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Libraries 2021-2031 Briefing and workshop with elected members 4 August 2021

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Page 1: Libraries 2021-2031

Libraries 2021-2031Briefing and workshop with

elected members

4 August 2021

Page 2: Libraries 2021-2031

The project Developing a ten year strategic plan for libraries

Purpose of this is to have a clear, focused direction which can guide investment decisions and service development

Aligned to Council’s vision, goals and aspirations for the District

Who we are Sue Sutherland – 10 years consulting, prior leadership

roles in National Library and public libraries

John Truesdale – digital learning and libraries specialist with experience across a range of different sectors and industries

Page 3: Libraries 2021-2031

Changes in society

Global issues: Climate change, the impact of the pandemic, distrust of governments

More local issues: housing shortages, changes to immigration, aging infrastructure, changes to local government

The growth in the Māori economy and the importance of te Reo and tikanga in New Zealand society

Emerging technologies continuing to drive change in society including cyber security issues, mis- and dis-information, impact on jobs

Page 4: Libraries 2021-2031

Changes in libraries Libraries increasingly seen as important civic

infrastructure crucial to community wellbeing

Libraries as places of creativity and innovation as well as lifelong learning and literacy

Recognition by central government of the important role libraries are playing - $58m NZ Library Partnership Programme

The following slides illustrate some of the things public libraries are currently doing to support their

purpose and role

Page 5: Libraries 2021-2031

Libraries as community space

Libraries are palaces for the people…

–Erik Kleinberger

Page 6: Libraries 2021-2031

Libraries store the energy that fuels the imagination. They open up windows to the world and inspire us to explore and achieve, and contribute to improving our quality of life.

–Sidney Sheldon

Libraries embracing the digital world

Page 7: Libraries 2021-2031

Libraries for learning and leisure

Page 8: Libraries 2021-2031

Libraries out and about, connecting with communities

Page 9: Libraries 2021-2031

Reading and literacies for the 21st century

Page 10: Libraries 2021-2031

Next steps

Understanding the environment

Consultation with stakeholders and communities

Development of a first draft of the strategy

Feedback from Council and staff on the draft

New strategy and plan finalised in November 2021

Without libraries what have we? We have no past and no future.–Ray Bradbury

Page 11: Libraries 2021-2031

Three Waters

Page 12: Libraries 2021-2031

• There are 3 major reforms at different stages in the process that will have a large impact on the future of Local Government-Three Waters,Reformof the RMA, and All of Local Government Review

• The government is proposing 4 entities in NZ to manage water, wastewater and stormwater

• The Government has promised the assets related to Three Waters will remain in public ownership

• The Northern entity would manage these services of Auckland City, Far North, Whangarei, and Kaipara District Councils

Context

Page 13: Libraries 2021-2031

Auckland Whangarei Kaipara Far North

Households 470,000 32,700 8,100 20.800

% Connected Properties

94% 64% 25%

$1200 $2300

Context

Page 14: Libraries 2021-2031

• KDC meets all drinking water standards• Water Condition of assets poor• Wastewater condition of assets is average- the new build of

Mangawhai but the lessor maintained other schemes• Stormwater unknown

Water Assets

Page 15: Libraries 2021-2031

• Depreciation Reserves at 2020 $1.6m• Depreciated Value $133m• Debt outstanding on 3 waters $52m• Swaps assignment need to be part of the deal• Debt ceilings not a problem if responsibility for water

removed• Issue is $2m overheads that would need to be reduced

Finances

Page 16: Libraries 2021-2031

• Ability to fund the infrastructure defict to meet the new service level of Taumata Arowai

• Ability to resource infrastructure service delivery requirements

• Possible national environmental regulator may introduce a range of higher environmental related service levels

Risks if opt out

Page 17: Libraries 2021-2031

• There are resilience risks associated with centralised management and services delivery verses local management and services, but this should be mitigated by retaining some staff in the local areas.

• The risk is that we are not able to achieve an integrated outcome to development or prioritise investment which will enable sustainable growth as currently there is liaison with developers

• Overheads need to be reassessed (stranded)• Council does not have the capacity to manage remaining

assets, specifically parks and land drainage

Risks if opt in

Page 18: Libraries 2021-2031

• No worse off package– Transaction costs -audit, accounting, legal– Debt confirmed– Stranded costs (organisational overheads)for 2 years

• Better off– $16.1m funds allocation

• About building resilience to climate change and natural hazards• or infrastructure to deliver housing development growth• Support local placemaking• Engage with Maori as to where this could be spent

The Offer

Page 19: Libraries 2021-2031

• Discussion with LGNZ re queries.eg what about land drainage

• Council need to have an opinion as to opt in or opt out

Next steps

Page 20: Libraries 2021-2031

Any Questions?We welcome your feedback!0800 727 059 | www.kaipara.govt.nz

Page 21: Libraries 2021-2031

Kai Iwi Lakes Campground Management Options

K A I PA R A D I S T R I C T C O U N C I L

A U G U S T 2 0 2 1

Page 22: Libraries 2021-2031

Purpose Provide an overview of the campgrounds’ position in the market Seek feedback on the management options being explored and assessed Status Quo

Contract for service

Management agreement with for example a Not-for Profit organisation

Partnership with for example Te Roroa or Department of Conservation

Commercial lease

Page 23: Libraries 2021-2031

Campgrounds Overview Pine Beach on eastern side of Lake Taharoa with capacity for 480 campers per day 42 powered sites

Hot showers (user pays) and toilets

Drinkable water

Mobile shop in summer and ice sales

Promenade on western side of Lake Taharoa with capacity for 120 campers per day Toilets shared with public

Drinkable water

Both campgrounds cater to tents, mobile homes and caravansWaikare Education Centre available for bookings Pitched as wilderness camping experience Annual operating surpluses; $330k in 20-21(provisional) and budgeted $175k in 21-22

Page 24: Libraries 2021-2031

Reserve Management Plan (RMP)Operates within Taharoa Domain RMP under co-governance arrangement with aims to: Reflect and acknowledge the relationships with tangata whenua and other peoples in how Kai Iwi Lakes is

developed and cared for

Protect and enhance the natural environment

Make available recreational activities compatible with the cultural and ecological values of Kai Iwi Lakes

Promote and develop Kai Iwi Lakes as an educational, scientific and tourist destination

Manage Kai Iwi Lakes in a way that encourages a range of revenue sources to support it

Objectives and actions for the campgrounds and Lake Waikare Education Centre include: Develop and manage campgrounds to achieve improved revenue and occupancy including outside the peak season

Review and benchmark fees against comparable facilities elsewhere in Northland

Campground improvements including more powered sites at Pine Beach

Feasibility assessment for new/extended visitor facilities (including accommodation)

Feasibility study for a cultural and environmental education facility

Page 25: Libraries 2021-2031

Kai Iwi Lakes Occupancy and Annual Guest Nights YE June 2019- 2021 Highly seasonal occupancy– high season October to March now stretching to April

7% growth 2019 to 2020 and 34% growth in numbers 2020 to 2021

97% domestic visitors in 2019

+7%

+34%

0

15,000

30,000

45,000

60,000

YE Jun 19 YE Jun 20 YE Jun 21

Promenade Point Pine Beach

0%

25%

50%

75%

100%

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

2019 2020 2021

Lock-down

Source: Kaipara District Council. Occupancy based on 600 capacity)

Page 26: Libraries 2021-2031

Monthly Kai Iwi Guest Nights (July 2018–June 2019)(Market share of Kaipara & Northland guest nights) Kai Iwi Lakes made up 34% of Kaipara District’s holiday park overall guest nights and

5% of Northlands in 2019

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

Jul-18 Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19

Kai Iwi Guest Nights % of Northland HP Kai Iwi Guest Nights % of Kaipara HP

Sources: Kaipara District Council, Accommodation Survey (Stats NZ)

Page 27: Libraries 2021-2031

Monthly Domestic vs International Guest Nights for Holiday Parks in Northland (July 2017 - June 2019)

35% 36% 38% 34% 47% 21% 15% 33% 32% 31% 42% 33% 28% 34% 31% 32% 39% 20% 14% 32% 34% 22% 32% 31%65% 64% 62%

66% 53%

79%

85%

67% 68%

69%58%

67% 72% 66% 69%

68% 61%

80%

86%

68% 66%78%

68%69%

12%

11%

13%

14%

14%

16%

13%

16% 15%

11% 11%

11%

9%

10%

10%

11%

8%

16%

14%

18%

14%15%

11%10%

0%

2%

4%

6%

8%

10%

12%

14%

16%

18%

20%

0

50,000

100,000

150,000

200,000

250,000

International Guest Nights Domestic Guest Nights Kaipara Guest Nights MS of Northland RTO HP

Note: includes Holiday Parks onlySource: Accommodation Survey (Stats NZ)

Prepared by

Page 28: Libraries 2021-2031

Monthly Holiday Park Guest Nights and OccupancyKaipara, Whangarei & Far North Districts (July 2017 - June 2019)

8

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

-

20,000

40,000

60,000

80,000

100,000

120,000

HP Guest Nights Far North HP Guest Nights Whangarei HP Guest Nights Kaipara

Occupancy Far North Occupancy Whangarei Occupancy Kaipara

Source: Accommodation Survey (Stats NZ)

Page 29: Libraries 2021-2031

Management options1. Status quo

2. Contract for service

3. Management agreement

4. Partnership

5. Commercial lease

Page 30: Libraries 2021-2031

Management options-Status Quo Managed by Kaipara District Council staff, currently aligned with Domain

management

All revenue collected and expenses paid by council

Requires ongoing investment to maintain existing amenities as fit-for-purpose i.e., upgrading of ablution blocks and showers

All renewals and capital expenditure funded by council (excl. grants)

Potential to invest further in more amenities e.g., showers and laundry facilities and facilities to increase occupancy in shoulder season

Page 31: Libraries 2021-2031

Management options- Contract for Service Contracted party manages day to day operations for a fee

Delineation of roles between campground and Domain

Requires contract monitoring

All revenue collected and expenses paid by council (contract fee will cover for example wages, cleaning expenses, security)

Requires ongoing investment to maintain amenities as fit-for-purpose

All renewals and capital expenditure funded by council (excl. grants)

Potential to invest further in more amenities e.g., showers and laundry facilities and facilities to increase occupancy in shoulder season

Page 32: Libraries 2021-2031

Management options – Management Agreement Contracted operator manages day to day operations A fee may be paid and/or a percentage of revenue

May collect revenue and pay a fee to council

Delineation of roles between campground and Domain Agreement likely to have Key Performance Indicators and requires performance monitoring Term can vary e.g. 3x3 and may be in conjunction with License to Occupy Revenue may be collected by contractor or by council and council may retain responsibility for

some expenditure items e.g. building insurance Requires ongoing investment to maintain amenities as fit-for-purpose All renewals and baseline facilities funded by council Some revenue generating capital investment may occur by contracted party Probably manager accommodation on site

Page 33: Libraries 2021-2031

Management options – Partnership Partnership with for example Iwi, Not for Profit, DOC

Form of partnership negotiated and could involve use of contract for service, management agreement or lease as a basis

Requires ongoing investment to maintain amenities as fit-for-purpose

Likely all renewals funded by council

Some revenue generating capital investment may occur by partner and council (excl. grants)

Page 34: Libraries 2021-2031

Management options – Lease Lessee manages day to day operations and pays rent and potentially percentage of

revenue to Council Delineation of roles between campground and Domain Likely to have performance standards and requires annual monitoring Longer term secure tenure (20-30 years related to investment/rent) and exclusive use All revenue and expenses paid by lessee Responsibility of lessee to maintain amenities as fit-for-purpose Lessee usually provides some investment to improve and expand revenue generating

facilities to ensure longer term business sustainability Council may still invest in some baseline facilities Likely manager/lessee accommodation on site

Page 35: Libraries 2021-2031

Management options summarisedStatus Quo Contract for Service Management

agreementPartnership Lease

Management Council Contractor Contractor Partner organisation

Lessee

Revenue Council Council Either Either Lessee

Expenditure incl. maintenance

Council Council Contractor (most) Either Lessee

Renewals Council Council Council Council Lessee

Capital improvements

Council Council Contractor Council- baseline

Either LesseeCouncil - baseline

Term Ongoing Short-term Medium-term Medium-long term Long term

Rights None None Licence to occupy Negotiated Exclusive use

Performance Service levels andmonitoring

Service levels andmonitoring

KPIs and monitoring Negotiated Performance Measures

Page 36: Libraries 2021-2031

Questions and feedbackWhat opportunities, constraints or barriers do you see with the management options

including :

Further development of the campgrounds and offering in line with the reserve management plan to improve seasonal occupancy and revenue

Optimising the visitor experience and heightening the appreciation of environmental and cultural characteristics of Kai Iwi Lakes

Development of Lake Waikare Events Centre

Page 37: Libraries 2021-2031

Rating of Whenua Māori in Kaipara District

Local Government (Rating of Whenua Māori) Amendment Bill - Royal Assent 12 April 2021

Page 38: Libraries 2021-2031

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Key changes

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Key Change Level of additional work required to implement

Comment

Before land can be declared abandoned, court requires evidence that the general land was not whenua Māori that changed to general title under Part 1 of the Māori Affairs Amendment Act 1967

None Criteria already met

Before land can proceed through the rating sale process, court requires evidence that the general land was not whenua Māori that changed to general title under Part 1 of the Māori Affairs Amendment Act 1967

Medium input

Requires titles to be searched to confirm history

Currently no land in Kaipara District proceeding to rating sale

Person actually using the land is liable for the rates. Legal proceedings can proceed to recover unpaid rates

Medium input Resource required to identify person using the land if different from owners

In certain circumstances whenua Māori may be separated into separate rating areas Allows occupiers of separate rating areas to apply for rates rebatesOccupiers only liable for rates on the piece of whenua that they occupy, rather than being liable for rates on the entire block

Medium input Processes within council already exist. Doesn’t increase overall rates as areas must be treated as one for rating purposes

Page 40: Libraries 2021-2031

Key changes(continued)

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Key Change Level of additional work required to implement

Comment

Whenua Māori subject to Ngā Whenua Rāhui kawenata will be non-rateable

Medium input Departments of Conservation and Internal Affairs working together to provide local authorities with information

Marae and urupā are to have non-rateable status regardless of land area (currently limited to less than 2 hectares)

None Currently all Marae and urupā in Kaipara district are non-rateable

Some marae and meeting houses may currently have land that is used primarily for agricultural, commercial or residential purposes. The Act clarifies that these types of land are rateable

Unknown Resource required to identify if this is the case in Kaipara.

All unused whenua Māori is to have non-rateable status and any arrears are to be written off

Medium input 20 blocks identified to date. Arrears of approximately $865,000 will be written off

Potential to decrease rating base and therefore funding will be spread across fewer rating units.

Will remove the requirement to write off arrears at 6 yrsstatute barr, therefore reducing provision for bad debt

Page 41: Libraries 2021-2031

Key changes(continued)

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Power of chief executive to write off rates• Write off arrears that, in the CE’s opinion cannot reasonably be recovered

ObjectivesPrevent rates debt from being the obstacle to the utilisation of whenua Māori Prevent rates debt from being a deterrent to beneficiaries seeking succession to their whenuaEnsure that owners can approach Council with enquiries in relation to their whenua, without the fear of rates debt being assigned to them singularly/personallyClean slate historic rates debt to support future rates to be paid unencumbered

Page 42: Libraries 2021-2031

Thank YouChristine Toms

[email protected]

Kaipara District Council

6This Photo by Unknown Author is licensed under CC BY-SA

Page 43: Libraries 2021-2031

District Plan Update04 August 2021 Council Briefing

Page 44: Libraries 2021-2031

Presentation Overview

• District Plan Review Project Update

• Discussion Documents

• Upcoming Public Engagement

• Upcoming Workshops

2

Page 45: Libraries 2021-2031

District Plan Review Project Planning

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Page 46: Libraries 2021-2031

Discussion Documents

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Page 47: Libraries 2021-2031

Discussion Documents

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• The policy team has produced 14 Discussion Documents and 14 summary documents

• They are in the final design stage.• Attachment A includes all 14 summary

documents in a single compiled document• Attachment B provides an example of one

‘designed’ summary document• Attachment C provides a compiled version of

the full discussion documents (non-proofed) into a single document

• Attachment D provides an example of one ‘designed’ full discussion document

Page 48: Libraries 2021-2031

Upcoming Public Engagement

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Upcoming Public Engagement• The discussion documents will be released to the public on Monday 16th August via Council’s website

(new District Plan website) and an opportunity for feedback will run until Friday 10th September.• Planning a media release and some radio advertising to inform the community.• Will be updating our iwi partners at the Mana Whenua Quarterly Hui next week (10th August)• Planning to hold 2 webinars (similar to the LTP with Q&A):

(Evening Session) Wednesday 25th August 7 – 8pm (Morning Session) Thursday 26th August 10 -11am

• Planning to hold 3 public drop-in sessions on:

Monday 30th August 10 – 2pm at Mangawhai Offices Tuesday 31st August 1 – 3pm at Dargaville Library Thursday 2nd September 11am – 1pm Centennial Hall Maungaturoto

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Upcoming Workshops

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Page 51: Libraries 2021-2031

Upcoming District Plan Workshops• The team are beginning to prepare the draft District Plan in E-Plan and are also working on s32 reports

to support each chapter/topic.• The team will bring District Plan chapters to EMs for discussion and direction to assist with drafting. The

proposed schedule is as follows (and may be subject to change):

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Month Content

September 2021 • How to deliver on the DP Review• District Plan Philosophy• Strategic Direction• Tangata Whenua

October 2021 • General District-Wide Matters• Natural Environment Values (Part 1 excluding SNAs)

November 2021 • Urban Zoning + Subdivision (Part 1 excluding Rural Zoning)

December 2021 • Rural Zoning + Subdivision (Part 2)• Hazards and Risks

February 2022 • Historical and Cultural Values including Sites of Significance to Maori

March 2022 • Natural Environment Values (Part 2)• Energy, Infrastructure and Transport

April 2022 Full Draft Plan for Review

Page 52: Libraries 2021-2031

Thank YouMichael Day

0800727059

[email protected]

Kaipara District Council

10

Page 53: Libraries 2021-2031

Reserve Contributions Policy

Page 54: Libraries 2021-2031

• The Reserves Contribution Policy was updated in 2018/19 and it is now time to review this policy

• The reconciliation for the immediate year has been completed and is attached

• Funding of new projects is dependent on receiving reserve contributions which come from growth

• 4 localities and district where funds directed to• Distribution Ratio to District will determine other

funding throughout District eg (2020-20%= $534k)

Guidance needed

Page 55: Libraries 2021-2031

• Projects to fund– Playgrounds– Cycleways– Tracks– Car park sealing in Reserves– General minor park improvements eg bollards– Priority Parks(Harding Park/Kaiiwi Lakes/Mangawhai Community Plan)– Redirecting future projects in LTP to reserve funding– Annual Contestable fund

Guidance Needed

Page 56: Libraries 2021-2031

• Update Policy providing for 3 year review • Report to Council

Next Steps

Page 57: Libraries 2021-2031

Any Questions?We welcome your feedback!0800 727 059 | www.kaipara.govt.nz

Page 58: Libraries 2021-2031

Draft Kaipara Ki TuaClimate Smart Strategic

Framework August Council Briefing

Page 59: Libraries 2021-2031

Why a strategic framework?

2

Sets out the why, how and when for Council’s climate change work.

Establishes guiding goals and principles.

Use as a communication piece for Council and staff.

Page 60: Libraries 2021-2031

3

Feedback on title

Kaipara Ki TuaClimate Smart Strategic Framework

Page 61: Libraries 2021-2031

4

Feedback on goals1

Council works with Kaipara communities towards a collective resilient and adaptive future.

2

Council addresses climate change impacts and implications for our resources, assets, and services.

3

Council identifies, discloses, and reduces its own greenhouse gas emissions in line with the national emissions reduction target.

4

Council supports communities and businesses to lower their emissions.

Page 62: Libraries 2021-2031

5

Feedback on principlesACTION Mahia

Council will act now. We will be part of Aotearoa New Zealand’s solution. We will lead the way in our District and Region. We will take a long-term and intergenerational approach.

PARTNERSHIP Whanaungatanga Council will honour Te Tiriti o Waitangi – Treaty of Waitangi and will recognise our Mana Whenua partners’ right to exercise rangatiratanga and kaitiakitanga in mitigation and adaptation.

INTEGRATION WhakakotahiEveryone at Council has a role to play. We will strategically consider climate change in everything we do.

COLLABORATION Mahi TahiWe will collaborate across Council and with other councils and stakeholders across the region and the country to make the best use of our resources and to align where possible.

EMPOWERMENT Whakamana We will work with our communities. We will advocate for their needs. We will be transparent.

BEST-PRACTICE Mahi TikaCouncil will take an evidence-based approach. We will continuously learn and develop with our communities.

Page 63: Libraries 2021-2031

Next Steps

6

Staff incorporate feedback from today’s Briefing. Staff to present final draft at the September Council Meeting for approval.

Page 64: Libraries 2021-2031

Thank YouKaty Simon

021 307 [email protected]

Kaipara District Council

7