letter writing old school style …. letter writing tips 1.keep it short and to the point. 2.focus...

Letter Writing

Old School Style …

Letter Writing Tips

1. Keep it short and to the point.

2. Focus on the recipient’s needs.

3. Use simple and appropriate language.

4. Re-read and revise it.

5. Check spelling and grammar.

The Start

• Your address without your name …

115 George St.Wiarton, ONN0H 2T0

The Date

• Date you are writing the letter


March 8, 2005

Name/Title/Address of Recipient


March 8, 2005

Mr. Luke Skywalker

Jedi Knight

99 Galaxy Way

Endor, AB

C3P 0U2

Mrs/Ms/Mr/Miss/Dr

Professional Title

Address

Salutation When to use

Dear Sir or Madam: Don’t know who you are writing to

Dear Mr/Mrs/Miss/Ms: If you know who you are writing to

IMPORTANT – Use Ms. for a female unless it is stated otherwise

Dear Frank: Use only if the person is a close contact or friend

Salutation

• Remember, the salutation is important, if you get this wrong, your letter will most likely end up here …

The body depends on your letter

The Reference • With reference to your advertisement in the Wiarton

Echo, your letter of March 1st , your phone call today,

• Thank you for your letter of March 5 th .

The Reason for Writing • I am writing to enquire about • apologize for • confirm

The Body

Requesting

• Could you possibly?

• I would be grateful if you could

Agreeing to Requests

• I would be delighted to

The Body

Giving Bad News • Unfortunately • I am afraid that

Enclosing Documents • I am enclosing • Please find enclosed • Enclosed you will find

Complimentary CloseClose When to use

Yours faithfully, Don’t know who you are writing to

Yours sincerely, If you know who you are writing to

Best wishes, orBest regards,

Use only if the person is a close contact or friend

Signature

• ALWAYS sign in Black Pen

Darth

Vader

Your Name

• Phone number and email are optional

Darth Vader(519)[email protected]

enclosure Put “enclosure” to tell the reader more stuff is accompanying your letter

References

• http://esl.about.com/cs/onthejobenglish/a/a_basbletter.htm

• http://www.writinghelp-central.com/letter-writing.html

• http://blog7.fc2.com/o/oiradesu/file/animated_trash_can.gif