linc -- a shared ils system president and directors meeting september 22, 2004 jan ison
TRANSCRIPT
LINC -- A Shared ILSSystem President and Directors Meeting
September 22, 2004
Jan Ison
LINC
• Background• Shared Services• Collaboration• Results• What’s Next
The Background• 1978 -- LTLS Board voted to automate the
circulation for the LTLS collection • 1979 -- LTLS Board voted to allow member
libraries to participate in the circulation system to create an online union catalog
• 1980 -- Grant received to automate 8 libraries Lakeland College Library -- a multitype
consortium from the beginningGeorgetown Public (Currently serves
3700 people with a $37,000 budget)
• 1981 -- Grant to automate 2nd group of 8 libraries
The Background• 1984 -- Grant for 5 libraries to utilize
microcomputers to circulate via batch process• 1989 -- Libraries voted to store full Marc
records• 1991 -- Libraries voted to use OCLC as the
sole source for new bibliographic records (The First)
• 1991 -- Grant to convert bibliographic records to MARC
• 1992-- LTLS Cataloging Center founded to serve libraries that could not meet the cataloging criteria
• 1992 &1993 -- Changed vendors
The Background• 1993 -- New hardware/software• 1994 -- Began patron initiated ILL for all
libraries and was the first multitype library system to provide the service (The First)
• 1994 -- Implemented a gateway module to be the first system to provide FirstSearch through the online catalog (The First)
• 1999 -- Libraries voted to implement Authority Control on the database (The First)
• 1999 -- Our first web catalog• 2004 -- Implemented Client Server Software
Why A Shared System?• To make every library’s collection
available to the users of every other library, enhancing the sharing of library resources and extending the scope of materials available far beyond those owned by the local libraries
• LINC enables– Automation of local library procedures– Expansion of local patron services– Cooperation in resource sharing– Sharing the cost of an ILS
Collaboration Matters
• Principles of Cooperation– Roles and responsibilities defined
• Key Agreements– Bibliographic data– Resource sharing– Costs
• Governance Structure
Shared LINC Services• Resource
Sharing• Library Catalog• Circulation• Community
Resources• Cataloging• Serials• Acquisitions
• Reserve Room• Homebound• Technology • Administration• Security• Inventory• Backup
Circulation
Central Services• Technical Support• Operations Management• Planning and Development• Consortium Management (Governance)• Contract Negotiation and Management• Cataloging Center• Authority Control -- Library Technologies Inc. • PAC Look and Feel• Training
New Additions• Syndetics -- enriched content for the library’s
OPAC
• Web Reporter -- web based statistical access to library data
• WebFeat -- a meta search engine to search multiple resources at the same time
OCLC Sole Source for Bibliographic Records
• 1989 Libraries agreed to have a MARC database
• A year of research and discussion• 1991 -- Libraries voted to use OCLC as
sole source for cataloging records (Key reason was the ability to avoid duplicate bib records)
• Only allow “qualified” libraries to enter new records--via OCLC (4 libraries)
How are Costs Shared?• LINC Central Site
– Access Points– Circulation– Holdings
• Cataloging Center– Percentage of all libraries’ materials
budgets less periodicals
• Authority Control– Same as Central Site
• Web Resources– Divided Equally
LINC Shared Cost HistoryLTLS LINC Central Site Shared Cost History
$25,000
$55,000
$85,000
$115,000
$145,000
$175,000
$205,000
$235,000
0
10
20
30
40
50
60
70
80
90
SHARED COSTS
Number of Members
SHARED COSTS $63,241 $70,369 $87,212 $102,789 $104,553 $104,865 $86,597 $99,739 $93,569 $98,372 $106,490 $114,863 $144,741 $151,778 $162,930 $199,233 $197,600 $214,242 $213,623 $205,824
Number of Members 23 23 24 24 24 23 22 21 23 22 22 28 36 43 47 57 62 73 81 84
FY 86 FY 87 FY 88 FY 89 FY 90 FY 91 FY 92 FY 93 FY 94 FY 95 FY 96 FY 97 FY 98 FY 99 FY 2000 FY 2001 FY 2002 FY 2003 FY 2004 FY 2005
Cataloging Center Shared CostsLTLS Cataloging Center Shared Cost History
$0
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
$160,000
0
10
20
30
40
50
60
70
80
90
Cataloging Costs
Number of Members
Cataloging Costs $14,045 $14,201 $20,804 $41,410 $55,390 $53,354 $53,354 $58,634 $66,935 $94,673 $101,876 $122,988 $131,628 $139,266 $131,392 $131,615
Number of Members 19 19 18 20 18 18 20 30 41 48 56 68 76 82 80 82
FY 90 FY 91 FY 92 FY 93 FY 94 FY 95 FY 96 FY 97 FY 98 FY 99 FY 2000 FY 2001 FY 2002 FY 2003 FY 2004 FY 2005
How Much Do Individual Libraries Pay
• $810 Annually -- .23% (LINC, Cataloging Center, Authority Control, Web Resources)
• $43,177 --12.35% for LINC, Authority Control, Web Resources
• A bargain
Growth of OnLine Libraries
• LSCA• Live and Learn Automation Grants• Local Funding
917 23 23 22
62
90
0102030405060708090
100
FY 1976 FY 1981 FY 1986 FY 1991 FY 1996 FY 2001 FY 2005
LINC Online Members
Why the tremendous Growth?• In the past -- the single biggest factor --
Grants– Live and Learn Automation Grants– Only $10,000 per library but the amount was a
major incentive
• Growth now -- slower -- but libraries want to participate– 3 libraries currently are doing this on their own
Ogden Rose Public Library $29,000 serving 743
– Saint Thomas More HS (a donation made this possible)
– Krannert Art Museum Library
LINC Members by Type
FY 2005 LINC Libraries By Type
2%
40%
54%
4%
Academic Public School Special
• Academic -- 2 Libraries• Public -- 36 Libraries• School -- 48 Libraries• Special -- 4 Libraries
LINC by the Numbers• Total Circulation -- 3,878,948• Holds Placed in the library -- 293,945• Remote Holds -- 217,130• Bibliographic Records -- 665,648• Holdings -- 1,977,060• Patrons -- 213,795• LINC Scheduled Hours Annually 8756• LINC Hours Available -- 8177 (includes time
not available during migration)• Training -- 82 Classes; 650 participants; over
2500 contact hours
The Use
2,214,373
367,306
129,486
2,281,148
387,847
146,081
2,418,657
400,030
158,436
2,435,191
401,628
175,150
2,615,191
436,240
210,247
2,812,663
502,470
240,084
2,930,388
531,404
274,402
3,072,917
531,556
274,475
0
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
FY2004FY2003FY2002FY2001FY2000FY1999 FY1998 FY1997
CIRCULATION, RECIPROCAL BORROWING, INTERLIBRARY LOAN
Circulation Only Reciprocal Borrowing Circulation ILL Circulation
Remote use of LINCPATRON USE OUTSIDE OF LIBRARY
Patron Remote Holds 217,130105,52786,57955,11140,04935,44029,95824,413
FY2004FY2003FY2002FY2001FY2000FY1999 FY1998 FY1997
What does it look like now?
• The LINC Catalog
• The Kids Catalog
• WebReporter
• WebFeat
The Future
• More content• More linking to other resources• Utilizing commercial search engines to
get to library content -- Google, Yahoo Search
• Digitization• MORE MEMBERS
