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TRANSCRIPT
Library & Arts Center
City of Yorba Linda
February 21, 2017
City Council Meeting
PROJECT BACKGROUND RECENT COUNCIL ACTIONS
1. At the January 19, 2016 City Council meeting, staff was directed to come back with possible uses to “maximize resident enjoyment” on the Strawberry Field/Site 13.
2. At the February 16, 2016 City Council meeting, staff was directed to bring back more information on the black box theater and the fiscal impacts of the preliminary concepts.
3. At the March 15, 2016 City Council meeting, staff was directed to explore financial opportunities,
to bring back a full financial report on funding alternatives within the context of the City’s overall financial picture, and to move forward with the architectural selection process.
4. At the April 5, 2016, City Council meeting, staff was directed to return with an updated project
budget and a more detailed financing plan once the architectural design process was underway.
5. At the September 20, 2016, City Council meeting, City Council approved the professional services
agreement with Group 4 Architecture, Research + Planning, Inc. (Group 4) and authorized an interfund loan from the Library Fund to the General Fund.
Kiosks
• At Library, Community Center and online
• 935+ participants to-date
• Goal of 1,000+ participants
Open House & Community Meeting
• 55 participants – very engaged
Commissions
• Joint Library and Parks & Recreation Commission Workshop
• Planning and Traffic Commission representation in joint workshop
• Forming a common voice and direction for project
COMMUNITY PARTICIPATION
COMMUNITY INPUT RESULTS
COMMUNITY INPUT RESULTS
LIBRARY PROGRAM
VISION FOR LIBRARY SERVICES
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1. Over 60% larger than existing Library
2. More space for improved collections
• Physical and Digital
3. Larger spaces for all generations
4. 21st Century technology throughout
5. Efficient operations
ARTS CENTER PROGRAM
VISION FOR NEW ARTS CENTER
1. Fulfill the masterplan vision
2. Complement existing facilities and programs with
arts and performance spaces
3. Fully functional and flexible black box theater
• At least 180 seats (performance)
4. Efficient and flexible
OUTDOOR SPACE PROGRAM
JOINT COMMISSION WORKSHOP RECOMMENDATIONS PROGRAM
Endorsed program outline for the 21st century library including the best of traditional services and future flexibility
Endorsed program outline for the arts center with the black box
theater supporting a rich combination of performing, creative and digital arts
LIBRARY
SEPARATE COMMUNITY FACILITIES
ARTS
CENTER
LIBRARY
CO-LOCATED COMMUNITY FACILITIES
ARTS
CENTER
SHARED PARKING +
OUTDOOR SPACE
“HEART OF COMMUNITY”
CONCEPTUAL OPTION A
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LIBRARY
ARTS CENTER
TWO LEVEL PARKING GARAGE
LAK
EVIE
W A
VEN
UE
LEMON DRIVE
N
SHARED OUTDOOR
SPACE
CONCEPTUAL OPTION A
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CONCEPTUAL OPTIONS B & C
LIBRARY
ARTS CENTER
SURFACE PARKING
LAK
EVIE
W A
VEN
UE
LEMON DRIVE
N
SHARED OUTDOOR SPACE
CONCEPTUAL OPTIONS B & C
LIBRARY
ARTS CENTER
SURFACE PARKING
LA
KE
VIE
W A
VE
NU
E
LEMON DRIVE
N
SHARED OUTDOOR SPACE
JOINT COMMISSION WORKSHOP PREFERRED CONCEPTUAL OPTION
Move forward with schematic design for the co-located Library and Arts Center
Meet parking requirements through economical surface parking
Connect best with Town Center and respect neighbors by locating
buildings along Lakeview Ave.
JOINT COMMISSION WORKSHOP RECOMMENDATIONS SITE
20
BUILDING QUALITY
LOW MID-RANGE HIGH
Local References
City Hall, Current Library & Typical Elementary School
Community Center Nixon Library
Interiors School Quality Better Finishes, More Inviting
Exterior More Boxy;
Stucco; Limited Windows
More Articulation; More Accent Materials; More Windows &
Exterior Connections
Outdoor Spaces
Simple Open Spaces & Landscaping; Limited Furniture, Features &
Materials
Diverse Open Spaces, Landscaping & Materials; Varied Integrated Furniture & Interactive
Features
Energy Code Compliant Better Controls & Energy Efficiency
Highly Sustainable & Net Zero
Lighting Code Compliant
& Limited Accents Enhanced Lighting &
Controls
Diverse Lighting Controls &
Management
Flexibility Limited Operable Walls & Flexible Infrastructure
Budget Base + 10-15% + 20-50%
BUILDING QUALITY OPTIONS
BUILDING AREA OPTIONS
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LIBRARY SIZE COMPARISON
SIZE TODAY 28,000 45,000 50,000
Area Increase Undersized +61% larger than today
+79% larger than today
Collections Undersized 9-11% Increase
of Existing 11-13% Increase
of Existing
General Seating ~290 Seats 380 - 415 Seats 415 – 450 Seats
Community Rooms
~375 Seats 450-490 Seats 500- 540 Seats
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ARTS CENTER SIZE COMPARISON
SIZE 13,500 15,000
Black Box Theater 180 – 290 Seats 220 – 310 Seats
Digital Arts None 25-40 Participants
Arts 30-50 Participants
Dance 40-100 Participants
BUILDING AREA OPTIONS
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SURFACE PARKING PARKING GARAGE
Base +$8M
PARKING OPTIONS
TWO LEVEL PARKING GARAGE
LAK
EVIE
W
AV
ENU
E
LIBRARY
ARTS CENTER
SHARED OUTDOOR SPACE
SURFACE PARKING
LAK
EVIE
W
AV
ENU
E
LEMON DRIVE LEMON DRIVE
LIBRARY
ARTS CENTER
SHARED OUTDOOR
SPACE
QUALITY VS QUANTITY
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Isn’t it easy to reduce cost by 10%?
For a given size…
1. Can’t take out 10% of stair treads or make elevators 10% shorter and still make it to second floor…
2. Can’t leave out the foundation under 10% of the building…
3. Can’t take out 10% of columns and still hold up the building…
4. Can’t take out 10% of roof tiles and still keep out the rain…
5. All of the building systems that you can’t reduce make up 75-85% of the overall cost, so…
6. You would need to make a 50-75% reduction in the things you can change which is often the things you see (materials) or functional equipment.
The best way to reduce cost is to reduce overall area.
BUDGET SCENARIOS COST MODEL SUMMARY
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PROGRAM OPTIONS COST BREAKDOWNS
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• The library had $18.5 million of cash reserves on hand as of June 30, 2016
– Design and construction anticipated to be completed no earlier than fiscal year 2018/19
– $22.4 million projected to be on hand at that time
– $2.7 million or more generated from sale of current Library site
– $25.1 million in projected total available reserves
– Recommend $2.0 million remain in reserves
– $23.1 million in cash available to contribute to the project
• Per the City Council’s preliminary direction in April, staff has analyzed the costs associated with funding the balance of the project costs with debt
FUNDING SOURCES FOR THE LIBRARY
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• Cash reserves would fund a little over half of the project costs in Options B and C, and a little less than half in Option A
• Debt would be issued to fund the remainder of the costs for a period of 30 years, with an option to prepay all or a portion of the debt after 10 years
• The Library currently has an operating surplus of approximately $1.3 million per year that should continue to increase gradually
– In Option A, the General Fund would need to assist the Library in paying the debt, at least in the early years
– In Options B and C, the Library would have a small surplus remaining after making the debt payments, which would fund any increased operating costs
FUNDING SOURCES FOR THE LIBRARY
Option Library GSF Garage Library Cost Cash Funding Debt Funding Annual Debt
Payment
Option A 50,000 GSF Yes $50,200,000 $23,100,000 $27,100,000 $1,600,000
Option B 50,000 GSF No $44,100,000 $23,100,000 $21,000,000 $1,200,000
Option C 45,000 GSF No $40,600,000 $23,100,000 $17,500,000 $1,000,000
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• Based on the preliminary direction received from the Council in April, staff has identified the following funding options for the Arts Center
– Potential surplus property sales
– Use of excess General Fund operating reserves
– Debt financing
• Surplus General Fund operating reserves currently total approximately $4.7 million
– General fund budget will continue to grow
– Some additional cushion should be maintained
– A maximum of $2.5 million is recommended based on current reserve levels
– If debt financing is pursued, operating reserve funds could be utilized to decrease the portion of the project funded by debt
FUNDING SOURCES FOR THE ARTS CENTER
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• If debt financing is selected, based on Option C the General Fund impact is $523,000 -$665,000
• Debt would be issued for a period of 30 years, with an option to prepay all or a portion of the debt after 10 years
• The debt payments would likely need to be funded in the second year of the upcoming two-year budget
FUNDING SOURCES FOR THE ARTS CENTER
Option Arts Center
GSF Garage
Arts Center
Cost Cash Funding Debt Funding
Annual Debt
Payment
Option A 15,000 Yes $14,300,000 $0 $14,300,000 $821,000
$2,500,000 $11,800,000 $679,000
Option B 15,000 No $12,400,000 $0 $12,400,000 $717,000
$2,500,000 $9,900,000 $575,000
Option C 13,500 No $11,500,000 $0 $11,500,000 $665,000
$2,500,000 $9,000,000 $523,000
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• Staff is recommending that the Library be funded with a combination of cash reserves and debt – $23.1 million of cash reserves available
– $17.5 million of debt
– Annual payments at $1.0
– Library resources of up to $1.3 million per year available
• Staff is recommending that the Arts Center be funded either with the potential property sale proceeds or a combination of cash reserves and debt – $2.5 million of cash reserves available
– $9.0 million of debt
– Annual payments at $523,000
– Resources would be allocated from General Fund operating budget
PROJECT FUNDING SUMMARY
1. Direct staff to move forward with the architectural design of “Option C”, comprised of a library (approximately 45,000 GSF ) and an arts center (approximately 13,500 GSF ), with surface parking;
2. Concur with staff’s recommended approach for financing the Library component of the project, which is based on the previous direction received from the City Council on April 5, 2016;
3. Direct staff to refine the funding options for the Arts Center and report back to Council at a subsequent meeting; and
4. Direct the Finance Department to issue a request for proposals to hire a financial advisor to assist the City with the issuance of debt for the project.
STAFF RECOMMENDATIONS
NEXT STEPS 1. Schematic Design – Thru June 2017
• Site and Building Design • Materiality Concepts • Outdoor Space Definition
2. Community Outreach Round 2 • Kiosks • Community Meeting • Joint Commission Workshop • Online Survey
3. On-Going Presentations and Updates to Council and Commissions