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STRATEGIC PROCUREMENT REQUEST FOR BID

BID PARTICULARS:

SUBJECT

REQUEST FOR BID FOR SUPPLY OF SAFETY SHOES TO SAA GROUP.

(hereinafter referred to as GOODS)

REQUEST NO

SAAT 007/12

DATE ISSUED

19 March 2013

CLOSING DATE

09 April 2013

CLOSING TIME

11:00

COMPULSORY BRIEFING SESSION

YES, SEE UNDER CRITICAL CRITERIA POINT 2.1

BID QUERIES

(To be submitted in writing)

The Project Administrator

Name: Omphile Ngwenya

Fax: +27 11 978 2638

E-mail Omphilengwenya@flysaa.com

SUBMISSION PARTICULARS

COMPANY NAME

REGISTRATION #

CONTRACT PERSON

TELEPHONE #

FACSIMILE #

E-MAIL ADDRESS

---------------------------------To be completed by SAA Technical ------------------------

For Official use only

SUBMISSION ADMINISTRATION

BAC LIAISON

PROCUREMENT LIAISON

DATE STAMP

Table of Contents

1. Overview

1.1Introduction

1.2Procurement Philosophy

1.3BEE

1.4 Local Content

2.Criteria

2.1Elimination/Critical Criteria

2.2Evaluation Criteria

3.Conditions

3.1Dissemination of document

3.2Conditions of quotation

3.3Bidders may form a Consortium or a Joint Venture

3.4Submission of Bids

3.5 Submission of samples

3.6Period of Acceptance

3.7Deviations from RFB

4.Suppliers Details

5.Appendix 1SBD (Standard Bid Document) local content

Appendix 2Scope of Purchase

Appendix 3Pricing

Appendix 4 Deviations from RFB

Appendix 5Confirmation of Intention to quote & confidentiality

Appendix 6Company Documentation

Appendix 7 Board Resolution / Delegation of Powers

Appendix 8 References

Appendix 9 Checklist

1. OVERVIEW

1.1 INTRODUCTION

South African Airways (SAA) is committed to be the carrier of choice in the markets it serves. SAA Technical as the contracted maintenance provider to SAA is committed to assist SAA to be the carrier of choice in the markets it serves. Reference in this document to SAA shall include reference to SAAT unless specifically stated otherwise.

This is inspired by our belief in service excellence, integrity, accountability, quality, safety, people development and value to our shareholders.

SAAs new values and business practices guide all our business relations. Our business partners and suppliers are encouraged to uphold, promote and share the same values and vision.

The quality, price and service that we provide our customers can only be as good as what we receive from our suppliers.

We strive for continuous improvement in our critical business areas and seek to establish relationships with suppliers that are equally passionate in their quest for better quality, price and service. By exceeding our requirements and expectations, you will not only ensure that you maintain the current level of business; you will position yourself for more in the future.

1.2PROCUREMENT PHILOSOPHY

It is the policy of SAA, when purchasing GOODS, to follow a course of optimum value and efficiency by adopting best purchasing practices in supply chain management, ensuring where possible that open and fair competition has prevailed, with due regard being paid to the importance of:

1.2.1 The promotion of the Interdivisional Support Policy;

1.2.2 The promotion, development and support of businesses from disadvantaged communities (small, medium, micro enterprises, as well as established businesses within those communities) in terms of its BEE Policy;

1.2.3 The promotion of national and regional local suppliers and agents before considering overseas suppliers; and

1.2.4 The development, promotion and support for the moral values that underpin the above, in terms of SAAs Business Ethics and Guidelines which requires that all commercial conduct be based on ethical and moral values and sound business practice. This value system governs all commercial behavior within SAA.

1.3 SAA BLACK ECONOMIC EMPOWERMENT PROGRAMME STATEMENT OF POLICY

It is the policy of SAA to promote Black Economic Empowerment by enabling qualifying Black Suppliers and SMME Suppliers, to meaningfully participate in the mainstream of the SAA procurement endeavours. In order to promote the effective and efficient development and support of suppliers and contractors from the historically disadvantaged communities, SAA decided to target that 50% of the discretionary total procurement expenditure be sourced in such a manner that it advances Black Economic Empowerment.

1.4 LOCAL CONTENT

Promotion of local suppliers is one of SAATs philosophy (refer to point 1.2.3 above). Bidders are to complete and sign the SBD for local content (Appendix 1).

2.CRITERIA

In order to facilitate fair comparison between the Bids or quotations all bids shall be converted to a common basis on the comparative list taking the following into account:

Methodology:

Phase 1 Critical criteria: Bidders will be required to fully comply with all the requirements of the critical criteria, failure to comply will lead to disqualification.

Phase 2 Functional Criteria: Bidders who fully comply with phase 1 will proceed to this phase.

Threshold For Bidders to proceed to the final phase they have to score 80 or above from the phase 2 evaluation.

Phase 3 Evaluation: The Bidder will only be scored on Price and BBBEE as follows:

Price 90

A list of the shoes required by SAAT require to be supplied will be provided in the tender document (Refer to Appendix 2).

BBBEE 10

SAA group will use the BBBEE scorecard provided and will allocate points based on the level status in line with the PPPFA guidelines.

2.1. Phase 1: Critical criteria:

Bidders will be required to fully comply with all critical criteria, failure to comply with the below will lead to disqualification:

Critical Criterion

Response

Bidders to provide the following:

1. Must be SABS and/or CE approved.

2. Bidder must not be listed in the National Treasury tender defaulters / restricted supplier registry.

3. Samples Refer to point 3.6 for full description

4. Compulsory briefing session will be held at Airways Park Auditorium, on Tuesday 26 March 2013 at 11:00am, bidders that dont attend will be disqualified.

Yes No

Yes No

Yes No

Yes No

2.2 . Evaluation Criteria:

2.2.1. Phase 2: Functional criteria:

Only bidders who fully complied with the mandatory / critical criteria evaluation will proceed to this evaluation phase:

Functional Criterion (see point a &b below for full description )

Weightings

Max Points

Company Quality Management system and capability procedure (bidders to supply relevant document) this will be evaluated as follows:

Iso 9000 compliant 30

Internal compliance mechanism only 15

30

Conform to specification (See Appendix 2.)

30

Sample testing (see point a. for full evaluation)

scoring for samples will be as follows:

Quality 3

Comfort 3

Slip resistant 4

10

Lead time, the lead time will be evaluated as follows:

1. 0 - 3 days 5

2. 4 - 7 days 4

3. 8 - 11 days 3

4. Above 11 days 0

5

Track record bidder to supply letter of reference for work done which must be of a similar commodity (the letter must be on a letterhead of the referring company)

5

Local content legislation (see Appendix 1.)Bidder to fill out and sign declaration certificate, bidders to obtain 100% using the local content formula:

100% score on the threshold 10

Below 100% 0

10

Site inspection (CFST to view site for quality, control and space) bidders will be evaluated by the CFST as follows:

3 Good 10

2 Satisfactory 5

1 Poor 1

10

TOTAL

100

THRESHOLD

80

a. Testing of safety shoes and scoring:

Only the bidders that make it pass the critical evaluation will have their safety shoes tested by the end users as part of the product evaluation. The bidders are to supply samples, random staff (end users) will be given a pair of shoes to wear for two (2) months and then fill out a survey. This is mainly to check the following:

Quality of the shoe It is essential that the correct type and grade of safety shoe is supplied. The degree of protection and design of the safety shoe must be integrated because both affect the overall efficiency, wear ability and acceptan