list of ocf attachments february 19, 2016...
TRANSCRIPT
LIST OF OCF ATTACHMENTS
FEBRUARY 19, 2016
RESPONSES TO QUESTIONS OF COMMITTEE ON THE JUDICIARY
COUNCIL OF THE DISTRICT OF COLUMBIA
ATTACHMENT A – Office of Campaign Finance Organizational Structure and Staffing Chart (February
2016) (Response to Question No. 1, General Questions)
ATTACHMENT B - Organizational Charts for each OCF Division (February 2016) (Response to Question
No. 1, General Questions)
ATTACHMENT C– Office of Campaign Finance Functional Organization Chart (February 2016) (Response
to Question No.1, General Questions)
ATTACHMENT D – February 2016 Schedule A for the Office of Campaign Finance (Response to Question
No. 2, General Questions)
ATTACHMENT E – List of Current Vacant Positions for the Office of Campaign Finance, with Recruitment
Status, and by program and activity (Response to Question No. 2, General Questions)
ATTACHMENT F – Chart of FY15 and FY16 Budget and Actual Spending (Response to Question No. 6,
General Questions)
ATTACHMENT G – Chart of FY15 and FY 16, to date, Intra-District Transfers (Response to Question No. 7,
General Questions)
ATTACHMENT H - List of OCF Contracts for FY15 and FY16, to date (Response to Question No. 10,
General Questions)
1
ATTACHMENT I – List of Purchase Card Spending for FY15 and FY16, to date (Response to Question
No.11, General Questions)
ATTACHMENT J – Chart of FY15 and FY16, to date, Memoranda of Understanding (Response to Question
No. 12, General Questions)
ATTACHMENT K – OCF FY 15 and FY16, to date, Reprogramming Requests (Response to Question No. 17,
General Questions)
ATTACHMENT L – Chart of OCF FY15 and FY16, to date, Reprogramming (Response to Question No. 17,
General Questions)
ATTACHMENT M – FY15 Performance Plan for the Office of Campaign Finance (Response to Question
No. 23, General Questions)
ATTACHMENT N – FY15 Performance Report of the Office of Campaign Finance (Response to Question
No. 23, General Questions)
ATTACHMENT O – FY16 Performance Plan for the Office of Campaign Finance (Response to Question
No.24, General Questions)
ATTACHMENT P- Copy of Correspondence dated February 2, 2015 to the Honorable Kenyan McDuffie,
Member of the Council from Ward 5 (Response to Question No. 26, General Questions)
ATTACHMENT Q - OCF Research Reports (Response to Question No. 26, General Questions)
ATTACHMENT R – List of OCF Employees whose salary exceeded $100,000 or more in FY15 and FY16, to
date (Response to Question No.1, Personnel)
2
ATTACHMENT S – Chart of FY15 Training Courses offered to the OCF Employees (Response to Question
No. 4, Personnel)
ATTACHMENT T – Chart of FY15 and FY16, to date, Mandatory Training Stats, and Summary of Training
Surveys dated November 17, 2015 (Response to Question No. 1, Agency Operations)
ATTACHMENT U - Notice of Significant Amendments to the Campaign Finance Act of 2011, published at
the OCF Website November 17, 2014 (Response to Question No. 1, Agency Operations)
ATTACHMENT V – Schedule of 2015 Training Sessions, published at the OCF Website on January 29,
2015 (Response to Question No. 1, Agency Operations)
ATTACHMENT W – January 13, 2015 Reminder Letter of January 31, 2015 Filing Deadline (Response to
Question No. 1, Agency Operations)
ATTACHMENT X – Notice of Mandatory Requirements published at the OCF Website on February 3, 2015
(Response to Question No. 1, Agency Operations)
ATTACHMENT Y - List of Electronic Databases (Response to Question No. 5, Agency Operations)
ATTACHMENT Z- FY15 and FY16, to date, OCF Facebook Stats (Response to Question No. 9, Agency
Operations)
3
DC Office of Campaign Finance
Office of the Director
February 2016
OFFICE OF THE DIRECTOR Director (EX-17)
Cecily E. Collier-Montgomery
Public Affairs Manager (MSS-13) S. Wesley Williams
Audit Manager (MSS-14) Renee Coleman-Rollins
General Counsel (LX-1) William O. SanFord
Administrative Officer (MSS-12) Nadine Journiette
Administrative Support Assistant
CS-07
Clerical Assistant CS-05
Training Officer (MSS-12) Deloris Ramsey
5 Positions
DC OffiCe Of Campaign finanCe
Organizational Structure and Staffing Chart
February 2016
PUBLIC INFORMATION AND RECORDS MANAGEMENT DIVISION
Public Affairs Manager
OFFICE OF THE GENERAL COUNSEL
Supervisory General Counsel
Training Officer
Administrative Support
Assistant
Clerical Assistant
Public Affairs Specialist
Compliance Unit
Legal Instruments Examiner
Senior Hearing Examiner
Information Technology Specialist
Investigative Unit
Hearing Examiner
Attorney Advisor
REPORTS ANALYSIS AND AUDIT DIVISION
Audit Manager
Supervisory Auditor
Auditor
Research Unit
Reports Analysis Unit
Audit Unit
Auditor
Auditor
Auditor
Auditor
Auditor
Auditor
Attorney Advisor
Administrative Officer
OFFICE OF THE DIRECTOR
Director
Clerical Assistant
Investigator
Hearing Examiner
Auditor
Auditor
Auditor
Auditor
30 Positions
DC OffiCe Of Campaign finanCe
Office of the General Counsel
February 2016
(1 Vacant Position)
OFFICE OF THE GENERAL COUNSEL Supervisory General Counsel (LX-1)
William O. SanFord
Senior Hearing Examiner MSS-14
Hearing Examiner CS-11
COMPLIANCE UNIT Initiates Informal Hearings on Violations of Reporting
Requirements
INVESTIGATIONS UNIT Investigates Complaints of
Campaign Finance Act Violations
Attorney Advisor LS-12
Attorney Advisor LS-12
Investigator CS-09
Hearing Examiner CS-11 (Vacant)
7 Positions
DC OffiCe Of Campaign finanCe
Reports Analysis and Audit Division
February 2016 (1 Vacant Position)
REPORTS ANALYSIS AND AUDIT DIVISION Audit Manager (MSS-14)
Renee Coleman-Rollins
Reports Analysis Unit Conducts Desk Reviews
Research Unit Conducts Complex Research
And Data Collection
Audit Unit Conducts Periodic and Full
Field Audits
Supervisory Auditor MSS-12
Auditor CS-12
Auditor CS-09
Auditor CS-11
Auditor CS-11
Auditor CS-09
Auditor CS-12
Auditor CS-11
Auditor CS-13
Auditor CS-09 (Vacant)
Auditor CS-09
Auditor CS-12
13 Positions
DC OffiCe Of Campaign finanCe
Public Information and Records Management Division
February 2016
PUBLIC INFORMATION AND RECORDS MANAGEMENT DIVISION
Public Affairs Manager (MSS-13) S. Wesley Williams
Clerical Assistant CS-07
Legal Instruments Examiner CS-06
Public Affairs Specialist CS-11
Information Technology Specialist CS-11
5 Positions
DC OffiCe Of Campaign finanCe
Functional Organization Chart
PROGRAM OPERATIONS AND LIAISON POLICIES
Program Operations Budget Administration Contract and Procurement HR Management /Development Executive Support Services Payroll Administration Information Technology Operations Web Site Management Educational Outreach Program
OFFICE OF THE DIRECTOR
Administers & Enforces the Campaign Finance Laws of the District of Columbia, Quality Control Management & Policy Development
REPORTS ANALYSIS AND AUDIT DIVISION
Desk Reviews and Investigative, Full & Periodic Field Audits of Financial Reports for all Reporting Entities* Educational Outreach and Technical Assistance to the Public Statistical Reports and FOIA Requests RFAI Program for all Reporting Entities* Referrals to OGC for Non-Compliance Site Visits to Campaign Offices, Early Vote Centers, and Election Precincts Committee/Program Terminations
*Filer Groups: Political Committees**; Political Action Committees; Independent Expenditure Committees; Constituent Service and Statehood Fund Programs
OFFICE OF THE GENERAL COUNSEL
Legislative Recommendations Rulemaking Investigations Informal Hearings Legal Assistance to Director and Staff Educational Outreach Coordination Intergovernmental Liaison Interpretative Opinions BOE Enforcement of OCF Orders Forms Management Freedom of Information Requests Coordination OCF Complaints before BOE Appeals from OCF Orders Site Visits to Campaign Offices, Early Vote Centers, and Election Precincts
PUBLIC INFORMATION AND RECORDS MANAGEMENT
DIVISION
Electronic Filing & Data Entry of Reports Web Site Maintenance and Report Creation Help Desk for EFS and Web Site Document Intake and Electronic Imaging Media Liaison, Public Information and Records Management, and FOIA Requests Pre-Notification and Failure to File Programs for all Filer Groups* Biennial Report of Contributions and Expenditures Educational Outreach Referrals to OGC for Non-Compliance *Filer Groups: Political Committees**; Political Action Committees; Independent Expenditure Committees; Constituent Service and Statehood Fund Programs
February 2016
** - Political Committees include principal campaign committees; inaugural, transition, exploratory and legal defense committees; and ballot committees
Posn Stat Title Name Vac Stat Grade Step Salary Fringe Benefit Reg/Temp/ Prgm Code ActivityAgency Management Program
A Administrative Support Assista Williams,April L F 7 6 44,512.00$ 9,739.23$ Reg 1010 1010A CLERICAL ASSISTANT Lee,LaJuan D F 5 3 33,043.00$ 7,229.81$ Reg 1010 1010A Administrative Officer Journiette,Nadine E F 12 0 73,161.35$ 16,007.70$ Reg 1010 1010A Training Officer RAMSEY,DELORIS K F 12 0 82,237.79$ 17,993.63$ Reg 1015 1015A IT Specialist Dua,Nimmi F 11 5 62,291.00$ 13,629.27$ Reg 1040 1040A DIR CAMPAIGN FINANCE Collier,Cecily Elizabeth F 17 0 167,835.21$ 36,722.34$ Reg 1090 1090
Program Oversight Support Services
Activity Public Information & Record ManagementA Supervisory Public Affairs Spe Williams III,Sidney Wesley F 13 0 96,755.51$ 21,170.11$ Reg 2010 2010A CLERICAL ASST Scales,Billy L F 7 9 48,463.00$ 10,603.70$ Reg 2010 2010A Public Affairs Specialist Lake,Sonya L F 11 7 65,839.00$ 14,405.57$ Reg 2010 2010A LEGAL INSTRUMENTS EXAMINER Mcqueen,Laura A F 6 7 41,385.00$ 9,055.04$ Reg 2010 2010
Activity Report Analysis & Audit DivisionA Auditor BAKARE,SEMIU F 9 1 45,811.00$ 10,023.45$ Reg 2020 2010A Auditor Bunaro,Beruk F 9 1 45,811.00$ 10,023.45$ Reg 2020 2010A Auditor Manager Rollins,Renee T F 14 0 116,106.62$ 25,404.13$ Reg 2020 2010A AUDITOR V 11 1 55,195.00$ 12,076.67$ Reg 2020 2010A AUDITOR V 9 0 45,811.00$ 10,023.45$ Reg 2020 2010A Auditor Steele,Michele Y. F 11 1 55,195.00$ 12,076.67$ Reg 2020 2010A Auditor Chavis,Zoe M F 11 3 58,743.00$ 12,852.97$ Reg 2020 2010A Auditor Afoke,Olamide F 9 2 47,275.00$ 10,343.77$ Reg 2020 2010A Supervisory Auditor Gilliam Sr.,Dwayne A F 12 0 76,490.89$ 16,736.21$ Reg 2020 2010A Auditor Oliver Jr.,Michael D. F 12 2 70,414.00$ 15,406.58$ Reg 2020 2010A AUDITOR Jackson,Erick L F 13 10 101,385.00$ 22,183.04$ Reg 2020 2010A Auditor Dufe,Eddie G F 12 1 68,294.00$ 14,942.73$ Reg 2020 2010A Auditor Wales,Mark N F 12 1 68,294.00$ 14,942.73$ Reg 2020 2010
Activity Office of General CounselA Supv General Counsel Sanford,William O F 1 0 122,931.79$ 26,897.48$ Reg 2030 2030A HEARING EXAMINER Diggs,Jean S F 14 0 121,743.64$ 26,637.51$ Reg 2030 2030A Hearing Examiner Peete,Kalvaneeta K. F 11 4 60,517.00$ 13,241.12$ Reg 2030 2030A Investigator Zeraat,Payam F 9 3 48,739.00$ 10,664.09$ Reg 2030 2030A Attorney Advisor Muhammad,Leonard G F 12 4 79,272.00$ 17,344.71$ Reg 2030 2030A Attorney Advisor Franklin,Austin E F 12 3 76,868.00$ 16,818.72$ Reg 2030 2030A Hearing Examiner V 11 0 55,195.00$ 12,076.67$ Reg 2030 2030
Office of Campaign Finance (CJ0)
RESPONSE TO QUESTION #2 (General Questions)
FY 16 Lists by Program and Activity of Positions by Title, Employee Name, Grade, Step, Series, Salary, Fringe Benefit, EOD, Status and Length of Vacant Position, Whether Unfunded or Proposed for FY 16
I. Agency Management Program Title
Name Grade Step Series Salary Fringe Benefits
EOD Status Continuing/Term/ Temporary/ Contract/ Vacant/ Frozen/
Agency Management Program Office of The Director
Director Collier-Montgomery Cecily E.
17 0087 167.835.20 36,722.34
08/02/96 Continuing
Training Officer Ramsey, Deloris
MSS-12
0
82,237.79
17,993.63
08/12/13
Continuing
Administrative Officer
Journiette, Nadine
MSS-12
0 341 73,161.35 16,007.70 01/28/13 Continuing
Administrative Assistant
Williams, April L.
CS-07 06 303 44,512.00 9,739.23 05/17/04 Continuing
Clerical Assistant
Lee, Lajuan CS-05 02 303 31,969.00
6,994.82 01/27/14 Continuing
FY16 Question #2 Response (Cont’d)
Lists by Program and Activity of Position Listings for Position, Name, Grade & Step, Series, Salary, Fringe Benefits, EOD, Status and Length of Vacant, Unfunded, Proposed Positions for FY 16
II. Oversight Support Program
Office of General Counsel Activity
Title Employee Grade Step Series Salary Fringe Benefits
EOD Status Continuing/ Term/ Temporary/ Contract/ Vacant/ Frozen/
Recruitment Activity
Supv. General Counsel
SanFord, William O.
LX-1 905 122,931.79
26,897.48
10/02/10 Continuing
Hearing Examiner
Diggs, Jean S
MSS-14
905 121,743.64 26,637.51 05/27/03 Continuing
Attorney Advisor
Muhammad, Leonard
LS-12 3 905 76,868.00 16,818.72 01/31/11 Continuing
Hearing Examiner
Peete, Kalvaneeta
CS-11 3 905 58,743.00 12,852..97 01/14/13 Continuing
Attorney Advisor
Franklin, Austin
LA-12 3 905 76,868.00 16,818.72 05/20/13 Continuing
Investigator Zeraat, Payam
CS-09 3 1810 48,739.00 10,664.09 01/28/13 Continuing
Hearing Examiner
Vacant
CS-11 1 905 Resignation 01/08/16
Vacant*** 01/11/16
Reports Analysis and Audit Division Activity Auditor Manager
Coleman, Renee
MSS-14
511 116,106.62 25,404.13 07/12/04 Continuing
SupervisoryAuditor
Gilliam Sr., Dwayne
MSS-12
511 76,490.89 16,736.21 09/13/04 Continuing
Auditor Banaro, Beruk
CS-09 01 511 45,811.00 10,023.45 12/28/15/
Continuing *New Hired 12/28/15
Auditor Jackson, Erick
CS-13 10 511 101,385.00 22,183.01 02/24/14 Continuing
Auditor Afoke, Olamide
CS-.11
01 511 55,195.00 02/10/14 Continuing
Auditor Wales, Mark CS-12 01 511 68,294.00 14,942.73 05/06/13 Continuing Promotion* 11/29/2015
Auditor Dufe, Eddie CS-12 01 511 68,294.00 14,942.73 05/06/13 Continuing Promotion* 12/19/15
Auditor Oliver Jr. , Michael D.
CS-12 01 511 68,294.00 14,942.73 06/23/08 Continuing
Auditor Steele, Michele
CS-11 01 511 55,195.00 12,076.67 05/06/13 Continuing Promotion* 11/29/15
Auditor Chavis, Zoe CS-11 03 511 58,743.00 12,852.97 07/15/13 Continuing Auditor Barare,
Semiu CS-09 1 511 45,811.00 10,023.45 12/28/15 Continuing *New Hired
12/28/15 Auditor Smith,
Montrel CS-09 1 511 45,811.00 10,023.45 01/08/16 Continuing *New Hired
02/08/16 Auditor Vacant
CS-09 1 511 45,811.00 10,023.45 Vacant 09/18/15**
Public Information and Records Management Division Activity Public Affairs Manager
Williams III, Sidney Wesley
MS-13
1035 96,755.51 21,170.11 05/12/08 Continuing
Public Affairs Specialist
Lake, Sonya L.
CS-11 6 1035 64,065.00 14,017.42 01/18/09 Continuing
Clerical Assistant
Scales, Billy L.
CS-7 9 301 48,463.00 10,603.70 06/30/97 Continuing
Legal Instruments Examiner
McQueen, Laura
CS-6 7 950 41,385.00 9,055.04 01/12/04 Continuing
Information Technology
Dua, Nimmi CS-11 05 2210 62,291.00 13,629.27 08/31/98 Continuing
*The Promotions noted occurred as the result of the recruitment process and the selection of the current employee to fill a vacant position.
**The Hearing Examiner, CS-11 Position, is vacant due to a Resignation of the employee; and is pending the recruitment process.
*** Auditor, CS-09 Position is vacant due to the Promotion by selection, of an employee to the Auditor, CS-11 Vacant Position, effective 02/08/16. The Auditor, CS-09 position is under review for the Selection Certification List and forwarding to DCHR for processing.
Appropriated Fund Appropriated Fund Title Comp
Object Comp Object Title FY 2015 Approved Budget
FY 2015 Revised Budget
FY 2015 Actual expenditure Variance FY 2016 Approved
Budget 111 CONTINUING FULL TIME 2,073,737.20$ 1,825,724.90$ 1,910,145.17$ (84,420.27)$ 2,138,016.54$
0125 TERM FULL-TIME -$ -$ -$ -$ -$ 0131 -$ -$ 3,520.76$ (3,520.76)$ -$ 0147 MISC FRINGE BENEFITS 661,522.16$ 519,933.95$ 421,413.89$ 98,520.06$ 468,225.62$ 0020 OFFICE SUPPLIES 15,600.00$ 15,600.00$ 7,670.23$ 7,929.77$ 10,000.00$ 0031 TELEPHONE -$ -$ -$ -$ -$ 0040 OFFIE SUPPORT 47,616.64$ 104,141.15$ 96,162.81$ 7,978.34$ 63,016.59$ 0070 OFFICE EQUIPMENT -$ -$ -$ 25,000.00$
2,798,476.00$ 2,465,400.00$ 2,438,912.86$ 26,487.14$ 2,704,258.75$
2,798,476.00$ 2,465,400.00$ 2,438,912.86$ 26,487.14$ 2,704,258.75$
Office of Campaign Finance (CJ0)
0100 LOCAL FUND
100 Local
Total Budget
Intra District FY 2015 Transferred From Office of Campaign Finance (CJ0)Amount From To Description
157.65$ CJ0 KT0 OCF transferred $7,518.32 to Fleet Services; $157.65 collected17,253.00$ CJ0 TO0 Services Server/Data Base*15,000.00$ CJ0 BE0 HR Services*
*Funds were never collected
Intra District FY 2016 Transferred From Office of Campaign Finance (CJ0)
9,954.00$ CJ0 KT0 Fleet ServicesAmount From To Description
17,253.00$ CJ0 TO0 Services Server/Data Base15,000.00$ CJ0 BE0 HR Services
MOU FY 2015 Transferred From Office of Campaign Finance (CJ0)Amount From To Description
* Funds were not collected
157.65$ CJ0 KT0 OCF transferred $7,518.32 to Fleet Services; $157.65 collected17,253.00$ CJ0 TO0 Services Server/Data Base*15,000.00$ CJ0 BE0 HR Services*
MOU FY 2016 Transferred From Office of Campaign Finance (CJ0)
9,954.00$ CJ0 KT0 Fleet ServicesAmount From To Description
17,253.00$ CJ0 TO0 Services Server/Data Base15,000.00$ CJ0 BE0 HR Services
RESPONSE TO # 11 (GENERAL QUESTIONS) LIST OF OFFICE OF CAMPAIGN FINANCE FY 2015 AND FY 2016 P-CARD TRANSACTIONS
FY 15 P-CARD PURCHASES
Vendor Amount General Purpose Date P-Card User
Metropolitan Office Supplies
$928.58 Office Supplies 12/24/2014 April Williams
Miller Copying Services $4,879.00 Bulk printing of Biennial Report 01/29/2015 April Williams Metropolitan Office
Supplies $1,978.96 Office Supplies 03/07/2015 April Williams
Miller Copying Services $ 2,125.00 Agency Letterhead & envelopes 07/01/2015 Nadine Journiette Presto Direc $ 65.45 Notary Record Book, Stamp &
Embosser 08/14/2016 Nadine Journiette
DC Bar $ 89.00 Course for OGC Employee 08/27/2015 Nadine Journiette DC Bar $ 109.00 Course for OGC Employee 08/27/2015 April Williams
Presto Direc $28.99 Notary Public Seal Impression Inker
08/31/2015 April Williams
DC Bar $109.00 Course for OGC Employee 09/01/2015 April Williams DC Bar $99.00 Course for OGC Employee 09/01/2015 April Williams DC Bar $109.00 Course for OGC Employee 09/01/2015 April Williams DC Bar $99.00 Course for OGC Employee 09/01/2015 April Williams
Haines (Criss Cross) $415.50 Directory Book 09/11/2015 April Williams Adobe $ 499.00 Adobe Software 09/25/2015 Nadine Journiette
Metropolitan Office Supplies
$ 9,026.89 Office Supplies 09/26/2015 Nadine Journiette
American Making $ 44.31 Signature Stamp 09/29/2015 Nadine Journiette
FY 16 P-CARD PURCHASES
Vendor Amount General Purpose Date P-Card User
Metro Rail $126.00 Metro Smart Trip Cards 11/20/2015 April Williams Al’s Office Supplies $1,045.00 Office Supplies 02/04/206 April Williams
GOVERNMENT OF THE DISTRICT OF COLUMBIA OFFICE OF THE CHIEF FINANCIAL OFFICER
Office of Budget and Planning
* * *
Gordon M. McDonald Deputy Chief Financial Officer
MEMORANDUM
TO: Cecilia Collier-Montgomery Director Office of Campaign Finance
,/ FROM: Gordon McDonald -v)-tiot
Deputy Chief Financial Officer Office of Budget and Planning
DATE: May 26, 2015
SUBJECT: FY 2015 Reprogramming Request for $111,525 of Local Funds Budget Authority within the Office of Campaign Finance
The Office of Budget and Planning has reviewed the Office of Campaign Finance's (OCF) request to reprogram $111,525 of Fiscal Year 2015 Local funds budget authority within the agency. Funds arc needed to cover the cost of the e-Filing System enhancement and upgrades.
Funds will be reprogrammed within the Oversight Support Services program, from Comptroller Source Groups (CSGs) 11 (Regular Pay - Continuing Full Time) and 14 (Fringe Benefits - Current Personnel) to CSG 40 (Other Services and Charges). Funds are available because of salary lapse savings.
We have determined that this reprogramming will not have an adverse impact on OCE's programs or services. Your request is hereby approved.
If you have any questions, please contact Ernest Chukwuma at (202) 727-1747.
cc Matthew Brown, Director, Office of Budget and Finance, Office of the City Administrator Jennifer Rudoff, Budget Director, Council of the District of Columbia Mohamed Mohamed, Associate Chief Financial Officer, Government Operations Cluster Christine Mukolwe, Budget Director, Officer, Government Operations Cluster James Hurley, Agency Fiscal Officer, Office of Campaign Finance Eric M. Cannady, Director, Budget Administration, Office of Budget and Planning Stacy-Ann White, Deputy Director, Budget Administration, Office of Budget and Planning Ernest Chukwuma, Budget Administration Analyst, Office of Budget and Planning Maia Estes, Director, Office of Policy and Legislative Affairs, Executive Office of the Mayor
John A. Wilson Building * 1350 Pennsylvania Avenue, N.W. * Suite 229 * Washington, D.C. 20004 Phone: (202) 727-6234 * Fax: (202)724-5222 www.cfo.digov
MURIEL BOWSER MAYOR
Mr. Jeffrey DeWitt Chief Financial Officer Office of the Chief Financial Officer 1350 Pennsylvania Avenue, NW, Suite 209 Washington, D.C. 20004
Dear Mr. DeWitt:
Pursuant to the Reprogramming Policy Act of 1980, (D.C. Official Code § 47-363 et seq.), I am submitting a request to reprogram $111,524.51 in local funds within the Office of Campaign Finance (0CF). This reprogramming is needed to provide technical support, maintenance and enhancements as required to the OCF Website. The funds will be reprogrammed as outlined on the attached attribute sheet.
Details of the request are contained in the agency's submission. Thank you for your consideration of this request. I look forward to the Chief Financial Officer's favorable review of this request.
cc: Gordon McDonald, Deputy CFO for Budget and Planning John Falcicchio, Chief of Staff
GOVERNMENT OF THE DISTRICT OF COLUMBIA OFFICE OF THE CHIEF FINANCIAL OFFICER
GOVERNMENT OPERATIONS cLusTER
* * *
ME1VIORANDUNI
To: Lolita Alston, Director Office of Legislative Support, EOM
Fro7(0 Mohamed Mohammad, Associate Chief Financi '(Goveniment Operations Cluster
Thru: Cecily Collier-Montgomery, Director .1 Office of Campaign Fin ce tie/ .
Jatnes 'Turley Agency Fiscal Office
Date: April 10, 2015
Subject: Request for Reprogratnming of $111,524 51 (Local Fund)
This is to request a reprogramming of budget authority in the amount of $111,524.51 of Local Funds from Personal Services to Non-Personal Services
Amount proposed for reprogramming: The amount proposed for reprograrnming is $111,524.51.
Why are the funds needed?
The funds are needed to cover the cost of the OCF e-Filing System Enhancement and Upgrades to the system.
The vendor will provide technical support, maintenance and enhancements as required to the OCF Website at http://www.ocf.dc.gov . This support includes providing maintenance and operations support services to assure smooth and continued operation of the OCF website and online filing systems, and design and implement functional enhancements to the Registration and e - FilIng System for Principal Campaign Committees, Political Action Committees, Exploratory Committees, Transitional Committees, Legal Defense Committees, Inaugural Committees, Senators and Representatives, and Citizen-Service Programs.
See specification: 1. Integration with Nation Builder to import Contributions and Expenditures from
their e-filing System
441 4th St, N.W.* Suite 890 North * Washington, D.C. 20001 Phone: (202) 727-0333 * Fax: (202) 727.2202
2. Module to display Active Candidate list 3. Module to display Statistic information based on contribution and expenditure data
for Principal Campaign Committees 4. Add scanning functionality for audit reports, investigation reports, complaints and
final decisions 5. Additional maintenance hours of 24 hours a month to cover unforeseen
changes/enhancements
Also, fluids are needed for day-to-day operations, OCTO services, DCHR service, purchase equipment and supplies for FY2015.
See Attaclunent for quotes:
(1) DataNet Systems in the amount of: $55,365.36 (2) Supplies and Equipment for 2015 in the amount of $23.906.15 (See Attachment
with quotes) (Computer (8) - $11,559.90; Paper (50Boxes) - $2,799.50; Cannon (1) Copier Machine & (2) Printers - $7,846.97; (Printer/Toner Cartridges - $1,699.78)
(3) MOU- OCTO for Fiscal Year 2 015 in the amount of: & $17,253.00 (a) One (1) virtual machine with SQL 2012 (b) Two (2) Standard VM (c) Additional memory, CPU, storage and back up.
(4) MOU- DCHR for Fiscal Year 2015 in the amount $15,000.00 for Recruitment and Staffing services
Is this a reprogramming to restore a budget cut authorized by the Mayor and/or Council? No, this reprogranuning does not restore a budget cut authorized by the Mayor or the Council.
What hardship will the District face if the action is postponed until the subsequent fiscal year? This reprogranuning required to align resources with the agency's goals for FY 2015
How will the funds be reprogrammed? The funds will be reprogrammed from CSG 0011 (Regular pay) and CSG 0014(Fringe Benefit) to CSG 0040 (Other Services). See attached sheet for details.
Why are the funds available? The funds are available as a result of anticipated cost savings in the personal services portion of the budget.
What programs, services, or other purchases will be delayed as a result of the action, and impact on the program or agency? No other programs, services will be delayed as a result of this action.
Should you have any questions, please feel free to contact M. Awan, Financial Manager, and Government Operations Cluster on 202-727-6503.
Attachment
SOAR FLeprogramming Entry Form
Attachment Local Funds 0100
Attachment El — toul Funds 0100 um RAMC IILIM14111)4404.1“ M M INC
i IN Di SC
X Ut$1
i now •CdvIcIZXC-.. ...< /X',.,4
;'..
comp soft Get ye
latateleantlon
WillebsteStEdku 10$1.11gen.71msq
is.that 2010
I,
. '
•
tt-.V x., W,.. ' ..
itatro/Semqn.".1,1••.2ws 'manual S 111,171
Non., ./ 14 'A... ..0611-
04)13.111 Ttlali.teguill
IV,
et
it Prtnn.. Nam. *wining
OM 11100
202Ot
Ps* 0.4a ei..1 tirflus.g.
........,,.."1._ 472.66
254.712 77 47,616 64
.,.....Irie.,...1 ___A 5 187.189 Sot
5 124.334.65}
rms. a .......0
S III 524.51
P.A... awsuAns.m
711 25210
230 370.12 159 1.41.1
SO
......saiSSmassa Omrsotru Ton 0. 0h1.32‘.1 q
23203
2020, 0011 0147 OM
0113 0147
04 la
172 06 S 712 77 $ 11,016 6
7120 IOW 70 ;0 0 DWO 70tIt 70 ■03
0 SO
0 $0 SO SO SO
0
— —. —... :a0
OTAL 41.100.00;:l 41,100 ■002 07 (S111414.3/I SI II sate* 41 Ina 003.07
U13120iS qeprogegunnny .4.11137015
PAGE. Nt.
GOVERNMENT OF THE DISTRICT OF COLUNIBIA OFFICE OF' THE CHIEF FINANCIAL OFFICER
GOVERNMENT OPERATIONS CLUSTER * * *
MEMORANDUM
To: Lolita Alston, Director
-11)1 From: Government Operations Cluster
ohamed Mohammad, Associate Chief Financial Ctficer
„Ai/a- Thru: Cccily Collier-Montgomery, Director
Office of Campaign Finance
James Hurley Agency Fiscal Officer
Date: February 10, 2016
Subject: Request for Reprogramming of $74,000.00 (Local Fund)
This is to request a reprogramming of budget authority in the amount of $74,000.00 (Local Funds) from Personal Services to Non-Personal Services.
Amount proposed for reprogramming: The amount proposed for reprogramming is $74,000.00.
Why are the funds needed? The funds are needed to cover the cost of the 2016 e-filing Systems Maintenance for OCT- website. The contractor will provide technical support/maintenance to the Registration System, administration modules, public reports and data download modules.
In additional, funds are needed for day-to-day operations, OCTO server/Database services and to purchase supplies for FY2016.
Is this a reprogramming to restore a budget cut authorized by the Mayor and/or Council?
No, this reprogramming does not restore a budget cut authorized by the Mayor or the Council.
What hardship will the District face if the action is postponed until the subsequent fiscal year?
This reprogramming is required to align resources with the agency's goals for FY 2016
441 4th St, N.W. * Suite 890 North * Washington, D.C. 20001 Phone: (202) 727-0333 * Fax: (202) 727-2202
Office of Legislative Support, EOM
How will the funds be reprogrammed?
The funds will be reprogrammed from CSG 0011 (Regular pay) and CSG 0014(Fringe Benefit) to CSG 0020 (Supplies) CSG 0040 (other services) See attached sheet for details.
Why are the funds available?
The funds are available as a result of anticipated cost say ngs in the personal services portion of the budget.
What programs, services, or other purchases will be delayed as a result of the action, and impact on the program or agency?
No other programs, services will be delayed as a result of this action.
Should you have any questions, please feel free to contact M. Awan, Financial Manager, and Government Operations Cluster on 202-727-6503.
2020
2020
S 100,090 00
S 114,000 00 91,226.51 S 10,000 00
S62 SR
$191,226 DI
S 10,000 00
1.„I__15,S62 58
1/Re nal Ana Rs 0100
0 URC0010ra 205 0101
e P 10100110100 01C0
Ine shoe 01(10
2003
2000
2000
$ 69,000 DO 20100
20
60411
813,180.4
177,226 51
15,000.00
104 562 58 SO 50 SO SO
SO ,
SO $0
$111
$0 SOI
$0 $0
Attachment B — Local Funds (0100) OPPRATING BUDGET 1111101G110.21)41 NG 111(211461
r15)1MBIrrency env 00 01110. 01•11:0101 C0100060
Attac merit B Local FUndS (01001
CF0
funinegetloyintagi $
11' AW. _
wenn 0.0101111 Bennet 1.000POI oco nair
02102)16
pR/010. Nan' e • ^ y r Y. Awn.. 000 c B e pram' al 0,01 wee 00100
109.969.51
40A2191100 01110penit 010110 l'retle Please nee altack60
SOAR Reprogramming Entry Form
s.,44
20112CIG C,0 Reprcyrarnpnny 00certher n521110 •I0 PACR tn, 1
Date
TOJuly 13,2015 Budget OfficeJuly 13,2015 Budget Office
September 30, 2015 Budget OfficeSeptember 30, 2015 Budget Office
TOMay 27, 2015 0410May 27,2015
TOFebruary 11, 2016 0020February 11, 2016 0040
Total 74,000.00 74,000.00
111,524.51 111,524.51 Total
0011 60,000.00 5,000.00 Operational Cost within the agency0014 14,000.00 69,000.00 Operational Cost within the agency
FY 2016 Reprogramming
From Amount Amount DESCRIPITION
From Amount Amount DESCRIPITION0011 160,822.44 160,822.44 Budget Office FY 2015 Supplement Budget0014 72,253.56 72,253.56 Budget Office FY 2015 Supplement Budget
45,000.00 45,000.00 Budget Office Reprogram to Various Agencies 0014Budget Office Reprogram to Various Agencies
Total 333,076.00 333,076.00
0014 24,334.65 -
FY 2015 Reprogramming
From Amount Amount DESCRIPITION0011 87,189.86 111,524.51 Operational Cost within the agency
0040 55,000.00 55,000.00
* * *
FY 2015 PERFORMANCE PLAN Office of Campaign Finance
MISSION The mission of the Office of Campaign Finance (0CF) is to regulate and provide public disclosure of the conduct, activities, and financial operations of candidates, campaign finance committees, legal defense committees, and constituent service and statehood fund programs to ensure public trust in the integrity of the election process and government service.
SUMMARY OF SERVICES The Office of Campaign Finance processes and facilitates the public disclosure of financial reports, which are required by law to be filed with the OCF; desk reviews and develops statistical reports and summaries of the financial reports; encourages voluntary compliance by providing information and guidance on the application of the District of Columbia Campaign Finance Act of 2011 (the Act), as amended, through educational seminars, interpretative opinions, and the OCF website; and enforces the Act through the conduct of audits, investigations, and the informal hearing process.
PERFORMANCE PLAN DIVISIONS' • Oversight Support Services2 • Agency Management
AGENCY WORKLOAD MEASURES
Measure FY 2012 Actual
FY 2013 Actual
FY 2014 YTD 3
Total number of financial reports received 1,125 1,002 565
Total number of desk reviews conducted of financial reports and financial disclosure statements
877 953 742
Total number of informal hearings conducted for noncompliance with the reporting requirements
126 113 84
1 OCF is an independent agency. For the purposes of the FY15 Performance Plan, the OCF elected to organize the Plan at the agency level instead of by budget division due to the significant overlap across budget divisions. 2 Oversight Support Services includes the following programs: (1) Public Information and Records Management; Reports Analysis and Audit Division; and (3) Office of the General Counsel. 3 Data is accurate as ofJuly 22, 2014. 4 Oversight Support Services is inclusive of all activity managed by the Agency.
Office of Campaign Finance FY 2015 Performance Plan District of Columbia Government Published: October 2014
1
r * *
Oversight Support Service? SUMMARY OF SERVICES Oversight Support Services provides desk analysis reviews, investigations, hearings, field audits, statistical reports, recommendations, and summaries of all financial reports submitted by candidates, political committees, constituent service programs, public officials, lobbyists, and statehood funds that focus efforts on ensuring accurate reporting and full disclosure, pursuant to Campaign Finance Laws, so that the public is well informed and confident in the integrity of the electoral process and government services. The program also provides public information and educational seminars.
OBJECTIVE 1: Obtain full and complete disclosure of documents and actions relevant to the Campaign Finance Act through efficient and effective educational, audit, and enforcement processes.
INITIATIVE 1.1: Expand the OCF Educational Program to obtain full disclosure and increase voluntary compliance. The Office of Campaign Finance will revise the OCF educational brochures, online training modules, and website content to conform with changes in the Campaign Finance Act of 2011, as amended by the "Campaign Finance Reform and Transparency Act of 2013", D.C. Law 20-0079 (February 22, 2014), which will apply January 31, 2015. The OCF will develop and introduce a Mandatory Training Program to be attended by each candidate for public office and the treasurer of each political committee, political action committee, or independent expenditure committee, following registration with the Office of Campaign Finance. The training will address the obligations and responsibilities of the new registrants under the Campaign Finance Act, and how best to achieve compliance. The OCF will schedule and conduct bi-weekly training sessions, commencing December 11, 2014, on the most recent amendments to the Campaign Finance Act for the continuing committees, the candidates and committee treasurers who may register to participate in the 2016 Election Cycle, and for the constituent service and statehood fund programs. Completion Date: September 2015.
INITIATIVE 1.2: Review financial reports, conduct periodic random audits to ensure accurate reporting, and produce the Biennial Report. The Office of Campaign Finance will revise the Standard Operating Procedures of the Audit Division to increase the number of periodic audits conducted of the financial reports of active principal campaign committees during the election cycle from two (2) to four (4) audits following the October 10, March 10, and August 10 Filing Deadlines. The OCF will conduct full field audits of the campaign operations of all candidates newly elected to public office following the certification by the Board of Elections of the results of the November 4, 2014 General Election. The OCF will produce and distribute the Biennial Report of Contribution and Expenditure Data on January 31, 2015 for the prior two (2) year period. The OCF will continue to desk review at the close of each statutory filing deadline the financial reports of candidates, political committees, political action committees, independent expenditure committees, and the constituent service and statehood fund programs, for compliance with the reporting requirements; random audit the activity reports of the constituent service programs; and refer violations of the
Office of Campaign Finance FY 2015 Performance Plan District of Columbia Government Published: October 2014
2
* * *
Campaign Finance Act to the General Counsel for enforcement. The desk rev ew of financial reports and the conduct of periodic random audits are ongoing. Completion Date: September, 2015.
INITIATIVE 1.3: Improve the enforcement process. The Office of the General Counsel will organize the conduct of site visits to the Early Voting Centers and to at least ten (10) of the Election Precincts operated by the Board of Elections in each of the eight (8) Wards for the November 4, 2014 General Election, and to the business offices of the principal campaign committees of candidates for local elective office, as well as to the offices of any other committees under the purview of the Office of Campaign Finance. The OCF staff will be dispatched to observe the activity in and around the Voting Centers and the Precincts, and the financial operations and activity of the offices of the various entities registered with the OCF. Staff will provide counsel where necessary concerning the proper application of the campaign finance laws. The Office of Campaign Finance will also review the OCF Regulations and Forms, and propose comprehensive amendments to conform with the changes required by the "Campaign Finance Reform and Transparency Amendment Act of 2013", which Act will apply January 31, 2015. Completion Date: September 2015.
OBJECTIVE 2: Assimilate, maintain, and compile financial disclosure records received through electronic filing and by hard copy into an integrated, relational database.
INITIATIVE 2.1: Complete the data entry of all financial reports received by hard copy into the database before the next filing deadline. During FY13, 75.25% (757 of 985) of all financial reports filed with the Office of Campaign Finance were received electronically online at the OCF Web Site. 228 paper reports were submitted. It is anticipated that the number of paper reports submitted will dramatically decrease after January 31, 2015, the date upon which electronic filing becomes mandatory, pursuant to the "Campaign Finance Reform and Transparency Amendment Act of 2013", unless actual hardship in complying is demonstrated. In FY15, there are approximately six (6) statutory filing deadlines which will occur on or before January 31, 2015, and the percentage of financial reports electronically filed during this period will most likely be similar to, if not exceed, that of FY13, at 75% of the total actually filed. The remaining 25% (paper reports), at a minimum, of the total reports filed will require data entry. The data entry must be completed prior to the next filing deadline to present an accurate portrayal of campaign activity. Completion Date: September 2015.
INITIATIVE 2.2: Fully implement the requirement for mandatory electronic filing of all financial reports by all reporting entities. During FY15, the Office of Campaign Finance must fully implement those provisions of the "Campaign Finance Reform and Transparency Amendment Act of 2013", which will apply January 31, 2015, and require the online submission of all reports filed with the OCF, unless actual hardship in complying is demonstrated. The OCF will draft and propose regulations for adoption to the Board of Elections to govern the electronic filing requirement and its exception. The OCF will notify all reporting entities of this
Office of Campaign Finance FY 2015 Perfbrmance Plan District of Colainbia Government Published: October 2014
3
* * *
mandatory requirement through the OCF Web Site, the OCF Face Book Page, the OCF Forms, the issuance of reminder letters under the Filer Pre-Notification Program, and the published notices of proposed rulemaking in this area. Completion Date: February 2015.
INITIATIVE 2.3: Electronic filing of the financial reports of Independent Expenditure Committees. In FY15, the Office of Campaign Finance will upgrade the OCF Electronic Filing and Disclosure System to accept the administrative registration, online filing, and real time disclosure of the financial reports of the Independent Expenditure Committee newly established under the "Campaign Finance Reform and Transparency Amendment Act of 2013". Completion Date: February 2015.
OBJECTIVE 3: Disseminate Financial Disclosure Records and Statistical Reports.
INITIATIVE 3.1: Upgrade of the Electronic Filing and Disclosure System. During FY15, the Office of Campaign Finance will, consistent with the provisions of the "Campaign Finance Reform and Transparency Amendment Act of 2013", upgrade the Electronic Filing and Disclosure System (the "E-Filing System") to provide for the availability of the OCF Database via bulk download from the portal website to include all filer types in the data download. Completion Date: January 31, 2015.
INITIATIVE 3.2: Increase Availability of Summary Information. During FY15, the Office of Campaign Finance will seek the upgrade of the E-Filing System to capture and offer a "dash board" option on the OCF Web Site. This option will give the public a quick view of various statistics maintained by the OCF specific to the then current election cycle, including the number of candidates and committee registrations by type, a listing of the latest report filings, report counts, and top donation recipients. The upgrade will enable the selection of the filer type to view more detailed information. To reach a greater audience, the OCF will post the "dash board" at the Agency Face Book Page. The OCF will also pursue the upgrade of the Search FeaMre of the System to enable a candidate search to select a specific individual and view the details of that candidate's filings, financial summary, prior campaign history in the office, current filing history, filings due, penalties imposed, and complaints filed against the candidate or their committee. Completion Date: September 2015.
Office of Campaign Finance FY 2015 Performance Plan District of Columbia Government Published: October 2014
4
* * *
KEY PERFORMANCE INDICATORS — Office of Cam ai n Finance
Measure FY 2013 Actual
FY 2014 Target
FY 2014 YTD3
FY 2015 Projection
FY 2016 Projection
FY 2017 Projection
Percent of informal hearings conducted and closed before the next filing deadline.
103.67% 100% 92.31% 100% 100°A 100%
Percent of investigative matters closed within 90 days of opening.
100% 100% 100% 100% 100% 100%
Percent of financial reports reviewed, evaluated, and analyzed before the next tiling deadline.
100% 100% 100% 100% 100% 100%
Percent of financial reports filed electronically4
75.25°A 95% 89.96% 95% 98% 100%
Percent of Interpretative Opinions issued within 30 days
100% 100% 0%5 100% 100% 100%
Percent of periodic random audits conducted of political committees following the January 31st and July 31st filing deadlines
108.33%6 100% 75% 100% 100% 100%
3 Data is accurate as ofJuly 22, 2014 4 The DC Council enacted legislation in FY14 to mandate 100% electronic filing, which will apply January 31, 2015 5 As ofluly 22, 2014, the Office of Campaign Finance has not received any requests for Interpretative Opinions 6 This percentage may exceed 100% where the number of audits conducted is more than the number of audit reports issued
Office of Campaign Finance FY 2015 PerJarmance Plan District of Columbia Government Published: October 2014
5
FY 2015 Performance Accountability Report
Office of Campaign Finance
INTRODUCTION
The Performance Accountability Report (PAR) measures each agency's performance for the fiscal year
against the agency's performance plan and includes major accomplishments, updates on initiatives'
progress and key performance indicators (KPIs).
MISSION The mission of the Office of Campaign Finance (OCF) is to regulate and provide public disclosure of
the conduct, activities, and financial operations of candidates, campaign finance committees, legal
defense committees, and constituent service and statehood fund programs to ensure public trust in
the integrity of the election process and government service.
SUMMARY OF SERVICES The Office of Campaign Finance processes and facilitates the public disclosure of financial reports,
which are required by law to be filed with the OCE; desk reviews and develops statistical reports and
summaries of the financial reports; encourages voluntary compliance by providing information and
guidance on the application of the District of Columbia Campaign Finance Act of 2011 (the Act), as
amended, through educational seminars, interpretative opinions, and the OCF website; and enforces
the Act through the conduct of audits, investigations, and the informal hearing process.
OVERVIEW — AGENCY PERFORMANCE
The following section provides a summary of OCF performance in FY 2015 by listing OCF's top three accomplishments, and a summary of its progress achieving its initiatives and progress on key performance indicators.
TOP THREE ACCOMPLISHMENTS The top three accomplishments of OCF in FY 2015 are as follows:
V New OCF Web Site launched on April 15, 2015 which converted the site to a new easier web
platform, updated the content, improved navigation, and provides a more citizen centric layout
of information with a contemporary look and feel.
Produced and disseminated the OCF 2015 Contribution and Expenditure Biennial Report on
February 2, 2015 to the Mayor and the Council of the District of Columbia, and to the public, at
the OCF Web Site and the D.C. Public Library.
Drafted comprehensive Regulations to fully implement the "Campaign Finance Reform and
Transparency Act of 2013", and to amend Chapters 30 -41, Title 3, "Elections and Ethics", of
the District of Columbia Municipal Regulations.
1
2 8 4 10
Chart 1: Total Rated Agency Key
Performance Measures, by Achievement
Level
Fully Achieved 0 Partially Achieved • Not Achieved
Table 1: Total Agency Measures and Initiatives, By Category
Measures
Not Rated
Rated Key
Performance
Indicators
Rated
Initiatives
Li Fully Achieved
Partially Achieved
• Not Achieved
61 Data Not Available
• Workload Measures
m Baseline Measures
Chart 2: Total Agency Initiatives, by
Achievement Level
Fully Achieved Partially Achieved
• Not Achieved
* * *
SUMMARY OF PROGRESS TOWARD COMPLETING FY 2015 INITIATIVES AND PROGRESS ON KEY PERFORMANCE INDICATORS Table 1 (see below) shows the overall progress the OCF made on completing its initiatives, and how overall
progress is being made on achieving the agency's objectives, as measured by their key performance indicators.
In FY 2015, OCF fully achieved all of its initiatives and nearly 60 percent of its rated key performance measures. Table 1 provides a breakdown of the total number of performance metrics OCF uses, including key
performance indicators and workload measures, initiatives, and whether or not some of those items were
achieved, partially achieved or not achieved. Chart 1 displays the overall progress being made on achieving
OCF objectives, as measured by their rated key performance indicators. Please note that chart 2 contains only
rated performance measures. Rated performance measures do not include measures where data is not
available, workload measures or baseline measures. Chart 2 displays the overall progress OCF made on completing its initiatives, by level of achievement.
The next sections provide greater detail on the specific metrics and initiatives for OCF in FY 2015.
2
* * *
PERFORMANCE INITIATIVES — ASSESSMENT DETAILS
Oversight Support Services OBJECTIVE 1: Obtain full and complete disclosure of documents and actions relevant to the Campaign Finance Act through efficient and effective educational, audit, and enforcement processes.
INITIATIVE 1.1: Expand the OCF Educational Program to obtain full disclosure and increase voluntary compliance.
Performance Assessment Key: 0 During FY 2015, the Office of Campaign Finance revised and published at the OCF Web Site on
February 3, 2015, the OCF Educational Brochures, the 2015 Campaign Finance Guide, and the
website content to conform with the most recent amendments to the Campaign Finance Act of 2011, enacted pursuant to the "Campaign Finance Reform and Transparency Act of 2013",
D.C. Law 20-79 (February 22, 2014), and applicable January 31, 2015. The online training tutorials for the e-filing of the OCF Financial Reports were also revised and will be published at the OCF Web Site during FY16. The OCF developed and introduced a Mandatory Training
Program which must be attended by each candidate for public office and the treasurer of each
political committee, political action committee, or independent expenditure committee,
following their registration with the Agency. The training addresses the obligations and responsibilities of the new registrants under the Campaign Finance Act, and how best to
achieve compliance. The Office of Campaign Finance conducted twelve (12) mandatory entrance conferences, and issued sixteen (16) Certifications of Attendance to the participants.
The OCF scheduled and conducted bi-weekly training sessions, commencing December 11, 2014, through January 31, 2015 on the new amendments to the Campaign Finance Act which became applicable January 31, 2015; and from February 12, 2015 through December 10, 2015
for continuing committees, the candidates and treasurers of committees which registered to participate in the April 28, 2015 Special Election, and the 2016 Election Cycle, and for the Constituent Service and Statehood Fund Programs. The Notices of the Training on the Significant Amendments to the Campaign Finance Act of 2011 and the 2015 Schedule of
Training Seminars were published at the OCF Web Site and Face Book Page on November 17, 2014, and on February 3, 2015.
INITIATIVE 1.2: Review financial reports, conduct periodic random audits to ensure accurate reporting, and produce the Biennial Report.
Performance Assessment Key: 0 The Office of Campaign Finance revised the Standard Operating Procedures of the Audit
Division to increase the number of periodic audits conducted of the financial reports of the
3
* * *
principal campaign committees active during an election cycle from two (2) to four (4) audits
following the October 10, March 10, and August 10 Filing Deadlines when the October 10 date
falls within the seven (7) month period preceding the year in which the election is held. During
FY15, the Office of Campaign Finance initiated twenty-nine (29) Periodic Random Audits and
issued 27 Audit Reports of Candidates and Principal Campaign Committees active in the 2014
Election Cycle (12); Candidates and Principal Campaign Committees active in the 2015 Special
Election (1); Political Action Committees (4); Continuing Committees (6); and the Constituent
Services Program (4). The OCF initiated four (4) full field audits of the campaign operations of
candidates newly elected to public office following the certification by the Board of Elections
of the results of the November 4, 2014 General Election and the April 28, 2015 Special
Election, and of one (1) Inaugural Committee. The full field audits are ongoing. During FY
2015, the Reports Analysis and Audit Division conducted 1,105 desk reviews of the financial
reports of candidates and principal campaign committees, political action committees,
initiative committees, inaugural committees, and the Constituent Service and Statehood Fund
Programs. The desk reviews were completed before the next filing deadline of the respective
reporting entity. The Audit Branch issued 332 Requests for Additional information (RFAI), and
193 auditees satisfactorily responded. The responses for 93 RFAls are due in FY16. The Audit
Branch referred 46 matters to the OCF Office of the General Counsel for the initiation of the
enforcement process due to the failure to respond to the RFAI. Five (5) cases were
subsequently withdrawn upon compliance, and the remainder was resolved through the
informal hearing process. At the close of FY 2015, there were 65 new committees (49 principal
campaign committees, six (6) political action committees, one (1) exploratory committee, two
(2) independent expenditure committees, one (1) inaugural committee, and six (6) initiative
committees), and 127 continuing committees (70 principal campaign committees and 57
political action committees). The Audit Branch terminated twenty-three (23) committees.
The Office of Campaign Finance produced and disseminated the OCF 2015 Biennial Report of
Contributions and Expenditures on February 2, 2015 for the prior two (2) year period. The
Report was distributed to the Mayor and the Council of the District of Columbia, and to the
public, at the OCF Web Site, and the D.C. Public Library.
INITIATIVE 1.3: Improve the enforcement process. Performance Assessment Key:
0 During FY 2015, the Office of the General Counsel organized the conduct of site visits to the
Early Voting Centers operated by the Board of Elections on October 27, 2014 (4 sites) and on
October 28, 2014 (4 sites) for the November 4, 2014 General Election, and on April 23, 2015 (2
sites) for the April 28, 2015 Special Election. The Office of the General Counsel also organized
the conduct of site visits for the Election Precincts operated by the Board throughout the eight
(8) Wards during the November 4, 2014 General Election (81 sites), and in Wards 4 and 8
during the April 28, 2015 Special Election (30 sites); and to the business offices of the principal
campaign committees of four (4) of the candidates who participated in the November 2014
General Election during October 2014. The OCF staff was dispatched to observe the activity in
and around the Voting Centers and the Precincts, and the financial operations and activity of
4
* *
the offices of the various entities registered with the OCF. Staff provided counsel where
necessary concerning the proper application of the campaign finance laws.
The Office of Campaign Finance conducted a comprehensive review and overhaul of the OCF
Regulations and Forms, and proposed amendments to conform with the changes required by
the "Campaign Finance Reform and Transparency Amendment Act of 2013". The Notice of
Emergency and Proposed Rulemaking was adopted by the Board of Elections on January 7,
2015, and published in the D.C. Register on January 16, 2015 (Vol. 62, No. 3). The Notice of
Final Rulemaking was published on March 13, 2015 in the D.C. Register (62 DCR 3025).
In February 2015, the OCF introduced the Mandatory Training Program for new candidates
and the treasurer of each newly organized political committee, political action committee,
independent expenditure committee, and the Constituent Service and Statehood Fund
Programs. The Program is designed to ensure compliance with the reporting requirements of
the Campaign Finance Act. The conferences were coordinated by the Public Information and
Records Management Division at the registration of the entity, and supported by the Audit
and Legal Divisions. At the conclusion of the training, each participant was required to swear
or affirm to follow the Campaign Finance Laws, and a Certification of Attendance issued. The
OCF conducted 12 mandatory entrance conferences and issued 16 Certifications. Overall, the
Office of the General Counsel conducted 19 Training Seminars with a total of 81 participants.
The names of the 81 participants were posted at the OCF Web Site and included in the
monthly statistics presented to the Board of Elections.
The Office of Campaign Finance timely resolved 258 referrals on reporting deficiencies before
the next filing deadline through the informal hearing process and issued 211 Orders of the
Director. The Agency filed 38 Petitions for Enforcement before the Board; conducted four (4)
investigations; resolved four (4) Show Cause Proceedings and 12 requests for advice
emanating from election related issues associated with the 2014 and 2015 Election Cycles;
and issued two (2) Interpretative Opinions.
OBJECTIVE 2: Assimilate, maintain, and compile financial disclosure records received through
electronic filing and by hard copy into an integrated, relational database.
INITIATIVE 2.1: Complete the data entry of all financial reports received by hard copy into
the database before the next filing deadline.
Performance Assessment Key: 0 During FY 2015, reporting entities filed 1141 financial reports electronically at the OCF Web
Site, and submitted 160 paper reports. There were two (2) elections conducted by the Board
of Elections in this Fiscal Year, the November 4, 2014 General Election for the Offices of
Mayor, Chairman and Members of the Council, At Large (2) and from Wards 1, 3, 5, and 6,
Attorney General, Delegate to the House of Representatives, U.S. Senator and Representative,
Member of the State Board of Education from Wards 1, 3, 5, and 6, and Members of the
5
* * *
Advisory Neighborhood Commissions, and to consider Initiative No. 71, the Legalization of
Marijuana; and the April 29, 2015 Special Election for the Offices of Member of the Council
from Wards 4 and 8.
There were a minimum of fourteen (14) filing deadlines associated with these Elections, and
the ongoing statutory filing deadlines for the continuing committees, and the Constituent
Service and Statehood Fund Programs. The OCF successfully entered the 160 paper files into
the unified database before the next filing deadline to ensure an accurate portrayal of
campaign finance activity. The information was extracted to publish statistical reports and
summary contribution and expenditure information at the OCF Web Site following the close of
each filing deadline. The number of paper submissions significantly decreased after January
31, 2015, the date upon which electronic filing became mandatory, pursuant to the
"Campaign Finance Reform and Transparency Amendment Act of 2013". The first filing
deadline affected by this legislative mandate was the March 10, 2015 filing deadline.
Thereafter, on each of the approximately seven (7) statutory filing deadlines which occurred,
all of the timely filers on each date electronically filed their financial report.
INITIATIVE 2.2: Fully implement the requirement for mandatory electronic filing of all financial reports by all reporting entities.
Performance Assessment Key: 0 During FY 2015, the Office of Campaign Finance fully implemented those provisions of the
"Campaign Finance Reform and Transparency Amendment Act of 2013", applicable January
31, 2015, which mandate the online submission of all reports filed with the OCF, unless actual
hardship in complying is demonstrated. The first statutory filing of the Report of Receipts and
Expenditures affected by the mandatory online submission requirement was the March 10th,
2015 due date for the submission of the Report of Receipts and Expenditures by candidates
and committees active in the 2015 Election Cycle. The OCF drafted and proposed regulations
for adoption by the Board of Elections which prescribe the procedures for the electronic filing
requirement and its exception. The Notice of Final Rulemaking was published in the D.C.
Register on March 13, 2015 (62 DCR 3025). To notify all reporting entities of the mandatory e-
filing requirement, the OCF published on November 17, 2014 at the OCF Web Site and the
OCF Face Book Page, the "Notice of Significant Amendments to the Campaign Finance Act of
2011", conducted onsite training sessions from December 4, 2014 through January 31, 2015
solely dedicated to instruction on the new law, advised all newly registered candidates and
committee representatives during entrance conferences conducted in December 2014 and
January 2015 of the e-filing requirement, and included notice through the reminder letters
issued in January 2015 under the Filer Pre-Notification Program.
INITIATIVE 2.3: Electronic filing of the financial reports of Independent Expenditure Committees.
6
* *
Performance Assessment Key: O During FY 2015, the Office of Campaign Finance upgraded the registration and e-filing
modules of the OCF Electronic Filing and Disclosure System to accept the administrative
registration, online filing, and real time disclosure of the financial reports of the Independent
Expenditure Committee newly established under the "Campaign Finance Reform and
Transparency Amendment Act of 2013". The revised OCF Form 16, the Report of Receipts and
Expenditures, and OCF Form 20, the Statement of Organization, were moved into production
on February 2, 2015.
OBJECTIVE 3: Disseminate Financial Disclosure Records and Statistical Reports.
INITIATIVE 3.1: Upgrade of the Electronic Filing and Disclosure System.
Performance Assessment Key: O During FY 2015, the Office of Campaign Finance, consistent with the provisions of the
"Campaign Finance Reform and Transparency Amendment Act of 2013", upgraded the
Electronic Filing and Disclosure System (the "E-Filing System") to provide for the availability of
the OCF Database via bulk download from the portal website to include all new filer types in
the data download, including the political committee, the political action committee, and the
independent expenditure committee. This feature was made available to members of the
public at the OCF Website on February 2, 2015. In addition, the data download module was
improved to provide a preview of the data to be downloaded before the user actually
downloads the data.
INITIATIVE 3.2: Increase Availability of Summary Information.
Performance Assessment Key: O During FY 2015, the OCF E-Filing and Disclosure System was enhanced to capture and offer a
"Quick Stats" option. This option is a public search module which provides a quick snapshot of
various statistics maintained by the OCF specific to Principal Campaign Committees for the
Filing Year or date range selected, including the Total Contributions by Denomination, the Top
10 Principal Campaign Committees by Total Contributions Received, the Top 10 Principal
Campaign Committees by Total Loans Received, and a list of the Recently Formed Principal
Campaign Committees. Graphs are used to depict the percentage terms of the various
statistics. The System has also been enhanced to provide new public search modules which list
active committees and candidates, and offer a complete registrant disclosure. The "Active
Committees List" lists all active committees based on the selected filer type and/or selected
election year. The Search Results include the committee name, the registration date, and the
totals reported for the contributions, expenditures, and loans of the committee. The "Active
Candidates List" displays for the Election Year selected the candidate name, committee name,
election year, party, and office. The "Registrant Disclosure Search" offers a complete disclosure
of the registration of a candidate/committee, the history of their filings in the Agency, and
information related to enforcement actions, complaints or audit reports involving the
7
t * *
registrant. The public search modules were developed in FY 2015 and moved to production on
October 26, 2015.
KEY PERFORMANCE INDICATORS
0000
KPI Measure
FY 2014
YE
Actual
FY 2015
YE
Target
FY 2015
YE
Revised
Target
FY 2015
YE
Actual
FY 2015
YE
Rating
Budget
Program
0 1.6
Percent of
informal
hearings
conducted and
closed before
the next filing
deadline.
92.31% 100% 98.8% 98.8%
0 1.1
Percent of
investigative
matters closed
within 90 days
of opening.
100% 100% 10o% l00%
0 1.2
Percent of
financial
reports
reviewed,
evaluated, and
analyzed before
the next filing
deadline.
100% 100% 100% 100%
0 2.1
Percent of
financial
reports filed
electronically
89.96% 95% 86.77% 86.77%
0 1.3
Percent of
Interpretative
Opinions issued
within 30 days
0% 100% 100% 100%
1.4 Percent of
periodic 75% 100% 84.38% 84.38%
OVERSIGHT SUPPORT SERVICES
8
random audits
conducted of
political
committees
following the
January 31st
and July 31st
filing deadlines
0 1.8
Percent of
expedited
advice for time-
sensitive
election related
issues within
fifteen (15) days
of request.
N/A 100% l00% i00% OVERSIGHT
suPPORT SERVICES
WORKLOAD MEASURES — APPENDIX
WORKLOAD MEASURES is
Measure Name
FY 2013 YE Actual
FY 2014 YE Actual
FY 2015 YE Actual
Budget Program
Total number of
financial reports
received
1,002 565 1202
OFFICE OF
THE
DIRECTOR Total number of
desk reviews
conducted of
financial reports
and financial
disclosure
statements
953 742 1105
Total number of
informal
hearings
conducted for
noncompliance
with the
reporting
requirements
113 84 117
Total number of
mandatory
training
N/A N/A 10
9
conferences
conducted.
* * *
10
2/4/2016 OCA: District Performance P... -
Office of Campaign Finance FY2016
Agency Office of Campaign Finance Agency OCF Agency CJO
Acronym Code
To edit agency and POC information press your agency name (underlined and in blue above).
Agency Cecily (OCF) Collier-Montgomery; Nadine Agency Cecily (OCF) Collier-Montgomery; Nadine Fiscal 2016 Performance (OCF) Journiette Budget (OCF) Journiette Year
POCs POCs
Agency Determination: FY2016 OCA Determination: FY2016 complete with metrics and Q1 data? complete with metrics and Q1 data?
When you believe you are finished with this phase of your Performance Plan, press edit in the upper right, check this box, and then press save.
w 2016 Workload Measures
THIS PROCESS HAS CHANGED. Add Workload Measures one at a time by using the button to the right. Once you have added the measure and saved it, press the Add Data button next to each measure. At the bottom of each measure use the chart of data to input your values. KPIs should be added from each Objective. DO NOT USE THIS BUTTON FOR KEY PERFORMANCE INDICATORS.
Add Workload Measure (NOT KPI)
Add Data (if FY2013 applicable)
FY2014 FY2015 01FY2016
0 0 0 0
0 0 0 0
0 0 0 0
Performance Plan
Measures (FY16
Workload)
Performance Frequency of Measure Plan Metrics Reporting
Workload Measure (3 Measures)
Workload Quarterly Total number of mandatory Measure training conferences conducted.
Workload Quarterly Total number of financial reports Measure filed electronically.
Workload Quarterly Total number of financial reports Measure filed
2016 Key Performance Indicators
THIS PROCESS HAS CHANGED. Add Key Performance Indicators one at a time by pressing the button next to the matching Objective in the chart two below. Once you have added the measure and saved it, press the Add Data button next to each measure. At the bottom of each measure use the chart of data to input your values.
Peiformance Plan
Measures (FY16 KPIs)
Linked to Specific
Objective
Performance Plan
Measures (FY16 KPIs)
Not Linked to Specific Objective
Performance Division Frequency Measure Current Long-Term Add Data (if FY2013 FY2014 FY2015 01FY2016 Plan Metrics of Fiscal Target (if applicable)
Reporting Year different) Target
No measures found
We will work toward having all of the KPIs linked to a specific Objective. If you want to email [email protected] a spreadsheet that shows to which Objectives the KPIs should be linked, she can make the connections.
Performance Division Frequency Measure Current Long- Add Data FY2013 FY2014 FY2015 01FY2016 Plan Metrics of Fiscal Terrn (if
Reporting Year Target (if applicable) Target different)
(empty) (6 Measures)
Key Quarterly Percent of 100 100 0 0 0 0 Performance investigative Indicator matters
closed within ninety (90) days of opening
Key Quarterly Percent of 100 100 0 0 0 0 Performance informal Indicator hearings
conducted and closed before the next filing deadline.
Key Quarterly Percent of 100 100 0 0 0 0 Performance financial
https://octo.quickbase.com/db/bjantmznr?a=printr&rick195&dfid=128,irl=bap 1/7
2/4/2016
Indicator
OCA: District Performance P... -
reports reviewed, evaluated, and analyzed before the next filing deadline.
Key Performance Indicator
Quarterly Percent of periodic random audits conducted within sixty
100 100 0 0 0 0
(60) days of initiation.
Key Quarterly Percent of 100 100 0 0 0 0 Performance Interpretative Indicator Opinions
issued within thirty (30) days.
Key Performance Indicator
Quarterly Percent of expedited advice for time- sensitive election related matters issued within fifteen (15) days of request.
100 100 0 0 0 0
TOT 600
- 2016 Objectives
Add Strategic Objective
# of Objectives
3
FY16 Objectives
# of Initiatives
8
Division/Department Objective Objective Description Add Key Add Number Performance Initiative
Indicator
Agency Management (3 Objectives)
Agency 1 Obtain full and complete disclosure of documents and actions relevant to the Add Key Add Management Campaign Finance Act through efficient and effective educational, audit, and
enforcement programs and activities. Performance Indicator
In itiative
Agency 2 Assimilate, maintain, and compile financial disclosure records received through Add Key Add Management electronic filing and by hard copy into an integrated, relational database. Performance Initiative
Indicator
Agency 3 Disseminate Financial Disclosure Records and Statistical Reports in a timely, Add Key Add Management efficient, and useful manner. Performance Initiative
Indicator
2016 Initiatives
Division/Department Objective Objective Objective Initiative Initiative Title Initiative Description Initiative Link to Link to Number Title Description Number Year District Special
Priority Mayoral Goal Plan
Agency Management - 1 (3 Initiatives)
Agency Management
1 Obtain full 1.1 Review The Office of Campaign FY16 Link to Link to and Financial Finance will conduct at District Special complete Reports, least four (4) periodic Priority Mayoral disclosure of conduct audits of the financial Goal Plan documents periodic reports of principal and actions random and campaign committees relevant to full field active during the 2016 the audits to election cycle following Campaign ensure the December 10th,
https://octo.quickbase.corn/db/bj8ntmznr?a=printr&rid=1958dfid=12&r1=bap 2/7
2/4/2016 OCA: District Performance P... -
Finance Act accurate the March 10th, and th rough reporting, and the August 10th Filing efficient and produce the Deadlines. At the close effective Biennial of each statutory filing educational, Report. deadline, the OCF will audit, and review the financial enforcement reports of candidates, programs political committees, and political action activities. committees,
independent expenditure committees, and the constituent service and Statehood fund programs, for compliance with the reporting requirements; randomly audit the activity reports of the constituent service and Statehood fund programs following the close of the October 1st and the April 1st Filing Deadlines; and refer violations of the Campaign Finance Act to the General Counsel for enforcement. The desk review of financial reports and the conduct of periodic random audits are ongoing audit activities.
Agency Obtain full Management and
complete disclosure of documents and actions relevant to the Campaign Finance Act through efficient and effective educational, audit, and enforcernent programs and activities.
1.2 Promote compliance with the Campaign Finance Act.
The Office of the General Counsel will organize the conduct of site visits to the Early Voting Centers and to at least ten (10) of the Election Precincts operated by the Board of Elections in each of the eight (8) Wards during the June 14, 2016 Federal and Local Primary Election in the District of Columbia, and to the business offices of the principal campaign committees of candidates for local elective office, as well as to the offices of any other committees under the purview of the Office of Campaign Finance. The OCF staff will be dispatched to observe the activity in and around the Voting Centers and Precincts, and the financial operations and activity of the offices of the various entities registered with the OCF. The staff will provide counsel upon request and where necessary concerning the proper application of the campaign finance laws.
FY16 Link to Link to District Special Priority Mayoral Goal Plan
Agency Obtain full 1.3 Obtain full The Office of Campaign FY16 Link to Link to Management and disclosure and Finance will develop, District Special
https://octo.quickbase.com/db/bjantmznr?a=printr&rid=195&dfid=12&r1=bap 3/7
2/4/2016 OCA: District Performance P..
complete increase design, and introduce disclosure of voluntary interactive training documents compliance tutorials. The and actions through the interactive training relevant to OCF modules will invite the the Educational user to test their Campaign Program. knowledge of the Finance Act information presented. through During the 2016 efficient and election cycle the OCF effective will increase its educational, outreach services and audit, and activities at the OCF enforcement Website and Facebook programs Page, through the and issuance of reminder activities. letters of impending
report dates, and the mandatory and bi-weekly training sessions to disseminate clear guidance and reinforce the most recent changes in the campaign finance laws mandated by the "Campaign Finance Reform and Transparency Act of 2013". The OCF will schedule and conduct Mandatory Training for each candidate for public office and the treasurer of each political committee, political action committee, or independent expenditure committee, within fifteen (15) calendar days of their registration with the Agency. The training will address the obligations and responsibilities of the new registrants under the Campaign Finance Act, and how best to achieve compliance. The OCF will schedule and conduct bi-weekly training sessions, commencing January 2016 for the continuing committees, the candidates and treasurers who register to participate in the 2016 Election Cycle, and for the constituent service and Statehood fund programs. The OCF will circulate surveys to the training participants during each onsite seminar to determine if the presentation achieved targeted satisfaction.
Priority Mayoral Goal Plan
TOT 3
Agency Management - 2 (3 Initiatives)
Agency 2 Assimilate, 2.1 Complete the During FY15, 72.250/0 FY16 Link to Link to Management maintain, data entry of (757 of 985) of all District Special
https://octo.guickbase.com/db/bj8ntmznr?a=printr&rid=1958(dfid=12&r1=bap 4/7
2/4/2016 OCA: Dist ct Performance P. -
and compile all financial financial reports filed Priority Mayoral financial records with the Office of Goal Plan disclosure received by Campaign Finance records hard copy were received received into the electronically online at through database the OCF Web Site; and electronic before the 228 paper reports filing and by next filing were submitted. The hard copy deadline. number of paper into an reports submitted integrated, dramatically decreased relational after January 31, database. 2015, the effective
date of the mandatory online filing requirement, except where actual hardship in complying was demonstrated. In FY15, there were approximately six (6) statutory filing deadlines which occurred on or before January 31, 2015 and five (5) statutory filing deadlines subsequent thereto. The remaining 25% (paper reports), at a minimum, of the total reports filed required data entry. The data entry must be completed prior to the next filing deadline to present an accurate portrayal of campaign activity. During FY16, it is anticipated the electronic filing statistics will continue to increase because of the mandatory online filing requirement, and the receipt of paper submissions will continue to require timely data entry.
Assimilate, 2.2 Fully During FY15, the FY16 Link to Link to maintain, administer Office of Campaign District Special and compile the Finance fully Priority Mayoral financial requirement implemented those Goal Plan disclosure for provisions of the records mandatory "Campaign Finance received electronic Reform and through filing of all Transparency electronic financial Amendment Act of filing and by reports by all 2013", applicable hard copy reporting January 31, 2015, into an entities. which require the integrated, online submission of all relational reports filed with the database. OCF, unless actual
hardship in complying is demonstrated. The OCF will utilize the Mandatory Training Program during the 2016 election cycle to inform newly registered candidates and the committee treasurers of the mandatory online filing requirement. To foster compliance by the continuing committees and other filers, the OCF will continue to utilize the OCF Web
Agency
2 Management
https://octo.quickbase.com/db/bj8ntmznr?a= printr&rid= 195&dfid=12&r1= bap 5/7
2/4/2016 OCA: Dis ct Performance P.
Agency Management
2
Site, the OCF Facebook Page, the OCF Forms, the biweekly training seminars, and the issuance of reminder letters under the Filer Pre-Notification Program, to reinforce notice of the mandatory online filing requirement.
Assimilate, 2.3 Upgrade of In FY16, the Office of FY16 Link to Link to maintain, the Electronic Campaign Finance will District Special and compile Filing System. upgrade the OCF Priority Mayoral financial Electronic Filing and Goal Plan disclosure Disclosure System to records provide for an import received module which will through enable the import of electronic contribution and filing and by expenditure records hard copy from either Excel or an into an XML template using integrated, pre-approved relational spreadsheets. This database. upgrade will eliminate
the data entry of these records.
TOT 6
Agency Management - 3 (2 Initiatives)
TOT 6
Disseminate 3.1 Ensure the During FY16, the FY16 Link to Link to Financial Mmely Office of Campaign District Special Disclosure Dissemination Finance will employ an Priority Mayoral Records and and online survey to Goal Plan Statistical Transparency evaluate the Reports in a of Financial effectiveness and timely, Reports. efficiency of the OCF efficient, Web Site to deliver and useful relevant information manner. and services following
the redesign and modernization of the Web Site and E-Filing System in FY15 to improve data access, system performance, and the navigation scheme. The results of the survey will aid the OCF in its ongoing effort to ensure the disclosure, transparency, and easy access by the public of the financial reports filed with the Agency.
Disseminate 3.2 Increase During FY16, the FY16 Link to Link to Financial Availability of Office of Campaign District Special Disclosure Summary Finance will research, Priority Mayoral Records and Information. compile and publish Goal Plan Statistical comparative studies of Reports in a campaign finance timely, activity by various efficient, types of candidates and useful and committees from manner. past elections based on
the OCF Biennial Reports of Contribution and Expenditure Information to depict increases or decreases in receipts or spending from prior election cycles.
Agency
3 Management
Agency
3 Management
https://octo.quickbase.com/db/bj8ntmznr?a=printr&rid=195&dfid=12&r1=bap 6/7
Drive Operational A 2.2 Fully administer the Improvement through Government requirement for Innovation, for the mandatory electronic Experimentation, and People filing of all financial Data-Driven Results reports by all reporting
entities.
Drive Operational A 2.3 Upgrade of the Improvement through Government Electronic Filing Innovation, for the System. Experimentation, and People Data-Driven Results
Provide a High-Quality A 3.1 Ensure the Timely Government Experience Government Dissemination and for Residents by for the Transparency of Improving Customer People Financial Reports. Service Delivery
Make DC a leader in A 3.2 Increase Availability of open government Government Summary Information.
for the People
Assimilate, maintain, and compile financial disclosure records received through electronic filing and by hard copy into an integrated, relational database.
Assimilate, maintain, and compile financial disclosure records received through electronic filing and by hard copy into an integrated, relational database.
Disseminate Financial Disclosure Records and Statistical Reports in a timely, efficient, and useful manner.
Disseminate Financial Disclosure Records and Statistical Reports in a timely, efficient, and useful manner.
2
2
3
3
2/4/2016 OCA: District Performance P... -
TOT 15
2016 Special Mayoral Plans
Initiative Title Initiative Description Special Mayoral Plan Mayoral Plan Domain Mayoral Plan Goal Mayoral Plan Action
No oper/strat init-special mayoral plans links found
- 2016 Linked Goals
Goals cannot be linked from this page. Choose an initiative from the list above or add a new initiative to link to goals.
Primary District Priority Goal
Priority Area Initiative Initiative Title Objective Objective Objective Description Priority
Number Number Title Goal?
Agency Management (6 Initiatives)
Provide a HIgh-Quality A 1.3 Obtain full disclosure Obtain full and complete Government Experience Government and increase voluntary disclosure of documents for Residents by for the com pliance th rough and actions relevant to Improving Customer People the OCF Educational the Campaign Finance Service Delivery Program. Act through efficient and
effective educational, audit, and enforcement programs and activities.
Drive Operational A 2.1 Complete the data 2 Assimilate, maintain, Improvement through Government entry of all financial and compile financial Innovation, for the records received by disclosure records Experimentation, and People hard copy into the received through Data-Driven Results database before the electronic filing and by
next filing deadline. hard copy into an integrated, relational database.
TOT
14.2 13
Administrative Information
FY Performance Plan Office of Campaign Finance FY2016
Created on Sept. 4, 2015 at 1:38 PM (EDT). Last updated by Fowler-Finn MeehanMarie (OSSE1 on Jan. 21 8:17 AM at 8:17 AM (EST). Owned by Fowler-Finn MectianMarie (OSSEL
https://octo.quickbase.com/db/bP3ntmznr?a=printr&rid=1958,c1fid=12&r1=bap 7/7
OFFICE OF CAMPAIGN FINANCE DISTRICT OF COLUMBIA BOARD OF ELECTIONS
WASHINGTON, D.C. 20009
February 2, 2015
The Honorable Kenyan McDuffle Member of the Council of the District of Columbia from Ward 5 The John A. Wilson Building 1350 Pennsylvania Avenue, N.W., Suite 506 Washington, D.C. 20004
Dear Councilmember McDuffie:
This is to forward the enclosed 2015 Biennial Report of the Office of Campaign Finance, for your consideration and review. The Biennial Report covers the period from January 2013 through December 2014. The Biennial Report is provided to you in an electronic format. The Biennial Report will be made available for public review in the Washingtoniana Division of the District of Columbia Public Library, in a print form, and through internet access at the OCF Web Site, www.ocf.dc.gov . The Washingtoniana Division is located in the Martin Luther King, Jr. Memorial Library.
As you are aware, D.C. Official Code, § 1-1163.04 (7) (2001 Edition, as amended), requires the Director of the Office of Campaign Finance to present to the Mayor, the Council, and the general public, commencing January 31, 2013, and every two years thereafter, a biennial report, summarizing, for the prior two year period, the receipts and expenditures of candidates for public office (except candidates for Advisory Neighborhood Commission Member), and of political, exploratory, inaugural, transition, and legal defense committees. Future reports will report the information for committees, as defined by the provisions of D.C. Law 20-79, the "Campaign Reform and Transparency Amendment Act of 2013", effective February 22, 2014, and made applicable January 31, 2015, to mean "political committees", "political action committees", and "independent expenditure committees", which organize and register with the Office of Campaign Finance.
The 2015 Biennial Report depicts in dollar amount and percentage terms contributions by the size of the donation and donor type, and expenditures by various categories. Graphs are used to present the percentage terms. Since the submission of the first Biennial Report on January 31, 2001, the Office of Campaign Finance has developed Summary Reports at the OCF Web Site, www.ocidc.nov, of the Reports of Receipts and Expenditures filed by candidates and political committees, at the close of each statutory deadline. The Summary Reports detail the dollar amount and percentages associated with the receipts by donor type and size, and the expenditures by various categories, for the reporting period. The Summary Reports covering the period from January 2013 through December 2014 provided the foundation for the cumulative 2015 Biennial Report.
2000 14th Street, NW, Suite 433 www.ocf.c1c.gov Telephone: (202) 671-0547 Fax: (202) 671-0658
Sincerely,
e co,7 Cecily E. ollier-Montgomery Director
Should you have any questions or concerns, I may be reached on (202) 671-0550.
("Zz( _
Enclosure
-2-
FEC Internal Audit Procedure
On March 4, 2015, I spoke with Mr. Thomas Hintermister, the Director of the FEC Audit Division. Mr. Hintermister explained that the Reports and Analysis Division (RAD) consist of a staff of 45 workers. The RAD division reviews all committee reports that are submitted to the FEC. Mr. Hintennister stated that there are currently 3,000 committees that submit reports to the FEC.
The RAD division issues a point for every error or discrepancy that they find in a committee's report. Once a committee accumulates a certain number of points it is then referred to the Audit division.
The Audit division is comprised of 30 Auditors broken into five teams, each having its own team manager. The Audit division's caseload is approximately 40 audits that are divided among the five teams. After reviewing the referral from RAD, Audit will either audit the disbursement or receipts portion of the committee report. Audit does not conduct desk reviews. They perform bank reconciliations and compare that information to the information included in the reports.
The FEC Audit Process
Pre -Audit — First, the Audit staff will inform the Treasurer in writing that the Commission has authorized an audit of the committee. Then, Audit staff will request preliminary materials such as bank statements, bank account reconciliations and all accounting data maintained by campaign management and accounting software. After the preliminary records are received, an auditor will contact the committee to arrange a date and place for the audit. Most audits are conducted on-site at the committee's office; however, if an appropriate space is not available, alternative locations (such as the committee's counsel's office) may be appropriate.
Fieldwork — The fieldwork portion of the audit begins with an entrance conference. During this meeting, the committee will be given an outline of the audit procedures and will be afforded an opportunity to explain how the records are organized and to ask questions. The Audit staff will conduct an inventory of the committee's records and, if the records are not complete, fieldwork may be suspended until such time as they are. Subpoenas may be issued by the Commission to obtain missing records. Once the Audit staff determines that the records are substantially complete and well-organized, the Audit staff will:
a) review the committee's disclosure reports to determine whether receipt and disbursement information was properly reported and mathematically accurate;
b) conduct a reconciliation of bank account records as compared to the disclosure reports filed; and;
c) conduct other audit procedures as deemed necessary to determine whether the committee substantially complied with the FECA.
During fieldwork, Audit staff may request further information on matters identified during the audit. At the end of fieldwork, an exit conference will be held. During this meeting, the Audit staff will explain the results of their work and identify any potential findings that they anticipate presenting to the Commission. These are Audit staff conclusions that will be reviewed by the Commission before the final audit report is issued. The Audit staff will also request any records that are still needed. The length of time required for fieldwork depends on the volume of receipt and disbursement transactions during the audited period, the organization and completeness of committee records, the audit scope and the issues that develop during the audit. If the records are substantially complete, fieldwork typically takes two to three weeks.
Interim Audit Stage - The results from audit fieldwork will be reviewed and an Interim
Audit Report will be drafted. In some cases, the Commission's Office of General Counsel will perform a legal review of the report. If there are no proposed findings, the committee will receive a Final Audit Report from the Commission. If the Audit staff has identified potential findings, the committee will receive an Interim Audit Report of the Audit Division that addresses them.
Draft Final Audit Stage and Proposed Final Audit Stage — The Committee's response
(if any) to the Interim Audit Report will be reviewed by the Audit Division (and in some cases, the Office of General Counsel ("OGC")), and a Draft Final Audit Report will be prepared. This report sets forth the recommended findings that the Audit staff intends to present to the Commission and will also include legal analysis, if any was provided by OGC. The Committee may submit a response, and may request an Audit Hearing.
Final Audit Report - After the committee's response to the Draft Final Audit Report and/or the hearing, the Commission will consider the recommendations of the Audit Staff, as well as any responses from the Committee and testimony during any audit hearing, and a Proposed Final Audit Report will be prepared for Commission approval. Once approved, the Final Audit Report of the Commission will be sent to the committee. Once this report is received by the committee, it will be placed on the Commission's website along with Committee responses and other documents related to the audit.
2
California
The California Fair Political Practices Commission is responsible for regulating statewide campaign finance, governmental ethics, and lobbying activity. The Political Reform Act of 2015 is not an official publication of the Government Code. It has been produced for use by the public
and staff of the Fair Political Practices Commission.
Commission regulations implementing the Act are contained in the California Code of
Regulations, Title 2, Division 6 (Sections 18110-18997).
Connecticut
Connecticut's campaign finance laws are located in Chapter 155 of the Connecticut
General Statutes titled "Elections: Campaign Financing"
Minnesota
Minnesota's campaign finance laws are located in Chapter 10A of the Minnesota Statutes. Section 10A is titled "Campaign Finance and Public Disclosures".
Vermont
Vermont's campaign finance laws are contained in Title 17 "Elections", sections 1811- 2986 of the Vermont Statutes. Chapter 59 of Title 17 deals with campaign finance and
committees.
Summary of Brennan Center for Justice: After Citizens United: The Story in the States
The report examines the impact that the Supreme Court decision in Citizens United is having on
both state and local elections. The Supreme Court's decision in Citizens United held that governments
may regulate money in politics, only when the regulation is aimed at quid pro quo corruption. The
research conducted by the Brennan Center for Justice indicates that outside spending in state and local
elections has surged since the Citizens United decision. The reason for the surge in spending is that
wealthy contributors are aware that their spending can have a greater impact and therefore influence
on state and local level elections than on the federal level. An outside contributor can be a kingmaker
for far less than millions in a state or local election. The report finds that there is a pattern of wealthy
donors maxing out their direct support of a candidate by contributing to a candidate the maximum
allowed by contribution limits, and then subsequently contributing additional money to the candidate-
affiliated outside group. Essentially, the outside group serves as a vehicle to circumvent campaign
contribution limits.
Further, there is what is known as "dark money" groups, which are formed as issue advocacy
nonprofits, rather than political groups, Dark money groups are typically exempt from disclosure
requirements. The fact that Dark money groups are not obligated to disclose donor information raises
concerns about corruption. Dark money groups make it impossible to know whether contributors are
attempting to curry favor by making large donations to both dark money groups and candidate-specific
groups.
The report further investigates whether the increased spending in state and local elections is
truly occurring independently and without candidate coordination. The Brennan center studied
campaign finance laws in 15 states and found that laws meant to deter coordinated spending are either
too ambiguous, narrow, or weakly enforced. Moreover, the reports cites that poor disclosure laws in
more than half the states make accurate tracking of outside spending simply impossible. The report did
find that four (4) states — California, Connecticut, Minnesota, and Vermont - have implemented new
promising policies that could potentially enforce actual independence of unlimited spending.
Generally, campaign finance laws in most jurisdictions treat outside spending to promote a
candidate's election as coordinated and therefore subject to campaign contribution limits if the
spending is done after "substantial discussion" between the spender and the candidate. However, the
report reveals that this standard does not adequately take into account the many ways collaboration
occurs today.
Moreover, Federal law states that governments cannot place limits on spending that is done
independently. The Federal rule defines independent spending as spending that is not made in concert
or cooperation with or at the request or suggestion of a candidate. Bipartisan Campaign Reform Act of
2002.
liPage
The Federal Election Commission (FEC), the agency charged with enforcing the law, determines whether
communications should be treated as coordinated by using a three-part test.
1) The test asks if the communication was paid for by an outside spender and not the candidate,
the campaign, or the party.
2) The so-called content part of the federal test asks if the spending in question concerns a type of
communication that is subject to coordination regulation in the first place, especially if it is
closely enough related to a pending election.
An expenditure is subject to regulation if it:
a. expressly advocates the election or defeat of a clearly identified candidate and;
b. is the "functional equivalent" of such express advocacy and;
c. republishes campaign material or;
d. refers to candidate and occurs with certain time periods before the election.
3) The test asks if the conduct in question is of a type that could lead to a finding of illegal
coordination. Such conduct includes:
• The candidate requested or suggested that the communication be created or distributed;
• The candidate had "material involvement" in or "substantial discussion" about strategic
planning of the communication;
• The candidate and spender used the same vendor within a short window of the
communication's distribution and the vendor used or conveyed to the spender nonpublic
information about the campaign's plans (unless the vendor implemented a firewall policy to
separate services to the two clients);
• A person who recently worked for the candidate is involved in the outside group's spending
and the former employee used or conveyed to the spender nonpublic information about the
campaign's plans (unless the spender implemented a firewall policy to separate the
candidate's former employee from work on the communication); or
• The spender disseminates or republishes the candidate's campaign material.
The Report focuses on four (4) areas that create potential for coordination.
1. Former Advisors Managing Candidate-specific outside groups
2. Candidate fundraising for supportive outside groups
3. Collaboration in messaging,
4. Use of common consultants and vendors
21Page
Former Advisors Managing Candidate-Specific Outside Groups
Oftentimes collaboration between candidates and outside groups occur when groups dedicated
to the election of one candidate (candidate-specific group) are managed by the candidate's former
advisers and associates. Former associates possess intimate knowledge of a candidate's strategies,
goals, and support network. Candidate-specific outside groups commonly come in the shape of super
PACs, which under federal and many states' laws must publicly report donor information.
To address this issue, many states have implemented what is referred to as a "cooling off'
period, where former advisors and associates are prohibited from working for outside groups that
support the candidate. For example, the federal rule provides that former advisors and associates are
prohibited from working for an outside group for 120 days after leaving their position with the
campaign. Connecticut law presumes that spending is coordinated if the spender has worked for the
relevant campaign in the same election cycle. Maine's campaign finance law requires a one-year cooling
off period.
Candidate fundraising for supportive outside groups
The report also advises that states need to implement laws that regulate candidates that solicit
and raise funds for outside groups that exist for the sole purpose of supporting the candidate.
To prevent this sort of collaboration, Minnesota campaign finance law states that any spending
by a professedly independent group in support of a candidate who raised funds for the group would be
considered coordinated with the candidate. The candidate's solicitation of funds, or even mere
appearance as a speaker at a group fundraiser, would destroy the independence of an expenditure later
made by the group supporting the candidate. Minnesota is currently the only state to address concerns
of coordination by way of fundraising.
Collaboration in messaging
The report found numerous examples of professed Independent outside groups collaborating
with campaigns by having campaigns post online talking points for criticizing opponents or publicly
announcing its ad-buying strategy. There are even cases where campaigns will share poll data with
outside groups in an effort to assist the outside groups in targeting specific voters. There is also the issue
of candidates appearing in outside group's advertising. Outside groups are allowed to use images that
are available to the public, but they cannot coordinate with a candidate to have a photo shoot or for the
candidate to provide them with photos.
Vermont has made clear that campaigns are prohibited from supplying confidential information
for messaging purposes to outside groups spending unlimited amounts to support their candidates
3 Page
Use of common consultants and vendors
Professed Independent outside groups collaborate with campaigns by often us ng the same
employees, vendors and consultants.
Maryland prohibits campaigns and super PACs from sharing services that involve the exchange
of "campaign material, strategies, or information that is not generally available to the public, such as
advertising, messaging, strategy, polling, research, or allocation of resources." In Maryland's recent
Gubernatorial election, Larry Hogan's campaign accused opponent Anthony G. Brown's team of
violating coordination rules by using the same fundraising consultants as a supportive state super PAC.
Several other states restrict candidates from using the same consultant or vendor as outside
groups that spend to promote those candidates, because common providers are a potential conduit for
coordination. California campaign finance law presumes coordination if a candidate uses the same
consultant as a supportive outside group. However, if the consultant implements a firewall policy to
separate staffers serving the two clients, the state would be less likely to find that the group and
candidate had coordinated via the consultant.
Colorado campaign finance law does not permit authorities to presume coordination based on
the use of a shared consultant. Instead a coordination finding requires evidence that the shared
consultant had access to non-public campaign information that was used in the creation of the outside
group's advertisement.
Summation
The report concedes that as with any regulatory regime, determined participants likely will find
new ways to evade both the letter and the spirit of the law. Consequently, campaign finance laws will
have to continue to evolve as rapidly as new tactics are being employed.
4IPage
Useful Practices and Proposals
• The American Anti-Corruption Act is a proposed piece of legislation that among other things
seeks to treat spending as coordinated if the spending group was helmed or assisted by current
or former colleagues or campaign staffers of the relevant candidate, regardless of how much
time has passed between roles, or if the candidate approved of any of the organization's
activities.
• Wisconsin requires independent spenders to file an oath stating that they have not collaborated
with the relevant candidate.
• If a candidate raised money for a group, treat all spending by that group on behalf of the
candidate as coordinated. When candidates raise money for a group that then spends on
communications to promote their election, they are cooperating to make those expenditures
happen.
• Provide sensible "cooling off" periods before a candidate's former advisers may staff a group
that is permitted to make unlimited expenditures to promote the candidate's election.
Otherwise, any spending in support of that candidate by a group with such staffing should be
viewed as coordinated. Many cooling off periods, such as the federal rules' 120-day window, are
too short for an age when super PACs work year-round, not just in the couple of months before
Election Day.
• Treat as coordinated any spending to promote the election of a candidate that reproduces
material produced by the candidate's campaign.
• Treat as coordinated any spending to promote the election of a candidate, when the spender
uses a consultant who has also served the candidate in a position privy to related campaign
information.
• Allow use of firewalls under appropriate circumstances as evidence that an outside group's
spending was truly independent. It may be possible to mitigate the risk of coordination through
the vendor's use of an adequate firewall that separates information and work related to a
candidate's campaign and an outside supportive group. This caveat would allow campaigns and
outside groups to show proof of a formal written policy that prohibits the exchange of relevant
information.
• Ensure adequate enforcement and deterrence. Even the most comprehensive coordination law
will not deter violations without adequate and sensible enforcement
5 Page
Research Measures Used In Neighboring Jurisdictions (MD and VA)
to Address Late Filings of Receipt and Expenditure Reports
I. State of Maryland (MD Election Law Code Subsection13-331 (2013)
A. Late Fees/Late Filings
Late filing fees are assessed for each campaign finance report or affidavit that is not filed before the due date. The daily fee is $20 per day for the first 6 days the report (pre-election) is overdue and $10 per day thereafter. If the report is not a pre-election report the fee is $10 per day. The maximum fee chargeable is $250 per report. Maryland does not authorize an extension of the campaign finance report filing deadlines under any circumstances.
The late fee is the joint and severable liability of the responsible officers (i.e., the candidate and treasurer or chairperson and treasurer). A report is not considered officially filed until all late fees have been paid.
All incomplete reports must be corrected within 30 days after receipt of written notice otherwise daily late fees will be assessed.
B. Consequences for Unpaid Late fees and Missing Reports
The officers of a committee (including a candidate) may not become a candidate for a public/party office or become a treasurer for a campaign entity if there exists a failure to file a campaign finance report or a late filing fee is owed.
An individual may not be sworn into office until the State Board certifies that all campaign reports have been filed and the state board certifies that state official.
II. State of Virginia (Virginia Code Subsection 24.2-946 (2015)
A. Category of Violations
In Virginia there are 3 categories of violations: (1) the failure to file reports (24.2-953.1); (2) the late filing of reports (24.2-953.2); and (3) incomplete reports (24.2-953.3). In addition there are civil penalties for violations that relate to statewide elections (24.2-953.4).
For cases involving failure to file reports (24.2-953.1) and filing of late reports (24.2-953.2) notice is not required before the imposition of penalties. The penalty ($100) is automatically triggered if the statutory deadline is missed. If the penalty is not paid within 60 days then it increases to $500, and the matter is referred to the Attorney for the Commonwealth for collection and determination of whether the violation is willful.
Prior notice is required to be given where the report is determined to be incomplete (24.2953.3). If the information required to complete the report is filed within 7 days of the date of mailing the notice, no penalty will be imposed.
B. Additional Penalties for Statewide Elections/Offices (24.2953.4)
Candidates and treasurers are jointly and severally liable for penalties imposed.
1. Late Report — Automatic penalty of $100 imposed. After 7 days, Virginia DOE sends the committee official notice of the violation. Campaign committee fails to file the report within 7 days after receipt of official notice, a penalty of $500 per day imposed against the candidate and the campaign treasurer, in addition to the $100 previously imposed.
2 Willful Violations — Conviction of willful violation of the Act by the Attorney for the Commonwealth of Virginia is a Class I misdemeanor.
There is a rebuttable presumption that failure to file the report after 60 days or more following the official nofice from the Virginia DOE constitutes a willful violation of the election law.
1. Please separately list each employee whose salary was $100,000 or more in FY15 and FY16, to date. Provide the name, position number, position title, program number, activity number, salary, and fringe. In addition, state the amount of any overtime or bonus pay received by each employee on the list.
FY 15
Employee Name
Position Number
Title Program Number
Activity Number
Salary Fringe Benefits
Cecily E. Collier-Montgomery
00020745 DIRECTOR $ 162, 946.81
Williams Sanford
00016330 General Counsel
$ 119, 351.25
Jean Diggs 00024372 Hearing Examiner
$ 118,197.71
Renee Rollins
00021921 Audit Manager
$ 112,724.87
FY 16
Employee Name
Position Number
Title Program Number
Activity Number
Salary Fringe Benefits
Cecily E. Collier-Montgomery
00020745 DIRECTOR $ 167,835.20
Williams Sanford
00016330 General Counsel
$ 122,931.80
Jean Diggs 00024372 Hearing Examiner
$ 121,743.60
Renee Rollins
00021921 Audit Manager
$ 116,106.60
Erick Jackson 00077038 Auditor $ 101,385.00
RESPONSE TO QUESTION NO. 4 (PERSONNEL)
OCF Professional Development Program Statistics
Introduction
During FY15 and FY16, to date, the Office of Campaign Finance's Professional Development program implemented an Initiative to diversify course offerings and increase the number of public and private sector partnerships needed to support employee training and continued growth and development. The Initiative is designed to increase employee and agency performance by promoting strategic alignment with OCF's mission and goals through training. That process is facilitated by the agency's Supervisory Training Officer and Human Resources manager meeting with Division managers quarterly and when necessary to discuss employee training and development related to official duties and areas that may be in need of employee improvement. While the existing Professional Development program reinforces the District of Columbia government's Mandates and Management Supervisory Service requirements for managers, the Initiative reviews and makes known avenues of growth for managers in Leadership training opportunities. A number of Leadership programs exist and are provided by outside vendors at cost. The majority of the onsite training provided to the agency has been orchestrated by OCF's partnership with the District's Human Resources Department Center for Learning and Development and other District agency facilitators. All provided at no cost. In addition, managers and staff are kept abreast of DCHR's E-Learning program. The online program provides more than 2,000 courses in Business and the Technical series at no cost. All of the courses can be accessed 24 hours a day. OCF's Professional Development program and Initiative is providing a diverse learning platform for the agency's workforce. So that employees advance personally and professionally which serves to strengthen worker confidence. While alignment exists between course offerings and employees' duties, the training also provides a well-rounded program that includes training in areas such as Conflict Resolution, Handling Stress, and the dynamics of working in a Multi-Generational workplace.
OCF FY 2016 Professional Development Statistics (Revised 1/21/16)
FY 2016 Workforce Development Statistics (On-Site)
Date Name of Course/Seminar Number of Participants
None to Report
(Off-Site) Date Name of Course/Seminar Number of Participants
10/19/15 ePerformance Management Training for Managers
4
12/8/15 ePerformance for Managers 2 12/16/15 ePerformance for Employees 11 1/13/16 ePerformance Management Training
for Managers 1
1/21/16 ePerformance for Employees 8
OCF FY 2015 Professional Development Statistics (Revised 9/24/15)
FY 2015 Workforce Development Statistics (On-Site)
Date Name of Course/Seminar Number of Participants 1/22/2015 Giving and Receiving Feedback 14
2/10/2015 Handling People with Tact 10
3/25/2015 Setting Boundaries 11
5/12/2015 New Webs e Training 9
5/18/2015 New Webs e Training 18
07/29/15 Communicating Non-Defens vely 12
9/29/15 Multigenerational Workplace 10
(Off-Site) Date Name of Course/Seminar Number of Participants 10/16/2014 Mapping Out Career Paths 1
1/23/2015 Mapping Out Career Paths 5/12/2015 Microsoft Word I 1 5/26/2015 Microsoft Excel 12/17/2014 Microsoft Visio 2010 I 1 02/05/2015 PASS Buyer 1 02/04/2015 Using the DC Purchase Card
(Online) Date Name of Course/Seminar Number of Participants 7/30/2015 Comp & Class 9/24/2015 Telecommuting 1
9/24/2015 Ethics for DC Employees 9/24/2015 LGBT Cultural Competency 9/24/2015 Paid Family Leave 1
3/13/15 DCHR Retirement Seminar
FY 2015 Specialized Training Statistics Audit Courses-Carol Buncher
Date Name of Course/Seminar Number of Participants 9/30/2015 Data Collection and Analysis 11
Legal Courses-DC Bar Date Name of Course/Seminar Number of Participants 8/27/2015 Ethics Evolution and the Virtuous Lawyer 2 9/2/2015 Depositions at Work Advance Strategies 2 7/15/2015 Secrets of the Great Brief Writers 2015 3
9/8/2015 DC Bar Continuing Legal Education 9/9/2015 Supreme Court Review 1 9/8/2015 From the Ground Up Fundamentals of Practice
Before the DC Court of Appeals 2015
Information Technology Stats Date Name of Course/Seminar Number of Registrants 3/13/15 Business Ethics & Professionalism 07/23/15 Formatting and Working th TE 09/10/15 Setting Up a Site & Adding C
RESPONSE TO OUESTION NO. 1 (AGENCY OPERATIONS)
OCF Mandatory Training Program Statistics for FY15 and FY16 to Date
Introduction
In keeping with the enforcement of D.C. Official Code 1-1163.04 (7A) the Office of Campaign Finance put into effect the Mandatory Entrance Conference Training Initiative. Under the Mandatory Training provision candidates for public office and treasurers of any Political Committee, Political Action Committee, or Independent Expenditure Committee are required by law to attend an Entrance Conference after registering with the OCF.
The Mandatory Training law includes the following requirements;
1. Training must be conducted in person, although when needed online materials may be used to supplement the training;
2. Training must be completed in accordance with a schedule to be published by the Director of Campaign Finance or by individual request as the Director of Campaign Finance deems appropriate
3. Upon completion of the training participants are certified
The administration of the Mandatory Training Program includes the following responsibilities
1. Establishing the dates and time for the Mandatory Entrance Conferences 2. Notifying those required to attend training 3. Secure attendance logs 4. Provide attendees with training material 5. The Training is administered by Public Information and Records Management Division,
Office of the General Counsel Division managers, and the Reports Analysis and Audit Division Supervisor
6. Attendees are provided with Certification of Attendance documents 7. The cerdfication documents are then provided to the PIRM manager who posts
the names of participants on the agency website 8. Docurnents are provided to the Administrative Assistant who records and files the
Mandatory training material
Documented Results of the Initiative
Mandatory training conferences conducted
Completed Certifications of Attendance issued for mandatory training
New Committees PCCs
PACs
Independent Expenditure
Committees
Initiatives/Referendums
Exploratory Committees
Inaugural Committees
Transition Committees
Legal Defense Committee
New candidate and committee treasurers
registered with the agency
eilikvo
andatory training conferences conclude
ornpleted Certifications of Attendance issue
for rnandatory training
New Committees
PCCs
New PACs
candidate and Independent Expenditure
committee Committees
easurers Initiatives/Referendums
registered with Exploratory Committees
the agencY Inaugural Committees
Transition Committees
Legal Defense Committee
OFFICE OF CAMPAIGN FINANCE
EMPLOYEE DEVELOPMENT/TRAINING
AND
PUBLIC EDUCATION PROGRAM
TO: Cechy Montgomery, Director
FROM: Deloris Ramsey, Supervisory Training Coordinator
SUBJECT: Public Training Summary and Training Recommendations
DATE: November 17, 2015
Public Training Participant Summary:
During the fiscal year of October 2014 throughout September 2015 The Office of Campaign Finance conducted a total of 20 Public Training Seminars (with a total of 84 new participants 16 of whom were returning trainees) for each candidate for public office (with the exception of Candidates for Advisory Neighborhood Commissioners) and each treasurer of a political committee, political action committee, or independent expenditure comrnittee. These training sessions included General Public Training (Understanding the Rules of the Game), Constituent Services Seminars and the introduction of the new Mandatory Public Training Entrance Conferences required for new registrants which falls under the amended Campaign Finance Reform and Transparency Act of 2013 , D.C. Law 20-0079 (February 22, 2014), which went into effect on January 31, 2015.
At the conclusion of each session participants were asked to complete the Semina Evaluation Form/Mandatory Training which were analyzed and compiled below:
October
November
December
January
February
March
April
May
June
July
August
September
The Public Training Evaluations are based upon training observations and comments of participants.
Respondents are asked to assess using:
A category ratings scale of:
E= Excellent G= Good F= Fair P= Poor N/A=Not Applicable
With regard to the key focal points of:
A. About the Trainer 1. Knowledge of subject matter 2. Presented content clearly and effectively 3. Was responsive to questions/comments 4. Presented useful example 5. Encouraged participation
B. About the Seminar 1. Topic was useful and timely 2. The length of the seminar was suitable to the content 3. Written materials were useful and appropriate for the
session my understanding of subject matter was enhanced /improved
4. The facility was comfortable and provided adequate space
C. Shared thoughts for improvement.
Overwhelmingly, participants responded favorably to the Public Training Sessions.
1. A total of 46 participants rated the facilitators as Excellent in the area Knowledge of Inforrnation and a Clear Presentation.
2. A total of 47 participants rated the seminars as informative with relative topics.
3. A Total of 41 participants rated the training material as Excellent.
4. A Total of 41 participants rated the facilitator as Excellent in providing useful examples.
5. A total of 34 participants rated the duration of the training as Excellent and 17 participants
rated it as Good.
0
0
16
3
0
4
2
4
2
11111
000 o o o 000 o
o o o 000 o
0 0 0 0 0 0 0 0
0 17 7 00018'
0 3 2 000 3
0 2 000 2
0 510005
0 2 0 000 2
0000
oo 0 0 0 0
6000
2000
1000
0 0 0
0,000
o
0
6
2
3
2
00 0 0
0000
0 0 0 0
5300
2 0 :0 .0
100's0
3 0 0 0
0000
11111111111111111111
Using participant completed Seminar Evaluation Form/Mandatory Training information was analyzed and compiled below:
1111111111111111111111111 0 00 0 0000 0 000 0 0000000000
00 0 o o 000 o o o 000 o 0000 00000
00 0 00 0 0000 0 0000 000 000
19 0 0018 6000 213 00018 5 o o o 1 0 00 41000 41000 4100 1000
0 00 2 000 2 0001200012000
00 5 1000 5 1 000 5 0 0 5 0 0 0
0 0 0 0 20000'2000•02 0 20000
000 4 0000 4 0000 4 0000 40000
000 51000 1000 3300051000
0 000 2 0000 2 0000 20000 20000
3 0 0 0 0 2 1 0 0 0 3 00 20 00 30000
October
November.
December.'
January
February
March
April
Ivlay
June
July
August
September
'4 2
0 0 0
0 0 0
0 0 0
0 0
'0 0 0
0 0
0 0 0
O 00
O 0 0
O 0 0
0 0 0
October'
Nos;eMb
December
Jaquay February
March..
May '
June
JulY August
September
.11111
0 4 0 000 4 0000 4 0000
0 4 2 0 0 0 5 0, 4 2 0 0, 9.,
2.00001 0 2 0 0 0
100 0 2 0 10 0 2 0 0 1 2000
11111111111111.11111.111
Evaluation Summary: About the Trainer
• excellent • good • fair • poor
1 % 0 ̀)/0
Evaluation Summary: About the Seminar
• excellent • good • fair • poor
3% 0 °A
Public Training Evaluation Recommendation
The Public Training Evaluation Recommendations are based upon:
Seminar observations and assessments of participant (comments/shared thoughts):
1. It would be beneficial to trainees to have water and snacks available at seminars
2. Create a webinar to attract entire campaign
3. Should be longer
4. Training was a little long, although a lot of information to cover. Online training through
Skype would be nice.
5. No water, snacks, binders, or folders
6. More space and comfortable chairs
7. Need to be under an hour
Division recommendations:
1. All seminars/training sessions presented in a PowerPoint presentation format.
2. Incorporate a Question and Answer segments with a specified time frame
3. The offering of light refreshments.
4. Explore the utilintion and incorporation of Webinars for seminars/trainings
5. Modify seminar Evaluation Form/Mandatory- Training to better maintain and/or collect
resourceful data.
District of Columbia: Office of Campaign and Finance: News Room Page 1 of 1
District of Columbia
RESIDENTS BUSINESS VISITORS GOVERNMENT FOR KIDS
Office of Campaign Finance
OCF HOME
News Room NEWS ROOM News Releases Newsletter Public Notices News !Maw Nerrner Ptrnlawn
Tom Monthly hstrng November 17, 2014 Jan Feb Mar Apr
May Jun Jul Aug NOTICE OF AMENDMENTS TO THE CAMPAIGN FINANCE ACT OF 2011 Sep Oct Nov Dec
2013 Monthly Listing Significant Amendments Jan Feb Mar Apr I . The Act requires registrants to report bundled contributions. D.C. Official Code § 1-1163.09(4) (1).
2. The Act provides that all reports filed with the Election Board be filed online. D.C. Official Code §1- May Jun Jul Aug
1163.04(IA). sep Oct Nov Dec
3. The Act adds both political action committees and independent expenditure committees in the list of entities required to file reports. D.C. Official Code § 1-1163.09(a) (I) (3).
4. The Act now makes it mandatory that both candidates and treasurers receive training on campaign finance laws and regulations. D.C. Official Code § 1-1163.04(7A).
5.The Act now prohibits contributions in excess of $100 in the form of money orders or cash. D.C. Official Code §1-1163.33(e) (1) and (2).
6. The Act adds disclosure requirements for those who make independent expenditures. D.C. Official Code § 1-1163.13(h) (3).
7. The Act provides that any entity may be treated as an affiliated entity for purposes of the act. D.C. Official Code § 1-1163.33(d).
8. The Act increases civil penalties. D.C. Official Code § I-1163.35(a)(1).The Act now allows for the candidate or other person charged with the responsibility for filing any reports or other documents to be held civilly liable. D.C. Official Code § 1-1163.35(2) (A).
9. The Act now provides concurrent prosecution authority for misdemeanor violations for the United States Attorney for the District of Columbia and the Attorney General for the District of Columbia. D.C. Official Code § 1-1163.35(d), (e).
10.The Act provides for felony prosecution of all violations committed knowingly. D.C. Official Code § 1- 1163.35(c).
The Office of Campaign Finance will conduct informal Training Seminars on the requirements of the new legislation from 12:00 noon until 1:00 p.m. on the following Thursdays in December 2014 and January 2015: December 4, and 18; and January 8, 15, 22, and 29. Participants are invited to bring their lunch, as the training occurs during the lunch hour.
In the event of the need for immediate, individualized training, you may make a special request of the General Counsel, who will attempt to accommodate the request in a timely manner.
All Training Seminars are conducted in the Library of the Office of Campaign Finance located at 2000 - 14th Street, N.W.fr Suite 433, Washington, D.C. 20009. To register to attend a seminar, or if you have any questions regarding the new law, please contact the Office of the General Counsel on (202) 671-0542.
Telephone Directory by Toon Agencies DC Council Search Elected Officlals • Feedback -.Translations - Accesstbility Pdvacy & Security Terms & Conditions •
Select Language Powered by Go RIETranslate
httn://www.ocf.dc.eov/nws/asn files/nn 288.asn?hl=t 2/5/2015
2015 SCHEDULE OF TRAINING SEMINARS
February 12
Understanding the Rules of the Game: A Campaign Finance Playbook for Candidates and Treasurers, Political Action Committees and Independent Expenditure Committees
March 12 Constituent Service Programs
April 9 Understanding the Rules of the Game: A Campaign Finance Playbook for Candidates and Treasurers, Political Action Committees and Independent Expenditure Committees
May 14
June 11
July 9
Legal Defense Committees
Constituent Service Programs
Understanding the Rules of the Game: A Campaign Finance Playbook for Candidates and Treasurers, Political Action Committees and Independent Expenditure Committees
August 13 Statehood Funds
September 10 Constituent Service Programs
October 8 Understanding the Rules of the Game: A Campaign Finance Playbook for Candidates and Treasurers, Political Action Committees and Independent Expenditure Committees
November 12 Legal Defense Committees
December 10 Constituent Service Programs
1
The D.C. Office of Campaign Finance (OCF) will conduct informal Training Seminars throughout calendar year 2015 for candidates for elective office; officers of political committees, including political action committees, independent expenditure committees, constituent service programs, legal defense committees, transition committees, inaugural committees, and statehood funds.
The Training Seminars are designed to assist participants in understanding and complying with the "Campaign Finance Reform and Transparency Amendment Act of 2013" and implementing regulations. Sessions will be facilitated by a member of the agency's Office of the General Counsel (OGC) and supported by staffers of OCF's Reports Analysis and Audit Division (RAAD) and Public Information and Records Management (PIRM) Division.
Training is scheduled on selected Thursdays of each month from 12:00 noon until 1:00 p.m. Participants are invited to bring their lunch, as the session occurs during the lunch hour. Although the agenda for each session is pre-determined, the facilitator may deviate from the stated content to address specific concems of participants.
If the need should arise for immediate, individualized training, you may make a special request of the General Counsel, who will attempt to accommodate the request in a timely manner.
All Training Seminars are conducted in the Library of the Office of Campaign Finance located at 2000-14 th Street, N.W., Suite 433, Washington, D.C. 20009. To register to attend a seminar, please contact the Office of the General Counsel at (202) 671-0542.
2
OFFICE OF CAMPAIGN FINANCE
DISTRICT OF COLUMBIA BOARD OF ELECTIONS
WASHINGTON, D.C. 20009
January 13, 2015
Ben Soto
Muriel Bowser for Mayor
6326 16th Street, NW
Washington, DC 20011
RE: REMINDER TO FILE YOUR JANUARY 31ST REPORT , 2015
Dear Mr. Soto:
This letter is to remind each treasurer of a principal campaign committee to file by Monday, February 2, 2015, the
January 31st Report of Receipts and Expenditures (OCF Form 16). This report must contain receipts and expenditures through at least January 26, 2015.
The Office of Campaign Finance Electronic Filing and Reporting System (EFRS) is available via our website (www.octdc.gov) to candidates and political committees who wish to electronically submit their January 31st Report. To assist you with the procedures regarding the electronic filing of OCF Form 16, the OCF website offers a training
tutorial that covers each step of the electronic filing process. Further you may now file electronically without the obligation of providing a signed copy of the report by certifying it with a PIN number. Below you will find the necessary
inforrnation to file online at our website. Please use the login ID and password to enter the electronic filing system .
The PIN number may be used once you have completed your report to certify the final submission.
If you wish to file on paper, you may download OCF Form 16 from our website under "Downloadable Forms".
Please be advised that effective February 1, 2015, a series of amendments to the campaign finance law will
become applicable as a result of D.C. Law 20-0079, the "Campaign Finance Reform & Transparency Act of 2013."
Among the amendments is the requirement that all subsequent reports (after the January 31st report) must be filed
electronically using the OCF Electronic Filing and Reporting System as stipulated by D.C. Official Code Section
1-1163.04(1A). However, if the filer submits to this Office a statement of actual hardship demonstrating that the filer is unable to file the reports electronically, the requirement may be waived.
To assist you in understanding how the changes may affect your committee's reporting obligations, we have included in this letter a list of some of the significant amendments to the law.
If you need additional information, please contact Wesley Williams, Public Affairs Manager, at (202) 671-0551 or [email protected].
Sincerely.
Cecily E. Collier-Montgomery
Director
Login Details
Login ID PCCMYR146587
Password 112789332867
PIN 8724
2000 14th Street, NW, Suite 433 • www.octdc.gov • Telephone: (202 ) 671-0547 • Fax: (202 )671-0658
cu L. cid PO ,_,I .,.., 0 90 O 1.... 0 4.) Ca Q O C:)
O ,:a <OP > - < 4' 0 .0 .., 6 0.• .00 1 i-• .1-, . 0 0 '0 u •-•1 a)
4. cl.■ 0-0 -id .c, - ... 1.
Z, z ,..
0 0 0 0 Po O :az 0 co c03
LEI 'CI 0 a L. E-c 71;1; Cr::
0 __ ce or a 09 CI , 0 c... -0 4- ,-: = uo 0, ec, ,-,
O - 11 4.1 pc, I. 1:1 4.
07 '0 ... 0 0 a c_i- to. - E ° 0 0 ,. .....,•-• a E ;r: co, -0
Ca E t Q ,.., .__ E a 11.1 0
CIJ 0 r., (...3 .4.3) E .2,3A a.) (.5 Ca al Q
CI az o .es ,.. a.) = tr) 4 ?a = 0 7= pc .4. o 0, 0 0 -0 a., re, co E 75 u E
-0 u - 4, .. 1.•
CL1 .... O4. O et; ,e, GS 1. U --c; E g
4. CI
a) .
.... O 0 0 • Pri 0 .0 .-E, 0 .-■ )0 at la 0 .41 a. ;0 Ce 4,1 C r-, C-4 .7 E
•••4 :0 M 0 c.)
O 0. . cI r ; C ''''' CP Cel ‘.4 ,'... 4' t hie . 40 0 O 4:, .4 cr; `-'; --• -0 E c .-c. - ir, 0
T. ... ■S, 0 1." 1.4 Q co es
= z O 0 'CS PGracu -004 0.1. 7.." 'E." 0
o -,-. . .- o
-to c.) es . '''. u
71 rk' F , Er9 4-. ..0 • lec re) '0 y ••-•
.0 .r. c..) +4 et a; CI4
Q U4 C L. "0 0 P,.. `..--C 0 0 .5 rl r IA:
... 0 O 0 n- et en c.,
a, cn ._, cs 0 2 en,-. ce, .0 - Te , ce n C -J.. . cv I..- c 4, e F., ati > vs 0 c ...7. e = a, ----, cr a, ....
= a, 1-5 'F. a, = fs, en ..= en .- 3.. .0 ct a, = c., -. o •--- c •-■ .0 = .= = c .3= z 2 ..0 , co c..) • ,. ,-4 a, ,--1 1.. I C.J 0 Q.)
'1' 0 E c.... ... x ,on ;-. xi - ,-, E e .0 = ,..... O ..,- •- 0 10 0 C•I L. CV 0 LO 4I ›, 0 0 LC S a? az ,-( a, co, 0 t 2 cla 4, 7::, =
ic E 2-. ... -0 0 -I ,-, ...4 .0 cu 0 ;mai 0I 0 r/j 1■1 42 't ›, -0 Li ICI 2 Oct t U L. I. .ere I-1
O 41 0 0
0) Ca cr _c o = cen = F e5 o c.L. ,2 ti, = 1,...1 ,-; ..„ 0 pa ci, E U • .c 0 P 4. co c 1. 0 t' ; -. izi E , ta. -.... t 0 ..■ ci, x -4 c E .-
I. 0 -et a= 0 ... 0 4' -erc cA ° E
CLI L. = a, .- s... 0 L. 1... th 0 u o %-, o t 2.1.-t •-• 0
•■••• 0 0 y "0 GO
-1-1 LC 0 M
CL 0 U DP4 i•ri Lc --• 0 u 3., Ca ...
an CI :1-• CI 0 --, L. ... 7 0 0 E -- . 0 C4 n .... 4., • - ... Pu v . co Cr Pc ,..,, 0 •-• MI 7 tic • M t ). re) CI 0 0 ° 0 ••,:i a, 7,4 V .... r= >c r.)
.7 Cl?
.r2
...
e 2 o
c ,..
7° u
sc COL O. .'01
__, ‘0 O 1--1 ... '
••••• cla w; -0 •Esa Ca <1) 0
O -.
03 n
.... = 0
.0 en
or %...
0 .0 ,-; 01
cc C ,-,
0 ...
co oo
..- C
.Y CI
a E
C.)
CU a 2;
En _
0)
crl
0
.1:2 •
.0 •
...
•-• 0
4 0
0., 4
0 - U
0 CI L.
V U ..... '0 C) "0 Le cr; .
1. .- co Q I.. E 0 ., 0 O .
•- .0
rt 4 *; g 0 .... - 14 ci 41
P... ‘.../ C • O C.) tat ;0" fs
u i ic.: : si: e 4,7 .. . ,,,,,,th , :8: :11 ::: . watig :03" 4:I
p Po Ca c- 00 6
fr, -ts. $..
> - -
.-
- F
en -o Pa 0
cal Zfr< 0 CI Pa ca ... 10.1:3 .E :=TI
3 u --:. 3 r, .is ri.1 > ,... O,... L. 4. 0.1 '"-" ork. c 2I - 1 og ,Lai. 0> -.0
6 0 ca, L._- ‘, es u ct 2 2 t-.< s.. 2 e...) -o L.
et 0 C. w, I. e
-E 3 >, cl u x ,.., In
C en Gs CI, cz.Q e.• f • I .I
.,.. .4. .... e-' cn ... o 1-. .... .... I.; a) a.. 0 0 rc) .1_, 0 P-, .....
r..• t..) C.) )0 cd ,... u a•-• ON -cr u u = u en u = m vz, ni --• = e..; < T.: < 0 < 0
CO ca. cs F u 0 Ea, we
< ,,:z < %-, ..,4 E cz, -au ...° c0 0-E0 •-• <Co- en -•Cj 0 , c, LI 0 xi .0 •--( .0 .
a, L.3 s° E vo c.) - ,c, 4, ,04? •10 0. 4.) 3. cla 0 C 1 0 .4-, ‘o a, cej e c •-■ e LI .-c .c I_ = x .c = .= 4. ,_1 .e .
F to> F = r e.) F n ,.. F F o F 4, F o., F.= 2 it- c.03"( Fe 7 < ,-. It
,2, C•4 rei 4 vi vii r-: 06 er: c; ,-t
Ca
mp
aign
Fin
ance
Re
form
an
d T
ransp
are
ncy
Ac
t O
f 201
3
OFFICE OF CAMPAIGN FINANCE DISTRICT OF COLUMBIA BOARD OF ELECTIONS
WASHINGTON, D.C. 20009
NOTICE OF MANDATORY TRAINING FOR CANDIDATES AND TREASURERS
(D.C. OFFICIAL CODE § 1-1163.04 (7A) (2001 EDITION, AS AMENDED) AND 3 DCMR 6 3001)
TRAINING IS MANDATORY FOR CANDIDATES AND COMMITTEE TREASURERS AS LISTED BELOW:
(1) Each candidate for elective office is required to attend an in person training program conducted by
the Office of Campaign Finance (OCF) within fifteen (15) calendar days of submitting the Statement of
Candidacy form to the Office of Campaign Finance.
(2) Each treasurer of a political committee, political action committee, or independent expenditure
committee is required to attend an in person training program conducted by the Office of Campaign
Finance within fifteen (15) calendar days of submitting the Statement of Acceptance form to the
Office of Campaign Finance.
The training program will focus on the reporting requirements of the Campaign Finance Act Reform
and Transparency Amendment Act of 2013, as amended, and how best to achieve compliance with
the Act. The Office of Campaign Finance will schedule the in person training at the next training
session conducted by the Office after the date the candidate files the registration form, or the
treasurer files the acceptance form. Notice of the scheduled training will be provided to the
candidate or treasurer at the time of registration or acceptance of position. The training is
classroom/lecture style and is held at the Office of Campaign Finance.
Each candidate or treasurer who receives training must complete and submit the attached
Certification of Training Form to the Office of Campaign Finance.
Please provide the requested information, check the appropriate boxes, swear or affirm the
statement, and sign the form. The Office of Campaign Finance will publish the names of all
participants who have completed the mandatory training at the OCF Website.
2000 14th Street, NW, Suite 433 WWW ()Cf dcgov Telephone (202) 671-0547 Fax: (202) 67 I 0658
OFFICE OF CAMPAIGN FINANCE DISTRICT OF COLUMBIA BOARD OF ELECTIONS
WASHINGTON, D.C. 20009
CERTIFICATION OF ATTENDANCE AT MANDATORY TRAINING BY CANDIDATE AND/OR TREASURER
Print Full Name and Address of Candidate and/or Treasurer
(Check the appropriate box. A candidate who also serves as his or her own treasurer should check both boxes.)
_I Candidate for the Office of
Office Sought
1Treasurer of the follow ng committee:
(List the committee name in which you serve as a treasurer below.)
Committee Name
Have completed an in person training program conducted by the Office of Campaign Finance on
Date
I swear or affirm, subject to penalties of perjury, that I will follow and agree to abide by all applicable
requirements of the Campaign Finance Reform and Transparency Amendment Act of 2013, as amended,
and as codified in D.C. Official Code § 1-1163.01 et seq., imposed upon candidates for elective office,
and the treasurers of committees, including the duty to disclose all contributions received and
expenditures made, to file and certify Reports of Receipts and Expenditures, to maintain records of the
committee's financial activities and operations, and to adhere to the contribution limitations.
Signature of Candidate and/or Treasurer Date
SWORN TO BEFORE ME THIS
DAY OF , 20
Signature of Notary
(Soul)
My Commission Expires NOTE: THE SUBMISSION OF LATE, FALSE, ERRONEOUS, OR INCOMF'LETE INFORMATION MAY SUBJECT THE
PERSON TO THE PENALTIES OF D.C.OFFICIAL CODE § 1-1163.35.
2000 14th Street, NW, Suite 433 www.ocicic.gov Telephone: (202) 071-0547 Fax: (202) 071 -0058
DC OFFICE OF CAMPAIGN FINANCE WEBSITE AND ELECTRONIC FILING SYSTEM
Response to Question No. 5 (Agency Operations)
1. Identify all electronic databases maintained by your agency: The Office of Campaign Finance maintains electronic databases of required financial information reported by the following filers, either using the Electronic Filing System or by paper submission:
1. Candidate/Principal Campaign Committees(PCC) 2. Political Action Committees (PAC) (Includes Initiative, Referendum and Recall) 3. Exploratory Committees 4. Legal Defense Committees 5. Transition Committees 6. Inaugural Committees 7. Lobbyists – discontinued e-Filing since June 2013. Currently maintaining
public access to reports on past filings 8. Senators and Representatives 9. Constituent Service Programs (CSP) 10. Financial Disclosure Statement (FDS) – discontinued e-Filing since June 2013.
Currently maintaining public access to reports on past filings 11. Advisory Neighborhood Commissioner Candidates (ANC) , and 12. Independent Expenditure Committees
1a) A Detailed description of the information tracked within each system:
1. The agency tracks data from registration statements of all filer types, reports of receipts and
expenditures, financial statements; reporting deadline compliance; and hard copy filings for the following filers:
1) Candidate/Principal Campaign Committees 2) Political Action Committees (Includes Initiative, Referendum and Recall) 3) Exploratory Committees 4) Legal Defense Committees 5) Transition Committees 6) Inaugural Committees 7) Lobbyists – discontinued since June 2013 8) Senators and Representatives Statehood Funds 9) Constituent Service Programs 10) Financial Disclosure Statement (FDS) – discontinued since June 2013 11) Advisory Neighborhood Commission Candidates 12) Independent Expenditure Committees
2. The agency also maintains and tracks the following electronic information through search features which are accessible by the Public:
1) Contributions and Expenditures of political committees and constituent service programs by amount, contributor, recipient, date, location, payer, and payee
2) Electronic disclosure of Registrant Statements of political Committees and Constituent Service Programs
3) Affiliated Entity Search 4) Active Committees Search 5) Active Candidates Search 6) Quick Statistics
a. Total Contributions by Denomination b. Total Contributions by Contributor Type c. Top 10 Committees by Total Contributions d. Top 10 Committees by Total Loans e. Recently Formed Committees
7) Digital Images of the Financial Reports filed with OCF, both electronically, and by paper based filings, beginning 2005, by
a. Candidates and Political Committees b. Political Action Committees (Includes Initiative, Referendum and Recall) c. Exploratory Committees d. Legal Defense Committees e. Transition Committees f. Inaugural Committees g. Lobbying Program - until 2012 h. Constituent Service Programs i. Senator/Representative Statehood Funds j. Filers of the Financial Disclosure Statement – until 2012 k. Advisory Neighborhood Commission Candidates l. Independent Expenditure Committees
3. The Agency also maintains the following information on its Website, which is available to the Public:
1) Administrative Dismissal and Vacated Orders of a. Candidates and Political Committees b. Lobbying Program c. Constituent Service Programs d. Financial Disclosure Program
2) Complaints & Final Decisions 3) Final Audit Reports 4) Informal Hearings on Delinquent Filers including:
a. Candidates and Political Committees b. Lobbying Program till 2011 c. Constituent Service Programs d. Financial Disclosure Program till 2011
5) Interpretative Opinions 6) Biennial Reports (under News Room) 7) Calendar of Events 8) OCF Regulations and Campaign Finance Guide 9) Summary Reports of Contributor and Expenditure Information with Graphs 10) Educational Brochures and Online Tutorials
1b) Identification of persons who have access to each system, and whether the public can be granted access to all or part of each system:
Modules Administrator Section
User Filing Section
1. Candidate/Principal Campaign Committees Online Registration, EFS OCF Staff Filer
2. Political Action Committees (Includes Initiative, Referendum and Recall) Online Registration, EFS OCF Staff Filer
3. Lobbyists EFS OCF Staff Discontinued since June 2013
4. Exploratory Committees Online Registration, EFS OCF Staff Filer
5. Senators and Representatives Statehood Funds Online Registration, EFS OCF Staff Filer
6. Constituent Service Programs Online Registration, EFS OCF Staff Filer
7. Independent Expenditure Committee Online Registration, EFS OCF Staff Filer
8. Financial Disclosure Statement (FDS) EFS OCF Staff Discontinued since June 2013
9. Advisory Neighborhood Commissioners EFS OCF Staff Filer
10. Administrative Dismissal and Vacated Orders OCF Staff Public Viewing
11. Complaints & Final Decisions OCF Staff Public Viewing
12. Final Audit Reports OCF Staff Public Viewing
13. Informal Hearings on Delinquent Filers OCF Staff Public Viewing
14. Interpretative Opinions OCF Staff Public Viewing
15. Images of Financial Reports submitted, beginning 2005 OCF Staff Public Interaction
16. Contribution and Expenditure Search Feature OCF Staff Public Interaction
17. Registrant Disclosure Search OCF Staff Public Interaction
18. Affiliated Entity Search OCF Staff Public Interaction
19. Active Committee OCF Staff Public Interaction
20. Active Candidate OCF Staff Public Interaction
21. Quick Statistics OCF Staff Public Interaction
22. Biennial Reports and Summary Reports OCF Staff Public Viewing
23. Calendar of Events, Regulations, Campaign Finance Guide, News Items, Online Tutorials, and Educational Brochures
OCF Staff Public Viewing
1c) The age of the system and any discussion of substantial upgrades that have been made or are planned to the system: Age and Past Upgrades
1. The Electronic Filing System (EFS) is about 12 years old. This was implemented and commissioned in August, 2002
2. The scanning system was integrated into the EFS in November, 2003 3. Biennial Reporting module was integrated into the system in 2007 4. The Electronic Signature modules integration that enables filers to file their online
report without the need for a hard copy filing requirement was implemented in FY 10. 5. The Database download that will enable the public to download the reports of
receipts and expenditures for political committees, Constituent Service and Statehood Fund Programs, and lobbyists in CSV and XML formats was implemented and integrated into the EFS module in 2010.
6. Implemented Cross-Browser Compatibility in 2010, so that the Electronic filing Application will be compatible for all browsers, including IE6.0 and above, Firefox, Safari and Chrome.
7. Additional Filer types (Exploratory, Transition Committees, Legal Defense Committees, and Inaugural Committees) have been added to the OCF e-Filing System – July 2013
8. Reports and Summaries for the Constituent Service Program was implemented - August 2014
9. Reports and Summaries for Senators and Representatives – August 2014 Enhancements made in 2015
10. The OCF e-Filing System was re-written using ASP.NET 4.5 to offer better security, better performance and usability. The e-Filing System was originally created using Classic ASP in 2002. - February 2015
11. Enabled online Registration for all filer types 12. Enabled Approval of Online Registration by OCF Staff
13. Added Biennial Reports for Exploratory, Transition, Inaugural, and Legal Defense Committees - January 2015
14. Registrant Disclosure Search - This module provides detailed information on filers’ registration statements and their filings, audit reports, and hearing orders. February 2015
15. The Contribution and Expenditure search feature was upgraded to include multiple search parameters including Recipient, Report, Amount, Receipt Date, Contributor, Contributor Location, and Contributor Type - February 2015.
16. Reports and Summaries Upgrade: All the reports under this section will automatically be generated along with the report submissions - February 2015.
17. Ability for Political Campaign Committees to file Consolidated Reports Online - February 2015.
18. Enabled reporting contributions from Affiliated entities and contribution limit validation for the same
19. Bulk Download: OCF has redesigned the Contributions and Expenditures search to include additional filters below:
• Report Name • Contributor Location • Contribution type
This module allows the user to export the search results to Excel, CSV, or XML file. Users can also search within the results. - February 2015.
Future Upgrades in Development/Production The Office of Campaign Finance has planned for the following future upgrades to the OCF website and OCF e-Filing system
Yet to be discussed
RESPONSE TO QUESTION NO. 9 (AGENCY OPERATIONS)
FY15 AND FY16, to Date, OCF FACEBOOK PAGE STATISTICS
Introduction
FY15 and FY16, to date, there have been 134 "likes" to the page since going into effect on January 16, 2014 "Likes" or engagements are those persons who visit the site, read a post, share information, click or comment on a message.
2016 Annual Totaled Stats for Social Networking *Published Posts **Number of People
Postings Reached ***Number of Page
Engagements Amount Posting Type
October 2015 9
2 Statuses th a Link 39 1 7 Statuses
0 Status with Photo
November 2015 12
5 Statuses with a Link 82
0 7 Statuses 0 Status th Photo
December 2015 12
4 Statuses th a Link 59
0 5 Statuses 3 Status with Photo
January 2016
11 7 Statuses th a Link 69 3 4 Statuses
0 Status th Photo
A Facebook post or "status update" is a message that provide information.
"People reached are the number of people who have seen a post. A post counts as reaching
someone when it's shown in News Feed.
*** Engagement is the number of people (that have liked the page) saw a post and liked, shared, clicked or commented.
2015 Annual Totaled Stats for Social Netvvorking *Published Posts **Number of People
Postings Reached ***Number of Page
Engagements Atnount Posting Type
October 2014 8
4 Statuses with a Link 71 37 3 Statuses
1 Status with Photo November
2014 8 4 Statuses with a Link
48 49 3 Statuses 1 Status h Photo
December 2014
9 2 Statuses h a Link 99 7 5 Statuses
2 Status with Photo January
2015 7 3 Statuses th a Link
59 11 4 Statuses 0 Status with Photo
February 2015 11
7 Statuses th a Link 86 5 3 Status
1 Status with Photo March 2015 10
5 Statuses with a Link 74 0 4 Statuses
1 Status h a Photo April 2015 7
4 Status with a Link 80 0 3 Status
0 Status th a Photo May 2015 6
2 Status h a Link 36 0 4 Status
0 Status th a Photo June 2015 10
5 Status th a Link 78 2 4 Status
1 Status with a Photo July 2015 7
5 Statuses th a Link 72 2 1 Status
1 Statuses with a Photo August
2015 12 5 Statuses h a Link
90 3 7 Statuses 1 Statuses with a Photo
September 2015 12
2 Statuses h a Link 54 1 5 Statuses
2 Status th Photo
*A Facebook post or "status update" is a message that provide information.
**People reached are the number of people who have seen a post. A post counts as reaching someone when it's shown in News Feed.
*** Engagement is the number of people (that have liked the page) saw a post and liked, shared, clicked or commented.