License Examination Services

for the

Indiana Professional Licensing Agency

Pre-Proposal Information SessionAugust 15, 2012

9:30AMFrank Poole, Indiana Department of

Administration

Agenda

• Discussion of RFP Process• Proposal Evaluation• Minority and Women’s Business Enterprises• Description of RFP• Question and Answer Session

General Information• Sign-In Sheet for Attendees• Sign-In Sheet and PowerPoint will be

posted on State’s Solicitation Website• Hold questions until the end of the

presentation– Any verbal response is not considered binding;

respondents are encouraged to submit any question formally in writing if it affects the proposal that will be submitted to the state.

Proposal PreparationAttachment C, Indiana Economic Impact

Definition of FTE (Full-Time Equivalent)

Example: If a Respondent has 5 full time employees and is

bidding on its 5th contract, and all contracts get an equal amount

of commitment from the employees then each employee commits

20% of his or her time to the new contract:

0.2 x 5 employees= 1 FTE.

Attachment D, Cost Proposal TemplatePricing shall be all inclusive of any costs associated

with the response to the technical proposal.

Proposal Preparation

Use the templates provided for all answersSubmit your responses within the templates

– Attachment E, Business Proposal Template– Attachment F, Technical Proposal Template

– Attachment G, Assistive Technology Compliance Form

Proposal EvaluationSummary of Evaluation Criteria:

1. Adherence to Minimum Requirements – Pass/Fail

2. Management Assessment/Quality (Business & Technical)– 35 points

3. Cost (Cost Proposal)– 20 points (Possible 5 Bonus Points)

4. Indiana Economic Impact– 15 points

5. Buy Indiana– 10 points

6. Minority (10) and Women Business (10) – Subcontractor Commitment 20 points (Possible 2 Bonus Points)

* 100 Total Points (107 if All Bonus Points Are Awarded)

Price will be measured against the State’s baseline cost for this scope of work. The cost that the State is currently paying or its best estimate will constitute the baseline cost. Cost scoring points will be assigned as follows:

Respondents who meet the State’s current baseline cost will receive zero (0) cost points.

Respondents who propose a decrease to the State’s current costs will receive positive points at the same rate as bid increasing cost.

Respondents who propose an increase to the State’s current cost will receive negative points at the same rate as bid lowering cost.

Respondents who propose a 10% decrease to the State’s current baseline cost will receive all of the available cost points.

If multiple Respondents decrease costs below 10% of the current baseline, an additional 5 points will be added to the Respondent proposing the lowest cost to the State.

Key Dates

Activity Date

Issue of RFP August 7, 2012

Deadline to Submit Written Questions August 17, 2012

Response to Written Questions August 24, 2012

Submission of Proposals September 24, 2012

Contract Award December, 2012

Minority and Women’s Business Enterprises

• Complete Attachment A, M/WBE Form– Include sub-contractor letters of commitment

• Goals for Proposal– 8% Minority Business Enterprise– 8% Women’s Business Enterprise

Minority and Women’s Business Enterprises

Prime Contractors must ensure that the proposed subcontractors meet the following criteria:• Must be listed on the IDOA Directory of Certified Firms• Each firm may only serve as one classification – MBE or WBE• A Prime Contractor who is an MBE or WBE must meet subcontractor goals by using other listed certified firms. Certified Prime Contractors cannot count their own workforce or companies to meet this requirement.• Must serve a commercially useful function. The firm must serve a value-added purpose on the engagement.• Must provide goods or service only in the industry area for which it is certified as listed in the directory at http://www.in.gov/idoa/2352.htm • Must be used to provide the goods or services specific to the contract• National Corporate Diversity Plans are generally not acceptable

Minority and Women’s Business Enterprises

(Top of Form)

RFP#____________________________________________________

 

DUE DATE:_______________________________________________

 

TOTAL BID AMOUNT:______________________________________

Minority and Women’s Business Enterprises

Respondent Firm Telephone Number

Address Fax Number

City/State/Zip Code Email Address

Representative Authorizing Signature

Date Printed Name and Title

Minority and Women’s Business Enterprise

(Bottom of Form)

Minority and Women’s Business Enterprises

• Effective April, 2011, a new MWBE scoring methodology will be utilized for all RFP’s released

• New Process – MWBE scoring is conducted based on 20 points plus a possible 2 bonus points scale

- MBE: Possible 10 points + 1 bonus point

- WBE: Possible 10 points + 1 bonus Point

• Professional Services Scoring Methodology:

- The points will be awarded on the following schedule:

- Fractional percentages will be rounded up or down to the nearest whole percentage

- Submissions of 0% participation will result in a deduction of 1 point in each category

- The highest submission which exceeds the goal in each category will receive 11 points (10 points plus 1 bonus point). In case of a tie both firms will receive 11 points

% 1% 2% 3% 4% 5% 6% 7% 8%

Pts. 1.25 2.50 3.75 5.00 6.25 7.50 8.75 10.00

Minority and Women’s Business Enterprises

Bidder MBE % Pts. WBE % Pts. Total Pts.

Bidder 1 12.0% 10.0 10.0% 11.0 21.0

Bidder 2 6.0% 7.5 4.0% 5.0 12.5

Bidder 3 8.0% 10.0 8.0% 10.0 20.0

Bidder 4 16.0% 11.0 0.0% -1.0 10.0

Bidder 5 0.0% -1.0 0.0% -1.0 -2.0

RFP MWBE Scoring Example

Purpose of the RFP• The purpose of this RFP is to select a vendor that can

satisfy the State’s need to prepare and administer the licensing examinations to applicants applying for licensure as journeyman plumbers and plumbing contractors. It is the intent of the Indiana Professional Licensing Agency, IPLA, who provides administrative support to the Indiana Plumbing Commission, IPC, to contract with a vendor that provides quality licensing examinations for IPC.

Questions and Answers

Additional InformationIDOA PROCUREMENT LINKS AND NUMBERS

http://www.in.gov/idoa/2354.htm1-877-77BUYIN (8946) For Vendor Registration Questions

http://www.in.gov/idoa/2464.htmFor Inquiries Regarding Substantial Indiana Economic Impact

A. Secretary of State of Indiana:Can be reached at (317) 232-6576 for registration assistance. www.in.gov/sos

B. Indiana Economic Impact Form:Online version available at http://www.in.gov/idoa/2354.htm

C. Minority and Women’s Business Enterprise:http://www.in.gov/idoa/2352.htm for more information www.in.gov/idoa/2467.htm for table of IDOA certified MBEs and WBEs.

D. RFP posting and updates:Go to http://www.in.gov/idoa/2354.htm (select “State of Indiana Opportunities” link) Drag through table until you find desired RFP/RFI number on left-hand side and click the link.

E. www.in.gov/iot/2394.htm Information Technology (IT) Standards and Policies

Thank You