london borough of hounslow - junction 2 event ......1 we are the fair ltd, unruly – the...

1 WEARETHEFAIRLTD,UNRULY–THEWHITECHAPELBUILDING,15WHITECHAPELHIGHSTREET,LONDONE18QS DRAFTV1.4

ESMPTF/UTB/LWE-J2/LOND2018

JUNCTION 2

EVENT SAFETY MANAGEMENT PLAN

LONDON 8th & 9th June 2018

VERSION: DATE: AUTHOR: CHECKED BY: DETAILS: DRAFT V1.0 16/08/2017 ROB DUDLEY YAS GALLETTI DRAFT FOR REVIEW DRAFT V1.1 20/08/2017 ROB DUDLEY CLIENT MINOR AMENDS

FOLLOWING CLIENT REVIEW

DRAFT V1.2 23/08/2017 ROB DUDLEY RAMI ALI MINOR AMENDS FOLLOWING RECEIPT OF REVISED TMP

DRAFT V1.3 24/08/2017 ROB DUDLEY RAMI ALI AMENDS TO MARQUEE SIZES/VENUE CAPACITIES

DRAFT V1.4 17/09/2017 ROB DUDLEY MINOR AMENDS FOLLOWING RESIDENTS MEETING



Contents

JUNCTION 2 - LOCATION 3TENS / PREMISES LICENCE 3AUDIENCE PROFILE / EXPECTED ATTENDANCE 4TICKETS 4SAFETY COMMAND STRUCTURE 5KEY PERSONNEL CONTACTS 6TRANSPORT LINKS 7DURATION OF EVENT / HOURS OF ENTERTAINMENT 8EVENT OVERVIEW 8ARENA PLAN 9ARTISTS 9RUNNING ORDER 9SITE PLAN 10SITE ENTRY 10SITE EGRESS 10PROVIDERS, SUB-CONTRACTORS AND SUPPLIERS 11CATERING 12SECURITY AND STEWARDING 12EVENT CONTROL 13PRODUCTION/ AVAILABILITY OF RISK ASSESMENTS 14FIRST AID PROVISION 14DISABLED PROVISION 15OVERNIGHT CAMPING 15TOILET PROVISION 15USE OF SPECIAL EFFECTS 15HEALTH AND SAFTEY THROUGHOUT EVENT 16ELECTRICAL SYSTEMS 16NOISE MANAGEMENT 16TEMPORARY AND DEMOUNTABLE STRUCTURES 18FENCING / BARRIERS 18PONTOON BRIDGES 18GENERAL CLEANING / WASTE DISPOSAL 19SPECIFIC WEATHER CONDITIONS 19SITE BUILD / CLEARANCE 22ROAD CLOSURES 23TRAFFIC MANAGEMENT 23EMERGENCY VEHICLE ACCESS/ RV POINT 24FIRE PRECAUTIONS 24EMERGENCY COMMUNICATION 28APPENDICES 32



JUNCTION 2 - LOCATION Junction 2 Boston Manor Park Boston Manor Road Brentford TW8 9JX 51°29’25.59” N 0°19’10.22” W TENS / PREMISES LICENCE A Time Limited Premises Licence will be applied for to cover the following licensable activities: Regulated Entertainment –

b. Films e. Live Music f. Recorded Music g. Performance of Dance h. Anything of a similar description to e, f, g

Provision of Entertainment Facilities –

i. Making Music j. Dancing k. Anything of a similar description to i, j

Supply of Alcohol The times and dates that the licence will be restricted to are: Friday 8th June 2018 18:30 – 22:30 Saturday 9th June 2018 12:00 – 22:30 A number of conditions have been suggested and are included as Appendix 1.



AUDIENCE PROFILE / EXPECTED ATTENDANCE The maximum (licensed) capacity of the event will be 14999 including artists, crew and contractors. For Friday’s event the maximum number of tickets available will be 4000. The audience age range is expected to be 18 – 40 with a 40/60 F/M split. It is anticipated that the majority of attendees will be from London and the surrounding counties. 8% of attendees are expected to travel from further afield within the UK and possibly up to 7% of audience will travel from abroad to attend (based on data from 2017’s event). The events will be ticketed and only accessible to over 18’s. TICKETS Fri - £TBC Sat - £TBC



SAFETY COMMAND STRUCTURE

CLIENT UTB EVENTS LTD

PRINCIPLE DESIGNER

LWE

PRINCIPLE CONTRACTOR

LWE

SAFETY OFFICER TBC

PRODUCTION MANAGER

LOZ POULTON

OPERATIONS MANAGER

ZOFIA POLNCZAK EMERGENCY

SERVICES

EVENT CONTROL MATTHEW GURNEY

JIM DAVEY

LOCAL AUTHORITY

MET POLICE

LAS

LFB

LICENSING

EVENTS

HIGHWAYS

TFL

SUPPLIERS & SUB CONTRACTORS

DPS ALICE FAVRE

BARS SOUL SHAKERS

SECURITY TBC

MEDICS TBC

TRAFFIC CPA

PREMISES LICENCE HOLDER UTB EVENTS LTD

WELFARE TBC



KEY PERSONNEL CONTACTS Name Responsibility Tel Contact Alice Favre Operations Director LWE 07976 554848 [email protected] Paul Jack Event Organiser LWE 07814 179946 [email protected] Will Harold Event Organiser LWE 07800 571177 [email protected] Loz Poulton Production Manager 07879 697180 [email protected] Zofia Plonczak Operations Manager 07449 200065 [email protected] TBC Site Manager TBC Safety Officer TBC Stage Manager TBC Stage 2 Manager TBC Stage 3 Manager TBC Stage 4 Manager TBC Artist Liaison Gerry McCarthy LBH Pollution Control Christopher Deakins LBH Traffic Will Opare LBH Health & Safety Sonia Ferdousi Carillion Services 0845 456 2796 [email protected] Lewis Aldous LBH Licensing Stephen Bush Highways England 07701 004450 [email protected] Satbir Gil LBH Highways Kriteshkumar Mistry Connect Plus 07852 31653 [email protected] Juliet.Umeibekwe Connect Plus 07802 718 766 [email protected] Tim Arnold LBH Contingency Planning 07432 619 076 [email protected] Matthew Whetham Met Police Events Susan Muldowney Met Police Events Sarah Lusher Met Police Events Jim Mulligen BTP Paul Fitzgerald LFB 020 8555 1200 [email protected] Greg Ashman LFB Mandy Thomas Highways England Steve Bush Highways England Rachel Eggar NHS Catherine Sands West Middx Hospital Jim Davey Event Control 07739 660056 [email protected] TBC Event Security TBC Event Medical Ben Jones Traffic Management 07545 303019 [email protected] Tony Ellis Taxi Marshal Simon Joynes Noise Management 07870 508492 [email protected] Martyn Riley Bars 07971 861750 [email protected] Alice Favre DPS 07976 554848 [email protected]



TRANSPORT LINKS

By Bus – 195, E8

By Underground – Boston Manor – Piccadilly Line Last tubes to central London – Night Tube is in operation with trains running approx. every 10 mins. Last tubes to Heathrow – Night Tube is in operation with trains running approx. every 10 mins. At 2016’s event, approximately 5000 attendees travelled back from the event via Boston Manor Underground station. 2017’s event (which had an increased capacity) saw approximately 6700 attendees travel back from the event via Boston Manor Underground. For 2018’s event (with an expected attendance of 14,999) it is anticipated that 8651 attendees will travel back via Boston Manor Underground. By Train – Brentford Station – regular service from Waterloo Last trains to Waterloo – 22:54, 23:24 Last trains to Staines – 23:53, 00:23 Based on data gathered in 2016 and 2017, it is expected that up to 2353 attendees will travel back from the event via Brentford Station.

By Car – Junction 2 will advise customers to use public transport. No parking is available at the event for attendees. Parking will be made available for some staff and artists. Taxi/Private Hire – A nearby car park (TBC) will be hired to act as Private Hire drop off/pick up (PUDO) location. A dedicated LTDA Black Cab rank will operate as well (location TBC). In 2016 the LTDA rank transported 676 passengers in 298 cabs. In 2017 this figure was 101 taxis with 246 passengers. This amount is lower than expected due to the rank being closed prematurely due to the Police incident. It is anticipated that up to 743 vehicles (with an average occupancy of 3 persons per) could be expected at the event. These will mainly be LTDA Black Cabs and Private Hire/Uber PUDO.



DURATION OF EVENT / HOURS OF ENTERTAINMENT Build day 1 – Mon 4th June 2017 – 06:00 – 20:00 Build day 2 – Tue 5th June 2018 – 08:00 – 20:00 Build day 3 – Wed 6th June 2018 – 08:00 – 20:00 Build day 4 – Thu 7th June 201 – 08:00 – 20:00 Live event day 1: Junction 2 presents: Paul Kalkbrenner (Live) – Friday 8th June 2018 Setup – 08:00 – 17:00 Vehicle curfew – 17:00 Doors open – 18:30 Last entry – 20:00 Bars close – 22:15 Caterers close – 22:15 Music off: 22:30 Curfew – 23:00 Overnight litter picking – 0:00 – 04:00 Live event day 2: LWE presents Junction 2 – Saturday 9th June 2018 Setup – 08:00 – 12:00 Vehicle curfew – 11:00 Doors open – 12:00 Last entry – 18:00 Bars close – 22:15 Caterers close – 22:15 Music off: 22:30 Curfew – 23:00 Technical breakdown 00:00 – 09:00 (No plant in operation – manual stage work only) Break down day 1 – Sun 10th June 2018 – 09:00 – 20:00 Break down day 2 – Mon 11th June 2018 – 08:00 – 20:00 Break down day 3 – Tue 12th June 2018 – 08:00 – 20:00 EVENT OVERVIEW 2018 will be the third year of Junction 2 at Boston Manor Park. For 2018 it is proposed to alter the format slightly. Saturday’s event will be of a very similar nature to 2017 with electronic dance music playing from multiple stages from 12:00. The planned alteration to 2018’s event to the addition of a Friday night concert type event. This will see renowned electronic artist Paul Kalkbrenner perform his highly anticipated Live show on the iconic Junction 2 Festival Main Stage. Showcasing the back catalogue of his genre defining records, the show will chronicle the history of his pioneering, electronic sound that captured the imagination of Germany’s youth. Paul has replayed and rearranged all his music, executing a sound that is both new and fresh. While his interpretation has a strong felling of familiarity, there will also be debuts of fresh and cutting edge material as he works on a brand new album. Performers for Saturday’s event have not been finalised as yet, but previous artists include Adam Beyer, Ben Klock and DJ Koze. Both of the events will again be delivered by the LWE team.



The event organisers will again make a contribution from Guest List donations to the Friends of Boston Manor group to enable them to continue to make improvements to the park that are of benefit to all park users. The organisers will also work with Carillion to regenerate the Wild Flower meadow. ARENA PLAN Stage 1 - Bridge – Outdoor Pro-Productions – situated underneath the motorway flyover Stage 2 - (Stretch tent) situated in open space Stage 3 - The Warehouse - Covered (Clad Clearspan Marquee) situated in open space Stage 4 - Hexagon Truss Structure situated in open space Stage 5 – In To The Woods – Open air stage situated in a wooded area Other Areas - Bars Artist Area - 500 capacity Food area with ample seating Lockers / services area Sponsor bar and creative installations As the main stage structure will be sited beneath the flyover, consideration will be given to ensure there is no potential to damage the soffit structure in any way. There will be a distance of 0.75m headroom between the top of the stage structure and the underneath of the soffit. The stage structure will be constructed from the ground up and will be rigged internally from below. Full details of the Main Stage structure (including weight load calculations) will be included as Appendix 11 (to follow). The build of the stage structure will be as per 2016 and 2017. ARTISTS TBC RUNNING ORDER TBC



SITE PLAN See Appendix 2 (attached) Changes to the Site Plan from 2017 are as follows: Stage 4 – change of direction – now firing towards ind estate Lockers moved to lawn area in front of house Possible use of House as Artist Green Room - TBC Caterers realigned to N/S axis of bottom field SITE ENTRY Stewards and Traffic Marshalls will be positioned in key areas surrounding Boston Manor Park to ensure customers are directed towards the entrance of the event. These will focus on the main routes from the nearest transport hubs (Boston Manor Underground and Brentford Rail) A box office will be located near the entrance to handle any ticket purchases (in the event that the show is not sold out) or queries on the day. Artist drop off at BM House. SITE EGRESS Learning from 2017’s egress have been incorporated into earl planning for 2018. As Friday’s event will only feature 4000 attendees, it is not anticipated that egress from this event will cause any problems. To improve on egress from last year’s event there are several key areas that are being considered for egress on Saturday. These include applying for a temporary road closure of Boston Manor Road between A4 Great West Road and Swyncombe Avenue from 21:00 – 0:00. A detailed Traffic Management Plan (Appendix 9) and Egress Plan (Appendix 8) are being developed and will be shared with the SAG. For Saturday, internally, once again a phased close will be in operation at the festival. Stages will begin to close from 21:30 with others then closing at 22:00 and 22:15 with the Bridge stage being the final stage to close at 22:25 (one more tune – 22:30). Bars and catering outlets will close at 22:15. By operating a phased closure, some customers will begin exiting the event from 21:30, helping to minimise the impact on local transport links and the amount of pedestrians leaving the event at one time.



PROVIDERS, SUB-CONTRACTORS AND SUPPLIERS Item Company Contact Number Security TBC Event Control Redwood Events Jim Davey 07739 660056 Medical TBC Traffic Management CPA Ben Jones 07545 303019 Noise Management Joynes Nash Simon Joynes 07870 508492 Operation Consultant In Sound Matt Bernard 07977 536870 Welfare TBC Bars Soul Shakers Martyn Riley 07971 861750 DPS UTB Events LTD Alice Favre 07976 554848 Event Stewards CPA Ben Jones 07545 303019 Staging Pro Productions Will Bushell 07788 767174 Marquees Buchannan Rob Jenkins 07967 705745 Marquees Casablanca Jonathan Smith Stretch Tents Intent Dan Leake 07738 871743 Audio BCS Audio Dave Sheppard 07860 126835 Lighting Wolf Events Jon Oliver 07809 158315 Screens Video Illusions Dave Whiteoak 07834 455663 VJ LEG Visuals Bertie Sampson 07504 260396 VJ Rebel Overlay Spencer Heron 07886 939691 SFX 80Six Jack James 07402 988884 Filming MelodyVR Joe Clark 07936 418507 Set / Props House of Bestival Tom Dobbs 07802 632713 Radios NRB Ollie Beard 07768 000300 Power Flying Hire Duncan Ellison 07584 019646 Trackway Trackway Solutions Maria Ferris 07977 472455 Fencing /Barriers Mojo Kevin Thorburn 07760 170862 Pit Barriers Mojo Kevin Thorburn 07760 170862 Toilets Site Equip Adam Gilbert 01256 384 134 Cleaning TBC Waste Management TBC Cash Machines Cash On The Move Josh Bentley 020 7794 3664 Furniture A Different World Chris Gaines 07715 095225 Backline FX Rentals Peter Brooks 0208 7462121 Plant hire Winner Events Lee Austin 07825 712004 Plant hire Kimberley Amber Appleby 07900 740598 Plant hire TBC Plant & Buggy SHB Elliot Webb 01794 511458 Scaffolding NJB Nick Fisher 07956 570497 FFE Complete Fire Richard Mackey 01923 251446 Fans Air Con Co Malcolm Roberts 0208 3466000 Ticketing AMAAD Charlotte Dunckley Cabins Nationwide Services Toby Mowatt 02392 604351 Catering TBC Water TBC Ballast Anchor Bloc Louis Cherrill 07932 338181 Bridges TBC Sponsor – Brother Bar Architek Design Remy 07963 580129 Bar Activation Frontier West Side Drinks Matt Bassant Mesh cover Clever Banners Paul Hunt 08454 304403 WiFi Noba Nick Taylor 07810 057321 Face painting Starlight Boutique Sophie Starlight 07531 814940



CATERING Public catering will be provided by approved outlets, (as yet TBC), situated in the catering area. Full details of the suitability and levels of staff training for these caterers will be supplied in advance together with details of which LA they are registered as a food business with.

The Fair will collate all of the relevant paperwork including Gas Safe Certificates, Insurances, RA/MS, PAT Certificates, Staff Training Records, COSHH Records, SFBB/HACCP Records etc.

There will be 10 bars located within the event selling alcoholic and non-alcoholic drinks.

Bars will be operated by a competent festival bar operator, Soul Shakers.

Although under 18’s are not permitted into the event, a challenge 25 policy will be in operation at all bars. All drinks will be served in either PET bottle, polycarbonate glass or opened cans. No glass will be allowed in the arena.

LOCAL DISRUPTION The event organisers are aware that the event causes some level of disruption for local residents, and are constantly looking for ways to minimise this. Following on from a local residents debrief meeting, the organiser intend to implement the following actions: • Reconsider ideas for street toilets in terms of their location and screening in order to make sure no-one is

offended by the view. • Increase the amount of sanitary units to make sure there is sufficient to minimise urinating in the streets

and on private properties • Increase the number of security, stewards and cleaners in the external areas and consider the suitability

of members of staff deployed to these locations to ensure the level of crowd control is sufficient to minimise any annoyance

• Improve communication with the local community via resident letters and street signage and work with the council to ensure that these messages are communicated clearly and effectively

• Implement a road closure on Boston Manor Road as the event closes. This will allow the barriering off of local properties and their gardens to direct the public onto the road rather than the pavements.

SECURITY AND STEWARDING The Security and Stewarding contract for the 2018 events are currently out to tender. Details of the chosen supplier/suppliers will be included in future versions of this document.

A full Security Risk Assessment, Crowd Management Plan, Search Policy, Drugs Policy and Ejection Policy will be provided to (and agreed with) the Safety Advisory Group.

As well as on-site crowd management the chosen security provider will also be responsible for stewarding in positons between transport hubs and the venue to both assist with way finding and prevent antisocial behavior.

In addition to an on-site drugs policy, the event organisers will promote a zero tolerance policy towards drug use in advance of the event via social media channels.



EVENT CONTROL Overview - Under normal conditions, management of the event will be undertaken by the Operations Director, Production Manager, Site Manager, Head of Security and Safety Officer (The Event Management Team).

The function of Event Control is to oversee the smooth running of all aspects of the event and to deal with any Untoward Incidents that may arise. The ultimate authority for cancellation or suspension of the event will rest with Event Control, however it is anticipated that a team approach to decision making (comprised of Event Control and appropriate members of the Event Management Team dictated by the situation) will be employed both in normal, and emergency conditions.

Operation of Event Control during Normal Conditions

- All management teams will relay key decisions to Event Control as a matter of course, throughout the event. Event Control will be continuously staffed by a representative of the Security team. Event Control will log all radio calls and manage deployments and responses as required. Representatives from Met Police, LAS, LFB, Medical Team and the Event Management Team, Hounslow Council and relevant voluntary agencies will be in attendance as required and will have direct radio contact with the Production Managers and the Safety Officer.

Operation of Event Control during an Untoward Incident

An incident which has serious consequences to an individual, group of people or the Event Organisers. The incident may damage the reputation of the Event Organisers, attract press attention or result in litigation.

- The event continues to run under control of the Operations Director and she decides what action should be taken. Her decisions as to what the on and off-site response should be will be made in close consultation with the Safety Manager, Police, and Emergency Services. LAS and /or LFB, First Aid and Event Management team will respond to the incident and take the appropriate action. Management of the event would continue to be run by the Event Management Team, with regular on-site Safety Advisory Group meetings attended by the Operations Director and/or Safety Manager at Event Control.

Operation of Event Control during an Emergency Situation

An emergency is a situation that poses an immediate risk to health, life, property, or environment. Most emergencies require urgent intervention to prevent a worsening of the situation, although in some situations, mitigation may not be possible and agencies may only be able to offer palliative care for the aftermath. - The event continues to run under the direction of the Operations Director, in consultation with the Police. Decisions about what on and off-site responses should be made will be reached in consultation with the Police. The Police, LAS and /or LFB, First Aid and the Event Management team will respond to the incident and take appropriate action. The Operations Director, Head of Security, Safety Officer and Police will, in consultation, decide whether or not to stop the event.

Operation of Event Control during a Major Incident

A major incident can be defined as any emergency that requires the implementation of special arrangements by one or more of the Emergency Services, the NHS or local Authority for: The initial treatment, rescue and transport of a large number of casualties.



- It is agreed that the Police take ‘Primacy’. They take over control of the event and make decisions on how the incident should be dealt with both on and off-site. The Operations Director and her management team assist the Police in implementing their plan to deal with the incident. Event Control will work in support of the emergency services under the co-ordination of the Police. In such circumstances Event Control may be re-assigned by the senior Police Commander as the Forward Control Point unless it is compromised by the incident.

PRODUCTION/ AVAILABILITY OF RISK ASSESMENTS All contractors, suppliers, providers, caterers are to provide their own risk assessments and fire risk assessments relating to their individual operations.

Site Risk Assessment – To follow (APPENDIX 3) Fire Risk Assessment – To follow (APPENDIX 4) FIRST AID PROVISION For 2018 events, the following level of cover is suggested: Fri X1 Ambulance X2 Ambulance Crew X8 First Aiders Sat X1 Event Manager X1 Doctor X4 Nurses X 2 Paramedics X 3 Ambulances X8 Ambulance Staff (including additional Paramedics) X15 First Aiders/First Responders (including additional Nurses) There will be one marquee on site for First Aid and Medical Treatment (12m x 6m + 6m x 6m Welfare). A clean exit and ambulance parking will be available adjacent to Boston Manor House. Free bottled water will be available in the medical tent. In addition to the live provision, there will be a First Aider on site throughout the build and break periods. A detailed Event Medical Plan will be circulated in due course (Appendix 5 – to follow).



DISABLED PROVISION There will be one accessible toilet on site located next to the Medical Tent. The site is generally flat and easily accessible to wheelchair users. Should the organiser be informed through the ticket purchase process that a larger number of disabled customers will be attending the event, then the number of accessible toilet units on site will be increased. OVERNIGHT CAMPING TBC – during the build phase it may be possible that some of the production crew camp onsite. If so, this would be by means of tour buses / caravan structures rather than tents.

TOILET PROVISION Based upon an attendance of 15,000 with a 40% / 60% F/M split, the Purple Guide recommends the following toilet provision: Female WC 80 Male WC 22.5 Male Urinal 90 For this show the following provision will be available for public use on site: Unisex WC 176 (split into M/F compounds) Male Urinal 80 Easy Access 1 In addition there will be additional toilets in BOH positions for staff and artist use, including a dedicated portaloo for food traders. In addition to on-site facilities, there will also be additional unisex WCs together with Urinal blocks positioned at the Basketball court, Boston Manor Station, Brentford Station and nr Swyncombe Avenue and potentially other locations along the main during routes to and from the event. All toilets positioned on routes to and from the venue will be suitably screened off to prevent visibility of use. These toilet positions will be stewarded. The toilet provider will also supply on site staff during the live phase of the event to replenish disposables, carry out emptying of the units and conduct cleaning. USE OF SPECIAL EFFECTS TBC – it is possible that Co2 may be in use at some stages



HEALTH AND SAFTEY The Fair has been appointed to undertake the risk audit for the event. The Fair and Big Cat Group management have over 40 years combined experience of event management and risk auditing and have the following NEBOSH and IOSH certification: CIEH – Professional Trainer NEBOSH – NCG1, NGC2, NGC3 IOSH – Technical Member IOSH – Directing Safely IOSH – Managing Safely in Events and Exhibitions IOSH – Managing Safely NVQ Level 4 – Spectator Safety Management BA (Hons) – Crowd & Safety Management ELECTRICAL SYSTEMS All power requirements will be sourced from generators and temporary supplies installed and maintained by a competent supplier (Flying Hire).

Hand held tools should, where possible, be 110V or battery operated. Where this is not possible, and for other hand held equipment, residual current devices having a 30mA tripping current and a maximum operating time of 30 milliseconds should be used. Test buttons should be incorporated.

All cables associated with the lighting/small devices will be located away from public walkway areas as appropriate and either covered by cable ramps, flown or affixed to fence lines.

Portable equipment shall be covered by current PAT test where appropriate.

The supplier (EIC/NIC qualified electrician) will certify the electrical installation prior to use. Sign off will be available to authorities in the site office of the event.

The final position of generators will be as per site plan.

NOISE MANAGEMENT A Noise Management Plan (Appendix 6 to follow) will be prepared by Joynes Nash and will be agreed in advance of the event. This will outline the measures that will be taken to minimise noise nuisance caused by the event. This will include:

• Consideration to the positioning of stages in regards to sound direction • Details of resident’s letter to be distributed outlining the nature of the event – to include Ealing and a

wider radius for Hounslow • Hotline number for noise issues on the day (to be advertised on notices around the Common in

addition to letter drop) • Consideration to be given to bass frequencies • Consideration to be given to vocal PA’s • Details of the responsible person(s) on site



A noise propagation test will be carried out in advance of the event (date and time TBC). The noise consultants will be on site throughout the duration of the live event, monitoring dB levels at both FOH and agreed off site locations. The consultants will be in contact with the Production Manager and Sound Engineers and will be able to respond to noise nuisance issues should they occur and take remedial action, such as instructing the engineers to reduce the overall volume or adjust specific frequencies. For 2017’s event there was proactive monitoring of noise both onsite and offsite throughout the London Borough of Hounslow and Ealing throughout the duration of the event. There were no major concerns over the compliance with the permitted Music Noise level of 75dB, a level which is frequently applied in urban areas across London and the wider UK for multiple day festivals (typically up to three days). In fact the event operated comfortably below the target level and for reference the observed levels were being achieved at monitoring positions which presented a worse-case scenario. For example, in front of Boston Manor House overlooking the festival, at the Cricket Club on Boston Manor Gardens and at the café in Boston Manor Park, there remained a direct line of sight to the event. The monitoring positions did not benefit from the additional mitigation which would have been provided for by garden fences and the substantial wall to the rear of the café. Therefore realistically if you took these into consideration, the additional reduction in sound levels at residential properties would theoretically be expected to be compliant with the lower level set out within the National Code of Practice for Concerts (as would typically be applied in rural locations). This demonstrates how well the unique venue, largely due to the terrain, is performing in comparison to similar festival locations in London.

Given the nature of the music being played, the low frequency noise content was always going to be prominent and at times Joynes Nash intervened to proactively reduce specific frequencies (reduce the observed ‘bass thump). It was also ensured that levels were running under those specified in guidance for the avoidance of excessive frequency imbalance as referred to in the Code of Practice for Noise from Concerts. These levels are applied at 2km but measurements conducted in the neighbouring London Borough of Ealing at Kingsdown Avenue (1.63km) and Junction Road (0.87km) showed compliance with such at a shorter distance. One of the challenges and indeed one which is largely unpreventable for 2017 was the impact of meteorological factors, these being the direction of the wind, its strength, its pulsing nature and orientation towards residential areas. This increased the music noise levels in residential areas and whilst in Ealing impact remained at a very low observed level, the pulsing nature of the observed bass beat made it more intrusive. This occasionally happens, is referred to in the relevant guidance and it is accepted that there is very little if anything that can be done on the site to minimise this impact, which was not observed in 2016 under neutral meteorological conditions. Should the event take place in 2018 various measures are proposed, including the wider circulation of the residents letters, better advertising of the event in and around the park and the available hotline and greater briefing to the London Borough of Ealing. The orientation of stage 4 will also be adjusted to fire in the direction of the industrial estate. All these proactive measures are hoped to further address the concerns raised by various parties in 2017.



TEMPORARY AND DEMOUNTABLE STRUCTURES There will be a number of TDS in use at the festival including marquees, gazebos, stretch tents and stages. All structures shall be sited and assembled/ erected by the supplier and shall be checked and signed off as being correctly erected and safe for use by a competent employee of the supplying company, these will be reviewed by the Safety Officer prior to use. All relevant certification, assessments and method statements will be collected by the Safety Officer prior to the event, failure to do so will result in a delay or refusal to install. A copy of the sign off documentation must be supplied to the organiser before use of the structure may begin. FENCING / BARRIERS A mix of steel shield hoarding, heras fencing and crowd control barriers will be used for securing the event. Steel Shield/Hi Hoard fencing will be used in certain areas to create secure perimeters. Heras fencing will be used to create boundaries within the event site. To mitigate against surges of strong wind, supports will also be installed in areas where wind could be a factor. Crowd barriers - crowd control barriers will be installed to provide queue lanes and to prevent access behind catering units etc. Pit barrier – front of stage crash barrier will be installed at the front of each stage with a 3m (where possible) pit to separate audience from performance spaces. Pit barrier shall have a rating of at least 5kN/m². All barriers will be secured and any gaps underneath will be filled using wood chip. PONTOON BRIDGES To facilitate Emergency Exit routes from the Main Stage area there will be 3 temporary bridges installed. They bridges will be of a floating pontoon type. Positions are indicated on the site plan. The Pontoons will be delivered on flatbed trailers and lifted directly onto the water from the bridge utilising a trailer mounted crane, they will then be manoeuvred into location using towlines and being walked along the bank. They will be positioned in the necessary location on the river and secured in position utilising ratchet straps and ground anchors. Handrail stanchions will be added to the pontoon and horizontal aluminium bars will be fixed at knee and waist height as edge protection.



GENERAL CLEANING / WASTE DISPOSAL General Cleaning and Waste Management will be provided by a specialist festival and cleaning company (as yet TBC). Refuse bins will be distributed around the site and in addition RoRo skips will be positioned BOH. During the live event there will be a team of litter pickers working throughout the event site. The contractor will be responsible for the internal boundary of the event, cleaning the surrounding area of the event site, routes between transport links. The contractor will also respond to any requests from nearby residents to remove festival related litter from their streets. A handover will be done at the end of the breakdown of the event to a member of Hounslow Events/ Parks to ensure that they are happy with the cleaning of the park. During show day there will be a specific road cleaning team. Details of their routes and areas are TBC. The road cleaning team will operate separately to the site team in order to focus on the streets surrounding the park. They will be equipped with standard and recycling bags, in order to segregate the rubbish whilst litter picking. Comments following the standard of cleaning externally at 2017’s event from both the SAG and local residents will be taken into account and the new supplier will be fully briefed on the importance of improving this area. A detailed cleaning plan will be developed once the service provider has been selected.. This will include side roads in addition to the main routes to transport hubs. SPECIFIC WEATHER CONDITIONS As the event is open air our customers are prepared for inclement weather being a possibility. Communication to customers by Junction 2 and LWE is carried out by Facebook and Twitter, meaning a real time update can be sent to them. We are able to advise them to dress appropriately for conditions, be that either rain (wear water proofs, wellington boots etc) or sun (bring sunscreen, keep hydrated). Extreme Rain – Persistent heavy rain during the weeks leading up to the event date or during the event itself can lead to localised flooding and unstable ground conditions in some areas. This can have an adverse effect on the event.

Ground conditions for temporary demountable structures: Though the anchorage for the marquee/tent structures used for the event should be sufficient to hold during wet weathers, advice from the marquee/tent company should be sought. The TDS will be placed in areas least affected by standing water. Vehicle movement – some of the grassy areas may become water soaked and unusable, especially if several vehicles have to pass over the same area, creating a mud hole. Trackway will be laid down to allow unobstructed vehicle movement. Woodchip or other materials will be available to fill “mud holes” or particularly boggy areas that develop. The site electrician will ensure that all power connections are properly earthed and meet BS7909 meaning that connections and distribution will not be affected by the wet conditions. All TDS will be checked on a regular basis during extreme rain to ensure that they remain stable.



Extreme Heat – During extended periods of sun and high temperatures it is necessary to consider the welfare of all persons on site, both public and staff/crew. Dehydration, sun burn and heat stroke are always a possibility. Free drinking water is available at first aid and welfare positions and all bars. Staff and crew will have areas of shade and rest and access to fresh, wholesome drinking water. Concessions will have a supply of bottle water and other liquids on sale. There are various tented structures on site for attendees to use for shade. Medical and welfare facilities will have a backup supply of sun cream available to hand out to those in need. The medical personnel will be prepared to treat cases of sunburn and heat stroke should they present themselves. Extreme Wind – As well as watching reliable weather forecast web sites, anemometer readings will be taken by the Safety Officer and Stage Crew Bosses as a matter of course. Heras Fence The majority of the heras fence used on site is not scrimmed. Any heras fencing that is scrimmed (either Tilde Net or mesh banner) is supported with pinned back stays. The max operating speeds for un-scrimmed heras fence is in excess of 25 m/s. The max operating wind speed for scrimmed heras is 10 m/s. As such, the Action Levels for heras fence on site are as follows: Action Level 1 – 6 m/s – Standby – monitor condition of scrimmed fencing Action Level 2 – 8 m/s – Remove lower cable ties from scrim and role the material to the top of the panel. The panel is now effectively un-scrimmed Evacuation – 25 m/s Toilets Toilets in use at the event are of the single, portable type and are capable of withstanding a wind speed of 16 m/s. As such the action speeds for these are as follows: Action Level 1 – 12 m/s – Standby – Safety Officer and Security ready to inform customers that toilets are temporarily out of use. Event Control to have Response Team on standby to re-deploy to the toilet block. Action Level 2 – 15 m/s – Evacuate toilet facilities. Security staff to ensure public are not allowed to use toilet facilities during this time. Evacuation – 16 m/s In the event of an evacuation of the toilets being necessary, the Safety Officer and Production Manager will instigate Show Stop Procedures and begin evacuation of the site. Marquees Clearspan Roder marquees in use on site are capable of withstanding a simultaneous wind speed of 60 mph. Lightning – Lightning strikes the ground in Britain about 300,000 times a year. This is a risk that must be considered. Although there is no absolute protection from lightning, measures can be taken to reduce the risk of getting struck and the injury severity. There are three different ways of being struck by lightning: . Direct strike: the lightning hits you and goes to earth through you. . Side Flash: the lightning hits another object and jumps sideways to hit you. . Ground strike: the lightning strikes the ground then travels through it hitting you on the way.



Flash to bang To check if a storm is coming or going from where you are standing apply the flash to bang principle, counting as soon as the lightening flash is seen until the thunder is heard. ‘Flash to bang’ is based on the following facts: 1. Sound travels at 330 meters per second or at 1 km in 3 seconds (approximately 1 mile every 5 seconds). 2. Light travels at 300,000 km per second. 3. Lightning will always be seen before thunder. To calculate the distance between yourself and the storm divide the number of seconds by 3 to find the distance in kilometres. If the distance between the thunder and lightning increases over a couple of strikes, the storm is moving away from you. If it decreases, it is coming towards you. 30/30 rule Research shows that people struck by lightning are predominantly hit before and after the peak of the storm. This means that you should be thinking about the proximity of the lightning, not the occurrence of rain. The 30/30 rule provides a good way of ensuring one is sheltering during the most risky parts of the storm. It proposes that if the flash to bang is 30 seconds in length or less you should seek shelter. Staying inside this shelter is advised until 30 minutes past the last clap of thunder. This ensures that any distant strikes at the beginning of the storm (lightning can travel up to 10 miles), or trailing storm clouds at the back of the storm do not take anyone by surprise. Seeking shelter • Ideally, seek shelter inside a large building or a motor vehicle keeping away from, and getting out of wide,

open spaces and exposed hilltops. • If you are exposed to the elements with nowhere to shelter, make yourself as small a target as possible by

crouching down with your feet together, hands on knees and your head tucked in. This technique keeps as much of you off the ground as possible.

• The inside of a car is a safe place to be in a storm, lightning will spread over the metal of the vehicle before

earthing to the ground through the tyres. • Do not shelter beneath tall or isolated trees, it has been estimated that one in four people struck by

lightning are sheltering under trees. The Production Manager and Safety Officer will monitor local weather forecasts before, during and after the event. http://www.metoffice.gov.uk/weather/uk/ Due to the open air nature of the event, if a storm is expected prior to the event opening a decision will be made by the Safety Officer and Production Manager to either cancel the event or delay the opening. Information will be relayed to ticket holders in real time via Facebook that the event has been cancelled. Event staff and security stationed at the event site entrance will inform any customers who arrive on site that the event has been cancelled or delayed. If a storm occurs during the event an evacuation of the site will occur. Announcements will be made by the Production Manager via the PA system following the Evacuation Procedure outlined in the Event Management Plan. Security staff will assist in evacuating the site. Depending upon the timing of the storm in relation to the planned opening/closing time of the event, a decision will be made by the Production Manager and Safety Officer as to whether or not to re-open the event once the storm has past.



In case of emergency If someone is hit by lightning, call emergency services – they will need help as soon as possible. If you know first aid, apply it – you will not receive an electric shock. A lightning strike is not usually instantly fatal, victims’ hearts and/or breathing may stop however, and so quick application of CPR will likely save their life. • Except in cases of emergency, don’t use your telephone (landline or mobile) until the storm is over. Cancellation - In the event of the festival being cancelled due to poor weather conditions, there is curtailment insurance cover in place through Integro Doodsons which covers the cost of the production. This allows the promoter to refund customers who have purchased tickets in advance. SITE BUILD / CLEARANCE Full Production Schedule is included in the Google Sheet document which has been shared with all contractors.



ROAD CLOSURES For 2018’s (Sat only) event it is proposed that there is a temporary road closure of Boston Manor Road (between A4 Great West Road and Swyncombe Avenue) to be in operation during peak egress (21:00 – 0:00).

Further details of the proposed Road Closure is included in the Traffic Management Plan. TRAFFIC MANAGEMENT A draft of the Traffic Management Plan is included as APPENDIX 8

Event Traffic Management Drawing CarParkAt Ltd

Document Reference

Event Date

Event Name

Location

Author

Version

Scale

Notes

Drawing Description Key

Lower Sheephouse FarmHay-On-Wye, HR3 5PP

This document has been prepared byCarParkAt Ltd (CPA), and remains theproperty of CarParkAt [email protected] // www.cpa-events.com

Drawing Production Date

CPAJ22018.1

Junction 2 Festival

TBC

Boston Manor Park Proposed Closure

Not to scale

V1

Ben Jones

J2 TM 2018

August 2017

CPA 2018 | Proposed Road Closure | Signs Plan

OPERATION DETAILS | ROAD CLOSURE - BOSTON MANOR ROAD | USRN: 21500133

CLOSURE TYPE: PARTIAL CLOSURE

DATES / TIMINGSDATE/TIME: 9.6.18 | 21.00 - 00.00



EMERGENCY VEHICLE ACCESS/ RV POINT RV Point 1 Boston Manor House RV Point 2 Boston Manor Park Car Park The nearest A&E facilities have been identified as: Ealing Hospital West Middlesex University Hopsital Uxbridge Road Twickenham Road Southall Isleworth Middlesex Middlesex UB1 3HW TW7 6AF 020 8967 5000 FIRE PRECAUTIONS Suitable and sufficient firefighting equipment will be provided on site to the levels described within the risk assessment. Extinguishers will be positioned for easy access.

The suggested level of FFE for this event is as follows:

Main Entrance 1 x 9 Litre Water + 1 x 2kg Carbon Dioxide Bars (per) 1 x 9 Litre Water + 1 x 2kg Carbon Dioxide Production office 1 x 9 Litre Water + 1 x 2kg Carbon Dioxide Artist Liaison office 1 x 9 Litre Water + 1 x 2kg Carbon Dioxide Bars office 1 x 9 Litre Water + 1 x 2kg Carbon Dioxide Food area generator 1 x 2kg Carbon Dioxide Production generator 1 1 x 2kg Carbon Dioxide Production generator 2 1 x 2kg Carbon Dioxide BOH generator 1 x 2kg Carbon Dioxide Bridge stage generator 1 x 2kg Carbon Dioxide Bridge Stage 1 x 2 Kg Carbon Dioxide Bridge Stage FOH 1 1 x 2 Kg Carbon Dioxide Bridge Stage FOH 2 1 x 2 Kg Carbon Dioxide Bridge Stage Lighting Towers4 x 9 Litre Water + 4 x 2kg Carbon Dioxide Stage 2 1 x 2 Kg Carbon Dioxide Stage 2 FOH 1 x 2 Kg Carbon Dioxide Stage 3 1 x 2 Kg Carbon Dioxide Stage 4 2 x 2 Kg Carbon Dioxide Stage 5 1 x 2 Kg Carbon Dioxide Lockers 1 x 9 Litre Water + 1 x 2kg Carbon Dioxide Tokens 1 x 9 Litre Water + 1 x 2kg Carbon Dioxide Info 1 x 9 Litre Water + 1 x 2kg Carbon Dioxide Medics 1 x 9 Litre Water + 1 x 2kg Carbon Dioxide Event Control 1 x 9 Litre Water + 1 x 2kg Carbon Dioxide Cash office 1 x 9 Litre Water + 1 x 2kg Carbon Dioxide Spares 3 x 9 Litre Water + 4 x 2kg Carbon Dioxide



The area of free, unobstructed public viewing space for each entertainment area is as follows: Main Stage – 2050m² Stage #2 – 1370m² Stage #3 – 1200m² Stage #4 - 1475m² Stage #5 – 200m² Total – 6295m² - based on a crowd density of 1 person per .5m² this gives a capacity for these areas of 12590. Individual capacities are as follows (with a deduction of 10% for infrastructure):

Main Stage – 2050m² - (infrastructure excluded) - (4100 cap) Stage #2 – 1370m² - 10% = 1233m² - (2466 cap) Stage #3 – 1200m² - 10% = 1080m² - (2160 cap) Stage #4 - 1475m² - 10% = 1327m² - (2655 cap) Stage #5 - 200m² - 10% = 180m² - (360 cap) Stages total m² (including allowance for infrastructure) - 5870m² Stages total capacity - 11740 In addition to these entertainment areas, there are other public areas in the festival site:

Open area between Stages #2 and #3 - 7241m² Services area - 2280m² Catering area - 9636m² Public areas total m² - 19157m² This gives a total unobstructed viewing area for the site of 25027m².

If we assume a crowd density of 1 person per .5m² for entertainment areas and 1 person per m² for other areas, we achieve the following safe capacities:

Stages total capacity = 5870m² x .5 = 11740 Public areas total capacity = 19157m² x 1 = 19157 Total capacity – 30897 However, as per the licence application, the maximum capacity at this event (including staff, crew, contractors, artists and guests) will not exceed 14999.



A flow rate of 80 persons per minute, per metre, (for evacuation of the event) will be used. An evacuation time of 7 minutes will be used.

Within the main stage area there will be 3 exits at 3.5m widths each, totaling 10.5m. For emergency evacuation purposes, one of these exits has been discounted. The remaining 2 exits total 7m. Each exit can safely evacuate 280 persons per minute, 1960 persons in 7 minutes. In total, the 2 exits can accommodate 560 persons per minute, 3920 persons in 7 minutes.

Stage #2 will be open on two sides, measuring 30m and 35m respectively. If we discount the largest aspect, we are left with an exit width of 30m. This would allow 2400 persons to evacuate per minute, 16800 in 7 minutes. As the maximum capacity of this arena based on floor space only is 2466, this exit width is more than sufficient.

Stage #3 will be within a marquee which will have 4 exist at 5m + 2 exits at 1m widths. If one of the largest exits is discounted, this leaves 17m of exit width. This would safely evacuate 1360 persons per minute, 9520 in 7 minutes. As the maximum capacity of this arena is 2160, these exits are more than sufficient.

Stage #4 will be a canopy covered truss structure which will be open across 96m of the frontage. Even if 50% of the frontage was compromised there would still be 48m of exit width. This would safely evacuate 3840 persons per minute, 26,880 in 7 minutes.



Stage #5 will be an open air stage located in a clearing. The public area for this stage is entirely open and does not have any structure.

Main Stage – 2050m² Capacity based on floor space and crowd density - 4100 Fire safety capacity - 3920 Stage #2 – 1370m² Capacity based on floor space and crowd density – 2466 Fire safety capacity – 16800 Stage #3 – 1200m² Capacity based on floor space and crowd density – 2160 Fire safety capacity – 9520 Stage #4 – 1475m² Capacity based on floor space and crowd density – 2655 Fire safety capacity – 26880 Stage #5 – 200m² Capacity based on floor space and crowd density – 360 Fire safety capacity – N/A as the stage is open air Within the wider site perimeter there will be the following final exits: 3.5m, 4m, 4m, 4m, 4m, 4m, 4m, 4m = 31.5m 1 exit at 4m will be discounted for emergency evacuation purposes, leaving a total exit width of 27.5m. A flow rate of 80 persons per minute, per metre, (for evacuation of the event) will be used. An evacuation time of 7 minutes will be used.

27.5m x 80 x 7 = 15400

All infrastructure and items will be laid out and positioned so as to allow suitable access to the fire exits, so that access is not obstructed.



EMERGENCY COMMUNICATION Having received notification of an incident or situation the notification will be passed to the appropriate team for action via Event Control. As all key personnel will be in communication via Event Control all will be aware of problems as they arise and develop and will be able to give input, offer assistance or facilitate co-ordination as the situation dictates.

Evacuation Procedures There are three alert states during the festival;

Condition Green

Indicates normal situation and there is free flow around the site, no problems reported.

Condition Amber

Indicates a problem somewhere on site, unusually heavy pressure on gates, no free flow, site full to capacity, bomb threat, fire or crowd disorder

In the event that an Amber condition is declared, the Event Controller would activate the following:

Inform Head of Security of the incident. Inform all relevant parties of the exact area and nature of threat. Radio silence to all parties not involved in incident.

If necessary, ingress will be suspended and information given to waiting members of the audience in the queues or at the gates to prevent disorder.

Evacuation standby will be issued to all teams. The entrance gates Supervisors to prepare to clear their areas in readiness for egress.

Where the situation is contained, Condition Green will be declared to all parties and a “stand down” given. All parties to resume normal duties and radio silence lifted. Where the situation is confirmed as serious by the Head of Security the action is escalated to Condition Red and a “stand-by to evacuate” is issued to all radio users.

Condition Red

Responsibility for the Show Stop Procedure is documented in the Event Management Plan. The persons designated as being responsible for halting the show in an emergency will be: Event Control in conjunction with, Security Manager and Emergency Services where practical.

When the incident is considered as very serious and has been confirmed as such, The Operations Director and her management team assist the Police in implementing their plan to deal with the incident. Event Control will work in support of the security team and emergency services under the co-ordination of the Police. In such circumstances Event Control may be re-assigned by the senior Police Commander as the Forward Control Point unless it is compromised by the incident.

Declare Condition Red

All exits and entrances to be cleared and made ready for egress

Loud Hailers deployed to assist with evacuation



Customers to be directed away from the threat and the incident area to be secured

Emergency services and RV point to be staffed to ensure swift direction to the incident

All exits to be manned to prevent exit on to the public roads

Designated person to halt the show and an agreed public announcement made to the audience

Security Controllers to receive direct instructions from the Emergency Liaison Team

All Security staff to assist with evacuation, including artist evacuation from backstage

If the alert state alters this will be communicated by the Event Control Co-ordinator to Security Staff via Radio and to other agencies via the main control room.

The decision to evacuate people from site to a designated Safety Area, to be determined on site with respect to the incident, due to fire, structural collapse, bomb threat, public disorder or for any other reason will be taken by the Operations Director after consultation with the appropriate authorities.

Should evacuation be deemed necessary, the Event Director will direct the P.A. point to announce the following message (or words to this effect) to the public.

“DUE TO UNFORESEEN CIRCUMSTANCES THE ORGANISERS REGRET THAT THE FESTIVAL CAN NO LONGER CONTINUE. YOU ARE, THEREFORE, ASKED TO LEAVE THE AREA IMMEDIATELY THROUGH THE EXITS (to be amended according to above) THANK YOU”

Prior to any announcement to the public being made, an immediate message will be given to ALL staff to rendezvous at designated exit gates. The site Security response teams will direct the audience to the nearest evacuation points.

Areas in which there are fires inside structures such as marquees and raised platforms will be evacuated immediately.

Security staff on duty inside the site will assist the public from those locations into the emergency evacuation areas as directed by the control room. They will also facilitate the arrival of the emergency services and ensure that they are directed to the location of the incident and are able to work without interference. They will work to prevent panic and take other action as appropriate.

Security and stewards will prevent any re-entry without specific permission from the main control room. This will only be forthcoming following consultation with the blue light services

Members of the public will not be allowed to collect belongings until this has been authorised by Event Control (following consultation as above), if one part of the site is being evacuated care must be taken to ensure that this does not create crowd build up at another point in the site which may well still be operating.

Part Evacuation

Where Condition Red is declared within a controlled area i.e. concessions area, the activities may or may not be halted so as to reduce the possibility of panic. However, the area will be severely restricted until Condition Green is declared. Persons within this area may be evacuated toward other zones. During any condition RED no public admittance will be given to the Festival site. Once the Festival site has been given GREEN status, full public admittance to festival site will be given.



Full Evacuation

Once it has been decided that a full evacuation is necessary, it will be carried out as per agreed procedures. Emergency evacuation strategy should recognise empirical research into crowd psychology during escape from disaster i.e. t1 (time to interpret) + t2 (time to move).

Evacuation Route

In the unlikely event that the site requires a full or partial evacuation, each member of Security staff will have a dedicated evacuation role to fulfil. Each dedicated exit will have a permanent (external) security (K9 unit) on duty during activations.

Event control will give information to all Security and Stewarding personnel on which route and muster area is to be used. The 1st and 2nd response teams will make their way to the agreed muster area, their role will be to inform, direct and keep the public calm. The 1st response team supervisor will meet and inform the emergency services of any injuries or persons needing medical treatment.

Once the Security are at the gates they will direct the public in a safe and orderly manner to an agreed muster area. Once the site has been completely evacuated the gates are to be pushed together, not locked, with the security joining the public in the agreed muster area.

The 3rd response team and security management will be the final Security Members to leave site. Their job is to make sure all areas are completely free of the public and staff. If required, they are also to inform the Chief Emergency personnel of the exact site emergency

Security and Stewarding staff will remain within the muster area until the all clear or call to stand down has been given. This call will only be issued once the Chief Emergency Officer has liaised with all concerned parties.

Due to the large nature of the site along with the different areas of activity, it is acceptable to consider internal evacuation from other areas.

The design of Stage 1, allows a full sweep to be made cleanly to either; Exit gate A or the entrance to the festival. Security can form a line and slowly sweep any patrons towards the exit, with Stewards cordoning off entry into the other areas. However, during smaller activations, 2 / 3,000 attendees, there are locations within site which will easily accommodate said numbers. All attendees would be held within an agreed area until the situation has been dealt with and is safe to return.

Additional instructions may be as follows:

. Security to assist with information points in the event of unruly patrons upset about full/part evacuation

. Direct any casualty information to Event Control liaison.

. Vendors not in immediate danger are to remain in situation with their unit.

. Ensure no vehicle movement on site, with the exception of emergency services .

. All gates to remain manned (internal & External) by security and stewarding personnel until an all clear or stand down message has been given

. No re-admission to the site unless authorised by Local Authority Body and Event control.



. All other staff to report for roll call, once directed to do so by Event Control

. Security to maintain / preserve evidence until Police are ready to take over affected area. (See Crime Scene Preservation Policy)

. Security teams to be re-deployed to assist in other areas once roll call taken.

. Direct additional emergency services to the required areas where / when required.

. Maintain crowd control in muster / public RV points and reassure patrons.

. Prevent theft / looting from all areas which is safe to operate in or deploy to.

Show Stop/Emergency P.A. Announcement Procedures

The sound system will be installed with the capability to make emergency announcements and is powered from twin generators to ensure continuity of power supply. The security supervisors on each stage will have radios with noise control headsets and additionally the stage managers will have radios on separate circuits. Should a show stop be required, the instruction will come from Festival Control to the security supervisor who will then inform the stage manager to halt the show and make an announcement over the sound system.

Within the production team, a number of designated staff will be authorised to make immediate show stop decisions however, all decisions must be made with reference and agreement from the main control room and Security Management. In ALL cases, Event Control must be notified as to the action being taken, and will enact procedure accordingly.

In the event that the crowd management coordinator receives instructions from the main control to evacuate, appropriate numbers of Security will be deployed to the areas to be evacuated and the teams on exits will be instructed to open the gates and ensure that any obstructions have been removed from the path of the crowd.

Music/shows will be curtailed, announcements will be made via the p.a. system and Security will direct the public towards the nearest exit and/or away from the danger area, the crowds will then be marshalled away from the gate areas to prevent these areas becoming bottlenecks.

The security team will be responsible for evacuating and clearing the affected area

Show Stop Announcement: “DUE TO UNFORESEEN CIRCUMSTANCES THE ORGANISERS REGRET THAT THE FESTIVAL CAN NO LONGER CONTINUE. YOU ARE, THEREFORE ASKED TO LEAVE THE AREA IMMEDIATELY THROUGH THE EXITS. THANK YOU”



APPENDICES 1. PROPOSED LICENCE CONDITIONS - attached 2. SITE PLAN - attached 3. RISK ASSESSMENT – to follow 4. FIRE RISK ASSESSMENT – to follow 5. EVENT MEDICAL PLAN – to follow 6. NOISE MANAGEMENT PLAN – to follow 7. PRODUCTION SCHEDULE – to follow 8. TRAFFIC MANAGEMENT PLAN – attached 9. EGRESS PLAN – to follow 10. CROWD MANAGEMENT PLAN – to follow 11. MAIN STAGE STRUCTURAL DETAILS – to follow

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