legislative appropriations request - optometry · legislative appropriations request for fiscal...

Legislative Appropriations Request

for Fiscal Years 2020 and 2021

Submitted to the Office of the Governor, Budget Division,

and the Legislative Budget Board

by

Texas Optometry Board

July 27, 2018

Table of Contents Table of Contents ....................................................................................................................................................................... 1 of 1 Administrator’s Statement ....................................................................................................................................................... 1 of 3 Organizational Chart ................................................................................................................................................................ 1 of 1 Certificate of Dual Submissions ............................................................................................................................................... 1 of 1 Budget Overview ....................................................................................................................................................................... 1 of 1 Summary of Base Request by Strategy ....................................................................................................................................... 2.A Summary of Base Request by Method of Finance ...................................................................................................................... 2.B Summary of Base Request by Object of Expense ....................................................................................................................... 2.C Summary of Base Request Objective Outcomes ......................................................................................................................... 2.D Summary of Exceptional Items Request ..................................................................................................................................... 2.E Summary of Total Request by Strategy ....................................................................................................................................... 2.F Summary of Total Request Objective Outcomes ........................................................................................................................ 2.G Strategy Request .......................................................................................................................................................................... 3.A Program-Level Request ............................................................................................................................................................. 3.A.1 Exceptional Item Request Schedule ............................................................................................................................................ 4.A Exceptional Items Strategy Allocation Schedule ........................................................................................................................ 4.B Exceptional Items Strategy Request ........................................................................................................................................... 4.C Historically Underutilized Business Supporting Schedule ........................................................................................................ 6.A Estimated Revenue Collections Supporting Schedule................................................................................................................ 6.E Ten Percent Biennial Base Reduction Options ............................................................................................................................ 6.I Behavioral Health Funding Schedule .......................................................................................................................................... 6.J Budgetary Impacts Related to Recently Enacted State Legislation Schedule Part A .............................................................. 6.K Summary of Costs Related to Recently Enacted State Legislation Schedule Part B ............................................................... 6.K Document Production Standards .................................................................................................................................................. 6.L

Automated Budget and Evaluation System of Texas (ABEST)

8/6/2018 3:05:31PM

514 Optometry Board

86th Regular Session, Agency Submission, Version 1

Administrator's Statement

ADMINISTRATOR’S STATEMENT

The Texas Optometry Board is a state health regulatory agency, charged with implementing and administering its enabling legislation, Chapter 351, Occupations Code, to

protect the health, safety and welfare of the general public. The Act not only provides for the regulation of the optometric profession but also contains provisions

regarding ophthalmic dispensing. The agency consists of nine members appointed by the Governor and confirmed by the Senate.

Board Member Dates of Term Hometown

Mario Gutierrez, O.D. 3/2011 - 1/2023 San Antonio

Melvin G. Cleveland, O.D. 5/2007 - 1/2019 Arlington

Judith Chambers 2/2013 - 1/2019 Austin

Virginia Sosa, O.D. 5/2007 - 1/2019 Uvalde

Carey A. Patrick, O.D. 4/2015 - 1/2021 Allen

Rene D. Peña 4/2015 - 1/2021 El Paso

Ronald L. Hopping, O.D., M.P.H. 4/2015 - 1/2021 Houston

Bill Thompson, O.D. 7/2018 - 1/2023 Richardson

Ty Sheehan 7/2018 - 1/2023 San Antonio

OVERVIEW OF AGENCY

The agency was created in 1921 by the 37th Legislature under the name Texas State Board of Examiners in Optometry. The 61st Legislature in 1969 changed the

agency’s name to Texas Optometry Board and amended the Optometry Act with major revisions, many of which are in effect today. In 1975, mandatory continuing

education to ensure continued competency of optometrists was established. In 1981, following the agency’s first Sunset Review, the 67th Legislature amended the

Optometry Act to establish a nine-member board, with three of the members being from the public sector, with authority to promulgate procedural and substantive rules.

Minor amendments to the Optometry Act occurred in 1985 and 1989, and in 1991, the 72nd Legislature amended the Optometry Act to provide for licensure as a

therapeutic optometrist, allowing the treatment of certain conditions of the eye, removal of foreign bodies from the eye, and prescribing certain medications. In 1993, the

second Sunset Review of the agency occurred, with substantive changes to the Optometry Act, primarily in the area of complaints and enforcement.

In 1999, the 76th Legislature amended the Optometry Act to allow for prescribing of oral medications and treatment of glaucoma under certain conditions by those

therapeutic optometrists licensed as optometric glaucoma specialists. Legislation also permitted application for license based on license in another state with requirements

similar to Texas.

The 85th Legislative Session saw the agency complete its fourth Sunset Review. Minor changes were made to the Optometry Act in Senate Bill 314.

ACTIVITIES OF THE AGENCY

Examination and Licensing: The Jurisprudence Examination is offered during six time periods per year. A passing score on the Jurisprudence Examination and the four

examinations administered by the National Board of Examiners in Optometry (NBEO) satisfy the written and clinical examinations required by law. Most new licenses are

issued in June and July, since a majority of applicants are May optometry school graduates. Texas is home to optometry schools at the University of Houston and in San

Antonio at the University of the Incarnate Word.

Maintenance and Renewal of License: Licenses must be renewed annually and continuing education is mandatory for renewal. The renewal process (which generates the

Page 1 of 3


8/6/2018 3:05:31PM

514 Optometry Board



majority of revenue for agency funding) and the continuing education process are workload measures for the agency. Renewals take place during November and

December each year, with a large majority of licenses being renewed over the Internet. Continuing education requirements are sixteen (16) hours per calendar year, with at

least six (6) hours in diagnosis and treatment of ocular disease and one hour of professional responsibility. Proof of continuing education must be submitted to the Board

prior to renewal of license. The Board must approve the course in order to receive credit. Licensees may check continuing education compliance on the agency’s website.

Investigation and Enforcement: Complaints from the general public and optometric profession are investigated for violations of the Optometry Act and the Contact Lens

Prescription Act. To encourage compliance with the law and thus limit complaints, communication with the licensees and general public is imperative, and thus the agency

answers many telephone calls on a daily basis from the public and licensees. Alternatively, the public and licensees use the website for information, including: current

rules and statutes, proposed changes to the rules, information on federal law, information on licensee status, as well as general information for the public. A newsletter is

published at least annually and is distributed and archived on the website. Agency staff speak at length annually to students at optometry schools in the state.

The agency resolves complaints by direct correspondence, informal mediation, investigation, investigation hearings, informal conferences, and formal disciplinary

hearings. On matters of complaints against unlicensed individuals, the agency investigates, and if warranted, refers the investigation results to the Attorney General for

injunctive action. Investigations are under the direction of the Executive Director, with Board Members becoming involved at the enforcement level.

As more licenses practice therapeutic optometry and as more optometric glaucoma specialist licenses are issued, complaints are becoming more complex, requiring

additional time to investigate properly. The agency also inspects the offices and patient records of licensees (a performance measure). Should evidence of a violation be

found, a complaint is filed against the licensee.

Since 2008, all license applicants are required to submit fingerprints to an approved vendor of the Department of Public Safety. A criminal history is obtained from the

DPS and the Federal Bureau of Investigation, pursuant to the authority in Texas Government Code Section 411.122. The Optometry Act authorizes the agency to restrict

the practice or prohibit licensure because of certain criminal activities. Legislation passed by the 85th Legislature authorizes the agency to require optometrists licensed

before 2008 to submit fingerprints.

The agency must also be mindful that optometry boards in other states have been subject to litigation regarding issues that are also present in Texas . Although

litigation is sometimes planned, lawsuits may also be quite unexpected and place a strain on the resources of the agency.

EXTERNAL/INTERNAL FACTORS

Technology Needs: The agency, similar to almost all state agencies, relies heavily on a computer database. The agency currently participates, with six other agencies, in a

shared database maintained by the Health Professions Council (HPC). Technology is a very important factor in the efficiency of the agency, so retaining qualified staff,

including information technology staff is important. This aligns with the statewide objective of being efficient such that maximum results are produced with a minimum

waste of tax-payer funds, and by identifying any function or provision considered redundant or not cost- effective. An exceptional item concerns the replacement of

personal computers with current operating systems that are past their life cycle and heavily relied upon by staff to access the licensing /enforcement database, generate

correspondence, update the website, receive e-mail correspondence, as well as accessing state applications requiring entry of data through the Internet. The exceptional

item also includes maintenance for the agency's document scanning process.

Mobility of optometrists seeking licensure: Because of the strong Texas economy and population growth, the number of out-of-state optometrists seeking a license in

Texas will continue to be significant and therefore a workload for the agency.

Peer Assistance: Chapter 467 of the Health and Safety Code authorizes the agency to implement a Peer Assistance Program to assist licensees whose ability to perform a

professional service is impaired by chemical dependency on drugs or alcohol or by mental illness. The agency's program is funded by license fees and the selected

contractor provides an initial evaluation and monitoring, for both confidential self referrals and referrals by the agency.

Page 2 of 3


8/6/2018 3:05:31PM

514 Optometry Board



Human Resources Issues: The State of Texas continues to compete with the private sector for qualified employees. Exceptional items to increase salaries at the agency

aligns with the statewide objective of being effective in successfully fulfilling core functions, achieving performance measures and implementing plans to continuously

improve. Well trained qualified staff with little turnover is the most effective method to accomplish this objective. If the agency cannot retain and hire qualified staff, the

agency’s ability to oversee the quality of licensed professionals may be put at risk. Much of the turnover occurs in state employees moving within state government.

In the last ten years, the number of licensees has increased 20 percent, and to save expenses office inspections are performed by staff. Yet the number of actual FTE’s

has remained the same. The agency has been able to provide services with little disruption partly because information technology advances have been utilized to make

the agency more efficient. Incorporating change takes an experienced and highly motivated workforce, which deserves to be rewarded (or the employees will look

elsewhere). The exceptional items include merit raises to raise the average salary closer to a statewide average, and to fund the executive directors' salary at the amount

authorized in the Appropriations Act.

Increased Travel Costs: A statewide agency with regulatory duties must be able to travel throughout the state to successfully fulfill core functions and achieve

performance measures. Investigation of licensee's offices is a performance measure requiring travel throughout the state. Board Member travel is necessary to attend

meetings where decisions affecting licensing and disciplinary action take place, and thus affecting performance measures on complaint resolution time. Two exceptional

items seek to increase appropriations to cover increases in travel costs.

Ten Percent Reduction: Since the agency has always attempted to operate efficiently, the agency could face major difficulties maintaining services and standards if a ten

percent budget reduction is made, especially considering reduced funding already in place. The agency compliance plan attempts to retain the agency’s ability to protect

the public, but such a reduction cannot be made without repercussions. A ten percent reduction will require reducing office inspection travel (office inspections are a

performance measure); eliminating one of two budgeted a State Office of Administrative hearings which may hamper enforcement of state law by agency; reducing IT

updates which will restrict the agency from refreshing personal computer, software, and printers as scheduled as well as reducing the ability to pay for programming the

database. Board meetings will be reduced from four to two which will increase the time required to discipline licensees (affecting performance measure complaint

resolution time) as well the time needed to respond to new legislation. The reduction will necessitate eliminating purchase of office supplies and furniture (including

reductions for 2018-2019, no funds will be available for purchase of supplies); eliminating national meeting attendance which will mean that agency will be unable to vote

or have input at national meeting of state optometry boards regarding matters that affect agency; reducing mailing expenses (mailing is still most effective method for

certain matters); and eliminating membership expenses including membership for state optometry board association which has direct benefits for agency, such as

approval of continuing education courses.

Website: The Board recently updated the website to conform with the statewide objective to be attentive to providing excellent customer service. The website is in a more

modern format with easier access to most used features, including disciplinary actions. The agency also uses the website to reduce the workload on agency staff.

METHOD OF FINANCE

The agency is self-funded, collecting fees from its licensees. The agency respectfully requests the Legislature to fund the exceptional items from the fees collected by the

agency and not now included in the agency appropriation. Since the number of licensees continues increase, the revenue deposited in the general fund in FY 2020-2021

will be an increase over the current biennium.

RESPECTFULLY SUBMITTED

The agency respectfully requests that consideration be given to additional funding under the exceptional items. The agency also respectfully requests consideration be

given to the effect on the agency from reductions in the 10 Percent Reduction Schedule.

Page 3 of 3

EXECUTIVE DIRECTOR Administrative officer for Board Members

Supervises all staff

Executive Assistant II Directly supervises staff (5) and departments. Assists executive director in compiling re-quired reports, answering questions of public and licensees, HR, safety.

Enforcement Staff: Investigator III

Investigates complaints, inspects offices and an-swers questions

Financial Staff: Accountant II

Manages financial aspects, including purchasing and track-ing receivables. Half-time

Licensing/Examination Staff: Admin Asst III

Examines and licenses appli-cants, renews licenses, an-swers questions

IT Staff: Systems Analyst I

Shared (80%) w/ other HPC Agencies. Installs & maintains IT equipment.

Licensing / En-forcement / CE

Staff: Admin Asst I Correspondence, filing, data entry / other de-partments Half-time

Continuing Education Staff: Admin Asst III

Prepares CE for approval and tracks licensee CE. Answers questions & as-sists other staff.

Texas Optometry Board Organizational Chart

GOVERNOR

Board Members

Budget Overview - Biennial Amounts



514 Optometry Board

Appropriation Years: 2020-21

ALL FUNDS

2018-19 2020-21 2018-19 2018-19 2018-19 2018-192020-21 2020-21 2020-21 2020-21 2020-21

EXCEPTIONAL

ITEM

FUNDSGENERAL REVENUE FUNDS GR DEDICATED FEDERAL FUNDS OTHER FUNDS

Goal: 1. Manage Quality Program of

Examination and Licensure, Enforce

Statutes

1.1.1. Licensure And Enforcement 559,801 559,801 97,144 90,642 656,945 650,443 33,896

1.1.2. Texas.Gov 41,000 41,000 41,000 41,000

1.1.3. National Practitioner Data Bank 18,184 18,184 18,184 18,184

1.1.4. Indirect Administration 209,508 209,508 209,508 209,508 4,504

1.1.5. Peer Assistance 72,000 72,000 72,000 72,000

900,493 900,493 97,144 90,642 Total, Goal 997,637 991,135 38,400

Total, Agency 900,493 900,493 97,144 90,642 997,637 991,135 38,400

7.0 7.0 Total FTEs 0.0

Page 1 of 1


Goal / Objective / STRATEGY Exp 2017 Est 2018 Bud 2019 Req 2020 Req 2021


8/6/2018 3:05:34PM

514 Optometry Board

2.A. Summary of Base Request by Strategy

1 Manage Quality Program of Examination and Licensure, Enforce Statutes

1 Operate Licensing and Enforcement System to Ensure Standards Are Met

325,952 324,491 327,524 329,421 327,8321 LICENSURE AND ENFORCEMENT

19,770 21,230 18,625 22,375 21,9952 TEXAS.GOV

9,092 9,092 9,092 9,092 03 NATIONAL PRACTITIONER DATA BANK

104,754 104,754 104,754 104,754 90,2284 INDIRECT ADMINISTRATION

36,000 36,000 36,000 36,000 36,0005 PEER ASSISTANCE

$476,055TOTAL, GOAL 1 $501,642 $495,995 $495,567 $495,568

$476,055TOTAL, AGENCY STRATEGY REQUEST $501,642 $495,995 $495,567 $495,568

GRAND TOTAL, AGENCY REQUEST

TOTAL, AGENCY RIDER APPROPRIATIONS REQUEST* $0 $0

$495,568$495,567$476,055 $501,642 $495,995

2.A. Page 1 of 2


Goal / Objective / STRATEGY Exp 2017 Est 2018 Bud 2019 Req 2020 Req 2021


8/6/2018 3:05:34PM

514 Optometry Board

2.A. Summary of Base Request by Strategy

METHOD OF FINANCING:

General Revenue Funds:

1 General Revenue Fund 449,819 450,674 450,246 450,247 425,301

$449,819 $450,674 $450,246 $450,247 $425,301 SUBTOTAL

Other Funds:

666 Appropriated Receipts 8,000 8,000 8,000 8,000 6,171

777 Interagency Contracts 43,823 37,321 37,321 37,321 44,583

$51,823 $45,321 $45,321 $45,321 $50,754 SUBTOTAL

TOTAL, METHOD OF FINANCING $476,055 $501,642 $495,995 $495,567 $495,568

*Rider appropriations for the historical years are included in the strategy amounts.

2.A. Page 2 of 2

Optometry Board


Agency code: Agency name:514

METHOD OF FINANCING Exp 2017 Est 2018 Bud 2019 Req 2020 Req 2021


2.B. Summary of Base Request by Method of Finance 8/6/2018 3:05:35PM

GENERAL REVENUE

1 General Revenue Fund

REGULAR APPROPRIATIONS

Regular Appropriations from MOF Table (2016-17 GAA)

$435,162 $0 $0 $0 $0


$0 $439,582 $438,582 $0 $0

Regular Appropriation from MOF Table (2020-21 GAA)

$0 $0 $0 $441,154 $441,155

RIDER APPROPRIATION

Art IX, Sec 9.05, Texas.gov Project: Occupational Licenses (2016-17 GAA)

$3,355 $0 $0 $0 $0

Art IX, Sec 9.05, Texas.gov Project: Occupational Licenses (2018-19 GAA)

$0 $1,145 $3,000 $0 $0

Art IX, Sec 18.34, Contingency for SB314 (2018-19 GAA)

$0 $9,092 $9,092 $0 $0

2.B. Page 1 of 5

Optometry Board






GENERAL REVENUE

Art IX, Sec 18.34, Contingency for SB314 MOF (2020-21 GAA)

$0 $0 $0 $9,092 $9,092

TRANSFERS

Art IX, Sec 18.02, Salary Increase for General State Employees (2016-17)

$6,594 $0 $0 $0 $0

LAPSED APPROPRIATIONS


$(11,787) $0 $0 $0 $0

Savings due to Hiring Freeze

$(8,023) $0 $0 $0 $0

General Revenue FundTOTAL,

$450,246 $450,247 $450,674 $449,819 $425,301

$425,301

TOTAL, ALL GENERAL REVENUE

$449,819 $450,674 $450,246 $450,247

OTHER FUNDS

666 Appropriated Receipts

2.B. Page 2 of 5

Optometry Board






OTHER FUNDS



$8,000 $0 $0 $0 $0


$0 $8,000 $8,000 $0 $0


$0 $0 $0 $0 $0

RIDER APPROPRIATION

Art IX, Sec 8.02, Reimbursements and Payments (2016-17 GAA)

$(1,829) $0 $0 $0 $0


$0 $0 $0 $8,000 $8,000

Appropriated ReceiptsTOTAL,

$8,000 $8,000 $8,000 $8,000 $6,171

777 Interagency Contracts


2.B. Page 3 of 5

Optometry Board






OTHER FUNDS


$0 $37,321 $37,321 $0 $0


$37,321 $0 $0 $0 $0


$0 $0 $0 $37,321 $37,321

RIDER APPROPRIATION


$7,262 $0 $0 $0 $0


$0 $6,502 $0 $0 $0

Interagency ContractsTOTAL,

$37,321 $37,321 $37,321 $43,823 $44,583

$50,754

TOTAL, ALL OTHER FUNDS

$51,823 $45,321 $45,321 $45,321

2.B. Page 4 of 5

Optometry Board






$476,055 GRAND TOTAL $501,642 $495,995 $495,567 $495,568

FULL-TIME-EQUIVALENT POSITIONS


Regular Appropriations from MOF Table

(2016-17 GAA)

7.0 0.0 0.0 0.0 0.0


(2018-19 GAA)

0.0 7.0 0.0 0.0 7.0


(2020-21 GAA)

0.0 0.0 7.0 7.0 0.0

LAPSED APPROPRIATIONS

Governor's Hiring Freeze (0.3) 0.0 0.0 0.0 0.0

6.7 7.0 7.0 7.0 7.0 TOTAL, ADJUSTED FTES

NUMBER OF 100% FEDERALLY FUNDED

FTEs

2.B. Page 5 of 5


OBJECT OF EXPENSE Exp 2017 Est 2018 Bud 2019 BL 2020 BL 2021


2.C. Summary of Base Request by Object of Expense 8/6/2018 3:05:35PM

514 Optometry Board

$340,329 $342,254 $343,000 $343,000 $343,000 1001 SALARIES AND WAGES

$25,950 $31,500 $29,400 $30,400 $31,400 1002 OTHER PERSONNEL COSTS

$3,511 $3,250 $3,500 $3,500 $3,500 2001 PROFESSIONAL FEES AND SERVICES

$3,011 $1,900 $1,950 $1,950 $1,950 2003 CONSUMABLE SUPPLIES

$514 $600 $700 $700 $700 2004 UTILITIES

$24,568 $22,000 $22,000 $22,000 $22,000 2005 TRAVEL

$177 $180 $180 $180 $180 2006 RENT - BUILDING

$1,652 $1,670 $1,700 $1,694 $1,694 2007 RENT - MACHINE AND OTHER

$76,343 $98,288 $93,565 $92,143 $91,144 2009 OTHER OPERATING EXPENSE

OOE Total (Excluding Riders) $476,055 $501,642 $495,995 $495,567 $495,568

OOE Total (Riders)

Grand Total $476,055 $501,642 $495,995 $495,567 $495,568

2.C Page 1 of 1

Automated Budget and Evaluation system of Texas (ABEST)

514 Optometry Board

Goal/ Objective / Outcome


Exp 2017 Est 2018 Bud 2019 BL 2020 BL 2021

2.D. Summary of Base Request Objective Outcomes 8/6/2018 3:05:35PM



1 Percent of Licensees with No Recent ViolationsKEY

98.65 98.00 98.00 98.00 98.00% % % % %

2 Percent of Complaints Resulting in Disciplinary Action

15.00 2.00 2.00 2.00 2.00% % % % %

3 Recidivism Rate for Those Receiving Disciplinary Action

3.00 0.00 0.00 0.00 0.00% % % % %

4 Percent of Documented Complaints Resolved within Six Months

80.20 76.00 76.00 76.00 76.00% % % % %

5 Percent Licensees Meeting Continuing Education Requirements

100.00 98.00 98.00 98.00 98.00% % % % %

6 Percent of Licensees Who Renew OnlineKEY

96.00 90.00 90.00 90.00 90.00% % % % %

7 Percent of New Individual Licenses Issued Online

0.00 0.00 0.00 0.00 0.00% % % % %

8 Recidivism Rate for Peer Assistance Program

0.00 0.00 0.00 0.00 0.00% % % % %

9 One-Year Completion Rate for Peer Assistance Program

100.00 0.00 0.00 0.00 0.00% % % % %

2.D. Page 1 of 1

Priority GR/GR Dedicated All Funds GR Dedicated All FundsFTEs FTEs All FundsGR DedicatedItem

2020 2021 Biennium

GR and GR andGR and

Agency code: 514 Agency name: Optometry Board



DATE: 8/6/2018

TIME : 3:05:35PM

2.E. Summary of Exceptional Items Request

1 Staff Salary Increase $7,000 $7,000 $7,000 $14,000 $14,000 $7,000

2 ED Salary Increase $6,000 $6,000 $6,000 $12,000 $12,000 $6,000

3 Travel: Investigation $2,000 $2,000 $2,000 $4,000 $4,000 $2,000

4 IT Upgrades $3,000 $3,000 $3,000 $6,000 $6,000 $3,000

5 Travel: Board Members $1,200 $1,200 $1,200 $2,400 $2,400 $1,200

$19,200 $19,200 $19,200 $19,200 $38,400 $38,400 Total, Exceptional Items Request

Method of Financing

General Revenue $19,200 $19,200 $19,200 $19,200 $38,400 $38,400

General Revenue - Dedicated

Federal Funds

Other Funds

$19,200 $19,200 $19,200 $19,200 $38,400 $38,400

Full Time Equivalent Positions

Number of 100% Federally Funded FTEs

2.E. Page 1 of 1

Automated Budget and Evaluation System of Texas (ABEST)TIME : 3:05:35PM

DATE : 8/6/2018


2.F. Summary of Total Request by Strategy


Base Base Exceptional Exceptional Total Request Total Request

2020 2021 2020 2021 2020 2021Goal/Objective/STRATEGY

1 Manage Quality Program of Examination and Licensure, Enforce Statu

1 Operate Licensing and Enforcement System to Ensure Standards Are

$342,900 $341,439 $16,948 $16,948 $324,491 $325,952 1 LICENSURE AND ENFORCEMENT

19,770 21,230 0 0 21,230 19,770 2 TEXAS.GOV

9,092 9,092 0 0 9,092 9,092 3 NATIONAL PRACTITIONER DATA BANK

107,006 107,006 2,252 2,252 104,754 104,754 4 INDIRECT ADMINISTRATION

36,000 36,000 0 0 36,000 36,000 5 PEER ASSISTANCE

$495,567 $495,568 $19,200 $19,200 $514,767 $514,768 TOTAL, GOAL 1

$495,568 $19,200 $19,200 $514,767 $514,768 $495,567

TOTAL, AGENCY

STRATEGY REQUEST

TOTAL, AGENCY RIDER

APPROPRIATIONS REQUEST

$495,567 $495,568 $19,200 $19,200 $514,767 $514,768 GRAND TOTAL, AGENCY REQUEST

2.F. Page 1 of 2

Automated Budget and Evaluation System of Texas (ABEST)TIME : 3:05:35PM

DATE : 8/6/2018


2.F. Summary of Total Request by Strategy


Base Base Exceptional Exceptional Total Request Total Request

2020 2021 2020 2021 2020 2021Goal/Objective/STRATEGY

General Revenue Funds:

$450,246 $450,247 $19,200 $19,200 1 General Revenue Fund $469,446 $469,447

$450,246 $450,247 $19,200 $19,200 $469,446 $469,447

Other Funds:

8,000 8,000 0 0 666 Appropriated Receipts 8,000 8,000

37,321 37,321 0 0 777 Interagency Contracts 37,321 37,321

$45,321 $45,321 $0 $0 $45,321 $45,321

$495,567 $495,568 $19,200 $19,200 TOTAL, METHOD OF FINANCING $514,767 $514,768

7.0 7.0 0.0 0.0 7.0 7.0FULL TIME EQUIVALENT POSITIONS

2.F. Page 2 of 2



Date : 8/6/2018

Time: 3:05:35PM



BL

2020

BL

2021

Excp

2020

Excp

2021

Total

Request

2021

Total

Request

2020

2.G. Summary of Total Request Objective Outcomes



KEY 1 Percent of Licensees with No Recent Violations

% 98.00 98.00% 98.00 98.00% %

2 Percent of Complaints Resulting in Disciplinary Action

% 2.00 2.00% 2.00 2.00% %

3 Recidivism Rate for Those Receiving Disciplinary Action

% 0.00 0.00% 0.00 0.00% %

4 Percent of Documented Complaints Resolved within Six Months

% 76.00 76.00% 76.00 76.00% %

5 Percent Licensees Meeting Continuing Education Requirements

% 98.00 98.00% 98.00 98.00% %

KEY 6 Percent of Licensees Who Renew Online

% 90.00 90.00% 90.00 90.00% %

7 Percent of New Individual Licenses Issued Online

% 0.00 0.00% 0.00 0.00% %

8 Recidivism Rate for Peer Assistance Program

% 0.00 0.00% 0.00 0.00% %

2.G. Page 1 of 2



Date : 8/6/2018

Time: 3:05:35PM



BL

2020

BL

2021

Excp

2020

Excp

2021

Total

Request

2021

Total

Request

2020

2.G. Summary of Total Request Objective Outcomes

9 One-Year Completion Rate for Peer Assistance Program

% 0.00 0.00% 0.00 0.00% %

2.G. Page 2 of 2



8/6/2018 3:05:36PM3.A. Strategy Request

1STRATEGY:

1 Operate Licensing and Enforcement System to Ensure Standards Are MetOBJECTIVE:

1 Manage Quality Program of Examination and Licensure, Enforce StatutesGOAL:

CODE DESCRIPTION

16 A.2 B.3

Service Categories:

Service: Age:Income:

Exp 2017 Est 2018 Bud 2019 BL 2020 BL 2021

514 Optometry Board

Operate an Efficient & Comprehensive Licensure & Enforcement System

Output Measures:

228.00 189.00 189.00 189.00 189.00 1 Number of New Licenses Issued to IndividualsKEY

4,480.00 4,260.00 4,260.00 4,260.00 4,260.00 2 Number of Licenses Renewed (Individuals)KEY

116.00 140.00 140.00 140.00 140.00 3 Number of Complaints ResolvedKEY

703.00 650.00 650.00 650.00 650.00 4 Number of Continuing Education Courses Approved

63.00 63.00 63.00 63.00 63.00 5 Number of Investigations ConductedKEY

Efficiency Measures:

142.31 115.00 115.00 115.00 115.00 1 Average Time for Complaint ResolutionKEY

78.00 100.00 100.00 100.00 100.00 %2 Percent New Licenses Issued within 10 Days %%%%

99.31 95.00 95.00 95.00 95.00 %3 Percent of Individual License Renewals within Seven Days %%%%

Explanatory/Input Measures:

4,466.00 4,380.00 4,380.00 4,380.00 4,380.00 1 Total Number of Individuals Licensed

100.00 99.00 99.00 99.00 99.00 %2 Pass Rate %%%%

114.00 145.00 145.00 145.00 145.00 3 Number of Jurisdictional Complaints Received

Objects of Expense:

1001 SALARIES AND WAGES $224,000 $224,000 $224,000 $221,050 $223,254

1002 OTHER PERSONNEL COSTS $19,900 $18,900 $19,900 $19,834 $20,000

3.A. Page 1 of 13




1STRATEGY:



CODE DESCRIPTION

16 A.2 B.3

Service Categories:


Exp 2017 Est 2018 Bud 2019 BL 2020 BL 2021

514 Optometry Board


2001 PROFESSIONAL FEES AND SERVICES $3,500 $3,500 $3,500 $3,511 $3,250

2003 CONSUMABLE SUPPLIES $1,950 $1,950 $1,950 $3,011 $1,900

2004 UTILITIES $700 $700 $700 $514 $600

2005 TRAVEL $22,000 $22,000 $22,000 $24,568 $22,000

2006 RENT - BUILDING $180 $180 $180 $177 $180

2007 RENT - MACHINE AND OTHER $1,694 $1,694 $1,700 $1,652 $1,670

2009 OTHER OPERATING EXPENSE $52,028 $51,567 $53,594 $53,515 $56,567

$329,421 $327,832 TOTAL, OBJECT OF EXPENSE $324,491 $325,952 $327,524

Method of Financing:

General Revenue Fund 1 $277,078 $277,598 $282,203 $279,170 $280,631

$277,598 $277,078 SUBTOTAL, MOF (GENERAL REVENUE FUNDS) $279,170 $280,631 $282,203


666 Appropriated Receipts $6,171 $8,000 $8,000 $8,000 $8,000

777 Interagency Contracts $44,583 $43,823 $37,321 $37,321 $37,321

$51,823 $50,754 SUBTOTAL, MOF (OTHER FUNDS) $45,321 $45,321 $45,321

3.A. Page 2 of 13




1STRATEGY:



CODE DESCRIPTION

16 A.2 B.3

Service Categories:


Exp 2017 Est 2018 Bud 2019 BL 2020 BL 2021

514 Optometry Board


TOTAL, METHOD OF FINANCE (INCLUDING RIDERS)

$327,832 $329,421 $327,524

$324,491 $325,952

FULL TIME EQUIVALENT POSITIONS: 4.7 5.0 5.0 5.0 5.0

TOTAL, METHOD OF FINANCE (EXCLUDING RIDERS) $325,952 $324,491

The Texas Optometry Board is given the authority under Chapter 351, Occupations Code, to operate an efficient and comprehensive licensing program to include entry

examination, issuance of licenses and renewal of licenses, including mandatory continuing education, as well as enforcement of the statutes, including taking disciplinary

action against optometrists who have violated the law. This strategy demonstrates the agency’s efforts in establishing and implementing reasonable standards to assure

that optometrists are providing quality optometric care to the citizens of Texas. These efforts relate directly to the statewide goal of ensuring that Texas consumers are

effectively and efficiently served by high quality professionals and businesses by setting clear standards , maintaining compliance, and seeking market based solutions.

This strategy contributes to the agency’s objective of operating a licensing and enforcement system for optometrists that will assure that 100% of the optometrists meet

minimum compliance standards. Candidates for licensure must pass a national board examination and a State jurisprudence examination for licensure.

STRATEGY DESCRIPTION AND JUSTIFICATION:

A majority of license applicants graduate from the optometry schools in Houston and San Antonio . The number of active licensees is expected to continue to increase. The

agency continues to approve continuing education courses and require proof of completion before renewing licenses. The complexity of complaints is expected to rise

slowly because of more licensees qualifying for increased practice authority.

EXTERNAL/INTERNAL FACTORS IMPACTING STRATEGY:

3.A. Page 3 of 13




1STRATEGY:



CODE DESCRIPTION

16 A.2 B.3

Service Categories:


Exp 2017 Est 2018 Bud 2019 BL 2020 BL 2021

514 Optometry Board


STRATEGY BIENNIAL TOTAL - ALL FUNDS

Base Spending (Est 2018 + Bud 2019) Baseline Request (BL 2020 + BL 2021)

BIENNIAL

CHANGE

EXPLANATION OF BIENNIAL CHANGE

$ Amount Explanation(s) of Amount (must specify MOFs and FTEs)

EXPLANATION OF BIENNIAL CHANGE (includes Rider amounts):

$656,945 $650,443 $(6,502) $(6,502) Excess Revenue Collected in 777

Total of Explanation of Biennial Change $(6,502)

3.A. Page 4 of 13




2STRATEGY:



CODE DESCRIPTION

16 A.2 B.3

Service Categories:


Exp 2017 Est 2018 Bud 2019 BL 2020 BL 2021

514 Optometry Board

Texas.gov. Estimated and Nontransferable

Objects of Expense:

2009 OTHER OPERATING EXPENSE $19,770 $21,230 $18,625 $21,995 $22,375






$21,995 $22,375 $18,625

$21,230 $19,770

FULL TIME EQUIVALENT POSITIONS:


The use of Texas.Gov for license renewal increases the efficiency of the agency and gives licensees the choice to pay for renewal with a credit card.


The Sunset Commission has recommended that the agency utilize Texas.Gov for on-line license applications. The agency will be implementing such a program.


3.A. Page 5 of 13




2STRATEGY:



CODE DESCRIPTION

16 A.2 B.3

Service Categories:


Exp 2017 Est 2018 Bud 2019 BL 2020 BL 2021

514 Optometry Board

Texas.gov. Estimated and Nontransferable



BIENNIAL

CHANGE




$41,000 $41,000 $0

Total of Explanation of Biennial Change $0

3.A. Page 6 of 13




3STRATEGY:



CODE DESCRIPTION

16 A.2 B.3

Service Categories:


Exp 2017 Est 2018 Bud 2019 BL 2020 BL 2021

514 Optometry Board

National Practitioner Data Bank. Estimated and Nontransferable.

Objects of Expense:

2009 OTHER OPERATING EXPENSE $9,092 $9,092 $9,092 $0 $9,092

$9,092 $0 TOTAL, OBJECT OF EXPENSE $9,092 $9,092 $9,092


General Revenue Fund 1 $0 $9,092 $9,092 $9,092 $9,092

$9,092 $0 SUBTOTAL, MOF (GENERAL REVENUE FUNDS) $9,092 $9,092 $9,092


$0 $9,092 $9,092

$9,092 $9,092



Legislation passed in 2017 requires applicants and licensees to submit information on disciplinary action from a national practitioner databank. The agency queries the

databank on behalf of licensees. Applicants are responsible for making the appropriate inquiry and supplying the information to the agency.



3.A. Page 7 of 13




3STRATEGY:



CODE DESCRIPTION

16 A.2 B.3

Service Categories:


Exp 2017 Est 2018 Bud 2019 BL 2020 BL 2021

514 Optometry Board

National Practitioner Data Bank. Estimated and Nontransferable.

The license renewal fee was increased to pay for the national practitioner databank inquiry. The federal government currently charges two dollars for each query, which

must be done annually.



BIENNIAL

CHANGE




$18,184 $18,184 $0 $0 New legislation requires expenditure


3.A. Page 8 of 13




4STRATEGY:



CODE DESCRIPTION

09 A.2 B.3

Service Categories:


Exp 2017 Est 2018 Bud 2019 BL 2020 BL 2021

514 Optometry Board

Indirect Administration

Objects of Expense:


1002 OTHER PERSONNEL COSTS $11,500 $11,500 $9,500 $6,116 $11,500

2005 TRAVEL $0 $0 $0 $0 $0

2009 OTHER OPERATING EXPENSE $10,254 $10,254 $12,254 $833 $10,254






$90,228 $104,754 $104,754

$104,754 $104,754

FULL TIME EQUIVALENT POSITIONS: 2.0 2.0 2.0 2.0 2.0



3.A. Page 9 of 13




4STRATEGY:



CODE DESCRIPTION

09 A.2 B.3

Service Categories:


Exp 2017 Est 2018 Bud 2019 BL 2020 BL 2021

514 Optometry Board

Indirect Administration

The agency strives to limit administrative costs, but some administration costs are inevitable: reports (and statistics) must be generated, expenses and receipts accounted

for, purchases must be made, employees hired and supervised, and information technology tools purchased and maintained. Efforts to limit these costs include flexibility on

the duties performed by each employee so that one or two employees are not artificially limited to just administrative duties.

The number of FTE’s performing administrative costs is listed at 2.0 for FY2016 & FY2017. Although one FTE is the IT person for the agency, the agency shares this

employee with other agencies of the Health Professions Council (through interagency contracts and the appropriations bill).




BIENNIAL

CHANGE




$209,508 $209,508 $0


3.A. Page 10 of 13




5STRATEGY:



CODE DESCRIPTION

16 A.2 B.3

Service Categories:


Exp 2017 Est 2018 Bud 2019 BL 2020 BL 2021

514 Optometry Board

Provide a Peer Assistance Program for Licensed Individuals

Output Measures:

1.00 1.00 2.00 2.00 2.00 1 # of Licensed Individuals Participating in a Peer Assistance

Program

KEY

Objects of Expense:







$36,000 $36,000 $36,000

$36,000 $36,000




3.A. Page 11 of 13




5STRATEGY:



CODE DESCRIPTION

16 A.2 B.3

Service Categories:


Exp 2017 Est 2018 Bud 2019 BL 2020 BL 2021

514 Optometry Board

Provide a Peer Assistance Program for Licensed Individuals

The Peer Assistance Program allows a licensee to seek assistance when the licensee's ability to perform a professional service is impaired by chemical dependency on drugs

or alcohol, or by mental illness, from a program that directs the licensee to the appropriate assistance. The program monitors the referral. The agency contracts with a

professional association to operate the program. Funding is through a statutorily authorized license renewal fee. The agency may also refer a licensee to the program.

Chapter 467 of the Health and Safety Code authorizes Peer Assistance Programs. The association operating the Peer Assistance assists with the placement of licensees in

programs for substance abuse and mental health problems. The association monitors the compliance of licensees with a treatment program. If the licensee is not compliant,

the licensee is referred to the agency for disciplinary action. The Health and Safety Code authorizes the agency to impose a fee up to $10.00 per licensee for the program.




BIENNIAL

CHANGE




$72,000 $72,000 $0


3.A. Page 12 of 13




$495,995 $501,642 $476,055 METHODS OF FINANCE (EXCLUDING RIDERS):

$495,568 $495,567 $495,995 $501,642 $476,055 OBJECTS OF EXPENSE:

$495,568 $495,567


SUMMARY TOTALS:

METHODS OF FINANCE (INCLUDING RIDERS): $495,567 $495,568

7.0 7.0 7.0 7.0 6.7

3.A. Page 13 of 13

3.A.1. PROGRAM‐LEVEL REQUEST SCHEDULE85th Regular Session, Agency Submission, Version 1

Prepared By: Chris Kloeris

Goal Goal Name Strategy Strategy Name Program Program Name $ %

1

Manage Quality Program of Examination & Licensure, Enforce Statutes

A.1.1 Licensure and Enforcement A.1.1.1 Enforcement $255,920 $126,709 $126,709 $253,418 ($2,502) ‐1.0%

A.1.1.2 Licensure/Registration $326,754 $161,781 $161,781 $323,562 ($3,192) ‐1.0%Exceptional Items 1 ‐ 6 $0 $0

1 Manage Quality Program of Examination & Licensure, Enforce Statutes

A.1.2 Texas.Gov A.1.2.1 Licensure/Registration $39,495 $21,230 $19,770 $41,000 $1,505 3.8%


A.1.3 Indirect Administration A.1.3.1 Enforcement $85,307 $42,236 $42,236 $84,472 ($835) ‐1.0%

A.1.3.2 Licensure/Registration $108,918 $53,927 $53,927 $107,854 ($1,064) ‐1.0%Exceptional Items 1 ‐ 6 $0 $0


A.1.4 Peer Assistance A.1.4.1 Peer Assistance $72,000 $36,000 $36,000 $72,000 $0 0.0%

$0 $0

Biennial Total 20‐21

Biennial Difference

Agency Code: 514 Agency: Texas Optometry Board

Date: 7/12/2018 18‐19Base

Requested2020

Requested 2021

3.A.1. Page 1 of 1

514

Excp 2020 Excp 2021

Optometry Board

CODE DESCRIPTION

Agency code: Agency name:

8/6/2018DATE:

TIME: 3:05:37PM



4.A. Exceptional Item Request Schedule

Item Name: Staff Salary Increase

Item Priority: 1

NoIT Component:

Anticipated Out-year Costs:

Involve Contracts > $50,000:

Yes

No

01-01-01 Operate an Efficient & Comprehensive Licensure & Enforcement SystemIncludes Funding for the Following Strategy or Strategies:

01-01-04 Indirect Administration

OBJECTS OF EXPENSE:

SALARIES AND WAGES 1001 6,452 6,452

OTHER PERSONNEL COSTS 1002 548 548

TOTAL, OBJECT OF EXPENSE $7,000 $7,000


1 General Revenue Fund 7,000 7,000

$7,000 $7,000TOTAL, METHOD OF FINANCING

DESCRIPTION / JUSTIFICATION:

Current staff salaries at the agency below statewide average and significantly below article average. Raises would be based on merit. Estimated to be on average a 3 percent

increase. Average salary will still be below statewide and article average. Losing an employee has a significant impact on the agency.

EXTERNAL/INTERNAL FACTORS:

The State of Texas continues to compete with the private sector for qualified employees. Not only is it much more efficient to retain qualified employees rather than hire new

workers, quality long time employees with years of experience and knowledge are less likely to make mistakes. With continued strong economic forecast for Austin, the agency

will face greater pressures to maintain quality staff.

PCLS TRACKING KEY:

4.A Page 1 of 10

514

Excp 2020 Excp 2021

Optometry Board

CODE DESCRIPTION


8/6/2018DATE:

TIME: 3:05:37PM




Increased salaries will be on-going.

DESCRIPTION OF ANTICIPATED OUT-YEAR COSTS :

$7,000 $7,000

2023 2022

ESTIMATED ANTICIPATED OUT-YEAR COSTS FOR ITEM:

$7,000

2024

4.A Page 2 of 10

514

Excp 2020 Excp 2021

Optometry Board

CODE DESCRIPTION


8/6/2018DATE:

TIME: 3:05:37PM




Item Name: Executive Director Salary Increase

Item Priority: 2

NoIT Component:



Yes

No



OBJECTS OF EXPENSE:








Current executive director salary is $10,000 below that authorized in General Appropriations Act. Hiring and retaining experienced and competent executive director requires

competitive salary.


The agency competes with other agencies and the private sector. Having a qualified employee overseeing the administrative functions of the agency is essential to operating

an efficient and competent agency that protects the public health.

PCLS TRACKING KEY:

Increased salary for executive director will be ongoing.


4.A Page 3 of 10

514

Excp 2020 Excp 2021

Optometry Board

CODE DESCRIPTION


8/6/2018DATE:

TIME: 3:05:37PM




$6,000 $6,000

2023 2022


$6,000

2024

4.A Page 4 of 10

514

Excp 2020 Excp 2021

Optometry Board

CODE DESCRIPTION


8/6/2018DATE:

TIME: 3:05:37PM




Item Name: Travel Increases for Investigation

Item Priority: 3

NoIT Component:



Yes

No


OBJECTS OF EXPENSE:

TRAVEL 2005 2,000 2,000






Office investigations is a performance measure. Areas of the state quite a distance from Austin require expenditure of greater travel funds.


The agency must travel throughout the state to adequately perform its mission of protecting the public. The agency closely watches every dollar spent on travel, however

costs have risen for hotels and automobile and plane travel.

PCLS TRACKING KEY:

Increased travel costs will be ongoing.


4.A Page 5 of 10

514

Excp 2020 Excp 2021

Optometry Board

CODE DESCRIPTION


8/6/2018DATE:

TIME: 3:05:37PM




$2,000 $2,000

2023 2022


$2,000

2024

4.A Page 6 of 10

514

Excp 2020 Excp 2021

Optometry Board

CODE DESCRIPTION


8/6/2018DATE:

TIME: 3:05:37PM




Item Name: PC Replacement and Scanner Maintenance

Item Priority: 4

YesIT Component:



No

No



OBJECTS OF EXPENSE:

OTHER OPERATING EXPENSE 2009 3,000 3,000






Majority of personal computers will be past recommended service life during biennium. Funds will replace 4 personal computers and maintain high speed scanner which is

essential for document retention.


Recommended replacement schedules will be missed. Schedules in place to maintain efficiency and security.

PCLS TRACKING KEY:

N/A

DESCRIPTION OF IT COMPONENT INCLUDED IN EXCEPTIONAL ITEM:

Replace four personal computers at $990 each that have exceeded standard refresh guidance. Non routine maintenance for high speed scanner at $1,200. Replace desktop

publishing software and license for current OS for laptop at $840.

IS THIS IT COMPONENT RELATED TO A NEW OR CURRENT PROJECT?

CURRENT

Current project to supply employees with up-to-date personal computers and software. Appropriation for 2018-2019 eliminated funds that would have been used for this

project.

STATUS:

4.A Page 7 of 10

514

Excp 2020 Excp 2021

Optometry Board

CODE DESCRIPTION


8/6/2018DATE:

TIME: 3:05:37PM




Up-to-date personal computers, scanner and software are secure and more efficient. Agency's reliance on computers to access database and produce correspondence makes

the continued functioning of personal computers a high priority. Over the life of this project the agency will save more than the cost of the exceptional item.

OUTCOMES:

OUTPUTS:

The performance objective: 100% reliability of personal computers and software.

PC Replacement

TYPE OF PROJECT

Partial funding will replace fewer computers leaving some of the computers out-of-date.

ALTERNATIVE ANALYSIS

ESTIMATED IT COST

$0 $0 $3,000 $3,000 $0 $0 $6,000

Total Over Life of Project 2018 2019 2020 2021 2022 2023 2024

$0

SCALABILITY

2018 2019 2020 2021 2022 2023 2024

$0 $0 $3,000 $0 $0 $0 $0

Total Over Life of Project

$3,000

FTE

2018 2019 2020 2021 2022 2023 2024

0.0 0.0 0.0 0.0 0.0 0.0 0.0

4.A Page 8 of 10

514

Excp 2020 Excp 2021

Optometry Board

CODE DESCRIPTION


8/6/2018DATE:

TIME: 3:05:37PM




Item Name: Travel Cost Increases for Board Members

Item Priority: 5

NoIT Component:



Yes

No



OBJECTS OF EXPENSE:

TRAVEL 2005 1,200 1,200






Travel costs continue to increase for board member travel to board meetings and disciplinary conferences. In person meetings are required.


Every effort is made to control costs, but travel costs continue to rise. Board members from across state meet in person to operate agency and hear disciplinary cases.

PCLS TRACKING KEY:

Increased travel costs for board meetings will be ongoing.


4.A Page 9 of 10

514

Excp 2020 Excp 2021

Optometry Board

CODE DESCRIPTION


8/6/2018DATE:

TIME: 3:05:37PM




$1,200 $1,200

2023 2022


$1,200

2024

4.A Page 10 of 10


3:05:37PMTIME:

8/6/2018DATE:

Agency name:Agency code: 514 Optometry Board

Excp 2020 Excp 2021


Code Description

4.B. Exceptional Items Strategy Allocation Schedule


Allocation to Strategy: Operate an Efficient & Comprehensive Licensure & Enforcement System1-1-1

OBJECTS OF EXPENSE:



$6,650$6,650TOTAL, OBJECT OF EXPENSE


General Revenue Fund 1 6,650 6,650

$6,650$6,650TOTAL, METHOD OF FINANCING

4.B. Page 1 of 9


3:05:37PMTIME:

8/6/2018DATE:


Excp 2020 Excp 2021


Code Description



Allocation to Strategy: Indirect Administration1-1-4

OBJECTS OF EXPENSE:

SALARIES AND WAGES 1001 323 323


$350$350TOTAL, OBJECT OF EXPENSE


General Revenue Fund 1 350 350

$350$350TOTAL, METHOD OF FINANCING

4.B. Page 2 of 9


3:05:37PMTIME:

8/6/2018DATE:


Excp 2020 Excp 2021


Code Description




OBJECTS OF EXPENSE:







4.B. Page 3 of 9


3:05:37PMTIME:

8/6/2018DATE:


Excp 2020 Excp 2021


Code Description




OBJECTS OF EXPENSE:







4.B. Page 4 of 9


3:05:37PMTIME:

8/6/2018DATE:


Excp 2020 Excp 2021


Code Description


Item Name: Travel Increases for Investigation


OBJECTS OF EXPENSE:

TRAVEL 2005 2,000 2,000





4.B. Page 5 of 9


3:05:37PMTIME:

8/6/2018DATE:


Excp 2020 Excp 2021


Code Description




OBJECTS OF EXPENSE:

OTHER OPERATING EXPENSE 2009 2,910 2,910





4.B. Page 6 of 9


3:05:37PMTIME:

8/6/2018DATE:


Excp 2020 Excp 2021


Code Description




OBJECTS OF EXPENSE:

OTHER OPERATING EXPENSE 2009 90 90





4.B. Page 7 of 9


3:05:37PMTIME:

8/6/2018DATE:


Excp 2020 Excp 2021


Code Description




OBJECTS OF EXPENSE:

TRAVEL 2005 1,188 1,188





4.B. Page 8 of 9


3:05:37PMTIME:

8/6/2018DATE:


Excp 2020 Excp 2021


Code Description




OBJECTS OF EXPENSE:

TRAVEL 2005 12 12





4.B. Page 9 of 9

CODE DESCRIPTION

STRATEGY:

OBJECTIVE:

GOAL:

1 Operate an Efficient & Comprehensive Licensure & Enforcement System



Agency Code: 514

Excp 2021Excp 2020

Agency name: Optometry Board


B.3A.216

DATE: 8/6/2018

TIME: 3:05:37PM

Service Categories:

Service: Income: Age:

86th Regular Session, Agency Submission, Version 1 4.C. Exceptional Items Strategy Request

OBJECTS OF EXPENSE:

1001 SALARIES AND WAGES 10,000 10,000

1002 OTHER PERSONNEL COSTS 850 850

2005 TRAVEL 3,188 3,188

2009 OTHER OPERATING EXPENSE 2,910 2,910

Total, Objects of Expense $16,948 $16,948



Total, Method of Finance $16,948 $16,948

EXCEPTIONAL ITEM(S) INCLUDED IN STRATEGY:

Staff Salary Increase

Executive Director Salary Increase

Travel Increases for Investigation

PC Replacement and Scanner Maintenance

Travel Cost Increases for Board Members

4.C. Page 1 of 2

CODE DESCRIPTION

STRATEGY:

OBJECTIVE:

GOAL:

4 Indirect Administration



Agency Code: 514

Excp 2021Excp 2020

Agency name: Optometry Board


B.3A.209

DATE: 8/6/2018

TIME: 3:05:37PM

Service Categories:

Service: Income: Age:

86th Regular Session, Agency Submission, Version 1 4.C. Exceptional Items Strategy Request

OBJECTS OF EXPENSE:

1001 SALARIES AND WAGES 1,982 1,982

1002 OTHER PERSONNEL COSTS 168 168

2005 TRAVEL 12 12

2009 OTHER OPERATING EXPENSE 90 90

Total, Objects of Expense $2,252 $2,252



Total, Method of Finance $2,252 $2,252

EXCEPTIONAL ITEM(S) INCLUDED IN STRATEGY:

Staff Salary Increase

Executive Director Salary Increase

PC Replacement and Scanner Maintenance

Travel Cost Increases for Board Members

4.C. Page 2 of 2


Date:

Time: 3:05:38PM

8/6/2018


Optometry BoardAgency: 514Agency Code:

6.A. Historically Underutilized Business Supporting Schedule

COMPARISON TO STATEWIDE HUB PROCUREMENT GOALS

Statewide

HUB Goals

Procurement

Category

Total

Expenditures

FY 2017

HUB Expenditures FY 2017

Total

Expenditures

FY 2016

HUB Expenditures FY 2016

A. Fiscal Year 2016 - 2017 HUB Expenditure Information

% Goal % Actual Actual $ Actual $% Actual% Goal DiffDiff

$0$0$0$0Heavy Construction11.2% 0.0% 0.0% 0.0 % 0.0 % 0.0% 0.0%

$0$0$0$0Special Trade32.9% 0.0% 0.0% 0.0 % 0.0 % 0.0% 0.0%

$3,415$3,415$3,446$3,446Professional Services23.7% 100.0% 100.0% 23.7 % 100.0 % 0.0% 76.3%

$37,054$0$39,310$0Other Services26.0% 0.0% 0.0% 26.0 % 26.0 % -26.0%-26.0%

$4,436$3,751$4,414$4,383Commodities21.1% 99.3% 84.6% 21.1 % 21.1 % 63.5% 78.2%

Total Expenditures $7,829 $47,170 $7,166 $44,905

Attainment:

In FY 2017, the agency utilized HUB for 100 percent of professional service contracts, and 84.5 percent of the agency's commodity purchases (non term contract) were

through HUB vendors. The agency was not able to meet its goal for other services of 26 percent HUB purchases.

B. Assessment of Fiscal Year 2016 - 2017 Efforts to Meet HUB Procurement Goals

16.6% 16.0%

The objective of the Texas Optometry Board is to utilize HUB as vendors for 24 percent of professional service contracts, 26 percent of other services contracts, and 21

percent of commodity contracts.

Applicability:

In 2017 the agency’s HUB report lists a significant expenditure in other services of $36,000.00 paid to a vendor for the agency’s Peer Assistance Program. When the

contract for the program was bid by the Comptroller, only one bid was received, and the vender is not a HUB. Because of this expenditure, the agency was not able to

meet the goal for this type of purchase. The agency will continue to attempt to award contracts to vendors qualifying as a HUB, whenever possible

Factors Affecting Attainment:

The agency will continue to contact historically underutilized businesses through the use of the web site of the Comptroller of Public Accounts . When three bids are

required, the agency will contact at least two HUB businesses, one woman-owned and another minority-owned. The agency follows the guidelines of the Comptroller

and accepts the lowest and best bid as well as consideration of availability of the purchase.

"Good-Faith" Efforts:

6.A. Page 1 of 1



Agency Code: Agency name:514 Optometry Board

Act 2017FUND/ACCOUNT Exp 2018 Exp 2019 Bud 2020 Est 2021

6.E. Estimated Revenue Collections Supporting Schedule

$0 Beginning Balance (Unencumbered):General Revenue Fund 1

$0 $0 $0 $0

Estimated Revenue:

801,962 3562 Health Related Profession Fees 811,000 790,000 790,000 790,000

43,960 3570 Peer Assistance Prog Fees 44,760 40,000 40,000 40,000

6,171 3752 Sale of Publications/Advertising 4,380 4,000 4,000 4,000

44,583 3765 Supplies/Equipment/Services 43,823 43,000 43,000 43,000

8,866 3770 Administratve Penalties 15,800 5,000 5,000 5,000

137,155 3790 Deposit to Trust or Suspense 143,415 137,000 137,000 137,000

Subtotal: Actual/Estimated Revenue

Total Available

1,042,697 1,063,178 1,019,000 1,019,000 1,019,000

$1,042,697 $1,063,178 $1,019,000 $1,019,000 $1,019,000

DEDUCTIONS:

Expended/Budgeted/Requested (475,487) (493,995) (492,995) (493,995) (493,995)

Employee Benefits (108,317) (98,806) (100,000) (105,000) (105,000)

Total, Deductions $(583,804) $(592,801) $(592,995) $(598,995) $(598,995)

Ending Fund/Account Balance $458,893 $470,377 $426,005 $420,005 $420,005

REVENUE ASSUMPTIONS:

CONTACT PERSON:

Mark T Patterson

6.E. Page 1 of 1


Date: 8/6/2018

Time: 3:05:42PM86th Regular Session, Agency Submission, Version 1

6.I. Percent Biennial Base Reduction Options

10 % REDUCTION

Item Priority and Name/

Method of Financing 2020 2021

Biennial

Total

REDUCTION AMOUNT

20212020

REVENUE LOSS

Biennial

Total


TARGETPROGRAM AMOUNT

2020 2021

Biennial

Total

1 Enforcement 2.5 %

Category: Programs - Service Reductions (Other)

Item Comment: Board meetings will be reduced from four to three which will increase the time required to discipline licensees as well the time needed to respond to

new legislation; reduce purchase of office supplies; eliminate national meeting attendance by executive director which will mean that agency may be unable to obtain

information from other directors; reduce mailing expenses - mailing is still most effective method for certain matters; and eliminate some membership.

Strategy: 1-1-1 Operate an Efficient & Comprehensive Licensure & Enforcement System

General Revenue Funds

$4,392 1 General Revenue Fund $8,784 $4,392 $0 $0 $0 $4,392 $4,392 $8,784

General Revenue Funds Total $4,392 $4,392 $8,784 $0 $0 $0 $4,392 $4,392 $8,784

Strategy: 1-1-4 Indirect Administration


$61 1 General Revenue Fund $122 $61 $0 $0 $0 $61 $61 $122

General Revenue Funds Total $61 $61 $122 $0 $0 $0 $61 $61 $122

Item Total $4,453 $4,453 $8,906 $0 $0 $0 $4,453 $4,453 $8,906

FTE Reductions (From FY 2020 and FY 2021 Base Request)

2 Licensing/Registration 2.5%

6.I. Page 1 of 8


Date: 8/6/2018



10 % REDUCTION



Biennial

Total

REDUCTION AMOUNT

20212020

REVENUE LOSS

Biennial

Total



2020 2021

Biennial

Total


Item Comment: Board meetings will be reduced from four to three which will increase the time required to discipline licensees as well the time needed to respond to

new legislation; reduce purchase of office supplies; eliminate national meeting attendance by executive director which will mean that agency will be unable to obtain

information from other directors; reduce mailing expenses - mailing is still most effective method for certain matters; and eliminate some membership.









Item Total $5,910 $5,910 $11,820 $0 $0 $0 $5,910 $5,910 $11,820


3 Enforcement 5%


6.I. Page 2 of 8


Date: 8/6/2018



10 % REDUCTION



Biennial

Total

REDUCTION AMOUNT

20212020

REVENUE LOSS

Biennial

Total



2020 2021

Biennial

Total

Item Comment: Board meetings will be reduced from four to two which will increase the time required to discipline licensees as well the time needed to respond to

new legislation; eliminate purchase of office supplies and furniture - including reductions for 2018-2019, no funds will be available for purchase of supplies; eliminate

national meeting attendance which will mean that agency will be unable to vote or have input at national meeting of state optometry boards regarding matters that

affect agency; reduce mailing expenses - mailing is still most effective method for certain matters; and reduce membership expenses including membership for state

optometry board association which has direct benefits for agency, such as approval of continuing education courses









Item Total $4,457 $4,457 $8,914 $0 $0 $0 $4,457 $4,457 $8,914


4 Licensing/Registration 5%


6.I. Page 3 of 8


Date: 8/6/2018



10 % REDUCTION



Biennial

Total

REDUCTION AMOUNT

20212020

REVENUE LOSS

Biennial

Total



2020 2021

Biennial

Total

Item Comment: Board meetings will be reduced from four to two which will increase the time required to discipline licensees as well the time needed to respond to

new legislation; eliminate purchase of office supplies and furniture - including reductions for 2018-2019, no funds will be available for purchase of supplies; eliminate

national meeting attendance which will mean that agency will be unable to vote or have input at national meeting of state optometry boards regarding matters that

affect agency; reduce mailing expenses - mailing is still most effective method for certain matters; and reduce membership expenses including membership for state

optometry board association which has direct benefits for agency, such as approval of continuing education courses









Item Total $5,914 $5,914 $11,828 $0 $0 $0 $5,914 $5,914 $11,828


5 Licensing/Registration 7.5%

Category: Programs - Service Reductions (FTEs-Layoffs)

6.I. Page 4 of 8


Date: 8/6/2018



10 % REDUCTION



Biennial

Total

REDUCTION AMOUNT

20212020

REVENUE LOSS

Biennial

Total



2020 2021

Biennial

Total

Item Comment: Eliminate .5 FTE. This position assists licensing program with document retention, filing and data entry. Board meetings will be reduced from four to

two which will increase the time required to discipline licensees as well the time needed to respond to new legislation; eliminate purchase of office supplies and

furniture - including reductions for 2018-2019, no funds will be available for purchase of supplies; eliminate national meeting attendance which will mean that agency

will be unable to vote or have input at national meeting of state optometry boards regarding matters that affect agency; reduce mailing expenses - mailing is still most

effective method for certain matters; and reduce membership expenses including membership for state optometry board association which has direct benefits for

agency, such as approval of continuing education courses





Strategy: 1-1-2 Texas.gov. Estimated and Nontransferable




Item Total $11,935 $11,935 $23,870 $0 $0 $0 $11,935 $11,935 $23,870

FTE Reductions (From FY 2020 and FY 2021 Base Request) 0.5 0.5

6 Enforcement 10%

6.I. Page 5 of 8


Date: 8/6/2018



10 % REDUCTION



Biennial

Total

REDUCTION AMOUNT

20212020

REVENUE LOSS

Biennial

Total



2020 2021

Biennial

Total


Item Comment: Reduce inspection travel, office inspections are a performance measure; eliminate one of two budgeted a State Office of Administrative hearings

which may hamper enforcement of state law by agency; reduce IT updates which will restrict the agency from refreshing personal computer, software, and printers as

scheduled as well as reducing the ability to pay for programming the database; board meetings will be reduced from four to two which will increase the time required

to discipline licensees as well the time needed to respond to new legislation; eliminate purchase of office supplies and furniture - including reductions for 2018-2019,

no funds will be available for purchase of supplies; eliminate national meeting attendance which will mean that agency will be unable to vote or have input at national

meeting of state optometry boards regarding matters that affect agency; reduce mailing expenses - mailing is still most effective method for certain matters; and

eliminate membership expenses including membership for state optometry board association which has direct benefits for agency, such as approval of continuing

education courses









Item Total $3,843 $3,843 $7,686 $0 $0 $0 $3,843 $3,843 $7,686

6.I. Page 6 of 8


Date: 8/6/2018



10 % REDUCTION



Biennial

Total

REDUCTION AMOUNT

20212020

REVENUE LOSS

Biennial

Total



2020 2021

Biennial

Total


7 Licensing/Registration 10%


Item Comment: Eliminate 0.5 FTE. This position assists licensing program with document retention, filing and data entry. Reduce IT updates which will restrict the

agency from refreshing personal computer, software, and printers as scheduled as well as reducing the ability to pay for programming the database; board meetings

will be reduced from four to two which will increase the time required to discipline licensees as well the time needed to respond to new legislation; eliminate purchase

of office supplies and furniture - including reductions for 2018-2019, no funds will be available for purchase of supplies; eliminate national meeting attendance which

will mean that agency will be unable to vote or have input at national meeting of state optometry boards regarding matters that affect agency; reduce mailing expenses

- mailing is still most effective method for certain matters; and eliminate membership expenses including membership for state optometry board association which has

direct benefits for agency, such as approval of continuing education courses









6.I. Page 7 of 8


Date: 8/6/2018



10 % REDUCTION



Biennial

Total

REDUCTION AMOUNT

20212020

REVENUE LOSS

Biennial

Total



2020 2021

Biennial

Total

Item Total $4,913 $4,912 $9,825 $0 $0 $0 $4,913 $4,912 $9,825


AGENCY TOTALS

General Revenue Total $41,424 $41,425 $82,849 $82,849 $41,424 $41,425 $82,849

$82,849 Agency Grand Total $41,424 $41,425 $0 $0 $0 $82,849 $41,424 $41,425 $82,849

Difference, Options Total Less Target

Agency FTE Reductions (From FY 2020 and FY 2021 Base Request) 0.5 0.5

$41,424 $41,425 $82,849 Article Total $41,424 $41,425 $82,849

$41,424 $41,425 $82,849 Statewide Total $41,424 $41,425 $82,849

6.I. Page 8 of 8

6.J. Summary of Behavioral Health Funding

# Program Name

Service Type (drop down)

Agency Strategies Summary Description Target Population(s) Fund

Type FY 2018 Base FY 2019 BaseFY 2020 Baseline Request

FY 2021 Baseline Request

FY 2020 Requested

FY 2021 Requested

Requested for Mental

Health Services

Requested for

Substance Abuse

Services

2019 FTEs

2021 FTEs

Statewide Strategic Plan

StrategiesMethodology / Notes

GR 36,000 36,000 36,000 36,000 GR-D

FF

IACOther

Subtotal 36,000 36,000 36,000 36,000 - - - - GR

GR-DFFIAC

OtherSubtotal - - - - - - - -

GR GR-D

FFIAC

OtherSubtotal - - - - - - - -

GR GR-D

FF

IACOther

Subtotal - - - - - - - - GR

GR-DFF

IACOther

Subtotal - - - - - - - - GR

GR-DFF

IACOther

Subtotal - - - - - - - - Total 36,000 36,000 36,000 36,000 - - - - 0.0 0.0

0.0

3

2018–19 Base 2020–21 Baseline Request 2020–21 Exceptional Items

5

6

4

Agency: Texas Optometry Board Prepared by: Chris Kloeris

Peer Assistance Program

0.0

Agency Code: 514

Date: 7/12/2018

1

2

Licensees and optometry students

Additional Information

Intervention & Treatment Services

A.1.4

Peer Assistance Program authorized by Health and Safety Code Chapter 467 to provide assistance to impaired licensees and students

X. Page 1 of 1


6.K. Part A Budgetary Impacts Related to Recently Enacted State Legislation Schedule


Exp 2017 Bud 2018 Est 2019 Est 2020 Est 2021

8/6/2018

3:05:43PMTIME:

DATE:


Expanded or New Initiative: Review of National Databank Information 1.

Legal Authority for Item:

Acts 2017, 85th R.S., ch. 385, General and Special Laws of Texas; Tex. Occ. Code Section 351.2526

Description/Key Assumptions (including start up/implementation costs and ongoing costs):

Statute requires agency to increase license fees and use the increase to purchase check of licensee information on a national practice databank.

State Budget by Program: Enforcement

IT Component:


No

No

Objects of Expense

Strategy: 1-1-3 NATIONAL PRACTITIONER DATA BANK

$9,092 $9,092 $9,092 $9,092 $0 2009 OTHER OPERATING EXPENSE

SUBTOTAL, Strategy 1-1-3 $0 $9,092 $9,092 $9,092 $9,092

TOTAL, Objects of Expense $0 $9,092 $9,092 $9,092 $9,092

Method of Financing

GENERAL REVENUE FUNDS

Strategy: 1-1-3 NATIONAL PRACTITIONER DATA BANK

$9,092 $9,092 $9,092 $9,092 $0 1 General Revenue Fund

SUBTOTAL, Strategy 1-1-3 $0 $9,092 $9,092 $9,092 $9,092

$0 $9,092 $9,092 $9,092 $9,092 SUBTOTAL, GENERAL REVENUE FUNDS

TOTAL, Method of Financing $0 $9,092 $9,092 $9,092 $9,092

6.K. Page 1 of 1


6.K. Part B Summary of Costs Related to Recently Enacted State Legislation


Exp 2017 Bud 2018 Est 2019 Est 2020 Est 2021

8/6/2018

3:05:43PMTIME:

DATE:


EXPANDED OR NEW INITIATIVEITEM

Review of National Databank Information 1 $0 $9,092 $9,092 $9,092 $9,092

$9,092 $9,092 $9,092 Total, Cost Related to Expanded or New Initiatives $9,092 $0

METHOD OF FINANCING

$0 $9,092 $9,092 $9,092 $9,092 GENERAL REVENUE FUNDS

$9,092 $9,092 $9,092 Total, Method of Financing $9,092 $0

FULL-TIME-EQUIVALENTS (FTES):

6._. Page 1 of 1

Agency Name:Texas Optometry Board

Estimated Budgeted2018 2019

$0 $493$0 $0$0 $0$0 $0$0 $493

Total Estimated Paper Volume Reduced - 6,000.00

Description:Programming is being completed to have annual license renewal certificates available on the agency's website. Certificates will no longer be printed and mailed. Yearly savings of 4,500 envelopes and 1,500 pages of printed cardstock. Cost of envelopes: $144. Cost of printed certificates: $349. Also postage savings of $1,845.

Total, All Strategies

6.L. Document Production StandardsSummary of Savings Due to Improved Document Production Standards

Agency Code: Prepared By:514 Chris Kloeris

Documented Production Standards Strategies

1. License Renewal Certificates On-Line2.3.4.

legislative appropriations request - optometry · legislative appropriations request for fiscal...

Documents