LINGNAN UNIVERSITY LIBRARYMAR 2013

LCE102 Library Workshop1

http://www.library.ln.edu.hk/services/library-workshops/handouts

After the workshop you should be able to:

create a RefWorks account.import references into your RefWorks

account by direct import feature.import references indirectly from online

databases and catalogue into your RefWorks account.

create and manage folders in RefWorks.create bibliography in different citation

formats such as APA, MLA, etc.

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Outline

1. What is RefWorks?2. Create a RefWorks Account3. Add Data to Refworks4. Organize Records into Folder5. Create Bibliography lists

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What is RefWorks?

In short, RefWorks is a web-based bibliographic management software that helps you organize your citations and prepare your reference/bibliography lists: Create a personal database online. Import citations automatically from Library

catalogues, online databases or web pages you find on the Internet.

Organize and manage references. Generate in-text citations, bibliography/reference lists

in the citation style of your choice, including APA, MLA, Harvard, Chicago style and more.

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Use it anytime, anywhere, any devices where there is internet access.Use it anytime, anywhere, any devices where there is internet access.

First Time User: Create Your RefWorks Account

1. Library Home Page Databases2. (http://proxy1.library.ln.edu.hk:2048/login?

url=https://www.refworks.com/refworks2/?r=authentication::init&groupcode=RWLingnanUL)

3. Click Signup for a New Account4. Fill in required information – Must use

Lingnan Email Address

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Create an Account 6

On-site register for a RefWorks account

Adding Data to RefWorks

Direct Export from Library Catalogue,1-Search and Online Databases

Import Filter (Copy–and–Paste)RefGrab-It Adding Web pagesCreate Records Manually

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Direct Export -- Library Catalogue8

Use the Export to RefWorks button at the full display of a library record:

Last Imported Folder

The imported data will be first placed in the last imported folder

This folder only contains the latest imported records

All previously imported records are stored in the databases but not associated with any folders

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Major Databases withDirect Export Function

LexisNexis Academic1-Search EBSCOhost ProQuest EmeraldJSTORScienceDirectGoogle Scholar

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Direct Export -- LexisNexis (1)

At the result list or article display screen in LexisNexis Academic, look for the icon for Direct Export to RefWorks.

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Direct Export -- LexisNexis (2)12

If you have already logged in to RefWorks, the results from LexisNexis Academic will be immediately transferred to RefWorks, otherwise, you will be asked to log in.•After import is completed, click the Edit Imported References. •Enter LexisNexis Academic as Database, type http://www.lexisnexis.com in Links field; then click Save Changes.

Click OK to confirm adding data to Electronic Source Related Fields in reference(s).

Direct Export -- LexisNexis (3) (Global Edit)

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Now click View Last Imported Folder and select Global Edit icon.

Global Edit

Direct Export -- LexisNexis (4) (Global Edit)

Select Source Type under Field to Add Data. Then choose All in List , set Source Type as Electronic and click Add Data.

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Direct Export -- LexisNexis (5) (Global Edit)

Click OK to confirm adding data to Source Type in reference(s)

A “Completed” message box will be displayed on the bottom right hand corner of the screen. Finally, you can click the “X” icon to close the Global Edit.

Type "EDIT ALL" in the box and then click Edit References to confirm that you wish to edit all references.

Direct Export – 1-Search

Perform a search in 1-Search At the Search Results, select which citations to export by clicking

the save this item icon After you have chosen all the items you want to export, click the

Saved Items (x) link at the button of screen A new box will open, click RefWorks If you have already logged into RefWorks , the selected 1-Search

records will be imported to RefWorks immediately; if you haven’t logged in, you will be asked to login first

Then click View Last Imported Folder and select Global Edit If you are using online full text, then change the “Source Type” to

“electronic” (follow the last steps in the LexisNexis session above); if you need to get the full text from print copy, there is no need to change the “Source Type”

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Major Databases with Import Filters (Copy-and-Paste)

Global Books In PrintGrove Art OnlineGrove Music OnlineOxford Music OnlineIngenta中國期刊全文數據庫

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Import by Copy-and-Paste -- Multiple Records from Library Catalogue (1)

1. Search Library Catalogue by keywords / subject / author / title, etc

2. Save multiple records on results list or Mark individual records on single record display

3. Click Marked List button to view previously saved / marked records

4. Choose MARC Format and Output to Screen5. Click Submit button6. Ctrl-A to select all; Ctrl-C to copy to

clipboard

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Import by Copy-and-Paste -- Multiple Records from Library Catalogue (2)

7. Now Switch to the RefWorks Session (or open a new window and login to RefWorks)

8. Select References Import9. Select From Text10.Select Import Filter/Data Source = MARC

Format11.Select Database = All MARC Formats12.Paste (Ctrl-V) the clipboard contents to the

input area below13.Click Import

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Import by Copy-and-Paste -- Multiple Records from Library Catalogue (3)

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Import by Copy-and-Paste -- Multiple Records from Library Catalogue (4)

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Import by Copy-and-Paste -- Multiple Records from Library Catalogue (5)

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Hands-on Exercise

From Lingnan Library Catalogue Search for Author “Hill, Anita”Mark, save and export all found recordsImport the records to your RefWorks account

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Add Web Pages to RefWorks -- RefGrab-It (1)

RefGrab-It is a plug-in to be installed to your web browser. It helps to gather web page information to RefWorks. It’s available under Tools after you login to RefWorks.

Installation and instructions: http://www.refworks.com/refworks2/help/

refworks2.htm#Using_RefGrab-It_to_Capture_Web_Page_Data.htm

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1. Select RefGrab-Itwithin RefWorks under the Tools pull-down menu.

2. Right click on RefGrab-It to bookmark link.

3. Click on Bookmark This Link.

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Add Web Pages to RefWorks -- RefGrab-It (2)

Add Web Pages to RefWorks -- RefGrab-It (3)26

• To cite a particular web page, first open it in the web browser and then click the RefGrab-It link. A separate window will pop up.

• Select the reference and click the Import To RefWorks button to transfer the information to RefWorks.

e.g. http://www.basiclaw.gov.hk/en/basiclawtext/index.html

Input Records Manually

1. At RefWorks Menu References Add New 2. Choose your desired output format in Fields used

by (e.g. APA style)3. Choose Reference Type (e.g. Web Page, Journal

Article, Book Whole, etc.)4. Type in the citation information 5. Click “Save Reference”

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Input Records Manually: Author format

Surname (last name) first, followed by a comma, space and the first name(or first initial follow by a period).

Each author name must be separated by a semi-colon.

E.g. Clinton, Bill; Smith, John D.

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Organize References with Folders

The View option is located at the menu bar below the RefWorks Logo.

Select New Folder icon to create a new folder (subfolder).

Enter folder name and click Create. Select the records you want and use the (Add to

folder option) to store the selected records in the desired folder.

Each record can be put in as many folder as you like.Online Tutorial: http://www.youtube.com/watch?

v=ZsNjOnKZzCQ&list=SP71114E7B2527DEE7&index=5

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Create a Folder (1)30

Create a Folder (2)31

You can create a number of different folders to organize your references

You can create a number of different folders to organize your references

Create a Folder (3)32

A folder name will be shown to notate which folder each

reference is located in.

A folder name will be shown to notate which folder each

reference is located in.

Create a Bibliography (1)

1. Click the Create Bibliography icon2. Select your desired style from the Select an

Output Style drop-down menu3. Under Select References to include, choose

“Selected”, “Page” or “All in List4. Under File Type, select the file format you

want to create5. Click Create Bibliography.6. A new window will open with your

bibliography list; however, be sure to proofread and save your bibliography

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Create a Bibliography (2) 34

Click the Create Bibliography iconClick the Create Bibliography icon1

Choose Output StyleChoose Output Style2

Create a Bibliography (3) 35

Create a Bibliography (4) 36

Select File TypeSelect File Type3

Create a Bibliography (5)37

Create BibliographyCreate Bibliography4

Click the Create Bibliography buttonClick the Create Bibliography button

Create a Bibliography (6) 38

View BibliographyView Bibliography5

Helps and TutorialsUsing RefWorks Guide: http://libguides.ln.edu.hk/refworksRefWorks Guide:http://www.refworks.com/refworks2/help/RefWorks2.htmTraining videos on YouTube: http://www.youtube.com/user/ProQuestRefWorks

RefWorks Fundamentals: http://www.youtube.com/playlist?list=PL71114E7B2527DEE7&feature=plcp 

RefWorks Advanced: http://www.youtube.com/playlist?list=PL77A92BCFEEA72669&feature=plcp

Information Desk: 2616-8571 REFSTAFF@LN.EDU.HK

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Q & A

Thanks

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