liam olympia school district

Liam

PUBLIC HEARING

2012-2013 OPERATING BUDGET JUNE 11, 2012

The Olympia School District Board of Directors will hold a Public Hearing at 6:00 p.m. on Monday, June 11, 2012, at the Knox Administrative Center, 1113 Legion Way SE, Olympia, Washington 98501, for the purpose of receiving input from the community on the proposed 2012-2013 Budget.

REGULAR MEETING OF THE BOARD OF DIRECTORS JUNE 11, 2012

A regular meeting of the Olympia School District Board of Directors will be held at 6:30 p.m. on Monday, June 11, 2012, at the Knox Administrative Center, 1113 Legion Way SE, Olympia 98501.

PLEDGE OF ALLEGIANCE OATH OF OFFICE President Mark Campeau will administer the oath of office to Sumukh Bharadwaj, currently a junior at Capital High School, who will serve as student representative to the Board of Directors from June 11, 2012, to May 27, 2013.

STUDENT AWARD The Board will recognize Sai Bulusu, as Middle School Science Student of the Year, who is the first annual recipient of this award.

APPROVAL OF MINUTES – REGULAR BOARD MEETING OF MAY 29, 2012 IDENTIFICATION OF AUDIENCE MEMBERS WHO WISH TO SPEAK TO AGENDA ITEMS

COMMUNITY COMMENT

CONSENT AGENDA

Board of Directors Mark Campeau

Allen Miller Justin Montermini

Eileen Thomson Frank Wilson

Olivia Lord, Student Representative

William V. Lahmann, Superintendent

Olympia School District 1113 Legion Way SE Olympia, WA 98501 http://osd.wednet.edu

The Board recognizes the value of public comment on educational issues and the importance of involving members of the public in its meetings. Statements or presentations may relate to any aspect of the educational system of the District; except, matters pertaining to specific staff or students will not be allowed to be addressed during public meetings. In the interest of maintaining the integrity of the published agenda, individual speakers are asked to limit their comments to not more than three minutes. In instances where several speakers are involved, the time limit may be further reduced.

The basic purpose of the consent agenda is to act upon routine matters in an expeditious manner. Items placed on the consent agenda are determined by the Board President in cooperation with the Superintendent, and are those which are considered common to the operation of the District and normally require no special Board discussion or debate. A Board member, however, may request that any item on the consent agenda be removed and inserted at an appropriate place on the regular agenda.

A = Action Requested I = Informational Only D = Discussion

Agenda

June 11, 2012 of 4

Equal Educational Opportunities • Equal Employment Opportunities

REGULAR AGENDA

1 SCHOOL DIRECTORS I/D/A 1.1 2012-2013 Transitional Strategic Plan* (PRESENTATION TIME: 15 MINUTES)

Director of Communications & Community Relations Ryan Betz will present a transitional strategic plan proposed to be adopted as an interim plan to be in effect during the development of the next five-year plan.

I/D 1.2 Policy 3122, Excused & Unexcused Absences – 1st Reading* (PRESENTATION TIME: 5 MINUTES)

Assistant Superintendent Nancy Faaren will propose adoption of Policy 3122, based on the state’s standardized definition of excused and unexcused absences, in order to bring the District into compliance. The accompanying procedure will be provided for reference.

2 PERSONNEL I/D 2.1 2012-2013 Unrepresented Certificated and Classified

Supervisory Salary Schedule – 1st Reading* (PRESENTATION TIME: 10 MINUTES)

Human Resources Director Beth Scouller will present the administration’s recommendation for the 2012-2013 Unrepresented Certificated and Classified Supervisory Salaries, proposed to become effective July 1, 2012.

6 BUILDINGS & GROUNDS – NEW CONSTRUCTION I/D 6.1 ORLA Education Specifications (PRESENTATION TIME: 10 MINUTES)

Capital Planning & Construction Supervisor Tim Byrne will present the administration’s recommendation for the education specifications of the new Olympia Regional Learning Academy facility.

8 FINANCES I/D/A 8.1 Bell Schedule Change* (PRESENTATION TIME: 10 MINUTES)

The administration recommends a change to school bell schedules for the 2012-2013 school year.

I/D 8.2 2012-2013 Operating Budget, 1st Reading (PRESENTATION TIME: 45 MINUTES)

Superintendent Bill Lahmann and Assistant Superintendent Jennifer Priddy will present the Superintendent’s recommended 2012-2013 Operating Budget.

Agenda

June 11, 2012 of 4


1 SCHOOL DIRECTORS 1.1 Board Meeting Schedule

Tuesday, June 12, 6:00 pm, Transition Program Graduation, Knox Auditorium Thursday, June 14, 6:00 pm, ORLA Graduation, Indian Summer Friday, June 15, 6:00 pm, OHS Graduation, St. Martin’s Pavilion Tuesday, June 26, 6:30 pm, Regular Board Meeting, Knox Center Monday, July 15, 6:30 pm, Regular Board Meeting, Knox Center Monday, August 12, 6:30 pm, Regular Board Meeting, Knox Center Monday, August 26, 6:30 pm, Regular Board Meeting, Knox Center

1.2 Revision of Policy 2409, World Languages

The administration recommends approval of Policy 2409 as presented at the May 29, 2012, Board meeting.

2 PERSONNEL 2.1 Certificated Personnel Report*

The administration recommends approval of one retirement, two resignations, one leave of absence, one increase in contract and one new contract.

2.2 Classified Personnel Report* The administration recommends approval of the Classified Personnel Report dated June 11, 2012.

4 PUPILS & PROGRAMS 4.1 Instruction Materials Committee*

The IMC requests approval of the list of instructional materials submitted for the Board’s review at the May 29, 2012, meeting.

5 BUILDINGS & GROUNDS 5.1 Award of Bid 646 – Hansen Elementary School Re-roof*

The administration recommends awarding Bid 646 to Pacific Tech Construction Inc., for the base bid in the amount of $397,800.00 and Alternative Bids No. 1 (50-year roof), No. 2 (gutter guard) and No. 3 (anti-grafitti coating) in the amounts of $19,500.00, $25,000.00 and $7,500.00, for the Hansen Re-roof and Siding Replacement and Paint Project.

This project was approved as part of the 2010 Capital Projects Levy. The construction estimate was for $450,000.00; the certified low bid is for $397,800.00. The total contract cost with all three alternate bids is $449,800.00, excluding sales tax.

5.2 Award of Bid 647 – McKenny Elementary School Re-roof* The administration recommends awarding Bid 647 to Western Washington Construction for the base bid in the amount of $391,405.00 and Alternative Bids No. 1 (50-year roof) and No. 2 (gutter guard) in the amounts of $16,875.00 and $15,600.00 for the McKenny Re-roof Project.

This project was approved as part of the 2010 Capital Projects Levy. The construction estimate was for $425,000.00; the certified low bid is for $391,405.00. The total contract cost with both alternate bids is $423,880.00, excluding sales tax.

CONSENT AGENDA

Agenda

June 11, 2012 of 4


8 FINANCES 8.1 Approval of Vouchers 8.2 Gifts to the District*

$1,000 to Hansen Elementary School from Kay Charneski to restock/supply/replace library books.

$8,782.96 to Garfield Elementary School from the Garfield PTA for the installation of a climbing wall.

SUPERINTENDENT’S REPORT / HOT TOPICS FUTURE AGENDA ITEMS / BOARD MEMBER COMMENTS ADJOURN

* See Board packet for additional information.

Liam

MINUTES OF A REGULAR MEETING OF THE BOARD OF DIRECTORS

MAY 29, 2012 A regular meeting of the Olympia School District Board of Directors was called to order by President Mark Campeau at 6:30 p.m. on Tuesday, May 29, 2012, at Julia Butler Hansen Elementary School, 1919 Road Sixty-five NW, Olympia 98502. Also attending: Directors Allen Miller, Justin Montermini, Eileen Thomson and Frank Wilson, Student Representative Olivia Lord and Superintendent Bill Lahmann.

PLEDGE OF ALLEGIANCE FOCUS ON HANSEN ELEMENTARY SCHOOL Principal Ernie Rascon welcomed the Board and introduced staff members who were present. Mr. Rascon, Charleen Hayes and Karin McKee provided information on Hansen’s reading program structure and how they are using data to enhance the program. Mr. Rascon explained the revisions they had made to their daily schedules and the positive results they had achieved with student behavior. Karin McKee and Charleen Hayes talked about the academic side of their reading focus and the steps they were implementing. A state Science Award winner gallery was available for the Board’s review immediately following the presentation. DIRECTOR THOMSON MOVED TO APPROVE THE MINUTES OF THE REGULAR BOARD MEETING OF MAY 14, 2012. DIRECTOR MILLER SECONDED. BOARD: FIVE AYES; STUDENT REPRESENTATIVE LORD: AYE;

MOTION CARRIED. Audience members who wished to address the Board regarding agenda items were identified. COMMUNITY COMMENT Hans Hechtman of Comcast Cable introduced the Board to their digital internet essentials program of low-cost computer access for families that qualify for free or reduced price lunches. He asked the District to help get the word out by distributing Comcast’s flyers to families before the end of school and again before school starts. Comcast will provide the flyers at no cost to the District. Matt Samson stated his opposition to high-stakes testing and asked the Board for their support of efforts to eliminate such testing. He referenced in particular the time spent by staff to prepare for and administer these tests.

DIRECTOR MILLER MOVED TO APPROVE THE CONSENT AGENDA AS PRESENTED. DIRECTOR WILSON SECONDED. BOARD: FIVE AYES; STUDENT REPRESENTATIVE LORD: AYE. MOTION CARRIED.

1 SCHOOL DIRECTORS 1.1 Board Meeting Schedule

Wednesday, May 30, 6:30 p.m., Community Forum on Garfield ES Remodel, Garfield ES Thursday, May 31, 4:00 pm, Ice Cream Social, Olympia High School Commons Monday, June 4, 6:30 pm, Study Session, Knox Center Thursday, June 7, 6:00 pm, Avanti Graduation, Knox Auditorium Friday, June 8, 7:00 pm, CHS Graduation, St. Martin’s Pavilion Monday, June 11, 6:00 pm, Public Hearing on Budget, Knox Center Monday, June 11, 6:30 pm, Regular Board Meeting, Knox Center Tuesday, June 12, 6:00 pm, Transition Program Graduation, Knox Auditorium







CONSENT AGENDA

Minutes

May 29, 2012 Page 2 of 4


Thursday, June 14, 6:00 pm, ORLA Graduation, Indian Summer Friday, June 15, 6:00 pm, OHS Graduation, St. Martin’s Pavilion Tuesday, June 26, 6:30 pm, Regular Board Meeting, Knox Center

1.2 Revision of Policy 2022, Electronic Resources The Board approved Policy 2022 as presented at the May 14, 2012, Board meeting.

1.3 Revision of Policy 2255, Alternative Learning Experience Programs The Board approved Policy 2255 as presented at the May 14, 2012, Board meeting.

2 PERSONNEL 2.1 Certificated Personnel Report

The Board approved four retirements, three resignations, one reduction in contract, one leave of absence and one new contract: RETIREMENTS – effective the end of the 2011-12 school year Bushman, Don – Block at Washington Middle School. Isley, Rocky – Physical Education at Olympia High School Nydam, Andrew – CTE Material Science at Olympia High School Smith, Patricia – Special Education at Jefferson Middle School

RESIGNATIONS – effective the end of the 2011-12 school year Born, Elizabeth – LEAP at Centennial Elementary School Dawson, Stephen – Behavior Intervention Specialist with Student Support Martin, Davis – Special Education at Garfield Elementary School

REDUCTION IN CONTRACT – effective the 2012-13 school year Horton, Vicki – Science Coach with K-12 Teaching and Learning, .60 FTE reduction in contract (from 1.0 to .40)

LEAVE OF ABSENCE – effective the 2012-13 school year Herman, Laura – Multi-Grade/Multi-Subject at Olympia Regional Learning Academy, .30 FTE leave of absence (from .50 to .20)

NEW CONTRACT – effective the 2012-13 school year McManus, Lyndsay – Psychologist at Madison and McKenny Elementary Schools, 1.0 FTE provisional contract.

2.2 Classified Personnel Report The Board approved the Classified Personnel Report dated May 29, 2012.

4 PUPILS & PROGRAMS 4.1 Instruction Materials Committee

The Board received a list of instructional materials for the review. Approval will be requested at the June 11, 2012, meeting.

6 BUILDINGS & GROUNDS – NEW CONSTRUCTION 6.1 ORLA Site Recommendation

The Board approved the McKinley Elementary School site for the construction of a new facility for the Olympia Regional Learning Academy.

8 FINANCES 8.1 Approval of Vouchers The Board approved the following expenditures: General Fund Voucher Nos. 73106220 through 73106363 and

73106409 through 73106414, and commercial card payments, totaling $557,883.21; Associated Student Body Fund Voucher Nos. 73400672 through 73400691 and commercial card payments totaling $71,238.86; and, Capital Projects Voucher Nos. 73200628 through 73200633 and commercial card payments totaling $189,689.55.

8.2 Financial Report – April 2012

The Board approved the April 2012 Revenue & Expenditure Reports for the Associated Student Body, Capital Projects, Debt Service, General and Transportation Vehicle Funds.

Minutes

May 29, 2012 Page 3 of 4


8.3 Gifts to the District The Board approved the following donations:

$1,158 to the OSD Welcome Room program from Joseph Ryan for student/family needs.

$1,167 to the OSD Welcome Room program from David Richardson for student/family needs.

8.4 Interdistrict Cooperative Agreement – Clover Park School District The Board approved the renewal of an interdistrict cooperative agreement between the Olympia School District

and Clover Park School District for the provision of educational opportunities, including vocational education programs, to Olympia students for the 2012-2013 school year.

8.5 Resolution 486, Bond Sale

The Board adopted Resolution 486, Bond Sale, as presented at the May 14, 2012, Board meeting.

REGULAR AGENDA

1 SCHOOL DIRECTORS 1.1 New Policy 2409, World Languages, 1st

Reading Assistant Superintendent Nancy Faaren presented Policy 2409 and its accompanying procedure for the Board’s review. Approval will be requested at the June 11, 2012, meeting.

8 FINANCES 8.1 Budget Update 2012-2013

Assistant Superintendent Jennifer Priddy provided an update on the Superintendent’s recommended 2012-2013 Operating Budgets, based on input received from the two community forums held the previous week. She noted that middle school sports had been a topic of discussion, questioning whether intermural sports wouldn’t be a viable option at middle school level. The possibility was also noted that 8th graders could be permitted to practice with high school teams to prepare them for the transition at high school level sports. Dagmar Growe favors intermurals for middle school, but suggested that they be played all year rather than seasonally.

8.2 Bell Schedule Change

The administration recommended a change to school bell schedules (start and end times) for the 2012-2013 school year, as presented at the May 14, 2012, Board meeting. April Poier, Michael Murphy, Amanda Adrian, Jeff Barrette, Geoff Soderquist, Amy Fulton and Diana Grimm oppose the bell schedule change and addressed the impact on families. It was noted that the later start for some elementary families would create a financial burden for child care, and would also impact their evening activities, including struggles with homework. Later start times make it difficult for parents to get kids off to school and get themselves to work. It was also noted that research shows high school students benefit most from later start times, while younger students tend to be awake and alert earlier. An additional concern was lack of notification to parents about proposed changes, and about insufficient notice of the community forums. Ryan Betz, OSD Communications Director, spoke about the notification process used in the proposed bell schedule change. Fred Stanley, OSD Transportation Supervisor, talked about the methods used to put together a more efficient schedule, utilizing software programs Transfinder and Zonar.

Minutes

May 29, 2012 Page 4 of 4


DIRECTOR MILLER MOVED TO APPROVE THE SCHEDULE KNOWN AS OPTION 4; DIRECTOR

THOMSON SECONDED. Discussion ensued regarding the proposal, and it was suggested that additional time to collect data and points of view would be appropriate, with time devoted to the topic at the June 4 study session and reconsideration at the June 11, 2012, Board meeting.

As to a vote: BOARD: TWO AYES; THREE NOES; MOTION FAILED.

8.3 Full-day Kindergarten Tuition Waiver for Families Eligible for Free or Reduced-Price Lunch

Assistant Superintendent Jennifer Priddy presented for Board consideration a proposal to waive full-day kindergarten tuition for students who qualify for the free or reduced-price lunch program. Ms. Priddy requested early adoption in order to provide notification to parents. After discussion:

DIRECTOR WILSON MOVED TO APPROVE A WAIVER OF FULL-DAY KINDERGARTEN TUITION FEES, AS PRESENTED. DIRECTOR MONTERMINI SECONDED. BOARD: FIVE AYES; STUDENT

REPRESENTATIVE LORD: AYE; MOTION CARRIED.

SUPERINTENDENT’S REPORT / HOT TOPICS Superintendent Lahmann thanked Student Representative Lord for her service to the Board and her wonderful job of participating in the meetings. Stating that it had been a pleasure working with her, he presented her with a certificate of appreciation. In response to a question from Director Thomson, Student Representative Lord indicated she would be attending Central Washington University, studying computer programming.

Superintendent Lahmann reported that members of Westboro Baptist Church of Topeka, Kansas, had announced plans to demonstrate in Olympia to express their position on marriage equality. In addition to demonstrations on the Capitol Campus, they are expected opposite Olympia High School on June 7, and the District will coordinate with the Olympia Police Department to ensure the safety of our staff and students.

FUTURE AGENDA ITEMS / BOARD MEMBER COMMENTS Student Representative Lord thanked the Board for an awesome experience during her year serving with them. Directors Thomson and Wilson spent time with Principal Rascon and staff at Hansen Elementary School, and Director Wilson also thanked Joy Walton Kawasaki and her staff at the Olympia Regional Learning academy. Director Miller offered his thanks to the community for attending the community forums. The meeting was adjourned at 9:10 p.m. Respectfully submitted, Bill Lahmann, Secretary to the Board Mark A. Campeau, President

A recording of the Board meeting is available on the OSD website: Hhttp://osd.wednet.eduH Click on “Board of Directors,” then on “Board Meeting Podcast,” and follow the

instructions for downloading the appropriate meeting.

http://osd.wednet.edu/

Updating the Strategic Plan A Transitional Plan for the 2012-13 School Year

• Why a one year Transition Plan?

• How will it be used? – Working document that is printed and distributed

to all schools and departments

– Integrated into Annual Operating Plans (i.e. SIP’s School Improvement Plans)

• What is the plan after next year?

•Very Similar to the 2008-2012 Plan

•Consolidated down to 5 goals. •Goals 2 & 3 became one new goal:

•Individualized & Integrated Learning

•Removed one objective: •Provide training, conduct phase-in pilots and fully implement Skyward Family Access so parents of all students in the Olympia School District will be able to take advantage of this service by 2010. (MISSION ACCOMPLISHED!)

•Added or revised several objectives •Inclusive of all departments and all employees

•Recognizes important work we are already doing or plan on doing

•Made revisions to a few objectives to accurately depict the work being done by district staff

The Transition Plan

GOAL #1: High Academic Standards, Expectations and Performance

• Concentrate our instructional efforts and resources with the goal of having all students reading at or above grade level;

• Continue to implement common state classroom-based assessments (CBA’s) in social studies, civics, the arts, and health and fitness in grades 3-12 and analyze the data from those assessments to improve instruction;

• Continue to increase the rigor and relevance of career and technical education; programs by shifting greater emphasis toward high demand employment opportunities;

• Enhance learning for all students by focusing efforts on Common Core State Standards through curriculum alignment training and classroom materials;

• Continue to offer curriculum and classes that prepare students to be college and career ready. (New Objective)

GOAL #2: Individualized & Integrated Learning

• Continue to increase student engagement and success by meaningfully addressing different learning styles, needs and abilities using formative assessments and differentiated instruction in order to close the achievement gap;

• Continue to develop and provide common diagnostic assessments and interventions designed to meet the needs of all students in reading, writing and mathematics;

• Continue to develop critical thinking, analysis and communication skills while appropriately integrating math, reading and writing into all classes;

• Continue to develop and use curriculum guides that align instructional materials to the state common core standards and provide teachers with support for subject as well as thinking skills integration;

• Continue the use of instructional specialists to extend teaching best practices throughout our schools;

GOAL #2: Individualized & Integrated Learning (Cont.)

• Continue to work towards implementing full-day kindergarten district-wide to provide all students a strong foundation of the academic and social abilities necessary to reach their highest potential in the critical early grades.

• Continue to offer summer school support to students needing and/or wanting to further their education during the break between school years. (New Objective)

• Continue to use supportive technology to enhance learning and differentiate instruction. (New Objective)

• Continue to provide professional development opportunities in individualizing instruction and integrated learning.

GOAL #3: Best Practices

• Use research based best practices across the district so students receive a consistent, high quality education as they move from grade to grade and school to school;

• Continue to ensure that School Improvement Plans (SIP) focus on instructional best practices using student information systems (SIS) data to meet student needs;

• Continue to provide professional development opportunities in instructional best practices;

• Continue on the development, design and implementation of the Teacher Principal Evaluation Project (TPEP) using the Danielson instructional framework; (New Objective)

• Continue to provide a safe and healthy learning environment for all our students, in our classrooms, on our buses, through our nutrition program and extracurricular activities. (New Objective)

GOAL #4: A Supportive Work Environment

• A.) Continue to create a great place to work for all

district employees based on relationships of trust and respect;

• B.) Work with the Board to set goals for its own operation as well as for the operation of the district;

• C.) Maintain a positive working relationship with all Olympia School District employees;

• D.) Continue to implement District-wide collaboration time to support student learning.

GOAL #5: Increased Family & Community Involvement

• Actively build a collaborative partnership with all parents and all parts of the community to carry out our shared responsibility for our children’s education;

• Work with parents, staff, students and the public to gather input about program priorities and goals prior to the review and revision of a core instructional program. (Revised Objective)

• Work with parents, staff, students and public to gather input about priorities and goals for the district’s next five year strategic plan; (New Objective)

• Continue the effective stewardship of community resources to enhance and maintain facilities according to the district’s master plan; (New Objective)

GOAL #5: Increased Family & Community Involvement

• Continue building and supporting the district’s technology infrastructure to maximize student learning and operational efficiencies; (New Objective)

• Develop and sustain supportive relationships among and between schools, parents, community, and board to support student growth using communication plans, Family Access, School Messenger and Collaboration time; (New Objective)

• Continue to operate the district in a fiscally responsible manner; (New Objective)

• Continue to build working relationships with district staff, parents, businesses and the community to increase parent and community connections with our schools in an effort to improve student learning. (Revised Objective)

2013-17 Strategic Plan Items to Consider

• Master Facilities Plan (Bond & Levy Proposals)

• TPEP (Teacher Principal Evaluation Project)

• Special Education

• New Graduation & Curriculum Requirements

• CTE

• Accelerated Programs

• Alternative Programs

• After School Programs

• Drama, Band, Athletics, Clubs, etc.

• Volatile economy and state funding

• Test Scores

• Parent & Student Needs (Free & Reduced Lunch)

• Transportation

• Nutrition Services

• Technology Needs & Demands

• Resource Conservation

The Planning Process

• Gain input from board, principals, teachers, administrators, staff and community (parents and local leaders).

– Focus Groups

– Meetings

– Surveys

Timeline

• Board & Admin. Input (Aug.-Sept. 2012)

• Teacher & Staff Input (Oct.-Dec. 2012)

• Community Input (Jan.-Feb. 2013)

• Draft Document Ready for Review (March 2013)

• 1st & 2nd Reading of New Strategic Plan (April 2013)

• Board Adoption of New Plan (June 2013)

Questions & Answers

PPOOLLIICCIIEESS && PPRROOCCEEDDUURREESS POLICY 3122

PPOOLLIICCYY SSEERRIIEESS 33000000 -- SSTTUUDDEENNTTSS

POLICY 3122 OLYMPIA SCHOOL DISTRICT 111 – OLYMPIA, WASHINGTON PAGE 1 OF 3

EXCUSED AND UNEXCUSED ABSENCES

EXCUSED ABSENCES Regular school attendance is necessary for mastery of the educational program provided to students of the District.

The following are valid excuses for excused absences:

1. Participation in a District or school approved activity or instructional program;

2. Illness, health condition or medical appointment (including but not limited to medical, counseling, dental or optometry);

3. Family emergency, including but not limited to a death or illness in the family;

4. Religious or cultural purpose including observance of a religious or cultural holiday or participation in religious or cultural instruction;

5. Court, judicial proceeding or serving on a jury;

6. Post-secondary, technical school or apprenticeship program visitation, or scholarship interview;

7. State-recognized search and rescue activities consistent with RCW 28A.225.055;

8. Absence directly related to the student’s homeless status;

9. Absence resulting from a disciplinary/corrective action. (e.g., short-term or long-term suspension, emergency expulsion); and

10. Principal (or designee) and parent, guardian, or emancipated youth mutually agreed upon approved activity.

Pre-arranged absences:

For an extended absence to be excused, a parent must make a request in writing to the principal prior to the absence. If the principal deems that the absence will be approved, it will be recorded as a pre-arranged excused absence. Any absence from class may affect a student’s grade.

The school principal (or designee) has the authority to determine if an absence meets the above criteria for an excused absence.

If an absence is excused, the student will be permitted to make up all missed assignments outside of class under reasonable conditions and time limits established by the appropriate teacher. In participation-type classes a student's grade may be affected because of the student's inability to make up the activities conducted during a class period.

An excused absence will be verified by a parent/guardian or an adult, emancipated or appropriately aged student, or school authority responsible for the absence. An absence will default to unexcused until such time as an excused absence may be verified by a parent or other responsible adult.

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UNEXCUSED ABSENCES

A. Any absence from school for the majority of hours or periods in an average school day is unexcused unless it meets one of the criteria above for an excused absence.

B. As a means of instilling values of responsibility and personal accountability, a student whose absence is not excused will experience the consequences of his/her absence. A student's grade may be affected if a graded activity or assignment occurs during the period of time when the student is absent.

C. The school will notify a student’s parent or guardian in writing or by telephone whenever the student has failed to attend school after one unexcused absence within any month during the current school year.

D. A conference with the parent or guardian will be held after two unexcused absences within any month during the current school year. A student may be suspended or expelled for habitual truancy. Prior to suspension or expulsion, the parent will be notified that the student has unexcused absences. A conference will be scheduled to determine what corrective measures should be taken to ameliorate the cause for the student's absences from school. If the parent does not attend the conference, the parent will be notified of the steps the District has decided to take to reduce the student’s absences.

E. Not later than the student’s fifth unexcused absence in a month the District will enter into an agreement with the student and parents that establishes school attendance requirements, refer the student to a community truancy board or file a petition and affidavit with the juvenile court alleging a violation of RCW 28A.225.010.

F. If such action is not successful, the District will file a petition and affidavit with the juvenile court alleging a violation of RCW 28A.225.010 by the parent, student or parent and student no later than the fifth unexcused absence within any month during the current school year or upon the tenth unexcused absence during the current school year.

G. All suspensions and/or expulsions will be reported in writing to the Superintendent within 24 hours after imposition.




LEGAL REFERENCES RCW 13.34.3000 Relevance of failure to cause juvenile to attend

school to neglect petition RCW 28A.225 Compulsory school attendance and admission WAC 180-16-215(4) Minimum one hundred eighty school day year WAC 392-400-235 Discipline—conditions and limitations WAC 392-400-260 Long-term suspension—conditions and limitations MANAGEMENT RESOURCES Policy News,

December 2011 Revisions of Excused/Unexcused Definitions

OSPI Memorandum

052-11M Unexcused Absence Definition

Policy News, June

2001 More Tweaking of Becca Petitions

POLICY ADOPTED

PPOOLLIICCIIEESS && PPRROOCCEEDDUURREESS PROCEDURE 3122P


PROCEDURE 3122P OLYMPIA SCHOOL DISTRICT 111 – OLYMPIA, WASHINGTON PAGE 1 OF 3

EXCUSED AND UNEXCUSED ABSENCES

Students are expected to attend all assigned classes each day. Teachers and school staff will keep a record of absence and tardiness, including documentation of students’ excused absences. EXCUSED ABSENCES The following are valid excuses for absences and tardiness. Assignments and/or activities not completed because of an excused absence or tardiness may be made up in the manner provided by the teacher.

A. Participation in school-approved activity or instructional program. To be excused this absence must be authorized by a staff member and the affected teacher must be notified prior to the absence unless it is clearly impossible to do so.

B. Absence due to illness; health condition; medical appointment; family emergency; religious purposes; court, judicial proceeding or serving on a jury; post-secondary, technical school or apprenticeship program visitation, or scholarship interview; State-recognized search and rescue activities consistent with RCW 28A.225.055; and directly related to the student’s homeless status. When possible, the parent/guardian is expected to notify the school office on the morning of the absence and send a signed note of explanation with the student upon his/her return to school. Adult students (those over eighteen) and emancipated students (those over sixteen who have been emancipated by court action) will notify the school office of their absences with a signed note of explanation. Students fourteen years old or older who are absent from school due to testing or treatment for a sexually transmitted disease will notify the school of their absence with a signed note of explanation, which will be kept confidential. Students thirteen years and older may do the same for mental health, drug or alcohol treatment; and all students have that right for family planning and abortion.

A parent/guardian may request that a student be excused from attending school in observance of a religious holiday. In addition, a student, upon the request of his/her parent/guardian, may be excused for a portion of a school day to participate in religious instruction provided such is not conducted on school property.

Pre-arranged absences. This category of absence will be counted as excused for purposes agreed to by the principal and the parent/guardian. An absence may not be approved if it causes a serious adverse effect on the student's educational progress. In participation-type classes (e.g., certain music and physical education classes) the student may not be able to achieve the objectives of the unit of instruction as a result of absence from class. In such a case, a parent or guardian approved absence would have an adverse effect on the student's educational progress which would ultimately be reflected in the grade for such a course. A student, upon the request of his/her parent/guardian, may be excused for a portion of a school day to participate in religious instruction provided such is not conducted on school property or otherwise involves the school to any degree.

C. Absence resulting from disciplinary actions — or short-term suspension. As required by law, students who are removed from a class or classes as a disciplinary measure or students who have been placed on short-term suspension will have the right to make up assignments or exams missed during the time they were denied entry to the classroom if the effect of the missed assignments will be a substantial lowering of the course grade.

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D. Extended illness or health condition. If a student is confined to home or hospital for an extended period, the school will arrange for the accomplishment of assignments at the place of confinement whenever practical. If the student is unable to do his/her schoolwork, or if there are major requirements of a particular course which cannot be accomplished outside of class the student may be required to take an incomplete or withdraw from the class without penalty.

E. Excused absence for chronic health condition. Students with a chronic health condition which interrupts regular attendance may qualify for placement in a limited attendance and participation program. The student and his/her parent/guardian will apply to the principal or counselor, and a limited program may be written following the advice and recommendations of the student's medical advisor. The recommended limited program will be approved by the principal. Staff will be informed of the student's needs, though the confidentiality of medical information will be respected at the parent's request.

UNEXCUSED ABSENCES Unexcused absences fall into two categories:

A. Submitting a signed excuse which does not constitute an excused absence as defined previously; or

B. Failing to submit any type of excuse by the parent, guardian or adult student.

1. Each unexcused absence will be followed by a warning letter to the parent/guardian of the student. Each notice will be in writing in English or in the primary language of the parent.

2. After two unexcused absences within any month a conference will be held between the parent, student and principal or designee. At such a conference the principal, student and parent will consider:

a. Adjusting the student's program;

b. Providing more individualized instruction; preparing the student for employment with specific vocational experience or both;

c. Transferring the student to another school;

d. Assisting the student to obtain supplementary services that might eliminate or ameliorate the causes of absence; or,

e. Imposing other corrective actions that are deemed to be appropriate.

Not later than the student’s fifth unexcused absence in a month the District will enter into an agreement with the student and parents/guardians that establishes school attendance requirements, refer the student to a community truancy board or file a petition and affidavit with the juvenile court alleging a violation of RCW 28A.225.010.

3. If the above action fails to correct the attendance problem, the student will be declared an habitual absentee. The principal will interview the student and his/her family and prescribe corrective action, which may include suspension for the current semester and expulsion.

No later than the seventh unexcused absence within any month during the current school year, or upon the tenth unexcused absence during the current school year, the District will file a petition and affidavit with the juvenile court alleging a violation of RCW 28A.225.010 by the parent, student or parent and student. The petition consists of written notification to the court alleging that:




a. The student has unexcused absences in the current school year. While petitions must be filed if the student has seven or more unexcused absences within any month during the current school year or ten or more unexcused absences in the current school year, but a petition may be filed earlier. In addition, unexcused absences accumulated in another school or school District will be counted when preparing the petition.

b. Attesting that actions taken by the school District have not been successful in substantially reducing the student’s absences from school; and

c. Court intervention and supervision are necessary to assist the school District to reduce the student’s absences from school. The petition must include facts that support the allegations made in the petition, must generally request relief available under the statute, and must describe what the court might order.

4. A student who has been expelled for attendance violations may petition the Superintendent for reinstatement. Such petition may be granted upon presentation of a firm and unequivocal commitment to maintain regular attendance.

5. Students six or seven years of age, who have been enrolled in the District are required to attend school and their parents are responsible for ensuring that they attend. Parents who wish to withdraw their children before the age of eight, and against whom no truancy petition has been filed, may withdraw the students from school. When a six or seven year old student has unexcused absences, the District will do the following:

a. Notify the parent or guardian in writing or by telephone after one unexcused absence in any month.

b. Request a conference with the parent or guardian and child to analyze the causes of the student’s absences after two unexcused absences in any month (a regularly scheduled teacher-parent conference held within thirty days may substitute).

c. Take steps to eliminate or reduce the student’s absences, including: adjusting the school program, school or course assignment; providing more individualized or remedial instruction; offering enrollment in alternative schools or programs; or assisting in obtaining supplementary services.

d. After five unexcused absences in a month, or ten in a school year, the District will file a truancy petition.

Students are expected to be in class on time. When a student's tardiness becomes frequent or disruptive, the student will be referred to the principal or counselor. If counseling, parent conferencing or disciplinary action is ineffective in changing the student's attendance behavior, he/she may be suspended from the class.

All sanctions imposed for failure to comply with the attendance policies and procedures will be implemented in conformance with state and District regulations regarding corrective action or punishment.

PROCEDURE ESTABLISHED

Name PositionProposed Base

Salary 12-13

Proposed

Furloughed

Salary 12-13

Arroyo Vehicle Maintenance Manager 54,191$ 53,297$

Baird Network Systems Administrator 64,197$ 63,138$

Betz Public Relations & Communication Director 79,385$ 78,075$

Burman Assessment Specialist 78,938$ 77,636$

Byrne Capital Planning & Construction Supervisor 79,685$ 78,370$

Carpenter Health, Fitness & Athletic Programs Director 87,327$ 85,886$

DeRuwe Support Services Supervisor 72,693$ 71,494$

Edison Business Manager 87,432$ 85,989$

Faaren Asst Superintendent Teaching & Learning 119,628$ 117,654$

Flock Food Services Supervsior 73,753$ 72,536$

Hardy Curriculum Director 104,315$ 102,594$

Hooper CTE & Operational Technology Director 91,540$ 90,030$

Korst Operational Techology Manager 65,517$ 64,436$

McCormick Early Childhood Education Director 86,297$ 84,873$

Morsette Instructional Technology Director 88,175$ 86,720$

Pong Secondary Special Education Director 96,151$ 94,565$

Priddy Asst Superintendent Fiscal & Operations 119,628$ 117,654$

Riley Custodial Supervsior 57,990$ 57,033$

Scouller Human Resources Director 106,244$ 104,491$

Stanley Transportation Supervisor 78,577$ 77,281$

Straka Student Information Systems Supervisor 59,201$ 58,224$

Wolpert Special Education Executive Director 108,102$ 106,318$

Young Payroll Supervisor 61,000$ 59,994$

Proposed Unrepresented Supervisory Salaries

1.65% Salary Reduction from Base

Effective July 1, 2012 - June 30, 2013

Olympia Regional Learning Academy

Educational Specifications

Space Requirements Site Requirements

• Adjacencies (e.g., kitchen near cafeteria) • Athletic Field for Play

• Environmental Variables (HVAC needs) • Gardens

• Number of Planned Users • Gathering Areas

• Usage • Play Shed

• Goals & Objectives • Playground

• Furniture & Equipment • Parent Area

• Utilities • Car Parking

• Storage • Bicycle Parking

• IT / Communications • Waste & Recycling

• Shared Resources • Service Areas

• Site Security / Site Lighting

hConnect

Space Rooms Area

Science Lab (5-8 grade) 1 1,200

Science Lab (9-12 grade) 1 1,300

Art Lab (5-8 grade) 1 1,200

Art Lab (9-12 grade 1 1,200

CTE Classroom 1 1,000

General Classrooms 8 (900 each) 7,200

Home Ec / Cooking 1 1,000

Wood Shop 1 900

15 Total Subtotal 15,000

Montessori

Space Rooms Area

Pre K / K 1 1,300

1-3 4 (1,050 each) 4,200

4-5 4 (1,000 each) 4,000

9 Total Subtotal 9,500

Shared Resources Space Area

Gym with Storage 5,800

Music / Stage 1,800

Student Store 150

Commons / Cafeteria 5,000

Food Service 1,250

Curriculum Resource Center (CRC) 2,400

Administration 3,500

District Online Development Center 1,400

Parent Infant / Toddler Room 850

iConnect 875

Play Shed 1,250

Teen Space 200

Subtotal 24,475

Summary

School areas Area in Square Feet

hConnect 15,000

Montessori 9,500

Shared Resources 24,475

Subtotal 48,975

Efficiency multiplier @ .35 17,141

66,116 Total

Proposals for Reduction to OSD Transportation Costs

DRAFT Transportation Schedule Proposals; 6/7/2012 Page 1

School start and end times would be revised to stagger times around a more efficient transportation routing schedule.

Bell Schedule

Current DRAFT Option 1 (Administration Recommendation)

Draft Option 2 Draft Option 3 DRAFT Option 4

Currently all elementary schools, all middle schools, and all high schools have nearly the same start times.

Most school’s start and end time would be shifted about 15-20 minutes only; high schools start first, then middle schools, then elementary schools.

High schools would start first, then elementary schools, then middle schools. This model is similar to the North Thurston model.

Middle schools start first, then elementary schools, then high schools.

Most school’s start and end time would be shifted about 10-20 minutes; high schools start first, then middle schools, then elementary schools.

Westside Schools

Capital HS 8:00 – 2:37

7:45 – 2:22 (15 min shift from current)


9:25-3:52 (85 min shift from current)


Jefferson/Marshall MS 8:00 – 2:32 8:00 – 2:32 (no change)




Hansen/Garfield ES 9:00 – 3:22





McLane ES 9:00 – 3:22





LP Brown ES 9:00 – 3:22



9:05-3:27 (5 min shift from current) 9:10 – 3:32 (10 min shift from

current)

Eastside Schools

Olympia HS 8:00 – 2:37





Reeves MS 7:45 – 2:17



7:45-2:22 (no change) 8:15 – 2:47 (30 min shift from current)

Washington MS 8:00 – 2:32



8:30-3:02 (30 minute shift from current)


Pioneer/Lincoln ES 9:00 – 3:22





McKenny ES 9:00 – 3:22

9:00 – 3:22 (no change) 8:58 – 3:20 (2 min shift from current)



Centennial, Roosevelt ES

9:00 – 3:22 9:25 – 3:47 (25 min shift from

current) 8:20 – 2:42 (40 min shift from

current) 9:00-3:22 (no change)


Madison ES 9:00 – 3:22





Boston Harbor ES 9:00 – 3:22





*Bell times are preliminary and may shift slightly as routes are finalized.

Olympia School District

Slide 1 6/7/2012

Administration Proposed 2012-13 SY Budget

6/7/2012


FINANCE BACKGROUND

6/7/2012


Selected Recent Reductions Employee Compensation

• Administrative staff salary reductions of 3%

• Teacher reductions of 1.6%

• Custodial, paraeducator, school secretary, driver, food services employee reductions of 1.2-1.6%

Other Reductions

• Increased secondary class size from 28.7 to 29 students

• Increased elementary class size by 1-2 students in selected classrooms

• Reduction in stipends for extra work

• Increased facility use fees

• Increased athletics and activities fees; reduced athletics staffing

• CISPUS and PATS reductions

6/7/2012


OSD Expenditures for Central Administration are Lower than Average

• In 2010-11 SY, if Olympia expended the same amount per student as the statewide average, Olympia would have expended $605,000 more on central administration.

• Using 2009-10 SY data, OSD would have expended $532,000 more.

6/7/2012


Reserve Balances are Steadily Declining

8.1%

6.4% 6.1%

8.3%

7.8%

6.0%

5.0%

2005-06 2006-07 2007-08 2008-09 2009-10 2010-11 2011-12*

End of Year Fund Balance

*projected

3% Budgeted

EFB

6/7/2012


8,497

8,207

8,362

8,249 8,235 8,234

2007-08 2008-09 2009-10 2010-11 2011-12 Final 2012-13 Projected

Total Student FTE, Excluding ORLA

Annual Avg FTE Budgeted

Enrollment Projection: 8,234

6/7/2012


2012-13 SY DEFICIT PROJECTION AND PROPOSED SOLUTIONS

6/7/2012


Key Assumptions

Budgeted:

• 3% Operating Budget reserve

– Spend down reserve from 5% to 3% ($1.5 M spend down)

• Average elementary class size of 23.6

• Secondary school staffing ratio of 1:29

• $400,000 staffing contingency (5.6 FTE staff)

6/7/2012


Balance Sheet

Policy Recommendation

$ in Millions June Final

1 Beginning Balance 4,219,000

2 Revenue 85,967,999

3 Total Resources 90,186,999

4 Minimum Reserve Needed (3%) 2,641,072

5 Resources After Reserve Funded 87,545,927

6 Carryforward Costs from 2011-12 87,355,735

7 Add Back 1X Reduction to Curriculum 88,000

8 Add Costs for FDK 215,000

9 Add Staff for Enrollment Increase, 2 HDK 157,000

10 Cost Increases for Utilities, Insurance 220,000

11 Total Budget 88,035,735

12 Deficit (row 5 - row 11) (489,808)

13 Expenditures Exceed Revenue (row 11 - row 2) (2,067,736)

14 Change in Reserve (1,577,928)

6/7/2012


Administration Proposal Item #

(Cost)/ Reduction

Deficit ($490,674)

6 Delay purchase of 2012-13 purchase of high school textbooks. $86,000

8 Eliminate 2nd fund for professional visitation. $34,000

15 Reduce building supply budgets by about 15%. $100,000

18 Replace 2 retiring RNs with LPNs; increase LPN staffing hours by .9 FTE in total. $13,000

19 Reduce elementary staffing by 1.5 FTE staff. $103,000

21 Close school libraries early; eliminate extra days for Teacher Librarian to finalize libraries after school is out.

$32,000

28 Stagger bell schedule times for more efficient transportation routing and for reduced costs.

$160,000

34 Waive FDK tuition for FRPL-eligible families. ($60,000)

35 Add funds to staff contingency. Total of $400,000/5.6 FTE. ($100,000)

36 Eliminate election costs budget and $10,000 in printing. $130,000

Balance $7,736

6/7/2012


Proposed Bell Times Current Draft Option 1

(Administration

Recommendation)

Draft Option 2 Draft Option 3 Draft Option 4

Westside Schools

Capital HS 8:00 – 2:37

7:45 – 2:22 (15 min shift from

current)


current)

9:25-3:52 (85 min shift from

current)


current)

Jefferson/Marshall

MS 8:00 – 2:32 8:00 – 2:32 (no change)


current)


current)


current)

Hansen/Garfield ES 9:00 – 3:22


current)


current)


current)


current)

McLane ES 9:00 – 3:22


current)


current)


current)


current)

LP Brown ES 9:00 – 3:22


current)


current)


current)


current)

Eastside Schools

Olympia HS 8:00 – 2:37


current)


current)


current)


current)

Reeves MS 7:45 – 2:17


current)

9:28 – 4:00 (105 min shift

from current)

7:45-2:22 (no change) 8:15 – 2:47 (30 min shift from

current)

Washington MS 8:00 – 2:32


current)


current)

8:30-3:02 (30 minute shift

from current)


current)

Pioneer/Lincoln ES 9:00 – 3:22


current)


current)


current)


current)

McKenny ES 9:00 – 3:22

9:00 – 3:22 (no change) 8:58 – 3:20 (2 min shift from

current)


current)


current)

Centennial,

Roosevelt ES 9:00 – 3:22


current)


current) 9:00-3:22 (no change)


current)

Madison ES 9:00 – 3:22


current)


current)


current)


current)

Boston Harbor ES 9:00 – 3:22


current)


current)


current)


current)

6/7/2012


Next Steps for Budget Process

May 22 Community Forum Budget Input

May 24 Community Forum Budget Input

May 29 6:30 Board Meeting 2nd Reading on Bell Schedule

June 4 Study Session Budget Update

June 11 6:00 Public Hearing Budget Hearing

June 11 6:30 Board Meeting 1st Reading on Budget

June 26 6:30 Board Meeting 2nd Reading on Budget

6/7/2012


1st Reading Resolution 487 to Adopt Budgets

Fund Beginning Balance

Revenue Expenditure Ending Fund Balance

General $4,219,000 $85,967,999 $87,538,235 $2,648,764

Capital $82,311,059 $7,508,649 $19,714,959 $70,104,749

Debt Svs To be determined after 6/14/12 Bond sale

ASB* $1,051,271 $2,226,448 $2,069,511 $1,208,208

TVF* $1,567,408 $549,100 $500,000 $1,616,508

*Associated Student Body and Transportation Vehicle Fund

Olympia School District, Preliminary Outlook as of 6/11/12

Olympia School District Budget Outlook

Closed and

Final

Closed and

Final

4-9-12

Update

Projected

2012-13

Projected

2012-13

1 2 3 4 5 6A 6B

($ in 000's) 2008-09 2009-10 2010-11 2011-12 2012-13 2012-13

1 4,816 6,844 6,545 5,108 4,219 4,219

2 Revenues 83,893 83,893 84,309 83,953 83,953

a Carryforward items (state, levy and grant funds) 416 (939) (446) (446)

b Enrollment above budget/carryforward 417 315 315

c All-day kindergarten tuition revenue 183 183

d Changes in state formula funding (36)

e Change in levy revenue 201 286 286

f Grant carryover or grant changes (324) (324)

g Additional resources via under-expenditure (Sec 4) 2,000 2,000

Revenue Estimate 84,742 83,893 84,309 83,953 85,967 85,967

3 Expenditures 87,612 87,612 89,206 86,918 86,918

a Carryforward items (multiple adjustments) 1,594 438 438

b Restoration of one-time reductions 88 88

c Additional staff for All-day kindergarten 215 215

d Past reductions to balance; future reductions (2,670) (498)

e Contractual requirements, non-salary 382

f Cost increases for new enrollment, more HDK, & 1 missing 157 157

g Increase underlying contingency

h Eliminate FDK tuition for FRPL-eligible families

i Insurance, utility and fuel increase 220 220

j Grant carryover or grant changes

k Expenditure Estimate 87,612 89,206 86,918 88,036 87,538

4 Estimated under expenditure of budget (3,420) (3,459) (2,076) (2,000) (2,000)

a Assumed under exp (Restricted) (595) - - -

b Assumed under exp (Designated Bldg) (1,603) (1,276) (1,200) (1,200)

c Assumed under exp (Unrestricted) (1,261) (800) (800) (800)

5 Actual Expenditures 82,714 84,192 85,746 84,842 86,036 85,538

6 Reserve Minimum per Board Policy (3%) 2,608 2,641 2,626

7 6,844 6,545 5,108 4,219 2,150 2,648

8 8.3% 7.8% 6.0% 5.0% 2.4% 3.0%

9(a) 760 755 595 567 567 567

9(b) 963 1,575 1,603 1,276 1,200 1,200

9(c ) 5,121 4,215 2,910 2,376 383 881

10 6,844 6,545 5,108 4,219 2,150 2,648

11 2,028 (299) (1,437) (889) (2,069) (1,571)

12 Balance Over/(Under) Minimum Reserve 1,611 (491) 22

Projected Ending Balance

Revenues minus Expenditures (Assuming Underexpenditure)

Beginning Balance

Projected Ending Balance

Ending Balance %

Est. FB reserved for RESTRICTED carryover

Est. FB reserved for BUILDING carryover

Est. FB unrestricted carryover


PPOOLLIICCYY SSEERRIIEESS 22000000 -- IINNSSTTRRUUCCTTIIOONN


WORLD LANGUAGES

The Board recognizes the value of preparing students to be global citizens with the skills to communicate in English and other world languages. In our state’s diverse communities, it is not unusual for students to have various opportunities to develop language skills, for example, through experiences of using the language at home, attendance at language programs offered in the community, learning online or time spent living abroad. The District encourages students and their families to take advantage of any language learning opportunities available to them.

To enable students to fully benefit from the advantages of multilingualism, the District will encourage students to learn to understand, speak, read and write at a high level of language proficiency. Proficiency can also be demonstrated in languages that are only spoken or signed.

In order to recognize the language proficiency of students, the Superintendent is directed to develop procedures for awarding world language credits to students, based on demonstrated proficiency across a range of language skills.

LEGAL REFERENCES RCW

28A.230.090(4)(5) High school graduation requirements or equivalencies

WAC 180-51-050 High school credit—Definition

POLICY ADOPTED

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WORLD LANGUAGES CREDIT FOR COMPETENCY/PROFICIENCY A. Definition

For purposes of this procedure, a world language is defined according to the definition used by the Higher Education Coordinating Board as “[a]ny natural language that has been formally studied […], including American Sign Language (AMESLAN, the language of the deaf community), and languages no longer spoken, such as Latin and ancient Greek. However, neither computer 'languages' nor forms of deaf signing aside from AMESLAN are acceptable.”

B. Demonstrating Competency/Proficiency in a World Language The District will manage the assessment process so that students seeking competency based credit can demonstrate competency/proficiency across language skills. Assessments will be aligned to the American Council on the Teaching of Foreign Languages (ACTFL) Proficiency Guidelines in order to ensure consistency across languages. The District will select the appropriate assessment instrument(s) from the following:

Standards-based Measurement of Proficiency (STAMP) in reading, writing, and speaking (and listening, if available) for all languages for which it is available (as of 2010, Spanish, French, German, Italian, Japanese, Chinese). STAMP is offered by Avant Assessment (http://avantassessment.com).

American Council on the Teaching of Foreign Languages (ACTFL) assessments Oral Proficiency Interview (OPI) or Oral Proficiency Interview Computer Based (OPIc) and Writing Proficiency Test (WPT) — for languages for which STAMP is not available or for which ACTFL assessments are deemed to be more appropriate. ACTFL assessments are offered through Language Testing International (http://www.languagetesting.com).

Appropriate assessments for American Sign Language such as the Sign Language Proficiency Interview (SLPI).

For languages that do not currently have any other nationally available proficiency based assessment, the District will work with local language communities and the Office of Superintendent of Public Instruction (OSPI) World Languages Program to develop a collection of evidence process, such as LinguaFolio, that is aligned with ACTFL Proficiency Guidelines.

C. Determining Competency and Credit Equivalencies The District will award one or more credits based on the student demonstrating an overall proficiency level according to the ACTFL Proficiency Guidelines as follows:

Novice Mid – 1 credit

Novice High – 2 credits

Intermediate Low – 3 credits

Intermediate Mid – 4 credits

Since students may demonstrate varied levels of proficiency across skills, credits will be awarded based on the lowest common level of proficiency demonstrated across the skill areas.

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(Example: If a student demonstrated Intermediate Mid level proficiency in Speaking, but Novice Mid in Reading and Writing, then credits would be awarded based on the lowest common level of demonstrated proficiency, i.e. one credit for Novice Mid. The student would not receive individual credits for separate language skills. In this example, the student would not receive four credits for Intermediate Mid in Speaking and one credit each for Novice Mid in Reading and Writing. The total award is one World Language credit.)

D. Offering Testing Opportunities The District will assist with the assessment process so that students have multiple opportunities to take or retake the assessment(s) required to demonstrate proficiency. Assessments must be offered in a proctored setting with appropriate technology. The District will approve the site(s) where the assessments are offered, which could include individual schools, District buildings, community colleges, universities, educational service Districts, or other community settings.

E. Paying for Assessments Students will pay a fee for the assessments.

F. Reporting Results The District will receive official test results for each student participating in the assessment process. The District will provide a letter to the student with a copy of the test results and an indication of how many world language credits, if any, may be awarded. If requested by the student, the school counselors will record the world language credits earned on the official transcript. Credits will be awarded with a grade of “Pass.”

PROCEDURE ESTABLISHED

Please call Beth Scouller at 596-6197, or email [email protected], if you have questions or concerns regarding certificated or classified personnel reports. * ALL OFFERS FOR NEW CONTRACTS ARE CONTINGENT UPON SUCCESSFUL COMPLETION OF ALL BACKGROUND

CHECKS REQUIRED BY STATE LAW AND DISTRICT POLICY.

Equal Educational Opportunities Equal Employment Opportunities

Certificated Personnel Report

June 11, 2012 The administration recommends approval of one retirement, two resignations, one leave of absence, one increase in contract, and three new contracts: . RETIREMENT – effective the end of the 2011-12 school year Sandberg, Del – Physical Education at Marshall Middle School RESIGNATIONS – effective the end of the 2011-12 school year Bronemann, Janna – English at Olympia High School. Kaech, Buddy – Science at Olympia High School. LEAVE OF ABSENCE – effective the 2012-13 school year. Welter, Lynn – Grade two at Pioneer Elementary School. Request a .20 FTE leave of absence (from 1.0 to .80). INCREASE IN CONTRACT – effective the 2012-13 school year. Doumit, Mindy – Special Education at McKenny Elementary School. Request a .30 FTE continuing increase in contract (from .40 to .70). NEW CONTRACTS Glenn, Dave – Teacher at Touchstone, continuing 1.0 FTE contract effective May 21, 2012. James, Lara – Special Education at McKenny Elementary School, 1.0 FTE provisional contract effective the 2012-13 school year Wernke, Sarah - Special Education at LP Brown Elementary School, 1.0 FTE provisional contract effective the 2012-13 school year.







Classified Personnel Report

June 11, 2012

Administration requests approval of Classified Personnel Report as Submitted

Name Action From To From To From To RemarksAlspaugh, Juliana Resign. 6/21/2012 Paraeducator 3.0 hpd McKenny Voluntarily resigned.

Balkinov, Susan Resign. 5/24/2012 OHS Girls coach. Voluntarily resigned.

Borchardt, Linda Retirement 8/31/2012 OEAPA Range 20 8.0 hpd Marshall Retiring.

Buggs, Melanie Resign. 6/21/2012 Paraeducator 6.0 hpd Garfield Student moving JMS.

Crowe, Mary Retirement 6/21/2012 Paraeducator 5.0 hpd Centennial Retiring.

Flick, Tricia Change 9/1/2012 Paraeducator 7.0 hpd 7.0 hpd JMS CHS Stduent transitioned to HS, location change.

Green, Linda Displaced 6/21/2012 Paraeducator 6.0 hpd OHS Student not returning to district 2012-13.

Hubert, Stpehany Change 9/1/2012 Paraeducator 6.0 hpd 6.0 hpd McKenny Pioneer LEAP Program. Change in location.

Hurt, Cathy Displaced 6/21/2012 Paraeducator 6.0 hpd OHS Student aged out of Program.

Korus, Kathy Displaced 6/21/2012 Paraeducator 6.0 hpd McKenny Student no longer in need of 1:1 student.

Meyers, Paula Displaced 6/21/2012 Paraeducator 6.0 hpd WMS Student attending to WSSB.

Michaels, Louanne Displaced 6/21/2012 Paraeducator 6.0 hpd CHS Student aged out of Transition Program.

Miles, Aaron Displaced 6/21/2012 Paraeducator 6.0 hpd OHS Student moved out of district.

Goodlett-Miller, Helen Resign. 6/4/2012 CHS Voluntarily resigned.

Olson, Mark Displaced 6/21/2012 Paraeducator 6.0 hpd OHS Student moved out of district.

Ragsac, Terri Displaced 6/21/2012 Paraeducator 6.0 hpd Hansen Student moving to self contained classroom.

Reinhart, Dana Changed 9/1/2012 Paraeducator 6.0 hpd 6.0 hpd McKenny Pioneer LEAP Program. Change in location.

Snodgrass, Timothy Resign. 5/24/2012 OHS Voluntarily resigned.

Boyle, John Changed 3/1/2012 Sub Driver Transportation Casual Driver to Sub Driver

Lomax, Pamela Resign. 5/21/2012 Transportation Voluntarily resigned.

Waitt, Rebecca Changed 5/11/2012 Custodian 8.0 hpd 8.0 hpd Reeves MMS/Hansen Transferred from Reeves to MMS/Hansen

Casual Bus Driver

LocationEffective Date Position Hours

Asst. Girls Basektball Coach

Asst. Basketball Coach

Asst. Track Coach

All offers for employment are contingent upon successful completion of background checks required by state law and District policy.

INSTRUCTIONAL MATERIALS COMMITTEE REPORT JUNE 11, 2012 – REQUESTING ADOPTION

Title Author & Publisher/© School/Course/Grade No. Unit Cost Total Cost

Courage to Care: Building Community Through Service

Touchstone Discussion Project/2011

Capial HS/English Fundamentals/Grade 9-10

15 $17.95 $269.25

(from CHS funds)

Ways of the World: A Brief Global History with Sources

Strayer/Bedford St. Martins/2011

Olympia HS/AP World History/Grade 10

150 $72.00 $10,800.00 (from OHS funds)

A Spider’s Web Julie Connal/McGraw Hill/2002

Madison ES/primary 24 n/c Donated by

Masonic Lodge

Bird Song Avelyn Davidson/McGraw Hill/1998


Masonic Lodge

Black & White Dorothy Avery/McGraw Hill/1998


Masonic Lodge

Daughter of the Sun Wesley & Jernigan/McGraw Hill/1998


Masonic Lodge

Den of Thieves John Jerome/McGraw Hill/2002

Madison ES/intermediate 18 n/c Donated by

Masonic Lodge

It’s a Revolution! Dolch Family Trust/McGraw Hill/2005


Masonic Lodge

Dream Catchers Katherine Gracestone/McGraw Hill/1998


Masonic Lodge

Finger Puppets, Finger Plays McGraw Hill/1998 Madison ES/primary 14 n/c Donated by

Masonic Lodge

Fish Colin Walker/McGraw Hill Madison ES/primary 16 n/c Donated by

Masonic Lodge

Hiding Woolley & Pigdon/McGraw Hill


Masonic Lodge

Houses Kevin Boon/McGraw Hill Madison ES/primary 16 n/c Donated by

Masonic Lodge

Kit’s Castle Chris Powling/McGraw Hill/1996


Masonic Lodge

Maginificent Masks Kaur, Paul, St. John/McGraw Hill


Masonic Lodge







Make a Glider Amy Algie/McGraw Hill/1997 Madison ES/primary 10 n/c Donated by

Masonic Lodge

Making Pictures Simon Depree/McGraw Hill Madison ES/primary 10 n/c Donated by

Masonic Lodge

Malcolm Magpie Linda Mitchell/McGraw Hill/1997


Masonic Lodge

Maria’s Diary Darrel & Sally Odgers/McGraw Hill/2002


Masonic Lodge

Mountain Gorilla Julie Connal/McGraw Hill/2002


Masonic Lodge

Mr. Lincoln’s Whiskers Karen Winnick/McGraw Hill/1996


Masonic Lodge

OLO & Flea Greg Banks/McGraw Hill/2002


Masonic Lodge

Stingrays Julia Wall/McGraw Hill/2002 Madison ES/primary 16 n/c Donated by

Masonic Lodge

Strange Days Matthew Wright/McGraw Hill/2002


Masonic Lodge

The Explosive Trek Tracey Reeder/McGraw Hill/2002


Masonic Lodge

The House on the Hill Catherine Harold/McGraw Hill/2002


Masonic Lodge

The Living Legacy of Sir Frederick

Susan Blackaby/McGraw Hill/


Masonic Lodge

The Rap Party Depree & Iversen/McGraw Hill


Masonic Lodge

The Sun Eva Petro/McGraw Hill/2002 Madison ES/primary 15 n/c Donated by

Masonic Lodge

Wildlife Watching Paula Slack/McGraw Hill/2002


Masonic Lodge

Winter Sunshine Linda Jay/McGraw Hill/2002 Madison ES/intermediate 16 n/c Donated by

Masonic Lodge

Woman at Work Peter & Sheryl Sloan/McGraw Hill


Masonic Lodge

Using the Library Sarah Wilson/McGraw Hill/2002

Madison ES/elementary 35 n/c Donated by

Masonic Lodge

TOTAL

$11,069.25

Equal Educational Opportunities Equal Employment Opportunities

Pacific Tech Const. 397,800$ 19,500$ 25,000$ 7,500$ 449,800$

Weatherguard 475,000$ 20,000$ 12,000$ 66,000$ 573,000$

Wright Roofing 484,102$ 29,142$ 31,212$ 5,500$ 549,956$

Wester Wa. Const. 511,240$ 16,875$ 15,600$ 9,640$ 553,355$

Wayne's Roofing 521,000$ 21,500$ 7,900$ 12,500$ 562,900$

Westmark Const. 557,430$ 26,406$ 6,990$ 11,998$ 602,824$

Queen City 563,000$ 25,950$ 15,238$ 6,935$ 611,123$

Construct, Inc. 589,000$ 33,000$ 13,000$ 7,000$ 642,000$

WW Construction 391,405.00$ 16,875.00$ 15,600.00$ 423,880.00$

Queen City 397,000.00$ 24,574.00$ 14,152.00$ 435,726.00$

Roof Doctor 399,783.00$ 21,632.00$ 24,622.00$ 446,037.00$

Pacific Tech 403,800.00$ 24,500.00$ 18,000.00$ 446,300.00$

Weatherguard 412,000.00$ 20,000.00$ 12,000.00$ 444,000.00$

Westmark 430,665.00$ 26,712.00$ 8,103.00$ 465,480.00$

Waynes Roofing 474,800.00$ 20,200.00$ 8,500.00$ 503,500.00$

Hansen Bid Results

5/23/12

McKenny Bid Results

5/24/12

BIDDDER BASE BID ALT #1

50-year roof

ALT #2

gutter guard

Total w/

alternates

Total w/

alternatesBIDDER BASE BID

ALT #1

50-year roof

ALT #2

gutter guard ALT #3

anti-graffiti coating

liam olympia school district

Documents