LEMOORE AQUAJETS

COMPUTER COORDINATOR HANDBOOK

2009  

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Table of Contents TEAM MANAGER 5.0.................................................................................................................3 

Creating the Database .......................................................................................................................3

1.  NEW DATABASE.......................................................................................................................................3

 

Sy 

stem Preferences............................................................................................................................4 Left Side..............................................................................................................................................................4Right Side...........................................................................................................................................................5

 

Creating a Team ..................................................................................................................................5  

Creating Favorites ..............................................................................................................................6 Adding Athletes ...................................................................................................................................8 2.  USE PRIOR YEAR DATABASE AS A TEMPLATE........................................................................103.  MARK HURST’S WAY ...........................................................................................................................13

 

Adding Meets..................................................................................................................................... 14  

Adding Events to a Meet ................................................................................................................ 15 Manual Entry of Events.............................................................................................................................15 Importing a Meet.........................................................................................................................................17Copying Events into a Meet.....................................................................................................................19

  

MEET MANAGER 3.0.............................................................................................................. 21 Creating a New Meet ....................................................................................................................... 21 Meet Set­Up........................................................................................................................................ 22 Athlete / Relay Preferences ......................................................................................................... 23 Seeding Preferences ....................................................................................................................... 24 Report Preferences ......................................................................................................................... 24 Entry / Scoring Preferences......................................................................................................... 24 Scoring Set­up ................................................................................................................................... 24 Timing Console Interface.............................................................................................................. 25 

TEAM MANAGER 5.0.............................................................................................................. 27 Creating a Team Roster ................................................................................................................. 27 

MEET MANAGER 3.0.............................................................................................................. 29 Importing Rosters ........................................................................................................................... 29 Creating Athlete Roster Reports ................................................................................................ 31 Create Roster Reports for the Coaches ..............................................................................................31Create Roster Reports for the Computer Personnel.....................................................................33

 

Running the Meet............................................................................................................................. 34  

Event Report...................................................................................................................................... 34 Add Swimmers.................................................................................................................................. 34 

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Run Screen ......................................................................................................................................... 35 Individual Events (Unseeded) ...............................................................................................................36Relay Events ..................................................................................................................................................38

 

Combining Races (Using CTS 5 & 6) .......................................................................................... 40  

Ribbons and Award Labels........................................................................................................... 41

Printing Labels .............................................................................................................................................41

 

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d of Meet Backup and Reports ............................................................................................... 42 Results Report ..............................................................................................................................................42 Score Report..................................................................................................................................................43Backup the Meet ..........................................................................................................................................43

  

MEET MANAGER 3.0.............................................................................................................. 44 

After Meet Reports .......................................................................................................................... 44 Creating a Backup............................................................................................................................ 44 Restoring a Meet .............................................................................................................................. 44 Send Results to CVRSL.................................................................................................................... 45 Export Meet Results to Team Manger ...................................................................................... 45 Website Report................................................................................................................................. 46 

TEAM MANAGER 5.0.............................................................................................................. 46 

Importing Meet Results ................................................................................................................. 46 

REPORTS FOR UPCOMING MEET ...................................................................................... 47 

Coaches Report................................................................................................................................. 47 MEET ELIGIBILITY & BEST RELAY REPORTS.................................................................................47INDIVIDUAL TOP TIMES REPORT........................................................................................................49

  

TEAM MANAGER 5.0.............................................................................................................. 50 

Time Trials......................................................................................................................................... 50 Time Trials Qualifying Report .................................................................................................... 50 Top Times Report .......................................................................................................................................50 Meet Eligibility Report ..............................................................................................................................51Number of Meets Attended Report......................................................................................................52

 

Entering Swimmers into their Events (Seeding) .................................................................. 52  

Late Entries ........................................................................................................................................ 55 Send Entries to Time Trials.......................................................................................................... 55 

 

 

TEAM MANAGER 5.0 C 

reating the Database

There are three ways to create a Database for the upcoming season. 1. Create a New Database 2. Use prior year Database as a template 3. Mark Hurst’s way

1.  CREATE A NEW DATABASE From the Main Menu go to File then Open/New

The Open Existing or Create New Database window will appear

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The default location is in the TM5Data. You may change it if you like, but it is not necessary. Type in a meaningful database name in the File name box. In this ase it is AquaJets 2010. Click the Open button. c

 

System Preferences The System Preferences window will appear. When you are done the settings should look something like the picture below.

Left Side  Gender Designations - Set the button to Boys/Girls (B/G) Athlete Browser Options - Check the Show Ages and Show Birth Date boxes and the Last Name First button. Be sure all other boxes on the left side are unchecked. Automated Reminders – may be left at 7 days

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Right Side Team/Swimmer Defaults - Set the Default Team Registration to OTH and Default Team Type to REC. Meet Age-Up date – Set the date to June 01, of the current year. System Age-Up Date – Enter June 01, of the current year Click the OK button.

Note: Your Default Team Registration should not be set to USS. That can create a problem in Meet Manager. If you set the Default LSC to anything other than blank your team Abbreviation will be appended with those letters (i.e. TTST-OZ). It is meant to signify the USA Swimming area you represent. Since we are not part of USA Swimming, leave it blank.

Next you will need to Set-Up a Team

Creating a Team From the Main Menu click on Teams.

The Team Browser window will appear. This is where you will add and delete swimmers and their personal information. You may make swimmers active or inactive from here as well. You may also access swimmer’s individual results from this browser.

To get started, click on Add from the menu bar at the top of the page or click on the icon of the piece of paper just down and to the left of Add.

The Team Maintenance window will appear:

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Enter your Team information. Be sure to leave the Team Registration and Team Type as they are.

At a minimum you should have a Team Code and a Team Name. You may enter Mailing or Telephone information per your preference.

DO NOT make separate teams for Boys and Girls of for different age groups. One team is all you need.

Click OK

Click on the Exit this Form Icon

Although it is not necessary, you should now create a Favorite Filter.

Creating Favorites A Favorite Filter will automatically enter data into fields required in different parts of Team Manager. For example when you add an athlete your team can be automatically entered for you.

From the Main Menu click Set-Up and click Favorite Filters

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The Favorite Default window will appear

Click on Add to bring up the Add/Edit screen.

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You need to type in a Favorite Name. Use the drop down menu for Team and Course.

In Team choose your Team Name.

In Course choose Yards

If your are using a database that has data from previous years, click the box next to Use Start Date and change the date to 06/01 current year.

Click OK

At the top of the window click on Set Default in the menu bar.

Click on the Exit this Form Icon

Now you are ready to Add Athletes and Meets to Team Manager.

Adding Athletes This is where you will add and delete swimmers and their personal information. You may make swimmers active or inactive from here as well. You may also access swimmer’s individual results from this browser

From the Main Menu click on Athletes.

The Athletes window will appear.

If you have created a Favorite Filter your team abbreviation will appear in the box next to Team, otherwise select it from the drop down menu.

Click on Add to bring up the Athlete Information window.

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The minimum information you need to input is Last Name, Birthdate, Gender and Team 1.

It is recommended that you take the time to add Primary Mailing Information and Primary Contact Information. You will be able to print a phone list and mailing labels if you have entered the information.

Inactive Status – Just above the OK button is an Inactive check box. Use this button when you want to remove a swimmer from your active roster but don’t want to delete them from the database. Usually you won’t check this box when adding swimmers.

Click the OK button.

The information will disappear and a blank form will appear, now your ready to add the next swimmer data.

Click Cancel to exit the Athlete Maintenance window.

Click on the Exit this Form Icon.

You are now ready to Add Meet.

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Warning!!! – If you Cancel the window with information on the screen, IT WILL NOT BE SAVED. When you enter the last swimmer be sure to click OK, then click Cancel to close the window.

2 .  USE PRIOR YEAR DATABASE AS A TEMPLATE 

1. Check to verify that you are in the prior years Database(or the one that you ill use as a template) and click Open  w

 

 

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 2. e Main Menu click File ­ Backup and click OK.  Backup the Database. From th

Important: Note file location 

 

 

3. From the Main Menu click File – Restore and choose the file that you just backed up. Click Open 

 

 4. In the next screen, under Restore Options choose the middle option ‐ Unzip 

rrently opened foldand copy to cu er C:\TM5DATA\   5. Check the box Rename database to (Enter name for new Database – 

Aquajets 2010).  This will create the new Database with all of the previous years data. 

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 This brings all prior years information into the new database. You may want to keep the information or selectively delete it. All athletes will be listed in the new database as well.  Click on Athletes from the Main Menu and check the box to Show Inactive Swimmers. 

  Now make all swimmers Inactive by checking the Inact box.  

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 As the returning Athletes register for the upcoming season verify their information and make them active. This makes adding returning athletes and their contact information easy. 

3.  MARK HURST’S WAY 

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Adding Meets This is where you will manually add swim meets. There are two other ways to enter meets into Team Manager. The other two will be discussed later. Meets can be created for you when you import results or import meet events.

To add a meet click Meets in the Main Menu.

The Meet Browser screen will open.

From the Meet Browser screen you can add meets, enter swimmers in meets, add results to meets, and print meet related reports.

Click on Add in the menu. The Meet Maintenance screen will appear.

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You will need to enter the Meet Name, Course, Start and End Dates, and the Age-Up Date. All other information is optional.

The course type needs to be set to either Y for Yards or YO for Yards Only. Use the Use Times Since if you have meets from last year in your database. Otherwise you don’t need to worry about it.

Click the OK button. As with the Athlete Maintenance screen the information will blank out and the screen will be ready for the next meet.

Click the Cancel button when you are done adding meets.

You will have to Add Events before you can enter swimmers in events or add results manually.

See Adding Events.

Adding Events to a Meet There are three ways to add events to a meet. Two ways are very fast and easy.

1. The easiest is to Import a Meet from a Meet Event file (find the file at the CVRSL website www.cvrsl.org on the League Documents page).

2. The next easiest, (assuming you have a meet with events already in the data base), is to Copy Events.

3. The third way is to Manually Enter all the Events. You will only need to do that once, after that you can Copy Events.

Manual Entry of Events From the Main Menu select Meets. From the Meet Browser window select the meet that needs events added ( it will be highlighted in blue). On the menu bar click Events.

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That will bring up the Events window. In the Menu bar click Add.

The Meet Event Maintenance window will appear.

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You may now enter the meet events, one at a time. Be sure to change the Individual/Relay buttons as needed. They are just below the Event number.

For the 18 & under 100 Free you will need to select Other in the Age Range section and enter 18 in the High Age box. All other events have a button. After each event is entered click the OK button. After the final event is entered click OK, then press Cancel.

I mporting a Meet 

To Import a Meet you must have a file. You can find a file on the League website at www.cvrsl.org. The file can be found under Software Files in the Team Manager section. Download the file and remember where it is stored.

From the Main Menu, go to File – Import – Meet Events

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You will be prompted to find the file. Locate the file an open it. You will need to open it twice, once to unzip it, and once to select it.

The final Import screen will look like this:

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Click the OK button. You will receive a confirmation that the 76 events have been imported. Click the OK button again.

Click on Meets in the Main Menu and the new Meet will be in the Meet Browser screen.

Now you are ready to Copy Events.

Copying Events into a Meet You need to be in the Meet Browser. From the Main Menu, click on Meets.

Select the meet you want to copy the events to by clicking once on the meet frthe list of meets. It will be highlighted in blue.

om

Now click on Events to open the events menu.

Click on Copy Events in the menu bar. When the Copy Events screen appears, select the meet from which you wish to copy the events.

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Leave the buttons as they are and click the OK button, then click the Cancel button.

Repeat for all meets you need to which you need to Add Events.

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MEET MANAGER 3.0 Creating a New Meet

How to set up meets in the database.

From the Main Menu, select File and then Open/New.

Select and open the Template Meet 09 that was previously obtained from the CVRSL website. (You can open any meet database that is setup the exact way you want to set up your new meet).

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With the database now open Click on File from the main menu and select Save As and now you can name your meet (each meet will be its own database).

Repeat this step as many times as necessary to set up all your upcoming meets.

Meet Set-Up

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For each meet that you have setup it is necessary to access Set-up from the main menu. Click on Set-up - Meet Set-up. Enter the correct Meet Name, Location, Start and End Dates, and also Age-up Date.

ID Format – check Other Meet Type – Standard

Base Country – USA Meet Style – Standard

Class – Age Group Course – Yards

DQ Codes - Custom DQ Codes

Athlete / Relay Preferences

Also from the Set-up menu, you need to click on Athlete / Relay Preferences. In the Athlete Preferences section make sure to check the boxes for Enter ages, Enter birth dates, Enter Athlete Status.

In the Relay Preferences section do not check any of the boxes.

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In the Competitor Numbers section check the boxes for Enter competitor numbers, and Auto increment competitor numbers.

Seeding Preferences There is no need to make changes in this section.

Report Preferences There is no need to make changes in this section

Entry / Scoring Preferences There is no need to make changes in this section

Scoring Set-up

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It is important to verify that the scoring is set up correctly. From the Main Menu click Set-up – Scoring Set-up – Standard. This opens the Scoring Set-up window. For CVRSL the scoring is as follows:

Individual Pts – 6 4 3 2 1 (For 1st,2nd,3rd,4th,5th)

Relay Points – 8 4 2 0 (For 1st,2nd,3rd)

Timing Console Interface

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If you are using a Timing System it is important to specify which one. Click from the Main Menu - Set-up – Timing Console Interface. Check the correct box for the timing system that you will be using.

Your meet should now be set-up correctly. The rest of the options under Set-up can be ignored. Repeat these steps for all the meets that you have set up. This is to verify that all the information is correct.

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TEAM MANAGER 5.0

Getting Ready for a Swim Meet During the regular season dual meets it will be necessary to import the team rosters into the appropriate meet. The team rosters are posted on the CVRSL website. Most of the time the other teams computer operator will e-mail their roster to you.

The first step is to create a team roster file. This is a list of the active members of your team. This is done using Team Manager 5.0

Creating a Team Roster In Team Manager 5.0 from the Main Menu select File – Export – Athletes/Teams.

In the Athlete Export Filter section make sure that the correct team is selected (in this example LAJ) and All is also selected. All other boxes should be left blank.

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Press OK and note the file location. In this example C:\Hy-Sport\TM5\LAJ-Roster005.ZIP

Important: This is the roster file that will be imported into Meet Manager 3.0. Also, this is the file that you will e-mail to CVRSL and the other teams (keep the file as current as possible). An up-to-date file will keep you from having to add swimmers at the Meet.

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MEET MANAGER 3.0 Importing Rosters From the Main Menu select File – Import – Rosters Only. Select the Roster file that you created in Team Manager and press Open.

Press OK in the next box that appears.

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In the next box select the unzipped file (ending in .HY3) and press Open.

At the next box click OK.

In the next window to appear it asks if you want to copy competitor numbers from the import file, Select NO.

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In the final window, it will show how many Athletes you have Imported. This is good because it will give you an idea of the size of upcoming meet.

Now you can Import the opposing team the exact same way.

Important: The approximate size of our Team is 180 swimmers. Before Importing the other Team enter a Fictitious Swimmer (example ZZ Top) and a Competitor Number of 199. Now Import the opposing Team and their competitor numbers will automatically start at 200. This really helps the computer operator during the meet.

Important: It is best to Import our team first and the opposing team second. This will keep our swimmer numbers the same for home meets. This helps reduce errors when writing and recording competitor names and numbers. It helps to make the meet run easier.

Important: Check to make sure that both teams are entered into themeet. From the Main menu select Teams. Verify that all teams are correctly listed.

Creating Athlete Roster Reports

Create Roster Reports for the Coaches 

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This report can be done once you have the teams imported into the Meet. The computer operator should generate this report 1 hour before the start of the meet. These reports list the swimmers and their competitor numbers. There are many ways to generate these reports. Ask the head coach how they like these reports to look. One way is by age groups and sex. You can also print the teams alphabetically or by age. Lets look at the first way.

• From the Main Menu select Reports – Athlete Rosters

• Select the correct Team

• Select either Both or Male and then Female

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• Select either Alphabetical or Age

• Select either an Age Range or leave blank if you want the entire team to print

• Under Athlete Rosters select Basic, By Athlete, Athletes Only, check the boxes for include athletes with no entries, include competitor number.

• Click on Create Report to generate the report

Print enough copies of these reports to give to each coach on both teams.

Create Roster Reports for the Computer Personnel It is helpful for the computer personnel to have a copy of each teams roster w/competitor #’s. This allows them to quickly access the information during the meet if there is a question regarding the lane slip.

• From the Main Menu select Reports – Athlete Rosters

• Select the correct Team

• Select either Both in the Gender section

• Select Alphabetical in the Sort section

• Click on 4 Column Roster (in bold letters across the middle of the window)

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• In the Options section; include athlete’s with no entries and include Competitor #

Print the report by pressing Create Report and then clicking on the printer icon

Running the Meet

Have the equipment setup and ready to go at least one hour before the start of the meet. Print Roster reports and give them to the Head coach of each team. Be ready to add swimmers and issue their competitor numbers. Also print several copies of the Schedule of Events Report to give to the announcer and computer personnel.

Event Report • From the Main menu click Reports – Events

• Click Create Report

• This is a useful reports for anyone who wants to follow the events of the meet

Add Swimmers • From the Main menu click Athletes – Add

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Or

• From the Run menu click Athletes – Add

• Enter the swimmers Last Name, First Name, Birth Date, Gender, and correct Team.

• The next available Competitor # is automatically assigned.

• Have the swimmer write the their initials and New Competitor # on their shoulder

Remember: If you added the swimmer to our Team (ZZ Top #199) there are available competitor # slots between 180 and 199. You can manually enter the Comp # in the Add New Athlete window.

Run Screen From the Main Menu, click on Run. This opens the window that you will enter all information during the meet.

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Individual Events (Unseeded) • Select Event #1 - In this example, Girls 18 & Under 100 Yard Freestyle

• Create additional Heats as needed by pressing Control H

• Using the lane slips enter the swimmer into the correct lane. This can be done by using their Competitor # and entering it in the proper Lane at the bottom 1/3rd of the screen.

o Hint: If you entered the wrong Athlete into the lane or event just double click on their name to remove them.

• Press Score or Ctrl S once all information is correct and move on to the next event

OR

• Click on the Adjust or F8 button

This opens the Preview / Adjust window where you can assign swimmers to the correct Heat and Lane

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o Now you can drag the swimmers name into the proper lane.

o You can double click the Name area for a lane. This brings up a search box

o Hint: Selecting the proper Team helps to narrow your search

o Hint: If no Athletes appear, check the box to Show Eligible Athletes or Eligible Athletes + Swim-ups

• Press Score or Ctrl S once all information is correct and move on to the next event

OR

• Click on the Unseeded or Ctrl-U button

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o This opens a screen that allows you to enter Comp #’s and Times

o Click Save to exit back to main Run screen

Once all swimmers are entered in the correct lanes you can click on Get Times or F3. This is for those of you who are using a Timing Console (example CTS 6)

• Press Score or Ctrl S once all information is correct and move on to the next event

Relay Events Relay events are handled differently than individual events. You must first enter the teams and then the individual swimmers of the team. For this example we will use event#3 Girls 6 & Under 100 Yard Freestyle Relay.

• Create additional Heats as needed by pressing Control H

• Click on the Adjust or F8 button

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o Drag and drop the correct Team into the correct lane

• Hint: Make sure to select the Show Teams button

• Hint: You can add Heats in the Preview/Adjust screen by clicking at the top Add Heat

• Click on Save

Now it is time to enter the Team individual swimmer names

o Click on Rel Names or Ctrl-R

This opens a Relay Names screen. In the Relay Teams section, it lists the Teams and if they are the A, B, C, or D relay. Usually lane 4 will be the A relay.

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• In the Relay Teams section select the Team and Lane to enter the swimmers names

• From the Eligible Athletes section double click the swimmers name to enter them in the correct Relay Order.

• Hint: In the Relay Order section the Swimmers order can be changed by dragging them to a different Positions

• Press Score or Ctrl S once all information is correct and move on to the next event

Combining Races (Using CTS 5 & 6) • In order to speed the meet along we sometimes combine events. For

example, events 1 & 2 - Boys and Girls 18 & Under 100 yard Freestyle, often gets combined.

• Using the Run Screen

o Get the lane slips for the combined event

o For the combined event get the Race # from the CTS 5 or 6 operator or print out

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o Click on the Girls event (In this example, event #1)

o Enter the Girls in the correct lane

o Click on Race # or F2 in the middle menu and enter the Race # for the combined event

o Click on Get Times or F3 and use the times for the lanes the girls were in

• Now repeat the same steps for Boys

o Click on the Boys event (In this example, event #2)

o Enter the Boys into the correct lane

o Click on Race # or F2 in the middle menu and enter the Race # for the combined event

o Click on Get Times or F3 and use the times for the lanes the boys were in

Press Score or Ctrl S once all information is correct and move on to the next event

Ribbons and Award Labels

Printing Labels You can print labels as soon as the event is scored, but it works better to wait until you have finished several events. This gives time for the scored events to be verified for accuracy and to accumulate results from enough events to fill an entire page of labels when using a printer. Print labels about every 10 to 15 events.

From the Run Screen menu click Labels – Award labels

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Hint: Check the boxes on the left side of the screen. The events that have been scored are ready to print

Hint: The Award Label screen will let you keep track of which labels have been printed (note the checked boxes on the right side of the screen).

Hint: Print the Labels by team and gender; this makes it easier on the ribbon people to sort the ribbons into the Team File Box.

End of Meet Backup and Reports

Results Report • After all events are scored, from the Main menu click on Reports –

Results

• Choose Select All in the upper left corner

• Under Report Type choose Triple

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• Click on Create Report and print

Score Report • After all events are scored, from the Main menu click on Reports – Score

• Choose Select All in the upper left corner

• At the bottom of the screen under Report Type select Team

• Under Report Gender Choices select Male, Female and Combined

• Click on Create Report and print

Backup the Meet 

From the Main Menu in Meet Manager click File – Backup. Choose the location for the Back up (either C drive or USB portable) and click OK. A Backup Options screen will appear, and click OK.

o The default location is C:swmeets3 and an example of what the file will look like is - Swmm3BkupGoldenWest-01.zip

o If you want to give or receive a backup of the meet, insert a USB drive into the meet computer. Select the correct drive and Copy Backup To:

o Creating an entire Backup of the meet is quick and easy. It can be done as many times as needed.

• Hint: Note the File location

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MEET MANAGER 3.0

After Meet Reports These are reports that can be ran later, perhaps the next day.

Creating a Backup From the Main Menu in Meet Manager click File – Backup. Choose the correct Drive for the Back up (either C drive or USB portable) and click OK. A Backup Options screen will appear, and click OK.

o The default location is C:swmeets3 and an example of what the file will look like is - Swmm3BkupGoldenWest-01.zip

o If you want to give a backup of the meet to the other team, insert their USB drive into your computer. Select the correct drive and Copy Backup To:

Restoring a Meet If it was an away meet and you have the complete backup from Meet Manager (Either on a USB drive or it was e-mailed to you).

• Make sure you are in the correct swim meet database. The Header at the top of Meet Manager should show the name of the opened database.

• From the Main Menu click on File - Restore and then OK.

• Select the correct Backup file that you wish to Restore, click Open.

• In the Unzip and Replace the Currently opened Database screen click OK

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• Click Yes in the next screen and then OK

You should now have a complete copy of the meet in Meet Manager

Send Results to CVRSL • Send a copy of the Backup to results@cvrsl.org to computer staff, ribbon

staff, and other team via e-mail.

Export Meet Results to Team Manger

o In Meet Manager click on File - Export - Results for Team Manager. Select LAJ and press OK. Once Export is Finished click OK again. It will ask you where to Copy Meet Results File To, press OK.

Hint: Note where file is stored.

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Website Report • To create the Report to be posted to the Website.

o From Reports click on Results and click on Select All (in the upper left of the screen). In Session List click on All and at the bottom of the screen select Flat HTML. Create Report (note where file is saved).

This is the file that can posted directly to the Website.

TEAM MANAGER 5.0

Importing Meet Results Using Team Manager to Import Meet Results.

• Click on File - Import - Meet Results.

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• Locate the Meet Results file that you exported in Meet Manager then click to open. Click OK to unzip and then click OK to Import Results.

REPORTS FOR UPCOMING MEET

Coaches Report • Compile all reports by gender and age group and give to coaches

o Meet Roster

o Meet Eligibility Report

o Best Relay Report (Free Relay)

o Best Relay Report (Medley Relay)

o Individual Top Times Report

MICROSOFT WORD

• In Microsoft Word run the file called Meet Roster.

MEET ELIGIBILITY & BEST RELAY REPORTS 

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• In Team Mgr. highlight next meet and run Eligibility Reports for each gender and age group. Make sure to check the box to include Relays.

• Click on Meets then Entries and Entry by Event. Highlight each Relay (Free and Medley) and click on Best Relay Report in the middle right of the screen. Run the reports for all age group relays.

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INDIVIDUAL TOP TIMES REPORT • To run Top Times Report click on Reports in the main menu, then

Performance Reports, then Top Times.

• Run the reports for both Genders and the separate age groups. Make sure to use the correct “Use Times Since” date and also to check the Use Since Date box. Also sort by name.

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TEAM MANAGER 5.0

Time Trials

T 

ime Trials Qualifying Report

Top Times Report This Report will help you to determine who Qualifies for Time Trials.

• From the Main Menu click on Reports - Performance Reports -TopTimes

• Click on the Stds (Standards tab) at the lower right quarter of the box. • On the drop down menu click on TIMESTD. • Check the box to include Time Standards.

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• In the next box down Standard at least click on QULFY

• On the lower left side of the box put in the date of the first Regular Meet (Do not include the practice meet) and check the box to Use Since Date.

• Now you can run this report in 1 column, 2 column, or 3 column. Run 1 column to make sure the correct meets and dates are used.

• Note: Since there are no Time Standards for 15 -18 yr olds they automatically qualify if they have swam the event in a regular league meet.

• Run a Top Times report just for the 15 – 18 age group. First type in the

correct age (15 – 18) in the Top Times Report box. In the Stds tab select TIMESTD in the Standards drop down menu. Next check the box to include Time Standards. On the last drop down box select All for the Standard at Least. Make sure to Use Times Since your first regular meet and also to check the box Use Since Date. Now you can run the report in 1,2, or 3 Column.

OR

Meet Eligibility Report  

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Run a Meet Eligibility Report – from the main menu click on Reports - Meet Reports - Meet Eligibility. Highlight the correct meet in the drop down menu, check the box after ONLY Eligible Swimmers and check the box Include Relays. Print report

Number of Meets Attended Report 

1. In order to qualify for Time Trials a swimmer must have attended at least 3 regular meets. To find the number of meets attended run the following report.

2. From the main menu click on Reports, - Meet Reports - Number of Meets Attended/ Splashes.

3. Enter the correct date for regular league meets and check the Meets Since box (do not include the Practice Meet). Check the following boxes; Meets Attended, Include Relay Only Swims, and Include Athletes with No Meet Attended.

Use this report to find out who is going to Time Trials and also what events they will be swimming. Write down this information on the report and use it to seed the meet.

Entering Swimmers into their Events (Seeding)

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In Team Manager Main menu, select Meets

Select Time Trials from the meet list (add the meet if it is not there). To setup this meet make sure to check the boxes for Enforce Qualifying Times and Do Not Allow No Time Entries (this is for Time Trials Only). Now in the Meet Browser enter the date of the first Regular Meet in Meets Since and check the box. In the Use Times Since box make sure to enter the date of the first regular meet and then check the box. This eliminates all meets prior to the start of the regular season.

Now you can click on Entries in the Meet Browser and choose Pre-Enter Athletes in Meet.

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Put a check in the Entrd box for each eligible swimmer who is going to the meet. Once all athletes have been pre-entered into the meet you are ready to enter them into events.

From the Meet Browser click on Entries and then choose Entry by Event.

Now you can enter swimmers into the events.

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Late Entries If you have swimmers who qualify for Time Trials after your Meet Entries have been sent in to the other team. Create a meet called Late Entries for Time Trials and copy events into it from Time Trials. Now go ahead and follow the steps above.

Create a list of the swimmers who were originally entered and are not going to attend the meet. Now you can e-mail the names to them.

Send Entries to Time Trials In Team Mgr. click on File and then Export. Now click on Meet Entries, choose the correct meet in the drop down box. Click OK and note where the file is stored. Now you are ready to e-mail this file to the other team. Just attach the file to your e-mail.

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