lifts and lifting equipment policy and best practice note

7/30/2019 Lifts and Lifting Equipment Policy and Best Practice Note

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Lifts and lifting

equipmentPolicy and best practice note

Version 1.0

Resources Directorate


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Lifts and lifting equipmentPolicy and best practice note

Introduction....................................................................................1

Passenger and goods lifts and powered lifting platforms (for the useof disabled persons)........................................................................1

Aims 1Meeting those aims 1

Overhead track hoists, lifting beams, eyebolts and other equipmentsecured to buildings and structures for the purposes of lifting.........2

Aims 2Meeting those aims 2

What equipment is covered by the regulations?...............................2

Further guidance.............................................................................2

Appendix A......................................................................................4

Best practice note for passenger/goods lifts, powered lifting

platforms (for the use of disabled persons), overhead track hoistsand lifting beams ................................................................4

Introduction 4Feasibility stage 4Tendering stage 4

Installation stage 5Commissioning/practical completion 5Defects liability period 6End of defects liability period/handover 6Use of equipment 7

Appendix B......................................................................................9

Brief specifications..........................................................................9

Appendix C....................................................................................25

Additional guidance and definition of equipment covered by LOLER1998 .............................................................................................25Lifting equipment (extracts from LOLER 1998 safe use of lifting devices) 26

Further guidance 3

Appendices 4Best practice note for passenger/goods lifts, powered lifting platforms (for the use of

disabled persons), overhead track hoists and lifting beams 4Brief specifications 9

Additional guidance and definition of equipment covered by LOLER 1998 26

Lifts and lifting equipment Policy and best practice note iVersion 1.0


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Introduction

1. Lifting equipment is defined as equipment used for lifting or lowering

loads. This includes the attachments used for anchoring, fixing orsupporting the equipment and the lifting accessories that attach theload to the machine, as well as the equipment which carries out theactual lifting function. It is covered by legislation with specific

requirements for design, construction, installation and maintenance.The policy outlines the actions that need to be taken to ensurecompliance with legislation.

Passenger and goods lifts and powered liftingplatforms (for the use of disabled persons)

Aims

2. Passenger and goods lifts are specialist items of plant that play a vitalpart in the movement of people and goods around a building to ensuresmooth operation of services and provide access to services. Poor

selection or inappropriate specification of installations can significantlyimpact on how services operate, as well as put Cornwall Council at riskin terms of statutory breach, loss of reputation or financial loss.

3. This policy seeks to address such risks by stating what services and

their technical advisors need to consider when addressing the need fora lift installation in a building.

Meeting those aims

4. In designing, procuring, commissioning and maintaining passenger andgoods lifts the Council will seek to ensure that;

The installation is fit for the purpose to which it is intended - inother words a lift installed specifically for the use of wheelchair users or

ambulant disabled is used purely for those purposes and no other

Any installation is designed and procured with its whole life cost inmind, not simply on the basis of lowest capital cost

That the specification of an installation meets standards ofrobustness that match the demands put on the installation by thebuilding occupiers

No product or installation is installed that cannot readily allow therelease of trapped occupants by locally trained staff

Installations comply with relevant legislation and the applicableBritish standards

Suitably competent, qualified and experienced professionals areemployed in the design, selection and procurement of lift plant andsupporting electrical infrastructure and building structures

Lifts and lifting equipment Policy and best practice note 1Version 1.0


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Overhead track hoists, lifting beams, eyebolts andother equipment secured to buildings and structuresfor the purposes of lifting

Aims

5. Wherever possible the Council will seek to minimise, or ideally avoid,

the use of equipment that requires permanent beams or fixturesattached to a building or structure. All such fixtures fall under the

Lifting Operations and Lifting Equipment Regulations (LOLER) 1998 andas such place an additional burden on the Councils resources in termsof risk assessment and regular statutory inspection.

6. Particularly resource intensive are the provision of eyebolts for window

cleaning1 and rails required for window cleaning cradles.

Meeting those aims

7. Wherever there is a need for lifting equipment in delivering councilservices, an assessment shall be made of alternative solutions thatavoid permanent fixture to a building. If no other solution can be

found, then the Council will ensure that:

A complete and thorough risk assessment is carried out for the

operations concerned

Lifting equipment is specified which takes full account of the risk

assessment and method statements for the lifting operation

Equipment suppliers specifications for the installation are fully

complied with

Fixtures to buildings and structures are designed by a competent

qualified structural engineer

All other requirements of LOLER 1998 are complied with

What equipment is covered by the regulations?

8. Lifting equipment includes any equipment used at work for lifting orlowering loads, including attachments used for anchoring, fixing or

supporting. The regulations cover a wide range of equipment includingcranes, fork lift trucks, lifts, hoists, mobile elevating work platforms andvehicle inspection platform hoists. The definition also includes liftingaccessories such as chains, slings, eyebolts etc.

Further guidance

This will be contained in guidance documents developed through propertyservices.

1 Depending on nature of use this may also fall under the PUWER regulations



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NOTE: This policy does not cover mobile lifting equipment, including forklift

trucks, mobile lifts for workshops, elevating platforms and cherry pickerswhich nonetheless are covered by LOLER 1998.



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Appendix A

Best practice note for passenger/goods lifts,powered lifting platforms (for the use of disabledpersons), overhead track hoists and lifting beams

Introduction

Lifting equipment is defined as equipment used for lifting or lowering loads.This includes the attachments used for anchoring, fixing or supporting theequipment and the lifting accessories that attach the load to the machine,

as well as the equipment which carries out the actual lifting function. It is

covered by legislation with specific requirements for design, construction,installation and maintenance.

Feasibility stage

An option appraisal will be carried out to inform the access statement and

the clients brief.

Full account should be taken of fire risk management.

The principal building services engineer will be advised of the proposals,

which must be planned, organised and carried out by a competent persontaken from the Councils pre-accredited register of contractors (please notethis register contains details of contractors who have been successfully

vetted by the Council with regards to their health and safety proceduresonly and does not relate to performance standards).

Tendering stage

Performance specifications (see appendix b) have been produced byproperty services and must be followed for the addition of:

Wheelchair platform stair lifts

Disabled person lifting platforms

Typical passenger lifts (including refurbishments)

Goods lifts

Electrical supplies (for standard lifts and lifting platforms)

All passenger lifting equipment must comply with part m of the buildingregulations, current DDA regulations and BS 5776 and BS 5600.

Goods lifting equipment must comply with BS EN 81 or BS 6440 and LOLER1998.



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Installation stage

The principal building services engineer will be advised of the proposed

programme of work and the anticipated commissioning date.

All lifting equipment must be positioned and installed to minimise any risksand prevent the risk of injury (e.g. from the equipment or the load falling orstriking people).

Prior to the handover date being set, the lift installation contractor willprovide the principal building services engineer with the name and details of

the commissioning engineer and testing procedure and provide a copy ofthe commissioning certificates for comment and approval and the relevant

British standards. The principal building services engineer will forward thisinformation to the Councils insurance section and obtain confirmation thatthe procedures and details are correct, at which point a handover date can

be set.

Two weeks prior to practical completion, the principal building servicesengineer will be provided with the:

EC conformity certificate

Commissioning certificates; certificates differ according to the

British or European standards that apply to the specific lifting equipmentbeing installed and the correct form must be used. There are usually twocertificates; a technical form and a form certifying that the lift users havebeen shown how to use the system.

Maintenance manual

Log book

Operations manual

A copy of the maintenance manual, log book, operations manual and asimplified maintenance guide (to allow the necessary procedures to befollowed by site staff) are to be provided by the lift installation contractor

and kept on site by the premises co-ordinator. All records and certificationwill be maintained in the log book by the premises co-ordinator, togetherwith the necessary training.

The principal building services engineer will ensure that a recordedprocedure for the maintenance requirements is in place, to be managed bythe premises co-ordinator.

Commissioning/practical completion

Once the certification (as above) has been received and reviewed, theprincipal building services engineer will inspect the lifting equipment andcomplete a written report with a copy to be held in the log book.

The principal building services engineer will witness the commissioning of

the lifting equipment, during which the lift installation contractor willdemonstrate its operation (including all systems, safety devices and the



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safe rescue of a passenger) to site staff and undertake a weight test.

The lift installation contractor will ensure site staff are aware of theirmaintenance obligations.

Practical completion (handover of the lifting equipment) will take place inthe presence of the lift installation contractor, site staff and the principalbuilding services engineer. The lift installation contractor will produce afully completed certificate of test and examination (taking the form as

required by the brief specifications in appendix b) for the principal buildingservices engineer with a copy to be held in the log book.

Any unique tools or programming devices required for maintenancepurposes will be included in the handover package.

The lift installation contractor will provide call out details for the event of a

breakdown.

The principal building services engineer will advise the Councils insurancesection of the addition of the lifting equipment to be added to the insurancepolicy, allowing inspection by a competent person at least every six months(reports of inspections will be forwarded to site staff by the insurance

section and are to be held in the log book).

The lift can now be put into service.

Defects liability period

The lift installation contractor will undertake servicing, as per themanufacturers guidelines (which should comprise of not less than four

three monthly service visits and all breakdown calls with a 24 hour coverarrangement (excluding vandalism), over the 12 months defects liability

period, with the final service being undertaken immediately prior tohandover.

Any service, defects or repairs required to the lifting equipment in thisperiod must be entered into the log book.

Records of services and works undertaken in this period will be held andmaintained in the log book.

End of defects liability period/handover

The lift installation contractor and the principal building services engineerare to conduct a joint inspection on site, during which they will review the

service log, record any defects and formally handover the lifting equipmentinto the Councils care. A written report of the inspection will be produced

by the principal building services engineer with a copy to be held in the logbook.

Handover test and examination certification will be produced by the liftinstallation contractor and held by the principal building services engineer



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with a copy held in the log book.

When all defects have been rectified and the contract is completed, theprincipal building services engineer will add the lifting equipment to the

Councils periodic inspection, service and testing contract, for which recordsand certificates are held and maintained as follows:

Inspection certificates certificates will be produced on aquarterly, one, five and ten yearly basis and will be held in the log book,

with the principal building services engineer holding copies of the one,five and ten year certificates

Service details equipment will be maintained in line with themanufacturers recommendations and details of services/works will be

recorded in the log book by the engineer and made available to theprincipal building services engineer via a computerised system

Testing certificates original certificates will be held by the principalbuilding services engineer with a copy held in the log book.

Use of equipment

Installed lifting equipment will be used only in accordance with its designpurpose.

All lifting operations must be planned, supervised and carried out in a safemanner by competent persons.

All necessary precautions will be taken by site staff to eliminate or reducerisks and to ensure the equipment is safe for purpose.

A risk assessment will be carried out by site staff, held and maintained inthe log book and will consider the following:

How often the equipment will be used

Where the equipment will be used

The nature and characteristics of the load the equipment will lift

Any limitations on its use as specified by the manufacturer or the

supplierIf the risk assessment reveals a significant risk from the use of the lifting

equipment then a suitable inspection will be carried out (including visualchecks and functional tests where appropriate). The frequency and extentof the inspections will depend on the potential risks and should be carriedout by a competent person.

In the event of an exceptional circumstance occurring, site staff mustcontact the principal building services engineer for guidance.

If it is proposed to change, reconfigure or re-site the equipment, the

principal building services engineer must be consulted in the first instance.If the proposal goes ahead then the equipment must be thoroughly



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examined (and a written report produced) by a competent person before

use.

Lifting beams should be marked and certified and any queries should be

clarified with the principal building services engineer.



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Appendix B

Brief specifications

Output Specification for Wheelchair Platform Stair Lifts

Principal function

For transportation of wheelchair users and restricted toprevent unauthorised operation. The carriage will be awheelchair platform, not a seat. The stair lift will operate on

a guide rail system to either the left or right hand side of thestaircase and around the inside radius (if a curved rail

system is required).General

Standards

Programme

Handover

Certification

Handbook

This specification is based on BS 5776 and must be readalongside the said document, part m of the buildingregulations (for wheelchair platform stair lifts) and the LiftingOperations and Lifting Equipment Regulations 1998.

Equipment must be CE marked in accordance with EMCMachinery Directive (certification must be produced). Thisspecification sets out particular requirements, responsibilitiesand finishes for lifts installed in Cornwall Council properties.

It is anticipated that suppliers will have a suitable lift within

their normal range, but should check to ensure all of thefollowing is supplied within their tender price.

The supplier/installer must state in their tender documentsthe time periods required from receipt of order to:-

a) Produce drawings for approval

b) Following drawing approval to delivery on sitec) Installation to prepared sited) Setting to work

The supplier/installer will be required to fully demonstratethe operation of the lifting platform to the building userand/or commissioning and certification engineer, this willinclude safe rescue of a passenger. The supplier/installer will

be required to fully demonstrate all systems and safetydevices and complete the Councils commissioning schedule,

including a weight test.

A fully completed certificate of test and examination is to beprovided.

A user handbook and full technical service handbook are tobe provided in duplicate at handover.



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Maintenance The lifting platform should have open protocol controls andbe maintainable by any lift maintenance specialist. Any

unique tools or programming devices required to achieve this

are to be included in the handover package.

The first 12 months maintenance, comprising of not less

than two six monthly service visits and all breakdown calls(excluding vandalism) are to be included for and carried out

by the supplier/installer.

Size

Dimension

Control system

Lifting capacity

Minimum of 1250mm long by 800mm wide

Constant pressure push buttons

250kg ratedFinishes

Car floor

Lighting

Slip resistant black

Will rely on the normal room lighting with the provision ofemergency lighting

Controls

Key operation

Car controls

Emergency call

Although the lifting platform is to comply with part m of thebuilding regulations, current DDA regulations and Britishstandards for accessibility, when installed in schools, the

landing call point will require a key to prevent unauthorised

use. Once the platform reaches the landing it is called to bythe key and the key removed, the doors will remain openuntil an on-platform control is used to initiate travel.

Controls onboard the platform are to comply with part m of

the building regulations, current DDA regulations and Britishstandards for accessibility.

An emergency call button if required on the platform shall

activate an audio-visual alarm in a public area in the vicinityof the lift*.

A notice alongside the alarm is to read Assistance Required

on Lifting Platform.

Other

requirements

In addition to the

platform, liftwayand controls, thesupplier is to includethe provision and

installation of -

1) H&S signage:

a) Warning -

To minimise the risk of persons falling, ensure the

stair lift is parked such that the platform is raised intothe folded position.

Emergency operation is to be undertaken only in

accordance with correct procedure. The electrical supply is to be switched off and the

carriage is to be under constant surveillance whilst in



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Safe rescue of

trapped passengers

General

emergency operation.

b) Instructions for safe manual operation.c) Load plate.

d) Assistance Required on Lifting Platform alongside

alarm.2) Builders work drawings.3) Electrical details.

The method of rescue is to be clearly displayed in the hand

over documents and demonstrated.

The inclined platform shall be manufactured by Garaventaand the model will be a Linwood X press II or Artira. An

alternative may be considered where it can be demonstratedthat the specification, construction and performance of the

alternative/s are at least equal to that of the namedequipment.

By others

Other trades will

install the followingfor which the lift

supplier/installer willassist in access andthe provision ofinformation

1) Electrical supply for lifting platform drive

2) Level floor3) Local lighting/emergency lighting

4) Local socket

Quality assurance: Confirmed by principalbuilding services engineer

26.01.09



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Output Specification for Vertical Disabled Person Lifting Platform

Principal function

For use of people with impaired mobility and theircompanions only and restricted to prevent unauthorisedoperation.

General

Standards

Programme

Handover

Certification

Handbook

Maintenance

This specification is based on BS 6440 and must be read

alongside the said document, building regulations (part m)and the Lifting Operations and Lifting Equipment Regulations

1998. Equipment must be CE marked in accordance withEMC Machinery Directive (certification must be produced).This specification sets out particular requirements,responsibilities and finishes for lifts installed in Cornwall

Council properties.

It is anticipated that suppliers will have a suitable lift withintheir normal range, but should check to ensure all of thefollowing is supplied within their tender price.

The lifting platform shall be of the hydraulic type.


a) Produce drawings for approvalb) Following drawing approval to delivery on sitec) Installation to prepared sited) Setting to work

The supplier/installer will be required to fully demonstratethe operation of the lifting platform to the building userand/or commissioning and certification engineer, includingsafe rescue of a passenger. The supplier/installer will be

required to fully demonstrate all systems and safety devicesand complete the Councils commissioning schedule,

including a weight test.

A fully completed certificate of test and examination is to beprovided (the certificate shall take the form of that shown in

BS 6440 annex b).


The lifting platform should have open protocol controls and

be maintainable by any lift maintenance specialist. Anyunique tools or programming devices required to achieve this

are to be included in the handover package.



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The first 12 months maintenance, comprising of not less

than four, three monthly service visits and all breakdowncalls on a 4 hour response 24 hour basis 365 days of the

year (excluding vandalism) are to be included for and carried

out by the supplier/installer.Size

Dimension

Type/drive

Control system

Unless otherwise stated, the lifting platform will be suitablefor a person in a motorised wheelchair plus an attendant(400kG). As laid out in part m of the building regulations,

the platform size shall be 1400mm long and 1100mm wide.The lift structure should not be greater than 1600mm long

and 1350mm wide.

Where the building constraints prove restrictive, a platformsize of 1400mm long and 900mm wide (wheelchair use only

not less than 400kg safe working load) may be considered.However, this will only be acceptable for through access orsingle entry applications. In this instance the lift structureshould not be greater than 1600mm long and 1150mm wide.

Direct acting hydraulic

Constant pressure push buttons

Finishes

Car floor

Lighting


The lifting platform shall be provided by at least 50 lux oflighting/emergency lighting

Controls

Key operation

Car controls

Emergency call

Although the lifting platform is to comply with part m of thebuilding regulations, current DDA regulations and British

standards for accessibility, when installed in schools, thelanding call point will require a key to prevent unauthoriseduse. Once the platform reaches the landing it is called to bythe key and the key removed, the doors will remain open

until an on platform control is used to initiate travel.Platform travel will not commence until doors are closed.

Powered electrical doors are required.

Controls on board the platform are to comply with part m ofthe building regulations, current DDA regulations and British

standards for accessibility. Joystick controls are notpermitted.

An emergency call button on the platform will activate an

audio and telephone communication (Windcrest Unit)system.

Other

requirements

In addition to theplatform, liftway

1) H&S signage:a) Use by persons with impaired mobility and



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and controls, the

supplier is to includethe provision and

installation of

Safety features

Safe rescue oftrapped passengers

Lift contractorqualifications

General

attendants only on each landing

b) Instructions for safe manual operationc) Load plate

2) Builders work drawings

3) Electrical details4) Fitted with automatic device which prevents the platformbeing overloaded

The lift device must include the following safety features:

High pressure relief valve

Anti rupture valve fitted to the hydraulic ram

Emergency lowering facility (manual), which allows

the user to lower the lift to the ground floor in theevent of a power failure and is operated from the

pump unit in the control box. Safety edge around platform perimeter (stops the lift

platform when an obstruction is sensed).

Safety edge on top edge of carriage (to prevent finger

trapping).

The method of rescue is to be clearly displayed in the handover documents, along with the door release key. The liftplatform is to be equipped with battery backed emergencylowering, meaning that in the first instance the user shall use

the conventional down button in order to lower the lift

platform to the bottom landing. Battery backed emergencylowering must be achievable at full safe working load.Manual emergency lowering (from the control cabinet)

should only be necessary in cases of a severe electrical fault.

The lift contractor/supplier shall be factory trained andcertificated in the installation of equipment of this scope,with evidence of experience with specified equipment. Theyshall maintain an adequate stock of replacement parts, have

qualified people available to ensure fulfilment of maintenanceand call back service without unreasonable loss of time in

reaching the project site. They shall provide a four houremergency call out facility.

The vertical disabled person lifting platform shall be

manufactured by Phoenix Lifting Systems and the modelshall be from the Lyndhurst range. An alternative may beconsidered where it can be demonstrated that thespecification, construction and performance of the

alternative/s are at least equal to that of the namedequipment.

By others

Other trades willinstall the followingfor which the lift

1) Electrical supply for lifting platform drive2) Level floor3) Local lighting



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supplier/installer will

assist in access andthe provision of

information.

4) Local socket


26.01.09

Output Specification for Typical Passenger Lift



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Principal function

General passenger (ambulant and disabled) use but, wheninstalled in schools, restricted to prevent unauthorised

operation.

GeneralStandards

Programme

Handover

Certification

Handbook

Maintenance

Type of lift

This specification is based on the BS EN 81 series ofstandards, building regulations (part m) and the Lifting

Operations and Lifting Equipment Regulations 1998.Equipment must be CE marked. This specification sets outparticular requirements, responsibilities and finishes for liftsinstalled in Cornwall Council properties. It is anticipated that

suppliers will have a suitable lift within their normal range,but should check to ensure all of the following is suppliedwithin their tender price.


a) Produce drawings for approvalb) Following drawing approval to delivery on sitec) Installation to prepared site

d) Setting to work

The supplier/installer will be required to fully demonstratethe operation of the lift to the building user, including saferescue of a passenger. The supplier/installer will be required

to fully demonstrate all systems and safety devices to theCouncils insurer.

A fully completed certificate of test and examination is to beprovided. The certificate shall take the form of that shown in

PAS 32.


The lift should have open protocol controls and be

maintainable by any lift maintenance specialist. Any uniquetools or programming devices required to achieve this are tobe included in the handover package. The first 12 monthsmaintenance, comprising of not less than two six monthly

service visits and all breakdown calls (excluding vandalism)are to be included for and carried out by the

supplier/installer.

Of traditional design and not machine-less type. It shall behydraulic in nature.

Size

Dimension Unless otherwise stated, the lift will be an eight person,630kG suitable for medium duty in a commercial building.



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Type

Control system

* hydraulic (60 starts per hour)

Fitted with reduced speed levelling

Collective

Finishes

Car floor

Car ceiling

Car walls

Car doors

Landing doors

Reveals

Landing architraves


White with concealed low energy lighting including

emergency light

Light coloured plastic laminateHandrails all round

Mirror on rear wall above handrail

Stainless steel

Stainless steel

Reveals should be constructed in a manner which negatesphysical damage

Primer

ControlsKey operation

Car controls

Indicators

Emergency call

Although the lift is to comply with part m of the buildingregulations, current DDA regulations and British standards

for accessibility, when installed in schools, the landing callpoint will require a key to prevent unauthorised use. Oncethe car reaches the landing it is called to by the key and thekey removed, the doors will remain open until an on car

control is used to initiate travel.

Controls within the car are to comply with part m of thebuilding regulations, current DDA regulations and British

standards for accessibility.

Floor indicators to be voice synthesiser audio, plus visualalpha/numeric British convention (G,1,2 etc). Landingindicators to be visual as above plus chime as lift arrives.

This will be by telephone communication (Windcrest Unit).The first call will be to the premises manager or schoolsecretary and if this is not answered in ten rings will transferto a dedicated 24/7 call centre from where it will transfer tothe installer during the warranty period and thereafter to theCouncils lift term contractor. The contractor shall provide

the call centre facility at their cost.



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Doors

Car top control

Doors are to incorporate non contact passenger detectors to

stop or reverse door closure when a passenger is on thethreshold.

Standard car top control to BS 7255.Otherrequirements

The supplier is toinclude the provision

and installation of -


Lift contractor

qualifications

General

1) A fixed ladder to access the pit2) Interlocked pit prop

3) H&S signage:a) Authorised Persons Only on each landing

b) Motor room door Authorised Persons Onlyc) Load plate

4) Rubber electrical safety mat on front of control panel5) Lock-off stop button at entrance to well/pit

6) Builders work drawings7) Electrical details8) Paint lift shaft/seal

The method of rescue is to be clearly displayed in a wallmounted chart in the motor room, along with the door

release key. A buzzer or other device is to be incorporatedto sound when the lift is within the door opening zone. Anemergency telephone made by Windcrest shall be provided.

The lift contractor/supplier shall be factory trained and

certificated in the installation of equipment of this scope,with evidence of experience with specified equipment. Theyshall maintain an adequate stock of replacement parts, havequalified people available to ensure fulfilment of maintenanceand call back service without unreasonable loss of time in

reaching the project site. They shall provide a 24 houremergency call out facility. Four hour response for defectperiod covers.

*

By others

Other trades willinstall the following

for which the liftsupplier/installer willassist in access andthe provision of

information -

1) Electrical supply for lift drive2) Separate electric supply to and provision of:-

a) Motor room lightingb) Motor room heatingc) Motor room socketd) Well lighting

e) Well socket3) Painting well walls, floor and lift shaft4) Smoke detector at top of well5) Telephone line6) Motor room ventilation

Quality assurance: Confirmed by principal

building services engineer

26.01.09



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Output Specification for a Typical Passenger Lift (Refurbishment)

Principal functionGeneral passenger (ambulant and disabled) use but, when



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installed in schools, restricted to prevent unauthorised

operation.

General

Standards

Programme

Handover

Certification

Handbook

Maintenance

This specification is based on BS 5655-6:2002 and must be

read alongside all of the relevant parts of BS 5655,buildingregulations part m and the Lifting Operations and LiftingEquipment Regulations 1998. Equipment must be CEmarked. This specification sets out particular requirements,responsibilities and finishes for lifts installed in Cornwall

Council properties. The contractor should ensure all of thefollowing are supplied within their tender price.


a) Produce drawings for approvalb) Following drawing approval to delivery on sitec) Installation to prepared sited) Setting to work

The supplier/installer will be required to fully demonstrate

the operation of the lift to the building user, including saferescue of a passenger. The supplier/installer will be requiredto fully demonstrate all systems and safety devices to theCouncils insurer.

A fully completed certificate of test and examination is to beprovided. The certificate shall take the form of that shown inBS 5655 part 10.

A user handbook and full technical service handbook are to

be provided in duplicate at handover.

The lift should have open protocol controls and bemaintainable by any lift maintenance specialist. Any unique

tools or programming devices required to achieve this are tobe included in the handover package. The first 12 months

maintenance, comprising of not less than two six monthlyservice visits and all breakdown calls (excluding vandalism)are to be included for and carried out by thesupplier/installer.

Size

Dimension

Type

Control system

Unless otherwise stated, the lift will be an eight person,

630kG suitable for medium duty in a commercial building.

Traction (90 starts per hour) or hydraulic (45 starts perhour)

Fitted with reduced speed levelling

Collective



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Finishes

Car floor

Car ceiling

Car walls

Car doors

Reveals

Landing doors

Landing architraves


White with concealed low energy lighting including

emergency light

Light coloured plastic laminateHandrails all roundMirror on rear wall above handrail

Stainless steel

Reveals should be constructed in a manner which negates

physical damage

Stainless steel

Primer

Controls

Key operation

Car controls

Indicators

Emergency call

Doors

Car-top control

Although the lift is to comply with part m of the buildingregulations, current DDA regulations and British standards

for accessibility, when installed in schools, the landing callpoint will require a key to prevent unauthorised use. Oncethe car reaches the landing it is called to by the key and thekey removed, the doors will remain open until an on-carcontrol is used to initiate travel.

Controls within the car are to comply with part m of thebuilding regulations, current DDA regulations and Britishstandards for accessibility.

Floor indicators to be voice synthesiser audio, plus visualalpha/numeric British convention (G,1,2 etc). Landing

indicators to be visual as above plus chime as lift arrives.

This will be by telephone communication. The first call willbe to the premises manager or school secretary and if this is

not answered in ten rings will transfer to a dedicated 24/7call centre from where it will transfer to the installer duringthe warranty period and thereafter to the Councils lift termcontractor.

Doors are to incorporate non contact passenger detectors to

stop or reverse door closure when a passenger is on thethreshold.

Standard car-top control to BS 7255

Otherrequirements

The supplier is toinclude the provision

1) A fixed ladder to access the pit2) Interlocked pit prop



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and installation of -


Lift contractorqualifications

General

3) H&S signage:

a) Authorised Persons Only on each landingb) Motor room door Authorised Persons Only

c) Load plate

4) Rubber electrical safety mat on front of control panel5) Lock-off stop button at entrance to well/pit6) Builders work drawings

7) Electrical details

The method of rescue is to be clearly displayed in a wallmounted chart in the motor room, along with the doorrelease key. A buzzer or other device is to be incorporatedto sound when the lift is within the door opening zone. An

emergency telephone made by Windcrest shall be provided.

The lift contractor/supplier shall be factory trained andcertificated in the installation of equipment of this scope,

with evidence of experience with specified equipment. Theyshall maintain an adequate stock of replacement parts, have

qualified people available to ensure fulfilment of maintenanceand call back service without unreasonable loss of time inreaching the project site. They shall provide a 24 houremergency call out facility.

The Councils term lift contractor shall refurbish passengerlifts as required.

By othersOther trades willinstall the followingfor which the liftsupplier/installer will

assist in access andthe provision ofinformation -

1) Electrical supply for lift drive2) Separate electric supply to and provision of:-

a) Motor room lightingb) Motor room heating

c) Motor room socketd) Well lightinge) Well socket

3) Painting well walls and floor

4) Smoke detector at top of well5) Telephone line

6) Motor room ventilation


26.01.09

Output Specification for Electrical Supplies

Principal function

Electrical supplies for standard lifts and lifting platforms.

General



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Standards

Programme

Certification

This specification is based on BS EN 81 for standard lifts and

BS 6440 for lifting platforms, along with BS 7671, (IEEElectrical Wiring Regulations) and Cornwall Councils

standard specification for electrical installations. This

specification sets out particular requirements, responsibilitiesand installation requirements for lift supplies installed inCornwall Council properties.

The lift supplier/installer must state in his tender documents

the time periods required from receipt of order to:-

a) Produce drawings for approvalb) Following drawing approval to delivery on site

c) Installation to prepared sited) Setting to work

The electrical contractor is to provide his installation to suit

these dates.

A fully completed certificate of test and examination is to beprovided. The certificate shall take the form of that shown inBS 7671 completion certificate.

Requirements

Standard lift 1) Electrical supply for lift drive:

This supply should be taken from the building main intake

position. The over current device should be sized to suit thefull load and starting load characteristics declared by the liftsupplier. A suitable cable, sized to accommodate full loadand allowable volt drop, will run from the over current deviceto an isolator mounted alongside the lift control panel. The

isolator must be lockable in the OFF position.

Note: over current protection is included within the liftcontrol panel.

2) Electric supply to power ancillaries:

This supply must be separate to the lift drive and terminatein a suitable MCB board to control -

a) Motor room lighting and well lighting

b) Motor room socket and well socketc) Motor room heatingd) Motor room ventilatione) Spare way

All wiring in motor room and well to be contained in steelconduit. Motor room lighting, normally an enclosed

fluorescent to give 300 lux on the floor. Well lighting willcomprise low energy, bulkhead type luminaries wall mountedat 600mm from the top and bottom of the well and also atintermediate landings. The lighting is to be two way



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switched from the pit entrance and the motor room. A twin

13A metal clad, switched socket will be provided in the motorroom and another in the pit, 600mm from the bottom.

Sockets may be on the same circuit and must be protected

by a 30mA RCD. If no other heating is provided in the motorroom, tubular heaters on a thermostat set to achieve 120C isto be provided. For hydraulic lifts, mechanical ventilation on

a thermostat set to limit temperature to 280C is to beprovided.

3) Stop button in well:

A lock off stop button is required at the entrance to the pit.

The electrical contractor will include a steel conduit wirewayfor the lift installer.

4) Telephone:

A telephone point is required in either the well or the motor

room. The electrical contractor will include a steel conduitwireway for the lift installer.

5) Smoke detector:

A smoke detector is required at the top of the well andconnected to the building fire alarm system (as a separate

zone with an indicator outside the well with a noticealongside LIFT WELL SMOKE DETECTOR).

6) A supplementary earth shall be provided to the mainswitch sited in the lift motor room, including the guide rails.The steelwork to the lift shall be bonded to the lightingprotection system as detailed in BS EN 62305:2006.

A suitable fire protection system shall be provided to the

relevant standard.

Lifting platform 1) Electrical supply for platform drive:

This supply should be taken from a local, suitable distribution

board. The over current device should be sized to suit thefull load and starting load characteristics declared by the lift

supplier. A suitable cable, sized to accommodate full loadand allowable volt drop will run from the over current deviceto an isolator mounted alongside the lift control panel. Theisolator must be lockable in the OFF position (note over

current protection is included within the lift control panel).

2) Electric supply to power ancillaries:

For a fully enclosed platform, lighting is to be provided tolight the lift way and landings and must be installed from



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separate circuits to the platform drive, with the provision of

emergency lighting.

Quality assurance: Confirmed by principal

building services engineer

26.01.09

Appendix C

Additional guidance and definition of equipmentcovered by LOLER 1998



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Lifting equipment (extracts from LOLER 1998 safe use oflifting devices)

Organising lifting operations - regulation eight:

The operation must be properly planned This is to be done by a competent person

The operation must be appropriately supervised

All work must be carried out in a safe manner look out for:

Suspended loads where are people working? What if theload fell?

The continuing integrity of equipment The attaching and detaching of loads

Proximity hazards

Pre use check

Do not overload

Be aware of causes of over turning and ensure this does

not happen Visibility ensure you can see what is happening

Thorough examination and inspection regulation nine:

All equipment must be thoroughly examined by a competentperson:

Initially After installation

In use When exceptional circumstances occur

Periodic examination:

Whenever the equipment is available for use The examinations need to take into account the conditions

under which the equipment is used, the loads that arelifted and associated aspects of the lifting operation e.g.the frequency of lifts

Further clarification on examination intervals: lifting equipmentmay need to be thoroughly examined in use at periods specified in theregulations (i.e. at least six monthly for accessories and equipment usedfor lifting people and, at a minimum, annually for all other equipment) orat intervals laid down in an examination scheme drawn up by acompetent person - all examination work should be performed by a

competent person and following a thorough examination or inspection ofany lifting equipment, a report is submitted by the competent person tothe employer to take the appropriate action

Eyebolts

Eyebolts are covered under LOLER 1998 if they are:

Used for an abseiling system or for securing or lifting



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loads

Inserted into the load to lift equipment Secured as anchorage for pulling equipment

Eyebolts are not covered under LOLER 1998 but come underPUWER 1998 (classed as work equipment) if they are:

Fastened to a structure for a restraint or fall arrest system(such as for window cleaning purposes)

Regulation six of PUWER 1998 deals with testing requirementsand states that work equipment should be tested after installation andbefore its first use - following this, there are no set periods for testing butit is expected that regular, routine testing will be undertaken at suitable

intervals and following any exceptional circumstances occurring, in theevent of deterioration or when a risk assessment identifies a significant

risk

Prepared by:

Chris Jackson

Property Policy Manager

Property Services

24 December 2012



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If you would like this informationin another format please contact:

Cornwall CouncilCounty HallTreyew RoadTruro TR1 3AY

Telephone: 0300 1234 100

Email: [email protected]

www.cornwall.gov.uk
mailto:[email protected]:[email protected]

lifts and lifting equipment policy and best practice note

Documents