local 35 supervisors time approval september 2009 hr time capture

Local 35 Supervisors

Time Approval

September 2009

HR Time Capture

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Welcome!! Welcome!!

We’re glad you’re here!We’re glad you’re here!

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Meet your Instructor

Kevin Brigham

Deployment Management Specialist

Employee for just under 2 yrs.

Hobbies: Dog, Real Estate & Fitness

Kevin Brigham

Deployment Management Specialist

Employee for just under 2 yrs.

Hobbies: Dog, Real Estate & Fitness

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Time Capture Local 35 SupervisorsCourse Objectives

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Time Capture Local 35 Supervisors

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Time Capture Local 35 Supervisors

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Course Schedule

Time Approval & Adjustments 30 min

Time Off Requests 15 min

Time Off Approval 15 min

My Time Reporting 5 min

Questions 15 min

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Time Approval & AdjustmentsModule Objectives

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Time Approval & Adjustments

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* Dining Employees do not need to swipe out/in for their meal break


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Time Approval and AdjustmentPaycodes

Old Paycode

New Paycode

Comment

ABSENT NO NOTICE ABSENT (No Notice)

ABSENT WITH NOTICE ABSENT (With Notice)

EARLY OUT NO NOTICE EARLY OUT (No Notice)

EARLY OUT WITH NOTICE EARLY OUT (With Notice)

GRIEVANCE AWARD GROSS ADJUSTMENT

(Grievance Award)

GROSS ADJUSTMENT GROSS ADJUSTMENT

PUNCT NO NOTICE PUNCT (No Notice)

PUNCT WITH NOTIC PUNCT (With Notice)

Old Paycode

New Paycode

Comment

VACATN FOR SICK VACATION (Sick)

VACATN NO NOTICE VACATION (No Notice)

VACATN ON LEAVE VACATION (On Leave)

MEDICAL LEAVE LEAVE (Medical)

FAMILY LEAVE LEAVE (Family)

MILITARY LEAVE LEAVE (Military)

PERSONAL LEAVE LEAVE (Personal)

Several paycodes have been combined, changed or retired. The tables above list the most commonly used paycodes and how they should be used. For example, EARLY OUT NO NOTICE has been retired. Going forward, use EARLY OUT and enter “No Notice” or “With Notice” in the comments section of the timesheet.

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Time Approval & AdjustmentsSteps

•Users will log in to My Time using their NetID and password

•This is different from your original Kronos password

•To look up an employee’s Net ID, go to www.yale.edu and click on directories

•Type in the employee’s name followed by return all e.g. “Kevin Brigham return all” return kb32 for me

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Select Employee Name

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ApprovedClick the Approvals MenuSelect Approve


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Module Summary

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a) True

b) False

Question #1

Only supervisors are required to approve timesheets Only supervisors are required to approve timesheets

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a) True

b) False

Question #2

Changes cannot be made to timesheets (in My Time) if the associated payroll has already been processed Changes cannot be made to timesheets (in My Time) if the associated payroll has already been processed

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Course Schedule





Questions 15 min

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Time Off RequestsModule Objectives

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Time Off Requests

• Employees request time off using the My Time link on the uPortal. Request is automatically sent to supervisor

• Supervisors approve or reject the time off request using the My Time link on the uPortal

1. Log in to My Time

2. Click on My Actions

3. Click on Time Off Request SM

4. Fill out Form and click Next

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Time Off Requests Steps

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4. Fill out Form and click Next

When requesting time off at a kiosk (or any shared computer) Be sure to close your browser in addition to your Portal window if you have nothing further to do

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Time Off RequestsPaid Time Off Balances

The Time Off Balances in hours can be viewed at the top of the time off request online form.

Additionally, the Time Off Balances will continue to appear on the employee’s pay stub.

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Time Off Requests Notifications

• Once the Time Off Request has been submitted, the supervisor approves or rejects it, and a notification is sent

• A copy of the message will also be forwarded to the employee’s My Time inbox and Yale email (if they have one)

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Time Off Requests

• Kiosks will be available at various campus locations to enable employees to view and request time off

• Quick Guides will be available at kiosks for assistance with the time off requests

• As part of the go live, project team members will be available at kiosks at specific times to assists with time off requests

• Supervisors will need to enter paid time off to their employee’s timecard for dates requested outside the kiosk

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Course Schedule





Questions 15 min

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Time Off Request ApprovalModule Objectives

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Time Off Request Approval Criteria:• Does the time off requested conflict with business needs or deadlines?

Time Off Request Approval

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Time Off Request Approval

• Supervisors will receive notification of the time off request

• Supervisors will use My Time to review and approve or reject the time off request

1. Log in to My Time

2. Locate Employee’s request in Inbox

3. Review the request

4. Approve /Reject Time Off Request

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Time Off Requests Approval Steps

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Leave of Absence Requests

• Employees may also request a Leave of Absence through My Time

• If your employee has questions about how to use the Leave of Absence functionality, or questions about leave types, please direct them to your Leave Coordinator

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Module Summary

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a) True

b) False

Question #1

Cancelled time off requests must also be approved. Cancelled time off requests must also be approved.

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a) True

b) False

Question #2

The system validates the employee’s PTO balance before routing it to the supervisor for approval.

The system validates the employee’s PTO balance before routing it to the supervisor for approval.

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Course Schedule





Questions 15 min

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Reporting

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My Time Reports

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Genies

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My Time Reports

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Module Summary

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Course Summary

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Course Schedule





Questions 15 min

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Do you have any final questions?

Questions

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Course Support

local 35 supervisors time approval september 2009 hr time capture

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