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GOVERNMENT OF INDIA INCOME TAX DEPARTMENT

OFFICE OF THE PRINCIPAL CHIEF COMMISSIONER OF INCOME TAX (BIHAR & JHARKHANO) 1" FLOOR, CENTRAL REVENUE BUILDING, BIRCHAND PATEl PATH, PATNA.800001 .

TEN DER NOTICE fOR HIRING OF VEHICLES

Principal Chief Commissioner of Income Tax (Bihar & Jharkhand), Palna invi tes sealed tender for hiring of three mid-size & four small-size operational vehicles on monthly payment basis. Detai ls regarding El igibility Criteria. Terms & Cond itions etc are mentioned in the tender document which may be obtained from Income lax Officer (Welfare), % the Pro CCiT (Bihar & Jharkhandl I " Floor, Central Revenue Building, Birchand Patel Path, Patna on payment of Rs. 5001- through Demand Draft in favour of ZAO, CBDT, Patna. Complete Tender documents are also available on the websi te http://incometilxind ia.gov.Il1Last dilte of submission of sealed tender is 15/02/202 1 !2:00 PM).

The Income Til\: Department, Patna reserves the right to cancel or postpone or reject the tender process or reject illlY bid without assigning any reason.

(Ashok Prasad) Income Ta\: Officer (Welfare) ,

For: Pro Chief Commissioner of Income Tax (B&J), Palnil .

""" """' GOVERNMENT OF INDIA """'" ~

INCOME TAX DEPARTMENT ~. wr-r~~~. ~ !

OFFICE OF THE PRINCIPAL CHIEF COMMISSIONER OF INCOME TAX, Patna. ~ llUI'R~. ~~. ~ ~ QW, 'CfI!"I1- 1.

CEN TRA L REVENUE BU IL D ING, 1" flOOR, BIR CHAN D PATEl PATH, PATNA· 1

Phone: 2503447, EPABX-2504020-22, 2504024-25, 2500580-83 FAX

TENDER No, - 2020- 21 [#3] (For hiring of vehicles]

The Pro Chief Commissioner of Income Tax (Bihar & Jharkhand), Patna intends to hire 07 Operational Vehicle (three mid size & four small size) for office use of 0 /0 the Principal Chief Commissioner of Income Tax (Bihar &Jharkhandl, Patna for a period of 03 (three) years from the date of contract.

A. Instructions & Information to the bidders:

1- Offers should be submitted in two (2) bid pattern, Le. Technical bid (containing technical

and other details) and Financial/Commercial bid. Both the bids should be placed in

separate envelopes and sealed & super scribed as "Tender for hiring of vehicles -

Technical bid" and "Tender for hiring of vehicles - Commercial bid" respectively. Both

these envelopes should be placed again in a single cover and super scribed as

"Quotation for hiring of vehicles", The tender documents duly completed in all respect

should be submitted through Registered Post/Speed Post/Courier or in person to be

dropped in the "Tender box" kept for this purpose in Room No.- 117 at 1st Floor, Central

Revenue Building, Birchand Patel Path, Patna - 800001 from 41h February, 2021 to

15/02/2021 on all working days between 11:00 AM to 1:30 PM, The tenders received

after the given date and time shall not be accepted/considered. The last date & time of

recei ving Tender is 15/ 02/2021 upto 02 :00 PM.

2- Technical bids will be opened in the Conference Room at l SI Floor, Central Revenue

Building, Birchand Patel Path, Patna on 15th February, 2021 at 4:00 PM. Financial bids

will be opened only in the case of such bidders whose technical bids are accepted after

its evaluation. Any change in the daters) for opening of the Technical bids and the date

for opening of the Commercial bids will be displayed on the Notice Board outside the

above said Conference Room. Bidders or their representatives du ly authorized in writing

for the purpose may be present at the time of opening the sealed tenders.

3- The Technical bid would be opened and evaluated first. Financial bids of only those

bidders who qualify in technical bid wou ld be opened for its evaluation. Technical bid

should contain all the documents and testimonials as given in the eligibility condition.

For monthly hir ing of veh icle, II rates would be decided. The successful bidder shall

have to enter into contract with the Pro Chief Commissioner of Income Tax (8&J), Patna

as per above terms & conditions within a week of finalization of the bidding process.

Failure on the part of the bidder to do so may result in cancellation of its candidature.

B. Requirement: The vehicles offered should be as under:

c.

SI. Category: Number of Vehicles: Maximum permissible No. veh icles to monthly hiring charge

be hired exclusive of taxes etc. 1 Mid-size vehicles Three Toyota Innova / Scorpio Rs.50,0001·

_ INewl. 2 Small-size vehicles ---- Four Honda Amaze /Eco Sports ~0,000/.:..._

EligibiHt~ Criteria:

1. The bidding firm/agency should have an average turnover of at least Rs. 40 lakhs

per year in the past two financial years (2018-19 & 2019-20) (Self attested copy of

Income Tax Return alongwith any other documents need to be enclosed as

evidence);

2. The service provider/agency should be an Income Tax & GST assessee (self attested

copy of PAN card, Latest ITR and GST Return need to be enclosed);

3. Experience of providing vehicle to Central Government Departments for last 5 years

would be desirable. Relevant documents should be submitted with the technical bid;

4. Commercial registration of vehicle is essential.

S. Certificate of ISO 9001-2015 is essential.

6. The Agency should have minimum 5 (five) years of experience in the area of running

car in the Central Gov!. Department.

D. Terms & Conditions:

Terms & conditions for award of cont ract in respect of hiring of vehicles are as follows.

1. The bidder should be well established and experienced agency/firm/individual

having above mentioned veh icles of latest make BS-VI Generation, registered in

Bihar State for commercial use either in his own name or leased and having capacity

to provide vehicles of above mentioned category to the Income Tax Department,

Patna on hiring basis. Copy of Commercial registration certificate(s) should be

enclosed with the technical bid;

2. The bidders are required to offer "composite rate" inclUSive of GST and all other

Cess/Tax/Duties etc levied by the Central Govt., State Govt. or any other local Authority. "Composite rate" of hiring per month should be clearly indicated in the

appropriate column of Tender App licat ion, Form of Financial/Commercia l Bid in unambiguous terms;

3. The vehicle shall be deemed to be at the disposal of Income Tax Department during

the period of operational use and contractor shall have to make available the

vehicles on all the days of a month, seven days a week;

4. The liability on account of fuel for running of 2,000 km in a month for each vehicle,

salary to driver and all other expenses relating to maintenance, insurance, park ing,

garaging etc. of the vehicle would, so lely and wholly, be the responsibility of the

contractor and the Department will not bear any liability apart from the monthly

hiring charges;

5. Unutilized mileage i,e. running below the contracted limit of 2,000 km in a month

shall be carried forward to the subsequent months & set off accordingly. At the end

of the contract period payment shall be made to the contractor in respect of excess

running of the vehicle, if any, at the notified Government Rates;

6. The rates/contract would remain valid for three years from the date of agreement

with the contractor. However, the Department has the right to terminate the

Contract/Agreement by giving one month notice without assigning any reason for

the action.

7. The vehicles should be in a very good running condition, with new seat

covers/towels etc;

8. The offer of the bidder(s) who do not fulfill the requisite qualification and who do

not furnish full documentary evidence will be summari ly rejected. Any misleading

information will be rescinded and will lead to disq ualification of tender;

9. The bid once accepted shall not be allowed to be withdrawn and the default after

acceptance of the bid shall be deemed to be non-compliance of terms of contract;

10. The drivers employed along with the vehicle should satisfy the follOWing conditions:

a) Drivers should have minimum 3 years of experience of driving. They should have

valid Vehicle Transport License for driving passenger vehicles;

b) Agency shall not provide any person as driver who has not completed 18 yrs of

age. The agency shall comply w ith all statutory provisions as laid down under

various Labour Laws like minimum wages, Contract Labour Act etc. In case of

violation of any such statutory provisions, the agency itself wil l be solely

responsible;

c) Driver should wear the prescribed uniform (khaki or white shirt/trousers) & black

shoes during the duty hours;

d) Driver should be well versed with the roads and th e places of Bihar & Jharkhand

and should have experience in city driving;

e) Driver should be decent and well behaved and should not have any criminal case

against him and should not have any past history of accidents ;

f) The agencies will be sole ly responsible for any misconduct of the drivers;

g) Vehicle should be kept clean and odour free, suitable for official use;

h) Monthly Salary payments to drivers should not be less than the minimum wage

set by the Government. Documentary proof of such payment shall have to be

enclosed alongwi th the bill of the subsequent month;

11. In case of non-reporting to duty due to breakdown of vehicles or for any other

reason, the agency will have to make immediate alternative arrangement under

intimation to the users of the vehicle and also the Income Tax Officer (Welfare),

0/0 Pr.CClT (8 & J) Patna. Adequate care should be taken to ensure that normal

services are not disturbed/ disrupted due to non-reporting of the vehicles;

12. Bidders should keep in mind that whenever required the hired vehicles would be

used for outstation journey to and fro for such type of duty no extra payment shall

be made either to the driver or the contracting agency;

13. The Contractor shall have to indemnify the Department from any loss/damage of

property or life because of negligence of driver or poor maintenance of vehicle or

due to an accident;

14. In case of non-compliance of the above terms & conditions of contract, a penalty

may be levied. The penalty shall be levied on the basis of the certificate signed by

the Controlling Officer of the said vehicle;

15. The vendors are required to provide Cell Phones to the drivers at their own cost for

better communication with the users;

16. The bills in duplicate for hiring of vehicles, along with the Log Book complete in all

respect for every month, must be submitted to the % the Pro Chief Commissioner

of Income Tax (8&J), Patna by the lSlh of the subsequent month positively, after

getting the bills vetted by the authorized officers in this regard. Monthly payments

to be made to the cont ractor( s) shall be subject to deduction of Income Tax at

source and other statutory deductions as per the rules in force. No interest shall be

payable on the bill amount in any circumstance. Further, no charge shall be paid for

extra hours of duty, if any, required to be performed in case of requirement. In any

case no advance payment would be made;

17. In case of viola t ion of any of the above mentioned conditions, the hiring contract

may be terminated without giving any further notice to the agency at any time

before expiry of the period of three years;

18. The terms & conditions, and the procedures la id down should be st rict ly adh ered to.

The Department reserves the right to reject any tender without assigning any reason

whatsoever;

19. Earnest Money Deposit of Rs. 2,00,000/· (Rupees Two Lakh) on ly which has

been filed by the Second Party along with its tender documents shall remain with the first party as an interest free deposit. No interest shall be paid on the

Bank Guarantee. In case the second party wants a refund of the BG (Bank

Guarantee), the same shall be returned on furn ishing performance guarantee and

Bank guarantee of equal amount during the currency of contract.

20. Period of con tract may be extended for cont inuance by one yea r in case the services

being provided are found to be satisfactory;

21. Bidd ers must sign every page of this document as a token of acceptance of the

t erms & conditions as mentioned above.

Signature & Seal of Bidder: (Ashok Prasad) Income Tax Officer (Welfare),

For: Pr.Chief Commissioner of Income Tax (B&J), Pa tn3.

ANNEXURE - I

TECHNICAL BID DOCU MENT

1. Name of the Bidder

2. Address of the Bidder

3. Contact Person{s) along with landline/Mobile Nos.

4. No. of years of experience in providing

vehicles on hire basis

S. List of Clientele, whether attached

a. Name of parties

b. Period of hiring

c. No. of vehicles hired

6. Permanent Account Number

(PI. enclose a copy of PAN Card)

7. GST Registration No.

(PI. enclose proof)

8. Turnover

9. Commercial Registration Certificate of

vehicle (please enclose proof)

10. The Agency should have minimum 5 (five)

years experience in the area of runnmg car in the

Central Gave Department (please enclose proof)

11. Certificate of ISO 9001:2015

(please enclose proof)

Yes / No.

FY: 2018 -19

FY: 2019 - 20

This is to certify that the information furnished above is true & correct to the best of my/our knowledge.

I/We also certify that I/We have carefully read and understood the terms & conditions mentioned in the

tender document and undertake to abide by them in the event of being awarded the contract. Copies of

all the documents required as per the tender document are enclosed.

It is also certified that offered vehicles are registered with the authority concerned of State or Central

Government and all the conditions prescribed for hiring of vehicles in Motor Vehicle Act are duly

fulfilled.

Date

Place Seal: Signature(s) of Authorized Signatory

AN NEX URE - II

FINANCIAL BID DOCUMENT

1. Name of the Bidder

2. Address of the Bidder

3. Contact Person(s) along with landlinejMobile Nos.

4. Offered raters)

Monthly hiring charges:

51. Type of Vehicle

As below.

Name & make of Vehicle Offered monthly

hiring charge(5), for 2,000 kms

(excfusive of all

taxes)

Offered rate for

charging extra kms beyond 2,000 kms. (including all taxes

Rate/ Km ) _________ -'(Amount ,1"n""..,' ,,I _____ __ _

Seal:

1. Mid-size Vehicles Toyota Innova (BS-VI)

I Scorpio (6S-VI)

- - - - - ~---:----,--c-------2. Small-size Vehicles EcoSport (BS-VI)

----~--

-,------,.,-,---'---------- - - -Honda Amaze (BS-VI)

5ignature(s) of Authorized Signatory: