipment, vehicle bodies, and electrical and mechanical systems is performed at these sites.

Space Constraints Available area typically consists of roof areas, employee/visitor parking lot areas, or some bus parking areas. Large areas at rail divisions are typically dedicated to the yard and cannot be used.

Energy Consumption Please refer to Energy Summary sheet

Site Considerations • Metro divisions are currently equipped with backup generators that serve

critical loads at the divisions to maintain minimal safety response

operations. However, the generators provide a limited amount of backup

power, and after a certain amount of time, must be shut down and

refueled.

• Metro has plans to install Level 2 charging stations at divisions for Non-

Revenue Fleet and employee vehicles.

Electricity Use Breakdown (2018)

Rail Propulsion Facilities Building CNG Compression

Electricity Consumption (kWh) 227,049,584 72,607,030 32,042,030

LADWP Electricity Consumption ~55% ~75% ~74%

SCE Electricity Consumption ~40% ~23% ~26%

PWP Electricity Consumption ~4% ~1.5%

Others* Electricity Consumption *Azusa Light and Power, Pasadena

Water and Power, Vernon Public Utilities, Glendale Water and Power

~1% ~0.5%

Source: 2019 Metro Energy & Resource Report

Facility Information

Bus Maintenance Divisions Rail Maintenance Divisions

Number of Divisions: 11 7

Age Range: 1975 - 2019 1990 - 2019

Typical Buildings On Site: Transportation; Maintenance; Fuel & Vacuum; Bus Wash; Tire

Repair; Steam Clean

Vehicle Maintenance Shops; Cleaning Platform; Car Wash;

Blowdown; Storage

Typical Annual Electric Consumption (per Division):

2,525 MWh 5,650 MWh

Typical Annual Billing Demand (per Division):

860 kW 1400 kW

Typical Critical Loads: CNG Compressors, emergency lighting, communications

Traction Power, emergency lighting, communications

Typical Total Square Footage of Buildings (per Division):

100,000 150,000


ATTACHMENT 4

--- RAIL PROPULSION DESIGN SCENARIO ---

ATTACHMENT 4 – RAIL PROPULSION DESIGN SCENARIO


SCENARIO B

RAIL PROPULSION DESIGN SCENARIO

Design and/or technology solutions may incorporate, but are not limited to the following:

• Innovative technologies, equipment or designs in the area of bi-directional DC traction substations

• Innovative business models for energy storage integrated into traction power systems

• Innovative technologies or approaches to integrate renewable energy generation into traction power

• Strategies for peak load reduction in traction power

• Energy efficient / high performance trains

• Energy recapture / regenerative braking technologies

• Innovative modeling techniques for evaluating technical or economic viability of renewable energy projects

• Innovative business plans and ownership models for renewable energy systems integrated into TPSS

• Controls technologies

• Operation and maintenance strategies for long term success

• Annual Operational cost savings and efficiencies



Location and Site Characteristics

Current Operations • Presently, Metro light rail and heavy rail cars are equipped with regenerative

braking and this braking energy is fed into the Overhead Catenary System (OCS)

and traction power systems. However, if no other train is nearby to absorb this

re-generated energy, it is automatically “burned off” by large resistors installed

on the rail cars.

• Refer to the Energy Summary Sheet for additional details on the traction power

operations.

Space Constraints • TPSS sites are typically constrained by available space due to urban setting and

are limited to ~3,500 SF.

• Above-grade rail passenger stations are often limited by the canopy roof area, if

there are not adjacent parking lots/garages due to the urban setting.

Energy Consumption • Refer to Characteristic Loads Table

Site Considerations • Critical loads in underground passenger stations are emergency ventilation

equipment for gas mitigation, egress lighting, and emergency communication

and control equipment.

• Passenger stations currently feature backup BESS capable of powering the

communications and control systems for a minimum of four hours, as per

Section 9.4.2.15 of the Metro Rail Design Criteria (MRDC). Underground

stations feature the ability to connect diesel-powered portable generators that

can provide backup for critical loads as identified above.

• The signaling equipment (i.e., traffic lights, automatic barriers, etc.) allows the

trains to circulate safely and efficiently. Metro considers signaling loads as

critical and requires that they have a minimum of eight hours of energy backup

as per the MRDC. Backup power is supplied by the BESS.



Trains obtain direct current (DC) power from the third rail or from an overhead contact (or Catenary) system (OCS). This system is sectionalized and receives power from several Traction Power Substations (TPSS) located along the rail line. Two different adjacent TPSS generally serve each section. The running rails are also sectionalized. For this reason, a section and the running rails below it is only conducting electricity when a train is traveling through them.

The figure below presents an example of a full rail line section operated through an OCS. The DC power is fed to the OCS sections using four feeders; Two of these feeders serve one section while the remaining two feeders serve the adjacent section. These adjacent OCS sections are isolated from each other using air gaps. Running rail isolators sectionalize the running rails.

Traction Power Representation



B Line (Red)

D Line (Purple)

A Line (Blue)

C Line (Green)

L Line (Gold)

E Line (Expo)

Type (Heavy vs. Light)

Heavy Heavy Light Light Light Light

Length 15 miles 5 miles 22 miles 20 miles 30 miles 13 miles

4 miles (shared)

Peak Typical headway

10 Minutes 10 Minutes 6 Minutes 5 to 6 Minutes

7 Minutes 6 Minutes

Midday Typical Headway


12 to 18 Minutes

12 Minutes

Off Peak Evening Typical

Headway


12 to 18 Minutes

12 Minutes

Night Service Typical

Headway

20 Minutes 20 Minutes 20 Minutes 20 Minutes 20 Minutes 20 Minutes

Typical number of cars

4 to 6 4 to 6 2 to 3 1 to 2 1 to 3 2 to 3

Number of Stations

7 2 22 14 27 19

6 (shared)

Number of TPSS

4 4 21 19 29 17

7 (shared)

Type of TPSS Rectifier Rectifier Rectifier Rectifier Rectifier Rectifier

Average Age of TPSS (Years)

25 25 30 25 4 to 17 4 to 8

Electrification 750 V DC 750 V DC 750 V DC 750 V DC 750 V DC 750 V DC

Rail Characteristics

Light Rail Heavy Rail

Powered by: Overhead Catenary Wires Third Rail

Typical Station Spacing: One Mile One to Two Miles

Operates: Above, Below or at Street Level Above or Below Grade

Passenger Capacity: 135/car 135/car

Peak Capacity Number of Cars: Up to Three Cars Up to Six Cars

Top Speed: 55-65 mph 70 mph

Average Speed: 24-35 mph 32 mph

Source: Metro Rail Transit Modes Fact Sheet http://media.metro.net/projects_studies/resources/images/lgea_railmodes.pdf

http://media.metro.net/projects_studies/resources/images/lgea_railmodes.pdf



Characteristic Load Information

Load Type Energy Light Heavy

Traction Power Substation (TPSS)

Annual Energy Use 1,800 MWh 5,200 MWh

Annual Average 15-minute Peak Load

0.65 MW 1.6 MW

Below-grade Passenger Station Auxiliary Power*

* TPSS and Passenger Station Loads are often served by the same utility meter.

This load is estimated.

Annual Energy Use 980 MWh


480 kW

Above-grade Passenger Station Auxiliary Power

Annual Energy Use 125,000 kWh -


30 kW -

Signaling

Annual Energy Use 17,000 kWh -


4.0 kW -

Vehicle Revenue Miles & Operating Expenses

Total Vehicle Revenue Miles (2018)

Operating Expenses (2018)

Heavy Rail - Directly Operated (HRDO) 6,928,824 $ 171,688,051.00

Light Rail - Directly Operated (LRDO) 18,584,687 $377,416,763.00 Source: 2019 Metro Energy & Resource Report


EXHIBIT A

--- SUBMISSION SUMMARY TEMPLATE ---


EXHIBIT A: SUBMISSION SUMMARY

Firm Name

Partnered Firms

POINT(S) OF CONTACT

PRIMARY SECONDARY

Name Name

Company Company

Email Email

Phone Phone

Name of Submission (enter text)

Design Scenario ⃣ Scenario A ⃣ Scenario B ⃣ Scenario C (select all that apply) Facility Division Rail Propulsion and

Operations Other

Consent to Publish ⃣ Exhibit B: Consent for Public Release of White Papers (included) (select one)

⃣ Exhibit B: Consent for Public Release of White Papers (deferred)

* Firms that elect not submit Exhibit B: Consent for Public Release of White Papers may submit a White Paper. However, such firms will not be evaluated or selected for presentation at Metro’s Energy Resiliency Symposium or Metro’s Energy Resiliency Summit


EXHIBIT B

--- CONSENT FOR PUBLIC RELEASE OF WHITE PAPERS ---


(Exhibit B will be provided separately)

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