level 2 (assistant) module
DESCRIPTION
Level 2 (Assistant) Module. IPPC CODEX - OCS. To access Home page. Home. Document Management. Document Management. To access Document Management page. Commenting end date of the documents. Document Invitations. Set commenting end date for Commenter(s). - PowerPoint PPT PresentationTRANSCRIPT
Level 2 (Assistant) ModuleIPPC CODEX - OCS
Home To access Home page
Document Management
Document ManagementTo access Document Management page
Commenting end date of the documents
Document Invitations
Multiple Invitations to Level 3 (Commenters)
An option to invite (appoint) Commenter(s)
for all documents
Select Commenter(s) for each document
Set commenting end date for Commenter(s)
An option to send/edit email to
Commenter(s)
Click to send the invitations for all
documents
Able to duplicate the invitation setting from
one document to another
Click to invite (appoint) Commenter(s)
Level 3 (Reviewers/Commenters) Invitation
Able to invite (assign) multiple Commenter(s)
Able to edit (customize) the invitation message
Set the commenting end date for Commenter(s)
Option to send an email
Click to send the invitation
Comment Management
Comment ManagementAn option to paginate
the page – able to select the specific
page
Click to add the comment(s) on the
paragraph
Click to expand the paragraph vertically
An option to select specific Paragraph,
Comment Type, Author and/or Status
An option to set the number of
paragraphs to show per page
Export the comments in Excel and/or Word
format
Comment Management (cont’)• Refresh
• Reload the page• Verify All
• Verify all “Pending” comments• Withdraw All
• Withdraw all “Submitted” comments
Withdraw the “Submitted”
comment from Level-1
• Edit• To edit the
comment• Delete
• To delete the comment
• Verify• To verify the
comment
Un-verify the comment
Add/Edit CommentParagraph Type: Normal
Comment Types: Editorial Substantive Technical Translation
Add/Edit CommentParagraph Type: Poll
Comment Types: Poll
Add/Edit CommentParagraph Type: Question
Comment Types: Question
• Accept All• Accept all
comments that are shared with you or submitted to you
• Hide• To hide the
comment• Ask for clarification
• Ask the commenter to modify the comment again
• Accept• Accept this
particular comment
Accept, Clarify Comment(s)
Consolidate Comment(s)
Your own comment can be consolidated with other comments (same comment type) that shared or submitted
Click to accept the comment – system will
replace your existing comment with this
comment
Hide the comment
Comment(s) Submission Click to submit the verified comment(s)
Document Summary
Document Summary
Document can be downloaded during
the commenting period
Overall comment summary of Level-2 (you)
Summary of Commenter(s) submitted
comments
Assistant can review the verified comments from their Contact Point – if it
is enabled by CP
Commenting Period Extension
ExtendTo extend the commenting
period of Commenter(s)
• Select the Commenter(s) who are going to be extended
• Select and set the new commenting end date
Click to extend the commenting period – notifications will be sent to the extended users
Document Report
Report
All of your comments will be
listed here
Able to download in Excel and/or MS
Word format
An option to select the specific Comment Type, Status, Author and/or
Language
Document Rule Sharing
Document Rule Sharing
To add new (customize) sharing rule
A new rule is added – only for
this particular document
• Run• To execute the rule to
share the comments• Edit
• To edit the rule• Delete
• To delete the rule
Document Rule Sharing
• Activate/Deactivate the rule
• Set the rule name
Able to share with other countries/organizations
Able to specify the sharing options
Click to save the rule
Notification
NotificationTo view the notifications
Settings
Profile
Member Management
Application Settings
Sharing (Global)
To add new (customize) sharing rule
Global rules can be accessed from all
documents
Sharing (Global) – cont’
- Activate and define the rule name
- Select the user(s) to share with
- Select the sharing criteria
Sharing (Global) – cont’
Global sharing rule(s) can be seen from all documents
• Run• To execute the rule to
share the comments• Hide
• To hide the rule• Edit and Delete
• Can be done only from Setting>Sharing
Thank you